2031ZA24Q00338 Raman Final.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

RFQ IFB RFP

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NAICS:

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8 (A)

EDWOSB

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

STANDARD FORM 1449 (REV. 2/2012) BACK

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NO. 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

2031ZA24Q00338

TABLE OF CONTENTS:

1. Listing of Incorporated Purchase Requisitions

2. Section B - Supplies or Services and Prices/Costs

3. Section C - Description/Specifications/Work Statement

4. Section D - Packaging and Marking

5. Section E - Inspection and Acceptance Terms

6. Section F - Delivery or Performance

7. Section G - Contract Administration Data

8. Section H - Special Contract Requirements

9. Section I - Contract Clauses

10. Section J - List of Documents, Exhibits, and other Attachments

11. Section K - Representations, Certifications, and Other Statements of Offerors

12. Section L - Instructions, Conditions and Notices to Offerors

13. Section M - Evaluation Factors for Award

1. Listing of Incorporated Purchase Requisitions

Incorporated Purchase Requisition Numbers:

2. Section B - Supplies or Services and Prices/Costs

Item Number

Base Item Number

Supplies/Services Quantity Unit

0001 Preventative Maintenance and Calibration

12 MONTH

Contract Type:Firm Fixed Price Unit Price

Extended Price

Description:

Preventative Maintenance and Calibration (Base Year Period of Performance: 25 Sep 2024 through 24 Sep 2025).

Purchase Requisitions

IDC Type: Not Applicable

Base Item

Number Supplies/Services Quantity Unit

0002 Warranty 1 Each Contract Type:Firm Fixed Price

Unit Price Extended Price Cost Constraint Not Separately Priced

Description:

Warranty (Base Year Period of Performance: 25 Sep 2024 through 24 Sep 2025).

Purchase Requisitions

Base Item

Number Supplies/Services Quantity Unit

1001 Preventative Maintenance and Calibration

12 MONTH

Contract Type:Firm Fixed Price Unit Price

Extended Price

Description:

Preventative Maintenance and Calibration (Option Year 1 Period of Performance: 25 Sep 2025 through 24 Sep 2026).

Purchase Requisitions

Option:

Option Time Date: 9/25/25 Option Time Duration: 364 Option Time Units: Days

Base Item

Number Supplies/Services Quantity Unit

1002 Warranty 1 Each Contract Type:Firm Fixed Price

Unit Price Extended Price Cost Constraint Not Separately Priced

Description:

Warranty (Option Year 1 Period of Performance: 25 Sep 2025 through 24 Sep 2026).

Purchase Requisitions

Option:

Option Time Date: 9/25/25 Option Time Duration: 364

Base Item

Number Supplies/Services Quantity Unit

2001 Preventative Maintenance and Calibration

12 MONTH

Contract Type:Firm Fixed Price Unit Price

Extended Price

Description:

Preventative Maintenance and Calibration (Option Year 2 Period of Performance: 25 Sep 2026 through 24 Sep 2027).

Purchase Requisitions

Option:

Option Time Date: 9/25/26 Option Time Duration: 364

Base Item

Number Supplies/Services Quantity Unit

2002 Warranty 1 Each Contract Type:Firm Fixed Price

Unit Price Extended Price Cost Constraint Not Separately Priced

Description:

Warranty (Option Year 2 Period of Performance: 25 Sep 2026 through 24 Sep 2027).

Purchase Requisitions

Option:

Option Time Date: 9/25/26 Option Time Duration: 364

Base Item

Number Supplies/Services Quantity Unit

3001 Preventative Maintenance and Calibration

12 MONTH

Contract Type:Firm Fixed Price Unit Price

Extended Price

Description:

Preventative Maintenance and Calibration (Option Year 3 Period of Performance: 25 Sep 2027 through 24 Sep 2028).

Purchase Requisitions

Option:

Option Time Date: 9/25/27 Option Time Duration: 365

Base Item

Number Supplies/Services Quantity Unit

3002 Warranty 1 Each Contract Type:Firm Fixed Price

Unit Price Extended Price Cost Constraint Not Separately Priced

Description:

Warranty (Option Year 3 Period of Performance: 25 Sep 2027 through 24 Sep 2028).

Purchase Requisitions

Option:

Option Time Date: 9/25/27 Option Time Duration: 365

Base Item

Number Supplies/Services Quantity Unit

4001 Preventative Maintenance and Calibration

12 MONTH

Contract Type:Firm Fixed Price Unit Price

Extended Price

Description:

Preventative Maintenance and Calibration (Option Year 4 Period of Performance: 25 Sep 2028 through 24 Sep 2029).

Purchase Requisitions

Option:

Option Time Date: 9/25/28 Option Time Duration: 364

Base Item

Number Supplies/Services Quantity Unit

4002 Warranty 1 Each Contract Type:Firm Fixed Price

Unit Price Extended Price Cost Constraint Not Separately Priced

Description:

Warranty (Option Year 4 Period of Performance: 25 Sep 2028 through 24 Sep 2029).

Purchase Requisitions

Option:

Option Time Date: 9/25/28 Option Time Duration: 364

Clauses incorporated by reference

None

Clauses incorporated by full text

3. Section C - Description/Specifications/Work Statement

SOW

Statement of Work

Horiba Raman Spectrometer Service and Warranty

SECTION I: Background

1.1. The Bureau of Engraving and Printing (BEP), Research Analysis Division/Office of Technology Development (OTD), District Currency Facility (DCF) is a component of the Department of the Treasury and has a requirement to maintain a Horiba XploRA PLUS Confocal Raman Microscope to analyze inks, paper, finished currency, and similar materials.

SECTION II: Purpose

2.1. Product, Service or Outcome Needed.

The Contractor shall perform annual service visit and provide warranty for BEP's Horiba XploRA PLUS Confocal Raman Microscope in accordance with requirements and all items outlined in this Statement of Work (SOW). Any reference to brand names or trademarks in this document does not indicate endorsement by the BEP or by the US Government. The acquisition shall be conducted under the purview of the BEP Contracting Officer (CO). The Contractor shall perform to the standards outlined in this contract.

2.2. Scope of the Product, Service, or Outcome.

2.2.1. The Contractor shall provide annual preventative maintenance and calibration of a Horiba XploRA PLUS Confocal Raman Microscope at BEP DCF.

2.2.2. The Contractor shall provide all labor and materials to maintain the instrument. The Contractor shall be responsible for the performance of all activities to maintain the system operation. The Contractor shall provide calibration and maintenance service for one base year and four additional option years.

2.2.3 The maintenance package shall be a firm fixed price and time & materials contract.

SECTION III: Technical Requirements/Tasks/Outcomes

3.1. Instrument Maintenance Service Requirements

The Contractor shall provide routine preventative maintenance (PM) and calibration of the equipment, including accessories purchased through this contract, no less frequently than annually with the following specifications:

• Contractor shall provide a point of contact for maintenance and recalibration support.

• Contractor shall adhere and conform to original equipment manufacturer (OEM) specifications, manuals, bulletins, etc., in performing services and repairs. Service repair technicians shall perform service using the most up-to-date maintenance techniques and applications for service or repair being performed on equipment.

• Maintenance to instrument or computer shall be done in-person. Remote access to instrument and computer is not permitted.

• Any user-level maintenance shall be delineated by the Contractor at the time of annual service visit. OEM-certified maintenance and repair technicians shall perform all other remedial maintenance, service, and repairs.

3.1.1 Preventative Maintenance and Calibration

• Contractor shall provide system calibration with a NIST traceable standard and provide a printout of measurement report.

• All replacement parts and software shall be identical to or fully compatible with installed equipment.

• During the performance period, contractor shall update all software and firmware, as applicable, for the instrument and control computer at no additional cost. Software updates shall be provided by digital media, such as USB or CD. Downloading upgrades from the internet is not allowed as remote access to the computer is not permitted.

3.1.2 Unscheduled Maintenance

At BEP's request, Contractor shall perform on-site emergency and/or unscheduled service/repair visits including all necessary labor, equipment (e.g., test equipment and tools), replacement equivalent system parts, OEM factory-certified replacement parts, and travel to identify, interpret, and isolate suspected and confirmed malfunctions, then repair and resolve such problems with any part or component, thus returning the equipment to proper operating condition meeting the specifications defined in SOW.

3.1.2.1On-site support shall be supplied within three (3) business days/best effort onsite service response of service call and shall be accomplished during local business hours, 7:00 AM to 4:00 PM excluding federal holidays and weekends.

3.1.2.2Unlimited telephone and email technical support relating to the system, during the Contractor's business hours, Monday – Friday (excluding Federal holidays).

3.1.3 Documentation of Services Provided

3.1.3.1After completing of service call or annual routine preventative maintenance and calibration, the contractor shall provide the COR with a copy of a field service report/ticket identifying the following:

a. The reason for the service call.

b. Detailed description of the work performed.

c. Test instruments or other equipment used to affect the repair or otherwise perform the service.

d. The name(s) and contact information of the technician who performed the routine preventative maintenance and recalibration or repair service.

e. The on-site hours expended, and parts/components replaced.

3.1.4 The Contractor shall provide four (4) one-year options for repair, routine preventative maintenance, and calibration of the instrument and accessories purchased through this contract. The start date for these optional contract terms shall start at the conclusion of the first contract year.

SECTION IV: Deliverables

SOW Deliverable Due Date Deliverable Recipient

Deliverable Format

3.1.1 One (1) year Preventative

Maintenance

By 10/31/2024 COR In-person at the BEP

3.1.1 One (1) year Calibration

Service of microscope system

By 10/31/2024 COR In-person at the BEP

3.5.1 4 one-year options for preventative maintenance

At time of quote CO In-person at the BEP

3.2 4 one-year options for Product warranty

At time of quote CO In-person at the BEP

3.1.1 4 one-year options for At time of quote CO In-person at the BEP

Calibration Service of microscope system

3.1 Contact Information for

contract and PM

At time of award COR PDF/Email/MS Word format

SECTION V: Place/ Location of Performance/ Delivery

5.1. Place/ Location of Performance/ Delivery.

Deliverables as required during the performance of this contract shall be delivered F.O.B. destination. The equipment and supplies identified shall be delivered and installed through the life of the contract to the following address:

Washington, DC Currency Facility

14th & C St. SW

Washington, DC 20228

If the installation location changes during the performance period, the Government shall notify the vendor of the new address.

The new location shall be inside of a 30-mi. (48 km) radius from the District of Columbia

5.2. Access to Government Facilities

The BEP is a secure facility, and all instructions of the BEP Police must be obeyed. Weapons, cameras, alcohol, or illegal drugs are not allowed on site and are subject to seizure. Persons entering the BEP will be subject to magnetic and/or hand examination and items under their control shall be examined by x-ray or hand inspection. Note that large items cannot be accepted through the 13th or 14th St. SW entrances and must be delivered through the BEP loading dock. During the life of the contract, access to the Government facility for the Contractor, its subcontractors, and suppliers shall be made available as required. During all operations on Government premises, personnel for whom the Contractor is responsible shall comply with the rules and regulations governing the conduct of personnel and the operation of the facility. The Government reserves the right to require the Contractor's employees to sign in and/or sign out of the Government facility. While located within the District of Columbia, the BEP will not provide parking.

When performing services at the place of installation such work must be performed without:

• Interfering with Government business;

• Unduly restricting traffic;

• Causing unsafe conditions for employees, contractors, or visitors; or

• Adversely affecting the operation of BEP Facility.

Failure to adhere to BEP security regulations could result in revocation of access to the BEP and termination of the contract.

5.3. Federal Government Holidays:

If these holidays fall on Saturday, the preceding Friday shall be observed. If these holidays fall on Sunday, the following Monday shall be observed.

• New Year's Day 1st day of January

• Martin Luther King Jr.'s Birthday 3rd Monday of January

• Presidents Day 3rd Monday of February

• Memorial Day Last Monday of May

• Juneteenth Day 3rd Saturday in June

• Independence Day 4th day of July

• Labor Day 1st Monday of September

• Columbus Day 2nd Monday of October

• Veterans Day 11th day of November

• Thanksgiving Day 4th Thursday of November

• Christmas Day 25th day of December

SECTION VI: Performance Delivery Period

6.1. Performance Delivery Period

The period of performance for this contract is five (5) years: A twelve (12) months base period and four (4) option periods each of twelve (12) months.

SECTION VII: Contracting Officer Representative

7.1. Contracting Officer Representative (COR): The (COR) will be identified by separate letter issued by the CO. The COR monitors all technical aspects of the Contract and assists in Contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the CO and Contractor of any deficiencies;

coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the Contract.

4. Section D - Packaging and Marking

5. Section E - Inspection and Acceptance Terms

6. Section F - Delivery or Performance

7. Section G - Contract Administration Data

Requesting Office Address

BEP-PROD_DEVEL

Bureau of Engraving and Printing Office of Product Development 301 14th Street SW Washington DC 20228-0001 Phone: (202) 874-3097 Fax:

Contact Details:

Horlor, Brian Thomas Brian.Horlor@bep.gov

COR Office Address

BEP-PROD_DEVEL

Bureau of Engraving and Printing Office of Product Development 301 14th Street SW Washington DC 20228-0001 Phone: (202) 874-3097 Fax:

Contact Details:

Horlor, Brian Thomas Brian.Horlor@bep.gov

Issuing Office Address

BEP-ACQUISITION

Bureau of Engraving and Printing Office of Acquisition 301 14th Street SW Washington DC 20228-0001 Phone: (999) 999-9999 Fax:

Contact Details:

Holloway, JerKendra Alexus Jerkendra.Holloway@bep.gov

8. Section H - Special Contract Requirements

Section H - Special contract requirements

H.1 TYPE OF CONTRACT

This is a firm fixed price contract consisting of firm fixed price CLINS for services.

H.2 INTERPRETATION OF CONTRACT REQUIREMENTS

No interpretation of any provision of this contract, including applicable specification or attachments, shall be binding on the Government unless furnished or agreed to in writing by the CO.

H.3 NON-DISCLOSURE OF CONFIDENTAL INFORMATION & DATA

During the period of performance of the contract, the Contractor might gain access to confidential and Non Public information and data, which is the sole property of BEP, as well as proprietary information and data, which is the sole property of entities other than the contracting parties. The Contractor agrees to maintain the confidentiality of all such information and data and shall not disclose any information and data, interpretations of, and/or derivatives of, such information and data to any unauthorized party without the express written approval of the CO, or of the party in which title is wholly vested. The Contractor hereby agrees to include this clause in all subcontracts or consulting agreements relating to work under this contract. The Contractor shall be required to sign a nondisclosure agreement from BEP which will apply to all personnel working under this contract.

H.4 CONFIDENTIALITY OF INFORMATION

The Contractor agrees that all information provided by representatives of BEP, either before or after award, concerning the production and processes of this award is nonpublic. Such information will be shared only with employees or agents of the company having a need to know, and will not be disclosed to other persons without the written consent of the CO.

H.5 NOTICE TO THE GOVERNMENT OF DELAYS

If the Contractor encounters difficulty in meeting the performance requirements, or when the Contractor anticipates difficulty in complying with the Contract delivery schedule or date, or whenever the Contractor has knowledge that any actual or potential situation is delaying or threatens to delays the timely performance of this contract, the Contractor shall immediately notify the CO and COR, in writing, giving pertinent details; provided, however, that this data shall be informational only in character and that this provision shall not be construed as a waiver by the Government or any delivery schedule or date or any rights or remedies provided by law or under this contract.

H.6 SECURITY REQUIREMENTS

BEP's facilities are considered to be secure government facilities; therefore visitors to BEP may be given a visitor's security badge by security personnel and escorted by Government authorized personnel. Visitor security badges shall be worn above the waist, clearly visible, with picture or front side front forward at all times. Visitor security badges are to be returned upon leaving the site.

H.7 SECURITY CLEARANCE OF CONTRACTOR'S EMPLOYEES

Contractor Access and Background Clearance. The bureau has been delegated authority from Office of Personnel

Management (OPM) to conduct background investigations and to make suitability determinations for employment and facility access per 5 CFR 731. As identified by the Bureau, Contractor and subcontractor employees shall be subjects of background investigations, conducted by the BEP Office of Personnel Security, before assignment to performance of the work or before facility access is granted.

The COR shall provide the Contractor with the document Contractor Request for Investigation on e-QIP within three (3) calendar days after award.

After receipt of the above form, the Contractor shall ensure that all contractor employees and subcontractor employees complete the e-QIP application within the time allotted. Only contractor employees and subcontractor employees identified in the contractor's proposals as direct labor requiring facility access to the BEP on a regular basis will be processed for agency access clearances and subsequently be provided authorized access to the Bureau if the agency access clearance is favorably completed. Upon notice by the COR that the Internet database known as

"e-QIP" has been initiated for their employees, the contractor's employees will have fourteen (14) calendar days to access the "e-Qip" database, or the access will be cancelled. If the online questionnaire is not completed within the fourteen (14) calendar days, the system will automatically delete the employee's name from the database. The

Contractor is responsible for ensuring that their employees successfully complete the e-QIP on-line questionnaire in a timely manner. Once the e-Quip Application has been successfully completed the COR will notify the contractor that the employee has been accepted and he can come in and be fingerprinted. At that time the additional forms listed will be issued to the contractor that will need by the employee to be completed and submitted at the time the employee arrives to be fingerprinted, which is the final process needed to start the Security Clearance process.

1. Form 306, Declaration for Federal Employment.

2. Criminal Records Release

3. Disclosure and Authorization

4. HSPD-12, Homeland Security Presidential Directive 12. Once all documents have been completed, the

Contractor shall coordinate with the COR to schedule a time for all contractor and subcontractor employees to be fingerprinted at the BEP.

The Bureau reserves the right to deny access to its facilities if the contractor or subcontractor employee is deemed unsuitable, based upon adjudicative guidelines established in 5 CFR 731& 732, Executive Orders 10450 and 12968, and BEP policies and directives. Failure to submit the required security information or to truthfully answer all questions contained in security questionnaires and forms may constitute grounds for denial of agency access clearance.

Please note that if an individual or individuals, who have been approved by e-QIP, do not come in within fourteen (14) calendar days to be fingerprinted, that individual or individuals paper work is purged from the system, and the individual will have to apply for and complete a new e-QIP application before any additional action can be taken in the security application process.

Effective immediately, the Bureau will only provide escorts for only those individuals, who have completed the e-QIP requirement and have been fingerprinted. These individuals will be allowed on site while their paper work is being reviewed by OPM and the BEP Office of Personnel Security Division.

H.8 ORGANIZATIONAL CONFLICTS OF INTEREST

(a) The Contractor warrants that, to the best of the Contractor's knowledge and belief, there are no relevant facts or circumstances which could give rise to an organizational conflict of interest (OCI), as defined in FAR 9.5, Organizational and Consultants Conflicts of Interest, or that the Contractor has disclosed all such relevant information.

(b) The Contractor agrees that if an actual or potential OCI is discovered after award, the Contractor shall make a full disclosure in writing to the Contracting Officer. This disclosure must include a description of actions, which the

Contractor has taken or proposes to take, after consultation with the Contracting Officer, to avoid, mitigate, or neutralize the actual or potential conflict.

(c) The Contracting Officer may terminate this contract for convenience, in whole or in part, if it deems such termination necessary to avoid an OCI. If the Contractor was aware of a potential OCI prior to award or discovered an actual or potential conflict after award and did not disclose or misrepresented relevant information to the

Contacting Office, the Government may terminate the contract for default, debar the Contractor from Government contracting, or pursue such other remedies as may be permitted by law or this contract.

(d) The Contractor must include this clause in all subcontracts and in lower tier subcontracts unless a waiver is requested from, and granted by, the Contracting Officer.

(e) In the event that a requirement changes in such a way as to create a potential conflict of interest for the

Contractor, the Contractor must:

(1) Notify the Contracting Officer of a potential conflict, and;

(2) Recommend to the Government an alternate approach which would avoid the potential conflict, or

(3) Present for approval a conflict of interest mitigation plan that will:

(i) Describe in detail the changed requirement that creates the potential conflict of interest; and

(ii) Outline in detail the actions to be taken by the Contractor or the Government in the performance of the task to mitigate the conflict, division of subcontractor effort, and limited access to information, or other acceptable means.

(4) The Contractor must not commence work on a changed requirement related to a potential conflict of interest until specifically notified by the Contracting Officer to proceed.

(5) If the Contracting Officer determines that it is in the best interest of the Government to proceed with work, notwithstanding a conflict of interest, a request for waiver must be submitted in accordance with FAR 9.503.

H.9 DISCLOSURE OF CONFLICTS OF INTEREST

It is the BEP policy to award contracts to only those offerors whose objectivity is not impaired because of any related past, present, or planned interest, financial or otherwise, in organizations regulated by BEP or in organizations whose interests may be substantially affected by Departmental activities. Based on this policy, if at any time during the performance of this contract the Contractor knows of any Conflict of Interest situation affecting the organization, any of its officers or Key Persons working under this contract, has reason to believe that a conflict of interest situation might arise, or is made aware of an actual or potential conflict of interest situation:

(a) The Contractor shall immediately provide to the Contracting Officer a written statement which describes in a concise manner all past, present or planned organizational, financial, contractual or other interest(s) with that organization regulated by BEP, or with that organization or individual whose interests may be substantially affected by Departmental activities, and which is related to the work under this contract. The interest(s) described shall include those of the Contractor, its affiliates, consultants, Subcontractors and key personnel of any of the above. Past interest shall be limited to within one year of the date of the offeror's technical proposal. Key personnel shall include any person owning more than 20% interest in the organization, and the organization's corporate officers, its senior managers and any employee who is responsible for making a decision or taking an action on this contract where the decision or action can have an economic or other impact on the interests of a regulated or affected organization.

(b) The Contractor shall describe in detail when it became aware of the actual or potential conflict of interest, what action the organization has taken or proposes to take to mitigate and / or rectify the situation, and why it believes, in light of the interest(s) identified in (a) above, that performance of the contract can still be accomplished in an impartial and objective manner.

(c) In the absence of any relevant interest identified in (a) above, the Contractor shall certify in its statement that to its best knowledge and belief no affiliation exists relevant to possible conflicts of interest. The Contractor must obtain the same information from any potential Subcontractors prior to award of a subcontract.

(d) The Contracting Officer will review the statement submitted and may require additional relevant information from the Contractor. All such information, and any other relevant information known to BEP, will be used to determine whether a conflict of interest exists or a situation exists that may create a conflict of interest. If any such conflict of interest is found to exist, the Contracting Officer may (1) terminate the contract, or (2) determine that it is otherwise in the best interest of the United States to continue the contract with the Contractor and (3) modify the contract to include appropriate provisions to mitigate or avoid such conflicts in the contract.

(e) If the Contractor refuses to provide the written statement called for in paragraph (a), or any additional information that the Contracting Officer may require, the Contracting Officer may terminate the contract for convenience if he or she deems that termination is in the best interest of the Government.

H.10 EVALUATION OF CONTRACTOR PERFORMANCE

(a) Interim and final evaluations of Contractor performance will be prepared on this contract in accordance with

FAR 42.1503. The final performance evaluations will be prepared at the time of completion of work.

(b) The Contractor can elect to review the evaluation and submit additional information or a rebuttal statement. The

Contractor will be permitted 60 calendar days to respond. Contractor response is voluntary. If the Contractor does not respond within 60 days, the Government will presume that the Contractor has no comment. Any disagreement between the parties regarding an evaluation will be referred to an individual at a level above the Contracting Officer, whose decision is final.

(c) Copies of the evaluations, Contractor responses, and review comments, if any, will be retained as part of the contract file and may be used to support future award decisions.

Bureau of Engraving and Printing utilizes the Contractor Performance Assessment Reporting System (CPARS), Federal Awarded Performance and Integrity Information System (FAPIIS), Architect-Engineer Contract

Administration Support System (ACASS) or Construction Contractor appraisal Support System (CCASS) to record and maintain past performance information. The past performance systems hosts a suite of web-enabled applications that are used to document Contractor performance information that is required by Federal Regulations.

The CPARS module assesses performance on contracts for Systems, Services, Information Technology, and

Operations Support, Architect-Engineer Contracts and performance on Construction Contracts. CPARS reference material can be accessed at http://www.cpars.csd.disa.mil/cparsfiles/cpars/refmatl.htm.

Federal Awarded Performance and Integrity Information System (FAPIIS) http://www.fapiis.gov/fapiis/govt/datareports.jsp

Architect-Engineer Contract Administration Support System (ACASS) http://www.acq.osd.mil/dpap/ccap/cc/jcchb/Files/Topical/Past_Performance/guides/acass_policy_manual_2010.pdf

Construction Contractor appraisal Support System (CCASS) http://www.409csb.army.mil/Library/COI/ACASSCCASSUserManual-Nov2012.pdf

The registration process requires the Contractor to identify an individual that will serve as a primary contact. This individual will be authorized access to the evaluation for review and comment. In addition, the Contractor is encouraged to identify a secondary contact in the event the primary contact is unavailable to process the evaluation within the required 60-day time period. After the BEP Contract Specialist registers the contract in one of the systems listed above, the Contractor will receive a system generated e-mail notifying him/her that the contract is registered.

A system generated e-mail will also provide the Contractor with a User ID if the person does not already have a system User ID.

Once a performance evaluation has been prepared and is ready for comment, the Contractor representative will receive a system generated e-mail notification that the performance evaluation is electronically available for review and comment. The Contractor representative will receive an automated e-mail whenever an assessment is completed and can subsequently retrieve the completed assessment from system.

Contractors may access evaluations at one of the website listed above for review and comment in CPARS.

H.11 INDEMNIFICATION

(a) Responsibility for Government Property: The Contractor assumes full responsibility for and shall indemnify the Government against any and all losses or damage of any kind and nature to any and all Government property, including any equipment, supplies, accessories, or parts furnished, while in his custody care for storage, repairs, or service to be performed under the terms of this contract, resulting in whole or in part from the negligent acts or omissions of the Contractor, any subcontractor, or any employee, agent or representative of the Contractor or subcontractor. If due to the fault, negligent acts (whether of commission or omission) and/or dishonesty of the

Contractor or its employees, any Government-owned or controlled property is lost or damaged as a result of the

Contractor's performance of this contract, the Contractor shall be responsible to the Government for such loss or damage, and the Government, at its option, may in lieu of payment thereof, require the Contractor to replace at his own expense, all property lost or damaged.

(b) Hold Harmless and Indemnification Agreement: The Contractor shall save and hold harmless and indemnify the Government against any and all liability claims, and cost of any kind and nature for injury to or death of any person or persons and for loss or damage to any Contractor property or property owned by a third party occurring in connection with or in any way incident to or arising out of the occupancy, use, service, operation, or performance of work under the terms of this contract, resulting in whole or in part from the acts or omissions of the

Contractor, any subcontractor, or any employee, agent, or representative of the Contractor or subcontractor.

(c) Government's Right of Recovery: Nothing in the above paragraphs shall be considered to preclude the

Government from receiving the benefits of any insurance the Contractor may carry which provides for the indemnification of any loss or destruction of, or damages to property in the custody and care of the Contractor where such loss, destruction or damage is to Government property. The Contractor shall do nothing to prejudice the

Government's right to recover against third parties for any loss, destruction of, or damage to Government property, and upon the request of the CO shall, at the Government's expense, furnish to the Government all reasonable assistance and cooperation (including assistance in the prosecution of suit and the execution of instruments of assignment in favor of the Government) in obtaining recovery.

(d) Government Liability: The Government shall not be liable for any injury to the Contractor's personnel or damage to the Contractor's property unless such injury or damage is due to negligence on the part of the

Government and is recoverable under the Federal Torts Claims Act, or pursuant to other Federal statutory authority.

H.12 BEP WORKING RESTRICTIONS

(a) When performing work during BEP's working hours, such work must be performed without:

(1) Interfering with Government business;

(2) Unduly restricting traffic;

(3) Causing unsafe conditions for employees and visitors; and

(4) Adversely affecting the operation of BEP equipment.

(b) Failure to adhere to this requirement is considered grounds for termination. In addition, if the CO determines that the Contractor is performing work in violation of any of the above, the Contractor shall be required to perform the work at such time and under such conditions as are in the best interest of BEP at no additional cost to the

Government.

H.13 VENDOR WARRANTIES

The Contractor shall require subcontractors and vendors to provide all normal and customary warranties, including, but not limited to those, on new equipment, materials, supplies, and spare parts. The Contractor shall include in its contractual arrangements with its subcontractors and vendors provisions whereby said warranties are for the benefit of BEP as well as the Contractor and are directly enforceable by BEP. BEP shall receive a copy of all warranties in effect at contract completion. The warranty period shall also be indicated on all reimbursable item invoices which are to be submitted with any request for payment.

H.14 POST AWARD MEETING

After contract award, the Government may conduct a post award meeting. The objectives of this meeting are to include; introduce key participants and explain their roles, review the tasks to ensure a common understanding of task requirements and objectives for all participants and review Deliverables and other matters.

9. Section I - Contract Clauses

Section I - Contract Clauses

Clauses incorporated by reference

CLAUSE

NUMBER

TITLE DATE

52.203-3 Gratuities APR 1984

52.203-12 Limitation on Payments to Influence Certain Federal Transactions JUN 2020

52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011

52.204-13 System for Award Management Maintenance OCT 2018

52.204-18 Commercial and Government Entity Code Maintenance AUG 2020

52.204-19 Incorporation by Reference of Representations and Certifications DEC 2014

52.204-21 Basic Safeguarding of Covered Contractor Information Systems NOV 2021

52.212-4 Contract Terms and Conditions-Commercial Items NOV 2023

52.219-8 Utilization of Small Business Concerns (DEVIATION 2023-O00002). FEB 2024

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013

52.233-1 Disputes MAY 2014

52.245-1 Government Property SEP 2021

52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services. (MAY 2024)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (Dec 2023) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Nov 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) ( 31 U.S.C. 3903 and 10 U.S.C.

3801).

(6) 52.233-3, Protest After Award (Aug 1996) ( 31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

XX (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Jun 2020), with Alternate I (Nov 2021) ( 41 U.S.C. 4704 and 10 U.S.C. 4655).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Nov 2021) ( 41 U.S.C. 3509)).

__ (3) , Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Jun 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

__ (4) 52.203-17, Contractor Employee Whistleblower Rights (Nov 2023) ( 41 U.S.C. 4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community—see FAR 3.900(a).

XX (5) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note).

__ (6) [Reserved].

XX (7) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

__ (8) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

XX (9) 52.204-27, Prohibition on a ByteDance Covered Application (Jun 2023) (Section 102 of Division R of Pub. L. 117-328).

https://www.govinfo.gov/link/uscode/31/3903 https://www.govinfo.gov/link/uscode/10/3801 https://www.govinfo.gov/link/uscode/10/3801 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.govinfo.gov/link/uscode/10/4655 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.govinfo.gov/link/uscode/41/4712 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section6101&num=0&edition=prelim

XX (10) 52.204-28, Federal Acquisition Supply Chain Security Act Orders—Federal Supply Schedules, Governmentwide Acquisition Contracts, and Multi-Agency Contracts. (Dec 2023) ( Pub. L. 115–390, title II).

XX (11) (i) 52.204-30, Federal Acquisition Supply Chain Security Act Orders—Prohibition. (Dec 2023) ( Pub. L. 115–390, title

II).

__ (ii) Alternate I (Dec 2023) of 52.204-30.

XX (12) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Nov 2021) ( 31 U.S.C. 6101 note).

XX (13) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) ( 41 U.S.C. 2313).

__ (14) [Reserved].

__ (15) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Oct 2022) ( 15 U.S.C. 657a).

__ (16) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Oct 2022) (if the offeror elects to waive the preference, it shall so indicate in its offer) ( 15 U.S.C. 657a).

__ (17) [Reserved]

__ (18) (i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2020) ( 15 U.S.C. 644).

__ (ii) Alternate I (Mar 2020) of 52.219-6.

__ (19) (i) 52.219-7, Notice of Partial Small Business Set-Aside (Nov 2020) ( 15 U.S.C. 644).

__ (ii) Alternate I (Mar 2020) of 52.219-7.

__ (20) 52.219-8, Utilization of Small Business Concerns (Feb 2024) ( 15 U.S.C. 637(d)(2) and (3)).

__ (21) (i) 52.219-9, Small Business Subcontracting Plan (Sep 2023) ( 15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (Nov 2016) of 52.219-9.

__ (iii) Alternate II (Nov 2016) of 52.219-9.

__ (iv) Alternate III (Jun 2020) of 52.219-9.

__ (v) Alternate IV (Sep 2023) of 52.219-9.

__ (22) (i) 52.219-13, Notice of Set-Aside of Orders (Mar 2020) ( 15 U.S.C. 644(r)).

__ (ii) Alternate I (Mar 2020) of 52.219-13.

__ (23) 52.219-14, Limitations on Subcontracting (Oct 2022) ( 15 U.S.C. 637s).

__ (24) 52.219-16, Liquidated Damages—Subcontracting Plan (Sep 2021) ( 15 U.S.C. 637(d)(4)(F)(i)).

__ (25) 52.219-27, Notice of Set-Aside for, or Sole-Source Award to, Service-Disabled Veteran-Owned Small Business (SDVOSB) Concerns Eligible Under the SDVOSB Program (Feb 2024) ( 15 U.S.C. 657f).

__ (26) (i) 52.219-28, Post Award Small Business Program Rerepresentation (Feb 2024) ( 15 U.S.C. 632(a)(2)).

https://www.govinfo.gov/link/plaw/115/public/390 https://www.govinfo.gov/link/plaw/115/public/390 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section6101&num=0&edition=prelim http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title41-section2313&num=0&edition=prelim http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title15-section637a&num=0&edition=prelim http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3

__ (ii) Alternate I (Mar 2020) of 52.219-28.

__ (27) 52.219-29, Notice of Set-Aside for, or Sole-Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (Oct 2022) ( 15 U.S.C. 637(m)).

__ (28) 52.219-30, Notice of Set-Aside for, or Sole-Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (Oct 2022) ( 15 U.S.C. 637(m)).

__ (29) 52.219-32, Orders Issued Directly Under Small Business Reserves (Mar 2020) ( 15 U.S.C. 644(r)).

__ (30) 52.219-33, Nonmanufacturer Rule (Sep 2021) ( 15U.S.C. 637(a)(17)).

XX (31) 52.222-3, Convict Labor (Jun 2003) (E.O.11755).

__ (32) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Feb 2024).

XX (33) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

XX (34) (i) 52.222-26, Equal Opportunity (Sep 2016) (E.O.11246).

__ (ii) Alternate I (Feb 1999) of 52.222-26.

XX (35) (i) 52.222-35, Equal Opportunity for Veterans (Jun 2020) ( 38 U.S.C. 4212).

__ (ii) Alternate I (Jul 2014) of 52.222-35.

XX (36) (i) 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020) ( 29 U.S.C. 793).

__ (ii) Alternate I (Jul 2014) of 52.222-36.

XX (37) 52.222-37, Employment Reports on Veterans (Jun 2020) ( 38 U.S.C. 4212).

XX (38) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

XX (39) (i) 52.222-50, Combating Trafficking in Persons (Nov 2021) ( 22 U.S.C. chapter 78 and E.O. 13627).

__ (ii) Alternate I (Mar 2015) of 52.222-50 ( 22 U.S.C. chapter 78 and E.O. 13627).

XX (40) 52.222-54, Employment Eligibility Verification (May 2022) (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial products or commercial services as prescribed in FAR 22.1803.)

__ (41) (i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated Items (May 2008) ( 42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (ii) Alternate I (May 2008) of 52.223-9 ( 42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

XX (42) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (May 2024) ( 42 U.S.C. 7671, et seq.).

__ (43) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (May 2024) ( 42 U.S.C. 7671, et seq.).

http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.govinfo.gov/content/pkg/USCODE-2018-title15/html/USCODE-2018-title15-chap14A-sec644.htm https://www.govinfo.gov/content/pkg/USCODE-2018-title15/html/USCODE-2018-title15-chap14A-sec637.htm http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title38-section4212&num=0&edition=prelim http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title29-section793&num=0&edition=prelim http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title38-section4212&num=0&edition=prelim…