RFQ 2031ZA25Q00223 Fall Arrest.pdf

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ IS IS NOT A SMALL BUSINESS SET-ASIDE

PAGE

OF PAGES

1. REQUEST NO.

2031ZA25Q00223

2. DATE ISSUED

09/02/2025

3 REQUISITION/PURCHASE REQUEST NO.

4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG.1

RATING

5a. ISSUED BY

Lasonia Brown, lasonia.brown@bep.gov

6. DELIVER BY (Date)

SEE SCHEDULE

5B. FOR INFORMATION CALL (NO COLLECT CALLS) 7. DELIVERY OTHER

NAME

Bureau of Engraving and Printing 14th and C St., S.W., Rm 705-A

Washington, DC 20228

TELEPHONE NUMBER FOB DESTINATION (SEE SCHEDULE)

AREA CODE NUMBER 9. DESTINATION

a. NAME OF CONSIGNEE

Bureau of Engraving and Printing

8. TO BE COMPLETED BY QUOTER: b. STREET ADDRESS

a. NAME

b. COMPANY

14th & C Streets, SW

c. STREET ADDRESS

c. CITY

Washingto

d. CITY

e. STATE

f. ZIP CODE

d. STATE

DC

e. ZIP CODE

20228

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5A ON OR

BEFORE CLOSE OF BUSINESS (Date)

12 SEPT 2025, 12:00PM (EST)

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5A. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services.

Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NO. SUPPLIES/SERVICES QTY UNIT UNIT PRICE AMOUNT

(a) (b) (c) (d) (e) (f)

0001 Test, Maintenance & Certification, 1 Year See Performance Work Statement for Details

1 YR $ $

0002 Training: Day Shift Personnel on Proper Use of Fall Arrest System, 1 Year.

See Performance Work Statement for Details

1 YR $ $

0003 Building Inspection Services, 1 Year.

See Performance Work Statement for Details.

1 YR $ $

0004 Emergency Repairs (NTE Amount to be determined), 1 Year See Performance Work Statement for Details.

1 YR $ $

TOTAL

12. DISCOUNT FOR PROMPT PAYMENT OFFERED

a. 10 CA

b. LENDAR

DAYS (%)

b. 20 CALENDAR

c. 30 CALENDAR

d. CALENDAR DAYS

NUMBER

PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER

14. SIGNATURE OF PERSON AUTHORIZED

TO SIGN QUOTATION

15. DATE OF QUOTATION

a. NAME OF QUOTER:

b. STREET ADDRESS 16. SIGNER

a. NAME (Type or print)

b. TELEPHONE

c. COUNTY

d. CITY

e. STATE f. ZIP CODE c. TITLE (Type or print) NUMBER

Fall Arrest Services RFQ # 2031ZA25Q00223

PERFORMANCE WORK STATEMENT (PWS)

Fall Arrest Systems Maintenance, Inspection, And Training

PART 1

GENERAL INFORMATION

1. General:

This is a non-personal services contract to provide a mechanism for the Bureau of Engraving and Printing (BEP) to acquire Fall Arrest System Maintenance, Inspection, and Training Services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor, who, in turn, is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform fall arrest systems maintenance, inspection, and training as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

The Annex has two systems that run down the North and South sides of the building, with breaks at each wing. The Annex building is on the east side of 14th Street. The Main building has a system that runs around the 4th-floor gutter, essentially the perimeter of the building. And the Main building has a system that runs around the perimeter of the roof line for the fifth floor, which is essentially the perimeter of the building without about half of the length of the two middle wings. The Main building is the one on the west side of 14th Street.

Fourth Floor Cornice System - approximately 1,380 feet B and C Wing Ridgeline Systems - approximately 1,650 feet Headhouse Ridgeline System - approximately 510 feet A and D Wing Ridgeline Systems - approximately 750 feet Annex South and North Side System - approximately 90 feet

1.2 Background: The Bureau of Engraving and Printing is the world's largest printer of security documents, which include United States currency. The BEP operates 24 hours per day, 5 days per week at 14th and C Streets, SW, Washington, DC. The Bureau of Engraving and Printing requires the services necessary to inspect, certify, maintain, repair, and provide user training for the Latchways 7001 Mansafe Fall Arrest Systems at the BEP.

1.3 Objectives: This contract shall provide inspection, certification, maintenance, and repair of the BEP Fall Arrest Systems. The Contractor shall also provide training on the day shift on the proper use of the Fall Arrest Systems that are currently installed. This work shall be in accordance with the Office of Safety and Health Administration (OSHA) regulations and the equipment manufacturer's recommendations.

Fall Arrest Services RFQ # 2031ZA25Q00223

1.4 Scope: Contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to inspect, certify, maintain, and repair the BEP Fall Arrest Systems. The Contractor shall also provide training on the day shift on the proper use of the Fall Arrest Systems that are currently installed. This work shall be in accordance with OSHA regulations and the equipment manufacturer's recommendations

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months.

Target POP: 09/22/2025 to 09/21/2026. *Actual Period of Performance to begin on the date of award.

1.6 General Information

1.6.1 Quality Control: Quality Control is the responsibility of the contractor. The Contractor shall develop, implement, and maintain a Quality Control program to ensure to perform the performance of the required The Contractor shall develop, implement, and maintain an effective Quality Control System, which includes a written Quality Control Plan (QCP). The QCP shall implement a standardized procedure/methodology for monitoring and documenting contract performance to ensure all contract requirements are met. The Contractors' QCP must contain a systematic approach to monitor operations to ensure acceptable services/products are provided to the Government. The QCP shall address continuous process improvement; procedures for scheduling, conducting and documentation of inspection; discrepancy identification and correction; corrective action procedures to include procedures for addressing Government discovered non-conformances; procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis; procedures for collecting and addressing customer feedback/complaints. The QCP is to be delivered within 30 days after contract award; three copies of a comprehensive written QCP shall be submitted to the CO and COR within 5 working days when changes are made thereafter.

After acceptance of the quality control plan, the contractor shall receive the Contracting Officer's acceptance in writing of any proposed change to their QC system. In addition, the contractor shall, upon request, provide to the Government their quality control documentation for verification of QCP execution.

1.6.2 Quality Assurance: The government shall evaluate the contractor's performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is a government-only document primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the requirements of the contract. The Contractor shall develop, implement, and maintain an effective Quality Control System which includes a written Quality Control Plan (QCP). The QCP shall implement a standardized procedure/methodology for monitoring and documenting contract performance to ensure all contract requirements are met.

The Contractors’ QCP must contain a systematic approach to monitor operations to ensure acceptable services/products are provided to the Government. The QCP, as a minimum, shall address continuous process improvement; procedures for scheduling, conducting and documentation of inspection; discrepancy identification and correction; corrective action procedures to include procedures for addressing Government discovered non-conformances;

procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis; procedures for collecting and addressing customer feedback/complaints. The contractor shall, upon request, provide to the Government their quality control documentation.

Fall Arrest Services RFQ # 2031ZA25Q00223

1.6.3. Federal Government Holidays: The contractor is not required to perform services on holidays.

New Year's Day 1st day of January Martin Luther King Jr.'s Birthday 3rd Monday of January Presidents' Day 3rd Monday of February Memorial Day Last Monday of May Juneteenth 19th day of June Independence Day 4th day of July Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day 11th day of November Thanksgiving Day 4th Thursday of November Christmas Day 25th day of December

1.6.4 Hours of Operation: The contractor is responsible for conducting business between the hours of 9:00 am and 4:00 pm Monday through Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government-directed facility closings. BEP closes for Year End Shutdown, a minimum of between December 24th and January 2nd. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The service is to be performed at the following location. Bureau of Engraving and Printing (BEP) Main and Annex Facilities 14th & D Streets S.W. Washington, DC. 20228.

1.6.6 Type of Contract: The government will award a firm-fixed price contract.

1.6.7 Security Requirements: The BEP is covered under the Department of the Treasury security regulations. All personnel working in the building must undergo a BEP security clearance. Each contractor staff member requiring access to BEP facilities shall complete a full electronic security clearance package (eQIP). Upon completion and approval of this online process, they will complete a further paper security package and be fingerprinted. After a successful full field background investigation, personnel will be issued a BEP access badge.

Entrance to the BEP before contractor staff obtain access badges will be controlled by having OFS escorts for contractor personnel.

1.6.8 Physical Security: The Contractor shall be responsible for safeguarding all government equipment, information and property provided for Contractor use under this Contract. This Contract requires access into the Controlled Industrial Area of the BEP. The Contractor personnel shall recognize that BEP deals with sensitive information and other proprietary information, which are valuable, special, and unique assets. All information pertinent to BEP’s information technology resources is highly sensitive and may not be released to third parties without the express, written

Fall Arrest Services RFQ # 2031ZA25Q00223 consent of BEP. This information requires strict control procedures to preclude unauthorized disclosure or dissemination. Information pertinent to personnel is protected from unauthorized disclosure under the provisions of the Privacy Act of 1974 (5 U.S.C. 552a). Contractor personnel shall not divulge, disclose, or communicate in any manner, any information to any third party without prior written consent of the BEP. Contractor personnel shall protect information and treat it as strictly confidential and will abide by the security requirements of BEP. A violation of this paragraph shall be a material violation of this Contract. Should the Contractor receive or suspect they have learned of sensitive or classified information, the Contractor shall identify and report suspicions to the COR. Contractor personnel performing work under this Contract shall be subjects of background investigations, conducted by BEP’s Office of Personnel Security, before the start of work under this Contract. Each Contractor employee performing under this Contract must successfully complete the Government-required background check form at the time of the proposal submission, and must maintain the level of security required for the life of the Contract.

1.6.9 Special Qualifications: Fall Arrest Technicians: Each employee shall be qualified to inspect and maintain Mansafe Fall Arrest Systems per OSHA and manufacturer recommendations

1.6.10 Key Control The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key controls that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.11 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5, Post Award Orientation. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the Contracting Officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.12 Contracting Officer Representative (COR): The COR will be identified by separate letter by the CO. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the Contracting Officer and Contractor of any deficiencies;

coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, Fall Arrest Services RFQ # 2031ZA25Q00223 states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.13 Key Personnel: The contractor shall provide the following personnel considered key personnel by the government: A contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer.

The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 a.m. to 3:30p.m., so that the COR or BEP personnel can contact the contractor for any issue that arises, Monday through Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.6.14 Supervision of Contractor Employees: The Government will not exercise any supervision or control over Contractor or subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government.

The Contractor, in turn, shall be accountable to the Government for Contractor or subcontractor employees.

PART 2

DEFINITIONS & ACRONYMS

2.1 Definitions:

2.1.1 Contract Specialist. The official Government representative delegated authority by the Contracting Officer to administer a contract. This individual is normally a member of the appropriate Contracting/Procurement career field and advises on all technical contractual matters.

2.1.2 Contractor. A supplier or vendor awarded a contract to provide specific supplies or services to the government. The term used in this contract refers to the prime.

2.1.3 Contracting Officer. A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.4 Contracting Officer's Representative (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5 Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

Fall Arrest Services RFQ # 2031ZA25Q00223

2.1.6 Deliverable. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.7 Government-Furnished Property (GFP) or Government Property (GP). Property in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.

2.1.8 Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.9 Physical Security. Actions that prevent the loss or damage of Government property.

2.1.10 Quality Assurance. The government procedures to verify that services being performed by the Contractor are acceptable in accordance with established standards and requirements of this contract.

2.1.11 Quality Assurance Specialist. An official Government representative concerned with matters pertaining to the contract administration process and quality assurance/quality control.

Acts as technical advisor to the Contracting Officer in these areas.

2.1.12 Quality Assurance Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.13 Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.14 Subcontractor. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.15 Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.16 Work Week. Monday through Friday, except for Federal holidays unless specified otherwise.

2.2. Acronyms:

ACOR Alternate Contracting Officer's Representative BEP Bureau of Engraving and Printing CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 CO Contracting Officer OCI Organizational Conflict of Interest

Fall Arrest Services RFQ # 2031ZA25Q00223

OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Plan TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3 Government Furnished Items And Services:

3.1 Services: N/A

3.2 Facilities: N/A

3.3 Utilities: N/A

3.4 Equipment: The Government will provide cranes, lifts and hoista inventory with accosiated locations

3.5 Materials : N/A

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4 Contractor Furnished Items And Responsibilities:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities, transportation, and services required to perform work under this contract that are not listed under Section 3 of this PWS. The contractor is responsible for all labor, material, personnel, and anything else required to perform the services. Provide locks and tags for securing any defective fall arrest system and inform the COR of any device that was locked and tagged out during an inspection, test, or maintenance procedure at the end of each workday.

4.2 Materials: The Contractor shall provide all materials required to perform work under this contract

4.3 Equipment: The contractor shall provide all equipment required to perform work under this contract

Fall Arrest Services RFQ # 2031ZA25Q00223

PART 5

SPECIFIC TASKS

5 Specific Tasks:

5.1 Basic Services. : The Contractor is responsible for all labor, material, personnel, and anything else required to perform the Services. The contractor shall provide services necessary to inspect, certify, maintain, and repair the Latchways 7001 Mansafe Fall Arrest Systems installed at the BEP. The Contractor shall also provide training on the day shift on the proper use of the Fall Arrest Systems that are currently installed. This work shall be in accordance with OSHA regulations and the equipment manufacturer's recommendations.

5.2 Inspection and Maintenance: Annually, the contractor shall perform all inspections and perform maintenance on any deficiencies encountered to ensure all Fall Arrest Systems are following OSHA regulations and the manufacturer's recommendations. The contractor shall ensure the Fall Arrest Systems meet their proper operating condition upon completion of any service performed. The Contractor shall coordinate Inspection and Maintenance scheduling two weeks in advance so that access through secure areas can be obtained

5.3 Inspection and Maintenance shall be completed within 5 days of commencing. Delays shall be reported to the COR as soon as they are identified

5.4 Certificate of Inspection: Certificates of inspection shall be posted on all Fall Arrest Systems after each annual inspection, indicating the date(s) the inspection occurred. Inspection reports/results shall be provided to the COR within 30 days after inspection(s) are completed.

Inspection and certification reports shall note any specific areas or equipment that should be repaired. Inspection and certification reports shall specify that the systems meet the manufacturer's recommendations.

5.5 Repairs. The contractor shall note any parts and/or labor required for repairs during inspection and provide a proposal for these repairs to the COR within 30 days of inspection. The contractor shall not exceed expenditures on CLINs and all corresponding option year CLINs.

5.6 Training. Training shall be provided annually, depending upon demand. Training shall be by personnel experienced in working and maintaining the equipment. Training shall be provided for the specific system in use, and shall meet OSHA 'authorized user' requirements in accordance with OSHA 1926.503, involving actual hands-on demonstration of the equipment with participation, and follow the manufacturer's recommendations.

5.7 Classes shall be scheduled to end at least 15 minutes before the end of the shift. Day shift runs from 6:30 am to 2:30 pm. Classes shall be scheduled on a day Tuesday through Thursday, due to personnel availability.

5.8 The classes shall be scheduled at least two weeks in advance to allow personnel to be notified, and space to be provided. At this time, the instructor's name should be provided, so that

Fall Arrest Services RFQ # 2031ZA25Q00223 arrangements can be made for access to the DCF auditorium or a suitable classroom for the training.

5.9 The instructor shall bring their own computer and projector and shall only plug them into power outlets, not data transmission lines. A copy of the expected training shall be provided within 60 days of contract award to allow review of materials for suitability and to ensure that a virus-free copy is available. If training is changed, provide similar training within 30 days before the training.

PART 6

APPLICABLE PUBLICATIONS

6 Applicable Publications (Current Editions):

6.1 The Contractor (to include subcontractors) must abide by all applicable regulations, publications, manuals, and local policies and procedures.

6.2 Environmental, Health, and Safety (EHS). Contracted services must be performed in a manner consistent with the following Bureau of Engraving and Printing's (BEP) EMS documents:

EHS Contractor Requirements (75D-07.0-04- DCF). The applicable contents of the documents must be adhered to. The BEP will furnish the documents as part of the contract.

Fall Arrest Services RFQ # 2031ZA25Q00223

PART 7 – ATTACHMENT/TECHNICAL EXHIBIT LISING

Attachment/Technical Exhibit List:

Attachment 1/Technical Exhibit 1 – Performance Requirements Summary Attachment 2/Technical Exhibit 2 – Deliverables Schedule

TECHNICAL EXHIBIT 1 - PERFORMANCE REQUIREMENTS SUMMARY

The Contractor tasks requirements summarize the performance objectives that relate directly to mission essential items.

The performance threshold briefly describes the minimum acceptable levels of work required for each requirement. These thresholds are critical to mission success.

PERFORMANCE

OBJECTIVE

PERFORMANCE

STANDARD

PERFORMANCE

THRESHOLD

METHOD OF

SURVEILLANCE

INCENTIVES

(POSITIVE OR

NEGATIVE)

The contractor shall provide Basic Services IAW 5.1 of the

PWS.

The contractor shall ensure the Fall Arrest Systems are inspected, certified, maintained, and repaired in accordance with OSHA and Manufacturer standards.

Zero deviation Observation on site, and documentation received.

Nonpayment till completed

The contractor shall provide Inspection and Maintenance Services in accordance with Sections 5.2 and 5.3 of the

PWS

The contractor shall annually perform inspection and maintenance

Zero deviation Observation on site, and

Nonpayment till completed

The contractor shall provide inspection and certification reports IAW

5.4 of the PWS.

The contractor shall annually provide reports within 30 days after inspection and shall specify that the systems meet the manufacturer's recommendations.

Zero deviation Observation on site, and documentation received.

Nonpayment till completed

The contractor shall provide Repairs IAW 5.5 of the PWS.

Proposal provided within 30 days Zero deviation Documentation received.

Nonpayment till completed, if requested

The contractor shall provide Training services IAW 5.6 of the PWS.

Annual training is provided with the required lead time to schedule space and provide for any required check of the presentation.

Zero deviation Customer Feedback Nonpayment till completed, if requested

Fall Arrest Services RFQ # 2031ZA25Q00223

TECHNICAL EXHIBIT 2 – DELIVERABLES

This Technical exhibit lists any reports or documentation that are required as deliverables to include the frequency, # of copies, medium/format, and who/where it is to be submitted. A deliverable is anything that can be physically delivered which may include non-physical things such as meeting minutes. Note: All PWS deliverables should be included in this exhibit.

Deliverable

Frequency

# of Copies

Medium/Format

Submit to

Inspection and certification reports

IAW 5.4

Once a year, within 30 days of inspection to COR/CO.

1 PDF/MS Word/Email Microsoft Word format

CO and

COR

Proposal for repair recommendations

IAW 5.5

Within 30 days of the inspection to COR/CO

1 PDF/MS Word/Email Microsoft Word format

CO and

COR

Training IAW 5.6 Once a year, optionally 1 In-person, hands-on training.

COR

Training Materials

IAW 5.6

Copy of training materials, within 60 days of award; or if changed, within 30 days of training.

1 PDF/ Microsoft Word

2003 CD

COR

Fall Arrest Services RFQ # 2031ZA25Q00223

FAR 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services (SEP 2023)

General Instructions

1. These instructions prescribe the format for the offer and describe the approach for the development and presentation of offer data. The instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of offers. Offerors shall conform to solicitation provisions and be prepared in accordance with this section. Noncompliance with the Request for Quotation (RFQ) instructions may result in elimination from consideration for award. Quotes shall be evaluated in accordance with the evaluation factors identified in (vii) FAR 52.212-2—Evaluation—Commercial Products and Commercial Services (NOV 2021). No other factors shall be used.

2. Offerors shall submit any questions regarding this solicitation in writing to the Contracting Officer and Contract Specialist no later than September 8, 2025/ 09:00 am EST. No remarks or written responses to questions by Government personnel shall change or qualify any of the terms or conditions of this RFQ. The solicitation can only be changed by a formal written amendment issued by the Bureau of Engraving and Printing, Office of Acquisition, 14th & C Streets, SW, Washington, DC 20228. Questions concerning this RFQ shall be sent via email to Lasonia Brown;

Lasonia.Brown@bep.gov. Offerors shall note in the email subject line “Request for Clarification to RFQ # 2031ZA25Q00223” .

3. All Offerors shall be registered in the System for Award Management (SAM) to be eligible award of a contract. Contractors shall ensure SAM registration is active and shall not assume that Central Contractor Registration information automatically migrated to the SAM system. The official SAM website is https://www.sam.gov/SAM. Contractors are encouraged to complete SAM registration as soon as possible. The Government may not delay award for the purpose of allowing a contractor time to register in SAM.

4. Offers shall be submitted prior to the closing date, September 12, 2025 no later than 12:00 Noon EST. All offers shall be submitted via email directly to the Contracting Officer, Lasonia Brown; Lasonia.Brown@bep.gov with reference to “RFQ # 2031ZA25Q00223” in the subject line. The Government is not responsible for delays encountered in submitting offers. Offerors are encouraged to submit their offers with adequate lead-time to compensate for potential delays. No late responses will be accepted.

5. Place of Performance:

Bureau of Engraving and Printing (BEP) Main and Annex Facilities 14th and D Streets, S.W.

Washington, DC 20228

Fall Arrest Services RFQ # 2031ZA25Q00223

6. Basis for Award: The Government will award on the basis of the Lowest Price Technically Acceptable and shall include the following Factors:

1. Factor 1 - Cost/Price (no page limitation): Offerors shall submit a firm fixed price offer for the Base Period and each Option Period (if applicable) to include the Grand Total for the entire contract performance period. Price offers shall be submitted using a company letterhead quote. The Government will evaluate price to determine fair and reasonableness. The Government will use any combination of the price analysis techniques stipulated under FAR Subpart 13.106-3 to aid in the price evaluation process.

2. Factor 2 – Technical Capability: Understanding of the Work. The Government will evaluate the Offeror's Technical Capability to determine the extent to which it demonstrates a clear understanding of meeting the requirements presented in the Performance Work Statement (PWS). The factor will be evaluated strictly in accordance with its written content and must demonstrate that the Offeror has thorough comprehension and capability of interpreting the PWS and all its contents.

A proposal which merely restates the requirement or states that the requirement will be met, without providing supporting rationale, will be considered insufficient.

Fall Arrest Services RFQ # 2031ZA25Q00223

FAR 52.212-2, Evaluation—Products and Commercial Services (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1. Factor 1 - Cost/Price (no page limitation): Offerors shall submit a firm fixed price offer for the Base Period and each Option Period (if applicable) to include the Grand Total for the entire contract performance period. Price offers shall be submitted using a company letterhead quote. The Government will evaluate price to determine fair and reasonableness.

The Government will use any combination of the price analysis techniques stipulated under FAR Subpart 13.106-3 to aid in the price evaluation process.

2. Factor 2 – Technical Capability: Understanding of the Work. The Government will evaluate the Offeror's Technical Capability to determine the extent to which it demonstrates a clear understanding of meeting the requirements presented in the Performance Work Statement (PWS). The factor will be evaluated strictly in accordance with its written content and must demonstrate that the Offeror has thorough comprehension and capability of interpreting the PWS and all its contents. A proposal which merely restates the requirement or states that the requirement will be met, without providing supporting rationale, will be considered insufficient.

The following ratings will be used for the evaluation of Factor 2, Technical Capability.

OVERALL

RATING

DEFINITION

Acceptable

The Offeror's proposal is responsive to the factor requirements and demonstrates an average likelihood of successful performance. The proposal is likely to be successful regardless of the impact of weaknesses and risks noted in the Offeror's proposal.

Unacceptable

The Offeror's proposal demonstrates a low likelihood of successful performance. The impact of weaknesses and risks demonstrated by the proposal does not support a rating of "Acceptable," as defined above. The impact of the weaknesses significantly outweighs the impact of the strengths noted in the Offeror's proposal.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

Fall Arrest Services RFQ # 2031ZA25Q00223

PROVISIONS AND CLAUSES

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be assessed electronically at this/these address(es): https://www.acquisition.gov/

PROVISION PROVISION DESCRIPTION

EFFECTIVE

DATE

52.203-18

Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation JAN 2017

52.204-7 System for Award Management NOV 2024

52.214-34 Submission of Offers in the English Language APR 1991

52.214-35 Submission of Offers in U.S. Currency APR 1991

CLAUSE CLAUSE DESCRIPTION

EFFECTIVE

DATE

52.203-7 Anti-Kickback Procedures JUN 2020

52.204-19 Incorporation by Reference of Representations and Certifications. DEC 2014

52.204-13 System for Award Management Maintenance OCT 2018

52.204-23

Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities. DEC 2023

52.204-25

Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. NOV 2021

52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services NOV 2023

52.222-50 Combating Trafficking in Persons. NOV 2021

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving. MAY 2024

52.232-39 Unenforceability of Unauthorized Obligations. JUN 2013

52.232-40 Providing Accelerated Payments to Small Business Subcontractors. MAR 2023

52.233-3 Protest After Award AUG 1996

Fall Arrest Services RFQ # 2031ZA25Q00223

52.240-1

Prohibition on Unmanned Aircraft Systems Manufactured or Assembled by American Security Drone Act-Covered Foreign Entities. NOV 2024

52.244-6 Subcontractors for Commercial Procedures and Commercials Services JAN 2025

FAR 52.212-3, Offeror Representation and Certifications--Commercial Products and Commercial Services (MAY 2024)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

(a) Definitions. As used in this provision— Covered telecommunications equipment or services has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Economically disadvantaged women-owned small business (EDWOSB) concern means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127, and the concern is certified by SBA or an approved third-party certifier in accordance with 13 CFR 127.300. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

Forced or indentured child labor means all work or service—

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

Inverted domestic corporation, means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

Manufactured end product means any end product in product and service codes (PSCs) 1000-9999, except—

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

Fall Arrest Services RFQ # 2031ZA25Q00223

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

Place of manufacture means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

Predecessor means an entity that is replaced by a successor and includes any predecessors of the predecessor.

Reasonable inquiry has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110- 174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended."Sensitive technology"— Sensitive technology—

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically—

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3)of the International Emergency Economic Powers Act ( 50 U.S.C. 1702(b)(3)).

Service-disabled veteran-owned small business (SDVOSB) concern means a small business concern— (1)

(i) Not less than 51 percent of which is owned and controlled by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran; or

(2) A small business concern eligible under the SDVOSB Program in accordance with 13 CFR part 128 (see subpart 19.14).

(3) Service-disabled veteran, as used in this definition, means a veteran as defined in 38 U.S.C. 101(2), with a disability that is service connected, as defined in 38 U.S.C. 101(16), and who is registered in the

Fall Arrest Services RFQ # 2031ZA25Q00223

Beneficiary Identification and Records Locator Subsystem, or successor system that is maintained by the Department of Veterans Affairs’ Veterans Benefits Administration, as a service-disabled veteran.

Service-disabled veteran-owned small business (SDVOSB) concern eligible under the SDVOSB Program means an SDVOSB concern that—

(1) Effective January 1, 2024, is designated in the System for Award Management (SAM) as certified by the Small Business Administration (SBA) in accordance with 13 CFR 128.300; or

(2) Has represented that it is an SDVOSB concern in SAM and submitted a complete application for certification to SBA on or before December 31, 2023.

Service-disabled veteran-owned small business (SDVOSB) Program means a program that authorizes contracting officers to limit competition, including award on a sole-source basis, to SDVOSB concerns eligible under the SDVOSB Program.

Small business concern—

(1) Means a concern, including its affiliates, that is independently owned and operated, not dominant in its field of operation, and qualified as a small business under the criteria in 13 CFR part 121 and size standards in this solicitation.

(2) Affiliates, as used in this definition, means business concerns, one of whom directly or indirectly controls or has the power to control the others, or a third party or parties control or have the power to control the others. In determining whether affiliation exists, consideration is given to all appropriate factors including common ownership, common management, and contractual relationships. SBA determines affiliation based on the factors set forth at 13 CFR 121.103.

Small disadvantaged business concern, consistent with 13 CFR 124.1001, means a small business concern under the size standard applicable to the acquisition, that—

(1) Is at least 51 percent unconditionally and directly owned (as defined at 13 CFR 124.105) by—

(i) One or more socially disadvantaged (as defined at13 CFR 124.103) and economically disadvantaged (as defined at 13 CFR 124.104) individuals who are citizens of the United States; and

(ii) Each individual claiming economic disadvantage has a net worth not exceeding the threshold at 13 CFR 124.104(c)(2) after taking into account the applicable exclusions set forth at 13 CFR124.104(c)(2);

and

(2) The management and daily business operations of which are controlled (as defined at 13.CFR 124.106) by individuals, who meet the criteria in paragraphs (1)(i) and (ii) of this definition.

Subsidiary means an entity in which more than 50 percent of the entity is owned—

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation Successor means an entity that has replaced a predecessor by acquiring the assets and carrying out the affairs of the predecessor under a new name (often through acquisition or merger). The term "successor" does not include new offices/divisions of the same company or a company that only changes its name.

The extent of the responsibility of the successor for the liabilities of the predecessor may vary, depending on State law and specific circumstances.

Veteran-owned small business concern means a small business concern—

(1) Not less than 51 percent of which is owned and controlled by one or more veterans (as defined at 38 U.S.C. 101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and

(2) The management and daily business operations of which are controlled by one or more veterans.

Women-owned business concern means a concern which is at least 51 percent owned by one or more women; or in the case of any publicly owned business, at least 51 percent of its stock is owned by one or more women; and whose management and daily business operations are controlled by one or more women Women-owned small business concern means a small business concern—

Fall Arrest Services RFQ # 2031ZA25Q00223

(1) That is at least 51 percent owned by one or more women; or, in the case of any publicly owned business, at least51 percent of the stock of which is owned by one or more women; and

(2) Whose management and daily business operations are controlled by one or more women.

Women-owned small business (WOSB) concern eligible under the WOSB Program (in accordance with 13 CFR part 127), means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States, and the concern is certified by SBA or an approved third-party certifier in accordance with 13 CFR 127.300.

(b)

(1) Annual Representations and Certifications. Any changes provided by the Offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications in SAM.

(2) The offeror has completed the annual representations and…