2031ZA25Q00204_Single Note HSIS.pdf

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ IS IS IS NOT A SMALL BUSINESS SET-ASIDE

PAGE

OF PAGES

1. REQUEST NO.

2031ZA25Q00204

2. DATE ISSUED

08/05/2025

3. REQUISITION/PURCHASE REQUEST NO.

161927

4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG.1

RATING

5a. ISSUED BY

Kendra Napper

6. DELIVER BY (Date)

See Page 3

5B. FOR INFORMATION CALL (NO COLLECT CALLS) 7. DELIVERY OTHER

NAME

Bureau of Engraving and Printing 14th and C St., S.W., Rm 705-A Washington, DC 20228

TELEPHONE NUMBER FOB DESTINATION (SEE SCHEDULE)

AREA CODE NUMBER 9. DESTINATION

a. NAME OF CONSIGNEE

Bureau of Engraving and Printing Washington, DC Facility

8. TO BE COMPLETED BY QUOTER: b. STREET ADDRESS

a. NAME

b. COMPANY 14 & C Streets SW

c. CITY

Washington

d. CITY

e. STATE

f. ZIP CODE

d. STATE

DC

e. ZIP CODE 20228

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5A ON OR

BEFORE CLOSE OF BUSINESS (Date)

08/27/2025 2:00 PM ET

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5A. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services.

Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NO. SUPPLIES/SERVICES QTY UNIT UNIT PRICE AMOUNT

(a) (b) € (d) € (f)

This is a request for quote for the supplies listed in the RFQ.

This RFQ synopsis/solicitation for commercial items is prepared in accordance with the Federal Acquisition Regulations (FAR) in Subpart 12 & 13. This is fixed price procurement under NAICS Codes: 334516 – (Analytical Laboratory Instrument Manufacturing)

All quotes will be accepted no later than – see Block 10 above.

12. DISCOUNT FOR PROMPT PAYMENT OFFERED a. 10 CALENDAR

DAYS (%)

b. 20 CALENDAR

c. 30 CALENDAR

d. CALENDAR DAYS

NUMBER

PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER

14. SIGNATURE OF PERSON AUTHORIZED

TO SIGN QUOTATION

15. DATE OF QUOTATION

a. NAME OF QUOTER:

b. STREET ADDRESS 16. SIGNER

c. NAME (Type or print)

b. TELEPHONE

c. COUNTY

d. CITY e. STATE f. ZIP CODE c. TITLE (Type or print) NUMBER

2 Bureau of Engraving and Printing 2031ZA25Q00204

SECTION A – GENERAL INFORMATION

This is solicitation for commercial items prepared in accordance with the format in FAR Subpart 12 & 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested.

A. This solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular FAC 2025-04 / effective date of 11 June 2025.

B. The associated NAICS code is 334516- Analytical Laboratory Instrument Manufacturing.

C. System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

D. The Defense Priorities and Allocations System (DPAS) and assigned rating are not applicable to this procurement.

[END OF SECTION]

3 Bureau of Engraving and Printing 2031ZA25Q00204

SECTION B – PRICING SCHEDULE

Services & Supplies Item No. Base Year Qty Unit Unit Price Extended

Price 0001 Hyperspectral Camera 1 1 $ $ 0002 Computer 1 1 $ $ 0003 Benchtop Lab Rack 1 1 $ $ 0004 Objective Lense Type I 1 1 $ $ 0005 Objective Lense Type II 1 1 $ $ 0006 Calibration Material 1 1 $ $ 0007 Software License 1 1 $ $ 0008 Specialized Software 1 1 $ $ 0009 Hardware & Specialized Software training 1 1 $ $ 0010 Installation 1 1 $ $ 0011 Shipping 1 1 $ $

GRAND TOTAL

4 Bureau of Engraving and Printing 2031ZA25Q00204

SECTION C – STATEMENT OF WORK

SECTION I: Background

1.1. The Bureau of Engraving and Printing (BEP), Research Analysis Division (RAD), Office of

Technology Development (OTD), located at the District Currency Facility (DCF) is a component of the Department of the Treasury and has a requirement for a Single Note Hyperspectral Imaging (HSI) System. This instrument will capture images of samples and collect spectral data for each pixel of the images. Information in the Visible and Near-Infrared (VNIR) region of the electromagnetic spectrum from 400 – 1000 nm will be analyzed. The single note HSI will simplify analysis of coupons and banknotes by evaluating individual samples in contrast to an entire sheet of potential samples. Results from these images and measurements will be used to support research and development as well as banknote production.

SECTION II: Purpose

2.1. Product, Service or Outcome Needed.

The Contractor shall provide and deliver equipment, installation, and training that meets or exceeds the technical requirements of all items outlined in this Statement of Work (SOW).

2.2. Scope of the Product, Service, or Outcome.

2.2.1. The Contractor shall provide a single note HSI and shall include all sub-systems and major components listed in the technical requirements below. The instrument shall include the latest and current versions of operating and data analysis software.

2.2.2. The Contractor shall provide all labor and materials to deliver and install the instrument. The Contractor shall be responsible for the performance of all activities and materials to install and make the system ready for operation. The Contractor shall provide startup assistance, training, calibration procedure, and warranty.

SECTION III: Technical Requirements/Tasks/Outcomes

3.1. Technical Requirements

The Contractor shall provide a single note HSI to the BEP. The offeror shall include a schematic or diagram illustrating the major system components and their layout, including relevant camera configurations/orientations, illumination sources, instrument control unit, the computer, and major connections. The instrument shall meet or exceed the following functions and specifications:

The instrument shall be an “off the shelf” model that can utilize all stated features and capabilities immediately after initial installation. The instrument and system shall incorporate all the components including illumination source(s), detection element(s), optics, electronics, controls and software, except for the computer system itself.

3.1.1. The instrument shall include:

• One (1) hyperspectral camera (see section 3.1.3)

• Lenses/Filters (see section 3.1.4)

• Mounting system with base and sample stage (see section 3.1.5)

• Light sources (see section 3.1.6)

• Computer and controller (see section 3.1.7)

5 Bureau of Engraving and Printing 2031ZA25Q00204

• Processing software (see section 3.1.8)

3.1.2. The instrument shall have one (1) software-controlled camera with the following requirements:

• Spectral Range: 400 – 1000 nm

• Pixel Size: less than 4 μm

• Camera Interface Type: USB3

• Push-broom scanning mode/movement

• Nyquist-type camera design with spectral resolution of two spectral bands

3.1.3. The instrument shall have lenses/filters with the following requirements:

• Field of view (FOV) (deg): greater than 15

• Reflectance target (standard) for calibration

• Option for VNIR polarizer for camera aperture

• Option for VNIR microscope lens

3.1.4. The instrument shall have a mounting system to vertically attach the hyperspectral camera. The mounting system with base and sample stage shall have the following requirements:

• Vertical mounting of the camera at a 0 degree angle

• Scan length of at least 30 cm

• Adjustable camera platform/tower

• Motorized translation stage that is integrated into the mounting system

• Motorized translation stage that is automatically set based on camera settings, and automatic control by the data acquisition software

• Option for transmission mode work

• The sample stage shall be removable for exchange with other holders that may be acquired in the future.

3.1.5. The instrument shall have two (2) light sources to illuminate samples with the following requirements:

• Stabilized lighting/lamp holder

• Spectral Range: 400 – 2500 nm

• Software-controlled intensity settings

• 12 V power supply unit

• Option for light polarizer

3.1.6. The vendor shall provide one controlling computer with all necessary peripherals and software.

• The computer shall use Windows 11 or more recent version of the Windows 11 operating system (OS).

• The computer shall be capable of functioning off-line without the need to be connected to the internet.

• Software upgrades shall be provided by digital media, such as USB or optical disc (i.e., CD).

No remote access to the computer is permitted.

• The computer shall have the ability to read digital media upon which software upgrades are provided with any necessary drives or ports.

• The Government prefers the addition of an external control panel for stage movements, liquid dispensing, and camera adjustments.

3.1.7. The computer shall include software with the following requirements:

• Captures digital images and videos from the hyperspectral camera.

6 Bureau of Engraving and Printing 2031ZA25Q00204

• The software shall have the option for permanent license, when a license is applicable

• All necessary software for data collection and analysis shall be provided at installation

• Direct recording of data with hyperspectral camera

• The software shall have the ability to develop applications, methods, and procedures for repeatable analysis of samples

• The software shall have real-time analysis

• The software shall control the hyperspectral camera, sample mover, and applicable light settings

• Option for chemical analysis in the software

3.1.8. The instrument shall be compatible with the lab space and operating conditions with the following parameters:

• Capable of operating in ambient laboratory temperature and humidity conditions (65-75 °F

[18-24 °C] and 30-60 %RH, respectively).

• Compatible with 110/120 VAC at 60 Hz.

• The instrument, accessories, peripherals (including the computer) shall fit in a benchtop area not to exceed 40” (1016 cm) deep and 52” (1320.8 cm) wide.

• Weight shall not exceed 500 lbs. (227 kg).

3.1.9. The system shall include standards for calibration and verification of the hyperspectral camera.

3.1.10. The Vendor shall provide a dust cover for the instrument.

3.1.11. All parts shall be new. If any supply is unavailable, Contractor shall notify the BEP Contracting

Officer Representative (COR) with the recommended replacement part.

3.2. Installation

3.2.1. The Contractor shall deliver, setup, and install all equipment at BEP facilities within 180 days after award.

3.2.2. All incoming materials must pass a security inspection which may include examination by X-ray.

3.2.3. BEP shall provide escorts for the Contractor’s visit(s) to the BEP. BEP will move the box(es) to the installation location. Unboxing and installation are the responsibility of the Contractor. The Contractor shall provide any additional required materials, tools, and/or personnel.

3.2.4. BEP reserves the right to perform any inspections for this equipment, to include inventory of parts list and supplies listed in the contract. The Contracting Officer Representative (COR) will observe the incoming instrument and monitor the installation to ensure receipt of an acceptable product according to specifications in SOW.

3.2.5. Any equipment arriving to the BEP damaged, shall be photographed by the BEP for records and returned to the Contractor for repair or replacement at no additional cost to the BEP. The COR

7 Bureau of Engraving and Printing 2031ZA25Q00204 will notify the CO and the Contractor should any deliverable item(s) not meet BEP’s specifications for this requirement. Any product found unacceptable will be rejected.

3.2.6. BEP shall provide 110 VAC electrical power and a standard laboratory bench for the instrument.

3.3. Training

3.3.1. The Contractor shall provide training for at least five (5) BEP personnel. Training shall, at a minimum, cover the basics of operation, calibration and validation, and user-level maintenance.

Any training materials used for this training (e.g., PowerPoint slides, handouts, etc.) shall be provided to BEP the same day of the scheduled training. The BEP shall have authorization to reproduce this material for internal use.

3.3.2. The Contractor shall provide a brief overview of all capable functions of the instrument and software.

3.3.3. The Contractor shall provide a digital copy of any available video tutorials on the computer.

Accessing videos via the internet from the instrument computer is not permitted.

3.3.4. Training shall be performed on the same day as installation, or on a day mutually agreed to by the Contractor or Government to be held as soon as practicable after installation.

3.4. Inspection and Acceptance

3.4.1. After installation and training, a test of the system shall be performed by BEP personnel to ensure instrument performs as required in SOW and there are no unintended conflicts with the system.

3.4.2. All components of instrument must be provided and fully operational. All specified functions of the instrument must work properly, and all accompanying software runs without errors.

3.4.3. Once the instrument is installed and validation is complete, the instrument will be considered delivered for invoicing purposes.

3.4.4. Inspection and acceptance shall be made by BEP appointed Contracting Officer's Representative (COR). The following details the means for testing and acceptance of the equipment delivered under this contract. For the systems to be acceptable to the Government, the equipment must meet all requirements outlined in the statement of work. If the equipment does not meet the requirements as outlined in the statement of work, then the systems will be deemed unacceptable.

Therefore, final acceptance and payment for each system will not be made until the Government has fully accepted the systems.

Inspection and acceptance of the supplies to be provided hereunder shall be made in accordance with the

Bureau Acceptance Test. The Contracting Officer (CO) will appoint a Contracting Officer Representative (COR) at award to provide oversight on behalf of the CO. When items are rejected for noncompliance, written notification of the rejection will be furnished by the Contracting Officer, within ten (10) calendar days after inspection has been completed. The notification shall include an explanation of the deficiencies noted during inspection, the reasons for the rejection, and the Government’s terms as to

8 Bureau of Engraving and Printing 2031ZA25Q00204 what remedies will be made by the Contractor. All parts found insufficient or damaged must be replaced at the contractor’s expense.

3.4.5 Bureau Acceptance Test

(1) The Bureau Acceptance Test (BAT) will occur at the BEP’s facility after commissioning. BEP personnel will operate the system during the BAT in the presence of the contractor’s personnel.

Contractor’s personnel shall provide advice and guidance to the BEP. The purpose of the BAT is validation of the design, functionality, and performance requirements of the contract.

Testing of the system shall be scheduled to occur in accordance with the Contract. Contractor is responsible to schedule all daily activities in such a way that all design, functionality, and performance requirements shall be sufficiently demonstrated. All acceptance testing shall be performed in the presence of authorized Bureau personnel.

The BEP will furnish all items listed as government furnished materials and will provide a crew of experts to operate the system during the BAT. The contractor shall provide any and all vendor provided materials, materials not identified as government furnished, and individual(s) to orchestrate all testing activities and advise BEP personnel operating the system to ensure demonstration of all items.

If the equipment does not successfully pass the first BAT and must be retested, the Contractor shall assume ALL costs of retesting including personnel lodging, travel, and materials. All testing shall be performed in accordance with the technical requirements listed in the Statement of Work. If during the performance of testing, it is deemed that the equipment is not performing to the specified requirements, testing may be stopped to allow for corrective actions to occur and restarted only after joint agreement by both BEP and the contractor. If it is determined that significant problems or corrective actions are required, the contractor can request that testing be stopped. Once corrective actions have occurred, the contractor shall notify the BEP for rescheduling the test.

If the test is deemed unacceptable, the BEP reserves the right to require a full or a partial retest of the equipment and the Contractor must provide the BEP with all of the following:

a. Causative factors for the nonconformance

b. A written explanation on how the Contractor proposes to correct the nonconformance

c. The estimated time that will be necessary to correct the nonconformance

d. How the Contractor intends to demonstrate compliance.

Once a BAT is in progress, if there are extenuating circumstances or equipment-caused delays, the

Bureau may exercise one of the following options:

(a) Extend the test accordingly

(b) Restart the test from the beginning

(c) Abort the test

Since during testing security items will be required, all security measures, policies, and procedures of

BEP shall be followed. All contractor personnel assigned to work around or on the equipment during testing shall have been approved by the BEP’s Office of Security. Approval by the BEP’s Office of Security requires that each individual completes and submits a Standard Form 85, Questionnaire for Non- Sensitive Positions, and associated supplements to the BEP for review and background check to be performed.

(2) Final acceptance of the system will occur after the following:

A. Successful completion of the BAT B. Successful Training of all BEP personnel C. Resolution of all punch-list or open items

9 Bureau of Engraving and Printing 2031ZA25Q00204

3.5. Instrument Maintenance Service Requirements

The Contractor shall provide maintenance and calibration of the equipment, including accessories purchased through this contract, with the following specifications:

• Contractor shall provide a point of contact for maintenance and recalibration support.

• Contractor shall adhere and conform to original equipment manufacturer (OEM) specifications, manuals, bulletins, etc., in performing services and repairs. Service repair technicians shall perform service using the most up-to-date maintenance techniques and applications for service or repair being performed on equipment.

• Maintenance to instrument shall be done at an approved and official vendor location provided beforehand by the vendor to BEP.

• Any user-level maintenance (e.g., instrument alignment performed through software) shall be delineated by the Contractor at the time of delivery. OEM-certified maintenance and repair technicians shall perform all other remedial maintenance, service, and repairs.

3.5.1. Preventive Maintenance and Calibration

• Contractor shall calibrate all appropriate functions of the Single Note HSI.

• After calibration, the contractor shall provide a certificate including, at a minimum:

a. The name of the technician performing the calibration

b. Instrument serial number

c. The date of the calibration

d. Whether the instrument is satisfactory “as found” or “as left”

e. Whether the instrument was in or out of tolerance

f. Any adjustments made

g. Unique identification and calibration status of each traceable standard used

h. Test method or procedure used

• All replacement parts and software shall be identical to or fully compatible with installed equipment.

• During the performance period, contractor shall update all software and firmware, as applicable, for the instrument and control computer at no additional cost. Software updates shall be provided by digital media, such as USB or CD. Downloading upgrades from the internet is not allowed as remote access to the computer is not permitted.

3.5.2. Unscheduled Maintenance

At BEP’s request, Contractor shall perform emergency and/or unscheduled service including all necessary labor, equipment (e.g., test equipment and tools), replacement equivalent system parts, OEM factory-certified replacement parts, then repair and resolve such problems with any part or component, thus returning the equipment to proper operating condition meeting the specifications defined in SOW.

• Support shall be supplied within three (3) business days/best effort response of service call and shall be accomplished during local business hours, 9:00 AM to 4:00 PM excluding federal holidays and weekends.

• Unlimited telephone and email technical support relating to the system, during the Contractor's business hours, Monday – Friday (excluding Federal holidays).

10 Bureau of Engraving and Printing 2031ZA25Q00204

3.5.3. Documentation of Services Provided

After completion of service call, the contractor shall provide the COR with a copy of a field service report/ticket identifying the following:

a. The reason for the service call.

b. Detailed description of the work performed.

c. Test instruments or other equipment used to affect the repair or otherwise perform the service.

d. The name(s) and contact information of the technician who performed the maintenance and recalibration or repair service.

e. The hours expended, and parts/components replaced.

3.6 Warranty

The Contractor shall provide a minimum one-year warranty for all parts, materials, labor, and travel under this contract. The contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this SOW. Contractor shall provide a point of contact for warranty concerns and/or issues to the Contract Officer Representative (COR) upon completion of installation. The warranty will not take effect until the BAT has successfully been carried out. During the warranty period the cost for returning parts or equipment for repair or replacement shall be taken on by the Contractor.

SECTION IV: Technical Documents

4.1. The contractor shall provide English-language documentation that describes accurate and current technical information for the contact angle goniometer. The documentation shall include operational manuals, maintenance manuals, training manuals, technical support contact information, and component purchasing information.

Technical support contact information shall include but not be limited to; the name of the manufacturer’s representative, address, telephone number(s) (e.g., emergency), fax number(s), e-mail address(es) of representatives that can be contacted, and hours of operation. The BEP shall have authorization to reproduce this material for internal use.

SECTION V: Deliverables

5.1 Deliverables:

SECTION VI: Place/ Location of Performance/ Delivery

6.1. Place/ Location of Performance/ Delivery.

SOW

Paragraph #

Deliverable Due Date Deliverable Recipient

Deliverable Format

3.1.10 Dust Cover for instrument Within 150 days of contract

award

COR Physical dust cover delivered to

BEP

3.3.1 Training Materials Same day as scheduled training COR PDF/Email/MS Word format

3.6 Warranty Upon completion of installation COR PDF/MS Word format

4.1 Technical Documents At time of installation COR PDF/MS Word/MS PowerPoint format

7.1 Installation 30 days after the delivery of the

instrument COR Physical Installation of Single

Note Hyperspectral Imaging System (HSI)

7.1 Hardware & Software

Training

30 days after the delivery of the instrument

COR In person training

7.1 Single Note Hyperspectral

Imaging System (HSI)

Within 150 days of contract award

COR Physical instrument delivered to BEP

11 Bureau of Engraving and Printing 2031ZA25Q00204

Deliverables as required during the performance of this contract shall be delivered F.O.B. destination. All customs, duties, and delivery costs shall be borne by the Contractor. The equipment and supplies identified shall be delivered and installed through the life of the contract to the following address:

Department of Treasury Bureau of Engraving and Printing Washington, DC Currency Facility 14th & C Streets, SW Washington, DC 20228

If the installation location changes during the performance period, the Government shall notify the vendor of the new address. The new location shall be inside of a 30-mi. (48 km) radius from the District of Columbia.

6.2. Access to Government Facilities

The BEP is a secure facility, and all instructions of the BEP Police must be obeyed. Weapons, cameras, alcohol, or illegal drugs are not allowed on site and are subject to seizure. Persons entering the BEP will be subject to magnetic and/or hand examination and items under their control shall be examined by x-ray or hand inspection.

Note that large items cannot be accepted through the 13th or 14th St. SW entrances and must be delivered through the BEP loading dock. During the life of the contract, access to the Government facility for the Contractor, its subcontractors, and suppliers shall be made available as required. During all operations on Government premises, personnel for whom the Contractor is responsible shall comply with the rules and regulations governing the conduct of personnel and the operation of the facility. The Government reserves the right to require the Contractor's employees to sign in and/or sign out of the Government facility. While located within the District of Columbia, the BEP will not provide parking.

When performing services at the place of installation such work must be performed without:

• Interfering with Government business

• Unduly restricting traffic

• Causing unsafe conditions for employees, contractors, or visitors; or

• Adversely affecting the operation of BEP Facility.

Failure to adhere to BEP security regulations could result in revocation of access to the BEP and termination of the contract.

6.3. Federal Government Holidays:

If these holidays fall on Saturday, the preceding Friday shall be observed. If these holidays fall on Sunday, the following Monday shall be observed.

• New Year’s Day 1st day of January

• Martin Luther King Jr.'s Birthday 3rd Monday of January

• Presidents Day 3rd Monday of February

• Memorial Day Last Monday of May

• Juneteenth Day 19th day of June

• Independence Day 4th day of July

• Labor Day 1st Monday of September

• Columbus Day 2nd Monday of October

• Veterans Day 11th day of November

• Thanksgiving Day 4th Thursday of November

• Christmas Day 25th day of December

12 Bureau of Engraving and Printing 2031ZA25Q00204

The contractor shall coordinate with the Government regarding hour of operation for BEP Year End Shut Down (Y.E.S.). BEP’s Y.E.S. period typically occurs December 25th through January 1st of each calendar year. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this SOW when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

SECTION VII: Performance Delivery Period

7.1. Performance Delivery Period

The period of performance for this contract is one (1) year: A twelve (12) months base period. The base period includes delivery, training, and a one (1) year warranty period.

• The instrument shall be delivered within 150 days of contract award.

• Installation and training shall be carried out 30 days after the delivery of the instrument.

• The one-year base period shall begin following delivery, installation, and acceptance.

SECTION VIII: Contracting Officer Representative

8.1. Contracting Officer Representative (COR): The (COR) will be identified by separate letter issued by the CO. The COR monitors all technical aspects of the Contract and assists in Contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the CO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the Contract.

SECTION IX: Government Furnished Property:

9.1 Government Furnished Property will not be provided.

13 Bureau of Engraving and Printing 2031ZA25Q00204

SECTION D – PACKAGING AND HANDLING

The following instructions are required for any shipments to the BEP:

D.1 NOTICE OF PACKAGING SLIP REQUIREMENTS

The following outlines the Bureau of Engraving and Printing’s packaging slip requirements to ensure efficient processing of shipments to the DCF:

• The Bureau of Engraving and Printing requires that all packaging slips be placed in a self-adhesive pack list envelope and affixed to the outside a shipment.

• The packing slip shall include, at minimum the following information:

D.2 GENERAL ITEMS – INFORMATION REQUIRED FOR EACH SHIPMENT

• Contract Number – The contract number BEP assigned to this purchase.

• Shipping Address – Point from which the merchandise was shipped.

• Telephone Number – The telephone number of the vendor contact to be called for inquires related to the merchandise.

• Customer Information – The name and telephone number of the party to which the merchandise is being shipped.

• Total Weight of Packages, Item number and the total number of items within the current shipment.

• If items are drop shipped from a supplier, you must ensure the proper contract number is written on the packaging slip by your supplier.

D.3 LINE ITEMS – INFORMATION REQUIRED FOR EACH LINE ITEM INCLUDED IN

THE SHIPMENT

• Manufacturer Product Identification – Item Number assigned by manufacturer/supplier.

• Quantity Ordered – Quantity on the purchase order or unit of measurement.

• Quantity Shipped – With the packing slip.

• Quantity Backordered, where applicable.

D.4 NOTICE OF SHIPPING LABEL REQUIREMENTS

Every box/skid must have at least one shipping label applied to it. The label is to include, at minimum, the following information:

• Manufacturer or Supplier – Name of Manufacturer or supplier/and

• Shipping Address – Point from which the merchandise was shipped/and

• BEP Contract Number – PO# or CC order #/and

• Customer Name & Telephone Number – First and last name, building and room #.

The vendor shall ensure that all items shipped to the BEP are properly labeled. Items may include but not be limited to closed containers, sealed boxes, wrapped packages, or strapped palettes. Failure to adhere to the packing slip and shipping label requirements could result in shipment rejection, processing delay, and payment delay. **

14 Bureau of Engraving and Printing 2031ZA25Q00204

SECTION E – INSPECTION AND ACCEPTANCE

Clause Number Title Date 52.246-1 Contractor Inspection Requirement APR 1984 52.246-2 Inspection of Supplies -Fixed-Price AUG 1996 52.246-16 Responsibility for Supplies APR 1984

FAR CLAUSE 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: www.acquisition.gov/ (End of Clause)

E.1 INSPECTION AND ACCEPTANCE

Inspection and acceptance shall be made by BEP appointed Contracting Officer's Representative (COR). The following details the means for testing and acceptance of the equipment delivered under this contract.

Inspection and acceptance of the supplies to be provided hereunder shall be made in accordance with FAR Clause 52.246-2, Inspection of Supplies – Fixed Price. The Contracting Officer (CO) will appoint a Contracting Officer Representative (COR) at award to provide oversight on behalf of the CO.

When items are rejected for noncompliance, written notification of the rejection will be furnished by the Contracting Officer, within ten (10) calendar days after inspection has been completed.

The notification shall include an explanation of the deficiencies noted during inspection, the reasons for the rejection, and the Government’s terms as to what remedies will be made by the Contractor. All parts found insufficient or damaged must be replaced at the contractor’s expense.

15 Bureau of Engraving and Printing 2031ZA25Q00204

SECTION F – DELIVERY OR PERFORMANCE

Clause Number

Title Date

52.211-17 Delivery of Excess Quantities SEPT 1989 52.242-15 Stop-Work Order AUG 1989 52.242-17 Government Delay of Work APR 1984 52.247-34 F.o.b. Destination JAN 1991 52.247-35 F.o.b. Destination, Within Consignee’s Premises APR 1984

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: www.acquisition.gov/ (End of Clause)

F.1 PLACE OF DELIVERY

Deliverables as required during the performance of this contract shall be delivered F.O.B Destination within Consignee’s Premises. The spare parts identified shall be delivered and installed at the following address:

Bureau of Engraving and Printing Washington, DC Facility 200 D Street Southwest Washington, DC 20228

F.2 DELIVERIES TO WASHINGTON, DC ANNEX BUILDING

LOADING DOCK ON “D” STREET SW, BETWEEN 13th & 14th STREETS SW): Vendors must call the appointment hotline at (202) 874-2333 twenty-four (24) hours in advance to schedule approximate delivery times. The hotline is manned from 6:30 am to 2:15 pm Monday through Friday. A voicemail message maybe left after normal working hours. Deliveries are accepted between 8:00 am and 2:15 pm, Monday through Friday, excluding holidays.

Over the road vehicles having an overall height exceeding 12”6” (3.8 meters) empty, or an overall length exceeding 42’ (12.2 meters) cannot be accommodated at our receiving platform.

To resolve any delivery issue, please contact Shipping & Receiving at (202) 874-1149 care of Material Handler/Leader.

F.3 BEP YEAR END SHUTDOWN PERIOD AND FEDERAL HOLIDAYS

(a) BEP observes the federal holidays that are listed on the Office of Personnel website at:

https://www.opm.gov/fedhol/. The Presidential Inauguration Day is applicable only to the Washington, DC Currency Facility (DCF).

(b) BEP’s Y.E.S. Period typically occurs December 25th through January 1st of each calendar year.

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(c) Government Holidays:

New Year's Day January 1st Martin Luther King's Birthday Third Monday in January Washington’s Birthday Third Monday in February Memorial Day Last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11th Thanksgiving Day Fourth Thursday in November Christmas Day December 25th

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SECTION G – CONTRACT ADMINISTRATION DATA

G.1 CONTRACT ADMINISTRATION OFFICE

(a) This contract shall be administered by:

Bureau of Engraving and Printing

Office of the Chief Procurement Officer 14th and C Streets, S.W.

Washington, D.C. 20228-0001

(b) Written communication to the Contracting Officer shall make reference to the contract number.

G.2 DTAR 1052.201-70, Contracting Officer’s Representative (COR) Appointment and

Authority (APR 2015)

(a) The COR SHALL BE APPOINTED AT CONTRACT AWARD.

(b) Performance of work under this contract is subject to the technical direction of the COR identified above, or a representative designated in writing. The term “technical direction” includes, without limitation, direction to the Contractor that directs or redirects the labor effort, shifts the work between work areas or locations, and/or fills in details and otherwise serves to ensure that tasks outlined in the work statement are accomplished satisfactorily.

(c) Technical direction must be within the scope of the contract specification(s)/work statement.

The COR does not have authority to issue technical direction that:

(1) Constitutes a change of assignment or additional work outside the contract specification(s)/work statement;

(2) Constitutes a change as defined in the clause entitled “Changes”;

(3) In any manner causes an increase or decrease in the contract price, or the time required for contract performance;

(4) Changes any of the terms, conditions, or specification(s)/work statement of the contract;

(5) Interferes with the Contractor's right to perform under the terms and conditions of the contract; or

(6) Directs, supervises or otherwise controls the actions of the Contractor's employees.

(d) Technical direction may be oral or in writing. The COR must confirm oral direction in writing within five workdays, with a copy to the Contracting Officer.

(e) The Contractor shall proceed promptly with performance resulting from the technical direction issued by the COR. If, in the opinion of the Contractor, any direction of the COR or the designated representative falls within the limitations of (c) above, the Contractor shall immediately notify the Contracting Officer no later than the beginning of the next Government work day.

(f) Failure of the Contractor and the Contracting Officer to agree that technical direction is within the scope of the contract shall be subject to the terms of the clause entitled “Disputes.”

(End of clause)

G.3 DTAR 1052.210-70, Contractor Publicity (APR 2015)

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The Contractor, or any entity or representative acting on behalf of the Contractor, shall not refer to the supplies or services furnished pursuant to the provisions of this contract in any news release or commercial advertising, or in connection with any news release or commercial advertising, without first obtaining explicit written consent to do so from the Contracting Officer.

Should any reference to such supplies or services appear in any news release or commercial advertising issued by or on behalf of the Contractor without the required consent, the Government shall consider institution of all remedies available under applicable law, including 31 U.S.C. 333, and this contract. Further, any violation of this clause may be considered as part of the evaluation of past performance. (End of clause)

G.4 DTAR 1052.232-7003, Electronic Submission of Payment Requests (APR 2015)

(a) Definitions. As used in this clause -

(1) “Payment request” means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Invoice Processing Platform (IPP). Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with Treasury procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request. (End of clause) http://www.ipp.gov/

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SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1 TYPE OF CONTRACT

This is a Firm Fixed-Price type contract.

H.2 INTERPRETATION OF CONTRACT REQUIREMENTS

No interpretation of any provision of this contract, including applicable specification(s)/work statement, shall be binding on the Government unless furnished or agreed to in writing by the Contracting Officer.

H.3 NOTICE TO THE GOVERNMENT OF DELAYS

In the event the Contractor encounters difficulty in meeting performance requirements, or when it anticipates difficulty in complying with the contract delivery schedule or date, or whenever the Contractor has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of this contract, the Contractor shall immediately notify the CO and the COR, in writing, giving pertinent details, provided, however, that this data shall be informational only in character and that this provision shall not be construed as a waiver by BEP of any delivery schedule or date or of any rights or remedies provided by law or under this contract.

H.4 NON-DISCLOSURE OF NON-PUBLIC INFORMATION & DATA

During the period of performance of the contract, the Contractor may be granted access to Non- Public information and data, which is the sole property of BEP, as well as proprietary information and data, which is the sole property of entities other than the contracting parties. In particular, the Contractor agrees that all information provided by representatives of BEP, either before or after contract award, concerning the design, manufacture, processing or transporting of United States currency is nonpublic. Such information will be shared only with employees or agents of the company having a need to know, and will not be disclosed to other persons without the written consent of the CO.

Further, the Contractor agrees to maintain the confidentiality of all such information and data and shall not disclose any information and data, interpretations of, and/or derivatives of, such information and data to any unauthorized party without the express written approval of the CO, or of the party in which title is wholly vested. The Contractor hereby agrees to include this clause in all subcontracts or consulting agreements relating to work under this contract. The Contractor shall be required to sign a Non-Disclosure Agreement (NDA) from BEP.

H.5 INDEMNIFICATION

(a) Responsibility for Government Property: The Contractor assumes full responsibility for and shall indemnify the Government against any and all losses or damage of whatsoever kind and nature to any and all Government property, including any equipment, supplies, accessories, or parts furnished, while in his custody and care for storage, repairs, or service to be performed under the terms of this contract, resulting in whole or in part from the negligent acts or omissions of the Contractor, any subcontractor, or any employee, agent or representative of the Contractor or subcontractor. See H.11 for further information regarding Government Furnished Materials

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If due to the fault, negligent acts (whether of commission or omission) and/or dishonesty of the Contractor or its employees, any Government-owned or controlled property is lost or damaged as a result of the Contractor's performance of this contract, the Contractor shall be responsible to the Government for such loss or damage, and the Government, at its option, may in lieu of payment thereof, require the Contractor to replace at his own expense, all property lost or damaged.

(b) Hold Harmless and Indemnification Agreement: The Contractor shall save and hold harmless and indemnify the Government against any and all liability claims, and cost of whatsoever kind and nature for injury to or death of any person or persons and for loss or damage to any Contractor property or property owned by a third party occurring in connection with or in any way incident to or arising out of the occupancy, use, service, operation, or performance of work under the terms of this contract, resulting in whole or in part from the acts or omissions of the Contractor, any subcontractor, or any employee, agent, or representative of the Contractor or subcontractor.

(c) Government's Right of Recovery: Nothing in the above paragraphs shall be considered to preclude the Government from receiving the benefits of any insurance the Contractor may carry which provides for the indemnification of any loss or destruction of, or damages to property in the custody and care of the Contractor where such loss, destruction or damage is to Government property. The Contractor shall do nothing to prejudice the Government's right to recover against third parties for any loss, destruction of, or damage to Government property, and upon the request of the Contracting Officer shall, at the Government's expense, furnish to the Government all reasonable assistance and cooperation (including assistance in the prosecution of suit and the execution of instruments of assignment in favor of the Government) in obtaining recovery.

(d) Government Liability: The Government shall not be liable for any injury to the Contractor's personnel or damage to the Contractor's property unless such injury or damage is due to negligence on the part of the Government and is recoverable under the Federal Torts Claims Act, or pursuant to other Federal statutory authority.

H.6 ORGANIZATIONAL CONFLICTS OF INTEREST

(a) The Contractor warrants that, to the best of the Contractor's knowledge and belief, there are no relevant facts or circumstances which could give rise to an organizational conflict of interest (OCI), as defined in FAR 9.5, Organizational and Consultants Conflicts of Interest, or that the Contractor has disclosed all such relevant information.

(b) The Contractor agrees that if an actual or potential OCI is discovered after award, the Contractor shall make a full disclosure in writing to the Contracting Officer. This disclosure must include a description of actions, which the Contractor has taken or proposes to take, after consultation with the Contracting Officer, to avoid, mitigate, or neutralize the actual or potential conflict.

(c) The Contracting Officer may terminate this contract for convenience, in whole or in part, if it deems such termination necessary to avoid an OCI. If the Contractor was aware of a potential OCI prior to award or discovered an actual or potential conflict after award and did not disclose or misrepresented relevant information to the Contacting Office, the Government may terminate

21 Bureau of Engraving and Printing 2031ZA25Q00204 the contract for default, debar the Contractor from Government contracting, or pursue such other remedies as may be permitted by law or this contract.

(d) The Contractor must include this clause in all subcontracts and in lower tier subcontracts unless a waiver is requested from, and granted by, the Contracting Officer.

(e) In the event that a requirement changes in such a way as to create a potential conflict of interest for the Contractor, the Contractor must:

1) Notify the Contracting Officer of a potential conflict, and;

2) Recommend to the Government an alternate approach which would avoid the potential conflict, or

3) Present for approval a conflict of interest mitigation plan that will:

• Describe in detail the changed requirement that creates the potential conflict of interest; and

• Outline in detail the actions to be taken by the Contractor or the Government in the performance of the task to mitigate the conflict, division of subcontractor effort, and limited access to information, or other acceptable means.

4) The Contractor must not commence work on a changed requirement related to a potential conflict of interest until specifically notified by the Contracting Officer to proceed.

5) If the Contracting Officer determines that it is in the best interest of the Government to proceed with work, notwithstanding a conflict of interest, a request for waiver must be submitted in accordance with FAR 9.503.

H.7 DISCLOSURE OF CONFLICTS OF INTEREST

It is the BEP policy to award contracts to only those offerors whose objectivity is not impaired because of any related past, present, or planned interest, financial or otherwise, in organizations regulated by BEP or in organizations whose interests may be substantially affected by Departmental activities. Based on this policy, if at any time during the performance of this contract the Contractor knows of any Conflict-of-Interest situation affecting the organization, any of its officers or Key Persons working under this contract, has reason to believe that a conflict-of-interest situation might arise, or is made aware of an actual or potential conflict of interest situation:

(a) The Contractor shall immediately provide to the Contracting Officer a written statement which describes in a concise manner all past, present or planned organizational, financial, contractual, or other interest(s) with that organization regulated by BEP, or with that organization or individual whose interests may be substantially affected by Departmental activities, and which is related to the work under this contract. The interest(s) described shall include those of the Contractor, its affiliates, consultants, Subcontractors, and key personnel of any of the above.