Vendor_Questions_and_Answers.pdf

20341218R00011

Lenel Key Replacement System- Vendor Questions and Answers

1. The cover letter instructs all offerors to submit responses NLT 10AM EST, 11 July 2018 and the RFP block #8 lists date of June 25, 2018 1000ET. Would the Government clarify the closing date and time?

The closing date has been extended to July 18, 2018 at 10:00 EST.

2. Are interim TS clearances acceptable for on-site work?

No, all clearances must be final.

3. Would the Government provide the concept drawings that were provided in hard copy during the walkthrough in PDF format?

Yes, see Floor Plans.

4. Would the Government provide photos of the hardware installed on the glass doors to include; both sides of hardware (interior and exterior), door edge and strike plate in the doorjamb?

Yes, see Door Pictures for DC and Vienna locations.

5. Would the Government provide the make, model and finish of all door hardware?

No; FinCEN has numerous mixtures of hardware with several factors. It would be up to whom the vendor hires to determine the make, model and finish of all door hardware.

6. Would the Government provide a listing of all door types? (e.g. 3/8 " tempered glass door, 1.25"solid core wood, ...etc)

Not Available

7. Would the Government provide network topology and architectural diagrams for the LENEL systems?

8. Would the Government provide a list of all system hardware and software to include make, model and version numbers?

LENEL Version 7.3.345.258

9. Would the Government provide the as-built drawings and wiring plans for the current LENEL access control systems for both sites?

10. If any, what are the required interactions between the Contractor and the site landlords?

All Landlord interaction is to be coordinated and approved through FinCEN representatives.

11. Do the landlords place restrictions on trades workers? E.g. Will the Contractor have the option of selecting and using their electricians (given compliance with all licenses and permits)? OR is the Contractor required to use the landlords’ electrician?

The Contractor would need a certificate of insurance.

12. Has a power consumption survey (PCS) been conducted? If so, would the Government provide the results of the PCS?

No; Not Available

13. Will the Government provide all required power outlets for the TRAKA systems?

Yes

14. Have the sites' current infrastructures been evaluated for support of the prospective equipment? (e.g. walls, power)

No

15. Would the Government provide battery- backup and UPS requirements? i.e. the number hours of intended-use after a power outage, the number of hours of operation after a power outage.

16. Would the Government validate the number of Master keys ( ~ 2600) listed in Table B?

17. Did the Government intend to list room 2040 twice in Table B?

18. Would the Government provide a listing of the Contractor’s roles and responsibilities for integration of the TRAKA system?

Contractor role is to establish functionality and demonstrate system capabilities are operational. Government will assign system access.

19. Is the operational testing referred to in the RFP the same as "system acceptance testing"?

20. Will the Contractor be responsible for ensuring that the system is compliant with RMF and FEDRAMP?

21. Will no-cost, onsite parking be provided (at both site locations) for contractor personnel during the period of performance?

The Vienna location has onsite parking free of charge. 1801 L. Street NW has loading dock parking, which is limited to commercial vehicles only, and they must be pre-approved by building management. The Government will not be responsible for additional parking. Additional parking will be at the contractors own expense.

22. What type of lock cores are currently in place at each facility? Please provide counts per core type.

Mostly ASSA. Counts can be obtained via the drawings and using the spreadsheet provided.

23. Please indicate if it is a requirement that the security contractor be listed as a GSA HSPD-12 Certified Systems Integrator.

24. Please indicate if it is a requirement that the security contractor have Certified System Engineer ICAM PACS (CSEIP) personnel on staff?

25. Please indicate if we will be required to provide permits (e.g. low voltage permit) as part of this project.

All necessary permits shall be accounted for by contractor.

26. Please provide any requirements for Uninterruptible Power Supply (UPS) units for this projects in terms of supported equipment and backup power duration.

Critical power will be provided to devices by the government.

27. Please confirm that no cameras or camera mount installation is required for this project.

No camera equipment required.

28. Please indicate if the location of the Traka Key Management cabinet at the Vienna, VA location can be relocated to the opposite wall to allow room for personnel to walk in the corridor?

29. When referring to the quantity of (x2) etc., does this mean per site or a total between the two different sites?

Per site

30. Will the key system at both locations be one integrated system or individual per site?

The key system will integrate with a single LENEL system.

31. When referring to Table B, does the (x10) mean 10 total keys within each lock set group per door?

(10) keys per lock group total. VA and DC locations will receive separate (10) keys per lock group.

32. The government has stipulated several requirements for inclusion into a proposal (Technical Approach/Proposal, 6 distinct sections, a Quality Control Plan, Past Performance, and a Price Proposal). The overarching organization desired by the government for the proposal is unclear; please provide clarification regarding Volume Titles (i.e. Technical, Business, Price, Past Performance, etc.) and the desired subsections (Sections 1-6, etc.) for each.

The Technical Proposal should include answers to all the information requested under 1

(a) with the exception of pricing/cost. Pricing should be addressed as indicated at 1(d).

Past Performance should be addressed as indicated at 1(C)

Quality Control Plan should be addressed as indicated at 1(b).

The proposal may be organized into three volumes as follows:

Volume I – Executive summary, Contractor Profile, Specifications, Implementation Plan, and Hardware and Configuration Specifications.

Volume II – Technical Approach, Quality Control Plan, and Past Performance.

Volume III – Price Proposal.

33. Attachment “B” (Past Performance Questions to be Asked of References) seems to also be identified as Attachment “D” (wage determination) in paras 3 and 4 of Section C.

Assume “D” should read “B”. Please clarify.

Paragraphs 3 and 4 have been corrected to read Attachment B.

Attachment “B” Is Past Performance references.

Attachment “D” is Wage Determination.