RFQ 2031ZA24Q00256 - WD-XRF.pdf

REQUEST FOR QUOTE

2031ZA24Q00256

Wavelength Dispersive X-Ray Fluorescence Spectrometer (WD-XRF)

Table of Contents

Section Description Page Number(s) A General Information 2 B Pricing Schedule 3-4 C Statement of Work 5 - 19 D Packaging and Handling 20 E Inspection and Acceptance 21 F Delivery or Performance 22 - 23 G Contract Administration Data 24 - 25 H Special Contract Requirements 26 - 34 I Contract Clauses 35 - 42 J Attachments 43 K Certifications 44 - 59 L Instructions to Quoters 60 - 63 M Evaluation 64 - 65

2 Bureau of Engraving and Printing 2031ZA24Q00256

SECTION A – GENERAL INFORMATION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12 & 13, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; quotes are being requested and a written solicitation shall not be issued.

A. This solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular FAC 2024-05 / effective date of 22 May 2024.

B. This procurement is unrestricted and the associated NAICS code is 334516 – Analytical Laboratory Instrument Manufacturing.

C. The Defense Priorities and Allocations System (DPAS) and assigned rating are not applicable to this procurement.

[END OF SECTION]

3 Bureau of Engraving and Printing 2031ZA24Q00256

SECTION B – PRICING SCHEDULE

Base Year

CLIN DESCRIPTION QTY UNIT UNIT

PRICE

EXTENDED

PRICE

A00013397 ZSX Primus IVi Sequential Wavelength-Dispersive XRF Spectrometer

1 Included Included

Included with Primus PIVi

SUPER TRACE 4kW X-ray Tube, Rh Target, 30µm Ultra-Thin End Window

1 Included Included

1026566 Protection of X-ray tube(Be30) Beryllium filter(Be30) 1 Included Included

HAS-

PENDING Heat Exchanger 1 Included Included

Included with Primus PIVi 60-Position Automatic Sample Changer

1 Included Included

Included with Primus PIVi Sample Spin Capability

1 Included Included

A00011830 Blue Sample Tray(s) with 12 Sample Positions 5 Included Included 3399D004 Sample Mask, 30mm 12 Included Included 3399B138 Standard Sample Holder without Masks 12 Included Included

1030235 Sample Prep Kit for Primus IVi - (To be used for liquids, powders, and oils) 1 Included Included

Included with Primus PIVi Powder Trap Attachment

1 Included Included

Included with Primus PIVi Primary Beam Filters Mechanism

1 Included Included

A00011819 6 Position Diaphragm Exchanger 1 Included Included Included with Primus PIVi Slit Exchanger Mechanism

1 Included Included

Included with Primus PIVi 10 Crystal Exchanger

1 Included Included

3008B023 LiF (220 Crystal) 1 Included Included 3006B025 RX9 Crystal 1 Included Included Included with Primus PIVi

Rapid Vacuum System with Automatic Pressure Control (APC)

1 Included Included

A00011928 WDXRF Micro Area & Mapping Analysis System 1 Included Included

M00030507 Additional 30mm Mask for Point/Mapping analysis 1 Included Included

M00031943 20mm Mask for Point/Mapping analysis 1 Included Included M00031944 10mm Mask for Point/Mapping analysis 1 Included Included

3008B138 Additional Sample holder without mask by spring push type (Mask is required) 1 Included Included

PC-XRF Computer Configuration for X-Ray Fluorescence 1 Included Included

4 Bureau of Engraving and Printing 2031ZA24Q00256

3006B112 ZSX Software for Control, Measurement, & Analysis 1 Included Included

3006B149 Programmable Operation 1 Included Included 3006B114 SQX Semi-Quantitative Analysis Software 1 Included Included 3006B115 SQX Matching Library 1 Included Included 3006B139 SQX Scattering FP Method Kit 1 Included Included

903773XF

WEB Remote Training 1 Included Included

Total Base Year $

Option Year 1

CLIN DESCRIPTION QTY UNIT UNIT

PRICE

EXTENDED

PRICE

1001 Preventative Maintenance Service 1 EA $ $

Total Option Year 1 $

Option Year 2

CLIN DESCRIPTION QTY UNIT UNIT

PRICE

EXTENDED

PRICE

2001 Preventative Maintenance Service 1 EA $ $

Total Option Year 2 $

Option Year 3

CLIN DESCRIPTION QTY UNIT UNIT

PRICE

EXTENDED

PRICE

3001 Preventative Maintenance Service 1 EA $ $

Total Option Year 3 $

Option Year 4

CLIN DESCRIPTION QTY UNIT UNIT

PRICE

EXTENDED

PRICE

4001 Preventative Maintenance Service 1 EA $ $

Total Option Year 4 $

GRAND TOTAL $

5 Bureau of Engraving and Printing 2031ZA24Q00256

SECTION C – STATEMENT OF WORK

Wavelength Dispersive X-ray Fluorescence Spectrometer

SECTION I: Background

1.1 The Bureau of Engraving and Printing (BEP) is a component of the Department of the Treasury that designs, engraves, and prints U.S. banknote currency and other U.S. security products. In support of these operations at BEP’s Eastern Currency Facility (ECF) located in Washington, DC, the BEP, Office of Quality Operations (OQO) has a need for a new Wave Dispersive X-ray Fluorescence Spectrometer (WD-XRF).

1.2 The BEP, OQO seeks to add to its existing capabilities with a new WD-XRF that meets or exceeds the specified requirements. The WD-XRF will be used to analyze materials primarily used for elemental analyses of electroplating solutions, inks, engraved plates, currency paper, wastewater, ink films, printed currency, as well as for quality control of other materials used in the production process and for quality control monitoring of currency.

SECTION II: Scope

2.1. The Contractor shall be responsible for providing a sequential WD-XRF spectrometer system that is new and includes all sub-systems and major components listed in Section III. No prototypes, refurbished, one-of-a-kind, or two-of-a-kind systems shall be considered. The WD-XRF spectrometer system must feature the latest and current state-of-the-art analog and digitally controlled components that are seamlessly integrated into a complete instrument system. The WD-XRF spectrometer must include appropriate analyzer crystals and detectors that are demonstrably capable of elemental analyses for carbon through uranium with superior quantitative performance for carbon through first-row transition metals.

The system shall include a WD-XRF with the corresponding instrument controller, accessories, and the latest and current version of operating and data analysis software.

2.2. The contractor shall provide all personnel for the required labor, equipment and materials, transportation, and supervision to deliver and install the WD-XRF system. The contractor shall be responsible for the performance of all activities and materials to install and make the system ready for operation. The contractor shall provide startup assistance, training, calibration procedure, integration, and warranty for this requirement herein. Warranty, calibration, and maintenance operating assistance service will be required for the base contract.

SECTION III: Technical Requirements/Tasks/Outcomes

3.1. Proper Operating Conditions.

The following represents the operational capability, functionality, and performance characteristics of the listed major sub-systems and major components of the WD-XRF. The Contractor shall supply a WD-XRF with the following characteristics:

3.1.1 Spectrometer Housing

6 Bureau of Engraving and Printing 2031ZA24Q00256

3.1.1.1 Free-standing floor design.

3.1.1.2 Rests on wheels or castors for ease of movement to facilitate maintenance.

3.1.2 Spectrometer Control:

3.1.2.1 Completely controlled through operating software.

3.1.2.2 Temperature, vacuum pressure, helium purge and pressure, high voltage, detector, crystal positioning, collimator, filter positioning, and goniometer positioning shall be electronically controlled and status accessible through software.

3.1.2.3 Water flow status must be accessible through software.

3.1.3 High Voltage X-ray Generator:

3.1.3.1 Solid-state high frequency design.

3.1.3.2 Supports a 4.0-kilowatt tube.

3.1.4 X-ray Tube:

3.1.4.1 Tube-below geometry.

3.1.4.2 Close-coupled thin-beryllium end window design.

3.1.4.2.1 Due to the BEP’s requirement light element analyses, the thinnest window possible is desirable.

3.1.4.3 Rhodium target.

3.1.4.4 Capable of routinely operating at 4.0 kilowatts.

3.1.4.5 Operate up to 60 kilovolts.

3.1.4.6 Operate up to 150 milliamperes or higher.

3.1.4.7 Due to the acidic nature of the samples that will be analyzed, the X-ray tube must have protection available in the event of sample cup leakage.

3.1.4.8 X-ray tube must be powered on and remain on during a complete analysis sequence to maximize tube life.

3.1.5 Spectrometer Components:

3.1.5.1 Primary Beam Filters

3.1.5.1.1 Positions for a minimum of four (4) beam filters.

3.1.5.1.2 A minimum of four (4) primary beam filters must be included for optimizing peak to background ratios and removing characteristic rhodium X-ray tube lines from the spectrum.

3.1.5.1.3 A beryllium beam filter must be included if it can be used as X-ray tube protection.

3.1.5.2 Incident Beam Masks/Incident Beam Diaphragms: A minimum of four (4) incident beam masks/beam diaphragms must be included.

3.1.5.3 Collimators/Slit Exchangers

3.1.5.3.1 Minimum of three (3) positions.

3.1.5.3.2 At a minimum, the following collimators/slits must be included:

3.1.5.3.2.1 Collimator/slit capable of high resolution; usually called a fine resolution collimator/slit.

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3.1.5.3.2.2 Collimator/slit capable of standard resolution, typically used with crystals that are or similar to lithium fluoride (LiF) 200 and lithium fluoride (LiF) 220; usually called a standard collimator/slit.

3.1.5.3.2.3 Collimator/slit optimized for ultra-light element analysis of carbon through fluoride.

3.1.5.4 Goniometer

3.1.5.4.1 Spectrometer operation must include automatic alignment of crystals and detectors for every element analyzed.

3.1.5.4.2 Theta and two theta axes must be independently controlled.

3.1.5.4.3 Goniometer must exhibit stability with a documented angular reproducibility of a minimum of ± 0.0005 degrees.

3.1.5.4.4 Spectrometer hardware and software control must be capable of fixed angle analysis.

3.1.5.5 Crystals

3.1.5.5.1 Positions for a minimum of eight (8) crystals must be included.

3.1.5.5.2 The following crystals must be included:

3.1.5.5.2.1 A crystal specifically for carbon (C).

3.1.5.5.2.2 A crystal specifically for nitrogen (N).

3.1.5.5.2.3 One or more crystals to cover the range of oxygen through silicon (O-Si).

3.1.5.5.2.4 A germanium (Ge) crystal for phosphorus (P), sulfur

(S), and chlorine (Cl).

3.1.5.5.2.5 A LiF 200 crystal or equivalent with superior

intensities for potassium through uranium (K-U).

3.1.5.5.2.6 A LiF 220 crystal or equivalent for superior

resolution of transition metals.

3.1.5.5.3 The crystals must be dimensionally, chemically, and physically stable and not subject to degradation.

3.1.5.6 Detectors

3.1.5.6.1 Flow proportional counter detector with a minimum counting linearity of 2,000,000 counts per second.

3.1.5.6.2 Scintillation counter detector with a minimum counting linearity of 1,000,000 counts per second.

3.1.5.7 Standards: Machine check standards and/or performance standards used to verify instrument and component performance must be included.

3.1.6 Instrument Electronics:

3.1.6.1 State-of-the-art digital multi-channel analyzer (MCA) or pulse height analyzer (PHA) electronics must be included for detector discrimination of signals.

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3.1.6.2 Automatic gain shift correction and automatic dead-time correction for pulse pile up to enable linear count rates up to at least 2,000,000 counts per second on the flow proportional counter detector and 1,000,000 counts per second on the scintillation detector must be included.

3.1.7 Sample Loading:

3.1.7.1 Vacuum system with automatic sample chamber pressure control necessary to load and provide stability for the measurement of ultra-light elements is desirable.

3.1.7.2 Sample chamber with a helium flush system installed to enable analyses of liquids must be included.

3.1.7.3 A capability that senses the presence of liquid samples and prevents vacuum purge of the liquid samples must be included.

3.1.7.4 Dust trap/collection device for the sample chamber (to remove powder contamination) must be included.

3.1.7.5 System is to include integrated X-Y sample stage with robotic loading of queued samples.

3.1.7.6 The sample queue must be interruptible to enable insertion of higher priority samples.

3.1.7.7 A sample spinner that rotates the sample during analysis is desirable (due to potential homogeneity issues with some intended samples).

3.1.7.8 X-Y sample stage must include a minimum of twenty-four (24) available sample positions.

3.1.8 Sample Holders:

3.1.8.1 Sample holders that are the same size and for the same type of sample must be demonstrably interchangeable and not susceptible to sample holder height displacement.

3.1.8.2 A minimum of twenty (20) sample holders for liquids must be included.

3.1.8.3 Three (3) solid sample holders of the following sample apertures must be included. These apertures can be achieved using either included masks or machined sample holders.

Sampled Holder Number Diameter Range

(mm) Requested 34-38 3 18-20 3 8-10 3 5-6 3

3.1.8.4 Necessary sample backing devices to facilitate analyses of banknotes must be included.

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3.1.9 Temperature Control and Electronic Stabilization: The goniometer, crystals, and sample compartment must be fully enclosed in a temperature-controlled vacuum environment with active stabilization to ± 0.1°C.

3.1.10 Refrigerated Water Chiller (for X-ray tube cooling): A refrigerated water chiller with a water-cooled condenser that can achieve the following must be included:

3.1.10.1 Capable of being looped into the BEP’s commercial plumbing system.

3.1.10.2 Chills tower source water temperatures from 75ºF to 88ºF to a temperature of 55ºF.

3.1.10.3 Manages a supply pressure of approximately 60 psi.

3.1.10.4 Manages a pressure differential of approximately 28 psi

3.1.11 Microanalysis/Micro mapping System: A WD-XRF based microanalysis/micro mapping capability for quantifying elemental composition of specific printed features on banknotes must be included. Microanalysis/micro mapping will also be used for quantifying the composition and compositional uniformity of solids, thin ink films, and coatings.

3.1.11.1 As part of the microanalysis/micro mapping system, the WD-XRF spectrometer system must employ a visible-light CCD camera observation system that provides the operator the ability to view the sample while in the spectrometer and to select areas for XRF analysis without the operator having to manually mask the selected areas.

3.1.11.2 The microanalysis/micro mapping application must be capable of utilizing X-ray direct beam spot size diameters as small as 500 micrometers for qualitative and quantitative WD-XRF analyses of selected areas.

3.1.11.3 The WD-XRF and microanalysis/micro mapping system must be a single integrated unit within the WD-XRF spectrometer system.

3.1.11.4 Two (2) mapping sample holders must be included.

3.1.11.5 One (1) mapping sample holder mask for each available size must be included.

3.1.12 Operating Software Characteristics:

3.1.12.1 Data provided by the software must be displayed in an easy-to- understand format without the need for additional manual calculations or conversions.

3.1.12.2 The analysis results (with clarifying identification or explanation) must be indicated clearly and, where possible, described in layman’s language.

3.1.12.3 The results, including tables and graphs, must be exportable in formats suitable for subsequent inclusion in Microsoft Office documents such as Microsoft Excel spreadsheets or Microsoft Word documents.

3.1.12.4 Qualitative, quantitative, and semi-quantitative methods must be accessible within a single program shell so that the analyst does not need to move between multiple programs.

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3.1.12.5 The operating software must have a user-friendly self-explanatory display that facilitates ease of equipment operation and ease of analysis method development.

3.1.12.6 The instrument control software must include the capability to set operating software permissions for each user to allow/limit access.

3.1.13 Analysis Software and Application:

3.1.13.1 Qualitative Analysis:

3.1.13.1.1 Capable of performing qualitative scans and analysis with peak search and identification.

3.1.13.1.2 Capable of performing automatic background subtraction.

3.1.13.1.3 Capable of displaying K-L-M X-ray line markers.

3.1.13.2 Quantitative Analysis:

3.1.13.2.1 Software must be capable of performing quantitative analysis by regression method, type standardization, fundamental parameters method, and other types of mixed algorithm methods using mathematical and standards-based matrix corrections.

3.1.13.2.2 Software must provide full user control over lines used for the analyses and background points selected for background subtraction.

3.1.13.2.3 Software allows input of complete matrix-matched standards or partial, single-element matrix-matched standards for improved matrix corrections.

3.1.13.3 Semi-quantitative Analysis:

3.1.13.3.1 Software must have the ability to execute a semi-quantitative standardless analysis using fundamental parameters and other methods utilizing mathematical matrix corrections and theoretical overlaps.

3.1.13.3.2 Software must be capable to carry out analysis of infinitely thick solids, liquids, pastes, thin layers of powder, and thin solid layers.

3.1.13.3.3 Software must be liable to conduct analysis of samples wherein not all the elements may not be directly quantified, and a balance component is estimated based on scattered intensities (e.g., H and O in organic samples are estimated by Compton Scattering).

3.1.13.3.4 Software must be capable of performing a combination of scan and fixed angle measurements.

3.1.13.4 Thin Film and Layer Analysis (for micrometer or greater thickness measurements):

3.1.13.4.1 Capable of performing analyses of individual thin films and coatings.

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3.1.13.4.2 Capable of performing analyses of stacks of thin films and coatings.

3.1.13.4.3 Capability to calculate thickness of thin films.

3.1.13.4.4 Capability to calculate thickness of individual thin films within a stack.

3.1.14 Computer Requirements: The computer must utilize technologically recent components. The computer requirements must meet or exceed the following:

3.1.14.1 Microsoft Windows 11 and license,

3.1.14.2 Quad Core CPU or better,

3.1.14.3 Minimum of 6 GB DDR3 RAM,

3.1.14.4 500 GB Hard Drive minimum,

3.1.14.5 Minimum of 19” flat screen LCD monitor,

3.1.14.6 US keyboard and mouse,

3.1.14.7 Minimum of six (6) USB ports,

3.1.14.8 Internal CD/DVD drive,

3.1.14.9 Internal DVD-RW drive,

3.1.14.10 Internal gigabit network card,

3.1.14.11 Microsoft Office 365 and license or newer,

3.1.14.12 Adobe Acrobat, most recent version preferable,

3.1.14.13 Operating software must be capable of being installed, operated, repaired, and updated without requiring an internet connection,

3.1.14.14 The original computer equipment manufacturer’s warranty must be applicable.

3.2 Training and Trainer Requirements

Training shall be provided for the WD-XRF before performing the Bureau Acceptance Test (BAT) and after installation at the BEP DCF. The training session shall occur on days determined by, and mutually agreed to, with the COR.

3.2.1 The Contractor shall inform the BEP COR two (2) weeks prior to installation to coordinate and schedule installation and training.

3.2.2 The Contractor shall provide at least three (3) days of training starting after initial installation for up to three (3) operators. The Contractor shall provide all training materials and labor required for the installation and training.

3.2.3 The Contractor shall provide all training materials to the COR two (2) weeks prior to installation for review and approval by the BEP. The training materials shall be provided in electronic form (MS Word, PDF, MS Power Point, etc.) to the COR for distribution to training attendees. All training documents and aids shall be in English language and become the property of the Government. The BEP reserves the right to reproduce training material and aids for internal training.

3.2.4 The Contractor shall provide a Training Plan and schedule the installation of the systems and testing of all features such that the installation, testing, and training is

12 Bureau of Engraving and Printing 2031ZA24Q00256 performed on all functional components and accessories. Training shall include at a minimum:

• WD-XRF operation including all components/accessories

• Software operation

• Data view/stats/analysis

• Test or Procedure method setup/modification

• Data retrieval/storage/export

• Print data/test method

• Preventive maintenance

• Equipment verification

• Equipment startup/shutdown

• Basic troubleshooting

• WD-XRF safety and health radiation training for all operators

3.2.5 A demonstration of the system shall be provided following installation. Training personnel shall be qualified representative(s) with the knowledge of the equipment purchased, with hands-on experience in setting up analytical applications and experience in customer training in the use of the equipment.

3.2.6 The Contractor shall provide the name(s) and number of years the representative(s) has conducted customer training two (2) weeks prior to installation. Qualified representative(s) shall be determined by and mutually agreed to with the COR.

3.2.7 Training personnel shall also be fluent in the English language.

3.2.8 The Contractor shall provide specialized training to familiarize BEP personnel on the operation of the system, parts, and to help ensure reliable performance and maximum service life during normal usage.

3.2.9 The Contractor shall provide training at the BEP facility during local business hours, 9:00 AM to 5:00 PM (Eastern Time), excluding any federal holidays and weekends, and immediately after installation and BAT, should time permit during local business hours or within the next three (3) days to minimize downtime.

3.3 Preventative Maintenance and Calibration

3.3.1 Contractor shall provide a recommended preventative maintenance and calibration schedule.

3.3.2 The Contractor shall provide information for extended preventive maintenance and calibration services on the WD-XRF equipment and its major components (e.g., desktop computer, software, etc.).

3.3.3 All service work shall be performed by the service provider and by certified factory-trained personnel.

3.3.4 Service repair technicians shall perform service using the most up-to-date maintenance techniques, instrument operation and modifications, latest state-of-the-art applications for service/repair being performed on equipment according to WD-XRF specifications.

3.3.5 PM&C shall also include unlimited on-site repair services, including all necessary travel, labor, equipment, and parts. The PM&C Service shall include at minimum:

• One (1) PM&C visit per calendar year to service and inspect, clean, and grease the goniometer components, and cleaned the sensors as able. Grease gears for

13 Bureau of Engraving and Printing 2031ZA24Q00256 sample chamber and spin. Inspect gaskets from lift and verify smooth up and down motion.

• Inspect all instrument components and accessories.

• Evaluate the instrument and provide as “As Found” status and “As Left” status, documented on the certificate of calibration.

• Clean all instrument components and accessories.

• Replace parts (e.g., lamp, light guide, adapter, filters, etc.) as required for optimal operation.

• Preventive maintenance and performance calibration.

• Use certified calibration standards to perform calibration and include traceability information on the certificate or an attachment.

• At a minimum, the certificate of calibration shall include equipment serial number, location, date of calibration, next calibration due date, equipment condition prior to calibration, and name of service engineer. The certificate of calibration shall be submitted within five (5) business days after completion of service.

• A calibration sticker shall be affixed to the equipment to include instrument serial number, date of service, calibration due date, and name of service technician.

• Annual routine maintenance and recalibration shall be documented with a detailed outline of work completed, labor, and parts.

3.3.6 The Contractor shall provide a certificate of calibration after each recalibration. If a certificate is not available after service, a service report and/or interim calibration document shall be provided until the certificate is provided.

3.3.7 In the case of repair service, a new calibration certificate (if applicable) and service report shall be provided if repair(s) is made to the instrument such that the previous calibration is no longer valid.

3.3.8 A service report shall be provided if only repair service is completed.

3.3.9 Certificates or service reports shall be provided within five (5) business days following the service/repair.

3.3.10 The Contractor shall provide a Point of Contact (POC) for maintenance and calibration support. At minimum, the certificate of calibration shall include:

• Title (i.e. Certificate of Calibration, Calibration Certificate)

• Instrument component serial number(s)

• Location of where calibration service was performed

• Unique identification of the calibration certificate (e.g. the certificate number)

• Identification of calibration method(s)

• Identification of the items calibrated

• “As Found” and “As Left” results with tolerances

• List of measuring equipment and/or standards used to perform calibration and traceability to NIST, ASTM, or equivalent.

• Name and address of the Contractor

• Date of service and name of technician

• Identity of any parts that require replacement or repair

• Notes/suggestions to BEP

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3.4 Warranty

3.4.1 The Contractor shall provide one (1) year (12 calendar months) warranty on the WD- XRF equipment, desktop computer, software, associated accessories and for all replacement parts and components.

3.4.2 The Contractors warranty shall begin after completion of the equipment’s installation, successful performance test, and full acceptance of the system by the Government.

3.4.3 The Contractor warranty shall also include materials, labor, and associated transportation and shipping costs to correct any latent defects that prevent BEP for being able to attain the capabilities in SECTION III.

3.4.4 During the warranty period, the Contractor shall correct or re-perform any defective or nonconforming services within seventy-two (72) hours or less.

3.4.5 The Contractor shall provide a POC for any warranty issues or concerns.

3.4.6 The Contractor shall provide information for extended warranty on the digital microscope equipment and its major components (e.g., desktop computer, software, etc.).

3.5 Documentation

The contractor shall provide English-language documentation that describes accurate and current technical information for WD-XRF system. The documentation shall include operational manuals, maintenance manuals, training manuals, and technical contact information.

3.6 Bureau Acceptance Test (BAT)

3.6.1 Responsibility for Inspection and Testing: The BEP reserves the right to perform any inspections and tests set forth for this equipment, to include inventory of parts list and supplies listed in the contract. After the inspection, the COR shall notify the Contractor’s POC and the CO (Contracting Officer) if services were found to be non-compliant with contract requirements and/or unacceptable services were performed.

3.6.2 Verification: Following installation, a demonstration of the systems and training shall be provided and performed by the Contractor. Verification shall require one (1) day and shall be conducted as part of the training. The Contractor shall provide certified standard to verify the instrument performance.

3.6.3 Validation/ BEP Acceptance Testing (BAT):

3.6.3.1 The BEP will validate the WD-XRF is in compliance with the requirements stated in Section III above. Validation shall require up to seven (7) calendar days performance.

3.6.3.2 After installation and training, a BAT requirement for the WD-XRF system shall be performed by the BEP to ensure features performs as expected in production and there are no unintended consequences of the system. Note: If the equipment does not successfully pass the BAT and must be retested till success, the Contractor shall assume all costs of retesting including personnel lodging, travel, materials, and any other related fees.

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3.6.3.3 BAT requirements for the WD-XRF system shall include at minimum:

3.6.3.3.1 All WD-XRF components must be installed at the place of installation and fully operational. This includes all WD-XRF components, the chiller (operating with no leaks), and software.

The software must be able to communicate with the WD-XRF spectrometer system.

3.6.3.3.2 Standards that were used to calibrate the WD-XRF components and demonstrate performance after the components were manufactured and assembled must be analyzed at the place of performance to ensure that the WD-XRF still meets the same specifications that deemed it acceptable for shipment. If these standards are not available, then equivalent standards must be analyzed for the same purposes. The Contractor shall provide the standards that will be analyzed.

3.6.3.3.3 Analysis must be completed for a liquid plating bath sample, a bulk ink sample, and a sample of chromium electroplated onto a nickel plate. BEP will provide the samples for analysis.

3.6.3.3.4 Analysis must be completed for the standard solutions used to create the calibration curve for the methods currently used in BEP for the determination of Chromium, Nickel, and Sulfur.

3.6.3.3.5 Five (5) replicates of the following must be completed to show reproducibility (in the same sample holder and same sample holder location): a liquid plating bath sample (five liquid cups), a bulk ink sample, and a chromium plated onto nickel plate sample. Sample analysis must yield less than 3% relative percent difference for elements greater than 1% mass for the liquid plating bath and ink samples and less than 1% relative percent difference for elements greater than 1% mass for the chromium plated onto nickel sample.

BEP will provide the samples.

3.6.3.3.6 A solid sample of known concentration or a standard must be analyzed in three (3) different sample holders and yield less than 1% relative percent difference for elements greater than 1% mass and be within 95% – 105% recovery for the standard specified elements. BEP will provide the sample or standard.

3.6.3.3.7 A solid sample of known concentration or a standard must be analyzed in the same sample holder in five (5) different sample holder locations and yield less than 1% relative percent difference for elements greater than 1% mass and be within 95% - 105% recovery for the standard specified elements. BEP will provide the solid sample or standard.

3.6.4 Final Acceptance: The system shall be utilized (after validation) by BEP for a minimum of fifteen (15) calendar days without any problems or issues being noted prior to final acceptance by the BEP.

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3.7 Deliverables

SOW#

Deliverable

Frequency

Medium/Format

Submit to

3.1.33

Contact Information NLT 7 days after award

PDF/Email/MS Word 2021 (or higher) format

COR

3.2.1 Training Manual Two (2) weeks prior to

installation

PDF/Email/MS Word 2021 (or higher) format

COR

3.3 Certificate of

Calibration and/or Verification

NLT five (5) business days from Calibration and/or Verification

PDF/Email/MS Word 2021 (or higher) format

COR

3.3.5 Calibration stickers Upon completion of

the calibration

Add required information to instrument calibration sticker

COR

3.3.7

Preventative Maintenance Summary Report

NLT five (5) Business Days from Preventative Maintenance performance

PDF/Email/MS Word 2021 (or higher) format

COR

3.4.4 Warranty Completion of full

acceptance

PDF/Email/MS Word 2021 (or higher) format

COR

3.7.1 Special Delivery Instructions. The Contractor shall contact the BEP Receiving Section on 202-874-2333 at least forty-eight (48) hours in advance to schedule all deliveries. The hotline is manned from 6:30AM. to 2:15PM. Receiving hours for deliveries to the BEP are 8:00AM. to 2:15PM, local time, Monday through Friday, excluding U.S. Federal Holidays and the BEP Year-End-Shutdown Period. The following Delivery information shall be provided when scheduling delivery appointments to the BEP:

• Name of Sender (e.g. Contractor)

• Name of Carrier

• Contract/Purchase Order # (Reference information in blocks two (2) and three (3) on BEP FORM 7989)

• Total number of cartons and/or pallets

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• Total weight

• Date and time of delivery

• Mode of Transportation (e.g., van, truck, automobile)

• Point of Contact Information

SECTION IV: Applicable Document

4.1 Period of Performance.

4.1.1 The period of performance shall be one (base) year to begin at contract award.

4.1.2 Federal Government Holidays: If these holidays fall on Saturday, the preceding Friday shall be observed. If these holidays fall on Sunday, the following Monday shall be observed.

New Year’s Day 1st day of January Martin Luther King Jr.'s Birthday 3rd Monday of January Presidents Day 3rd Monday of February Memorial Day Last Monday of May Juneteenth Day 19th day of June Independence Day 4th day of July Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day 11th day of November

Thanksgiving Day 4th Thursday of November Christmas Day 25th day of December

4.1.3 Hours of Operation: The Contractor shall conduct business at the DCF facility during local business hours starting from 8:00 AM to 4:00 PM Eastern Standard Time Monday through Friday. The exception being Federal holidays listed below or when the Government facility is closed due to local or national emergencies, administrative closings, BEP's year-end shutdown (YES), or similar Government directed facility closings. For YES, the BEP typically shuts down between December 25th and January 1st; however, the Contracting Officer's Representative (COR) shall notify the Contractor of the specific dates of the YES period, if necessary.

SECTION V: Place of Performance

5.1 Location of performance is Bureau of Engraving and Printing, District Currency Facility, 301

14th and C Streets SW, Washington, DC 20228.

5.2 Deliverables as required during the performance of this contract shall be delivered F.O.B.

destination. The equipment and supplies identified shall be delivered and installed to the following address through the life of the contract:

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Bureau of Engraving and Printing District Currency Facility Attn: Lorette M. DeVault 14th and D Streets, S.W.

Washington, DC 20228-001

If the installation location changes during the performance period, the Government shall notify the vendor of the new address. The new location shall be inside of a 30-mi. (48 km) radius from the District of Columbia

SECTION VI: Government Furnished Resources and Information

Safeguarding Government Furnished Materials. Under the performance of this contract, the BEP shall provide Government Furnished Materials that are considered items of security.

The Contractor shall abide by all requirements and instructions of the BEP’s Office of Security during the performance of this contract.

6.1 Environmental, Health, and Safety

6.1.1 All Contractors must comply with the requirements and procedures established through the BEP Environmental, Health, and Safety (EHS) document(s): 75D-07.0-04 EHS Contractor Requirements, 75D-07.0-.06 EHS Requirements for Large Equipment Purchases, and 75D-05.0-.01 Radiation and Laser Safety. The applicable contents of the document(s) must be adhered to. The BEP shall furnish the document(s) as part of the contract.

6.1.1.1 BEP Radiation Safety Program requirements are found under Section 6.1 in policy 75D-05.0-01, and are inclusive of the DC Health requirements for analytical x-ray equipment: Safety device(s) to prevent entry of any portion of an individual’s body into the primary X-ray beam path or safety device(s) that causes the beam to shut off if an individual’s body crosses the primary X-ray beam path, warning devices for X-ray tube “on –off” status and shutter “open-closed” status, labeling of all X-ray equipment with a sign or signs bearing the radiation symbol, shutters on open-beam configurations, radiation source housing, and generator cabinet.

6.1.1.2 This equipment shall follow the general safety requirements for analytical x-ray equipment referenced in ANSI Standard 43.2-2021 section 5.3.2 “Requirements”.

6.1.2 The Contractor shall be required to attend a safety orientation to review the emergency response requirement established by the BEP EHS office. Any chemicals that shall be used must be EHS approved prior to the chemicals being brought on site. The COR shall coordinate all BEP EHS requirements.

6.2 Access to Government Facilities

6.2.1 The BEP is a secure facility, and all instruction of the BEP Police must be obeyed:

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6.2.1.1 Weapons, cameras, and alcohol or illegal drugs are not allowed on site and are subject to seizure.

6.2.1.2 During the life of the contract, access to the Government facility for the Contractor, its subcontractors, and suppliers shall be made available as required.

6.2.1.3 During all operations on Government premises, personnel for whom the Contractor is responsible shall comply with the rules and regulations governing the conduct of personnel and the operation of the facility.

6.2.1.4 The Government reserves the right to require the Contractor's employees to sign in and/or sign out of the Government facility.

6.2.2 The BEP shall not provide parking for the BEP DCF.

6.3 On-Site Work Restrictions

When performing services at the place of installation such work must be performed without:

6.3.1 Interfering with Government business

6.3.2 Unduly restricting traffic.

6.3.3 Causing unsafe conditions for employees and visitors.

6.3.4 Adversely affecting the operation of the BEP facility.

6.3.5 Non-compliance with security regulations.

6.3.6 Failure to adhere to this requirement can be considered grounds for termination.

ATTACHMENT 1: LIST OF BEP’S FACILITIES

BEP Facility Location Address

BEP’s ECF 14th & C Streets, S.W., Washington, D.C.

[END OF SECTION

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SECTION D – PACKAGING AND HANDLING

The following instructions are required for any shipments to the BEP:

D.1 NOTICE OF PACKAGING SLIP REQUIREMENTS

The following outlines the Bureau of Engraving and Printing’s packaging slip requirements to ensure efficient processing of shipments to the DCF:

• The Bureau of Engraving and Printing requires that all packaging slips be placed in a self-adhesive pack list envelope and affixed to the outside a shipment.

• The packing slip shall include, at minimum the following information:

D.2 GENERAL ITEMS – INFORMATION REQUIRED FOR EACH SHIPMENT

• Contract Number – The contract number BEP assigned to this purchase.

• Shipping Address – Point from which the merchandise was shipped.

• Telephone Number – The telephone number of the vendor contact to be called for inquires related to the merchandise.

• Customer Information – The name and telephone number of the party to which the merchandise is being shipped.

• Total Weight of Packages, Item number and the total number of items within the current shipment.

• If items are drop shipped from a supplier, you must ensure the proper contract number is written on the packaging slip by your supplier.

D.3 LINE ITEMS – INFORMATION REQUIRED FOR EACH LINE ITEM INCLUDED

IN THE SHIPMENT

• Manufacturer Product Identification – Item Number assigned by manufacturer/supplier.

• Quantity Ordered – Quantity on the purchase order or unit of measurement.

• Quantity Shipped – With the packing slip.

• Quantity Backordered, where applicable.

D.4 NOTICE OF SHIPPING LABEL REQUIREMENTS

Every box/skid must have at least one shipping label applied to it. The label is to include, at minimum, the following information:

• Manufacturer or Supplier – Name of Manufacturer or supplier/and

• Shipping Address – Point from which the merchandise was shipped/and

• BEP Contract Number – PO# or CC order #/and

• Customer Name & Telephone Number – First and last name, building and room #.

The vendor shall ensure that all items shipped to the BEP are properly labeled. Items may include but not be limited to closed containers, sealed boxes, wrapped packages, or strapped palettes. Failure to adhere to the packing slip and shipping label requirements could result in shipment rejection, processing delay, and payment delay. **

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SECTION E – INSPECTION AND ACCEPTANCE

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SECTION F – DELIVERY OR PERFORMANCE

F.1 PLACE OF DELIVERY

Deliverables as required during the performance of this contract shall be delivered F.O.B destination. The equipment and supplies identified shall be delivered to the following address:

Bureau of Engraving and Printing Washington, District Currency Facility 14th and C Streets, S.W.

Washington, DC 20228

If the installation location changes during the performance period, the Government shall notify the vendor of the new address. The new location shall be inside of a 30-mi. (48 km) radius from the District of Columbia

F.2 NOTIFICATION OF DELIVERY

The vendor shall be responsible for providing all materials and services required for the delivery and placement of the equipment, all support equipment, and supplies at the designated installation site(s) within the BEP. The delivery services shall also include all freight, rigging, unpacking, and removal of packing materials from BEP premises. The BEP shall not provide any assistance during deliveries.

The vendor shall notify the COR seven (7) days prior to scheduling equipment deliveries.

Copies of the packing lists shall be included with this notification and a list of vendor employees who shall need access to the BEP to perform installation and testing of the equipment.

F.3 DELIVERIES TO WASHINGTON, DC ANNEX BUILDING

LOADING DOCK ON “D” STREET SW, BETWEEN 13th & 14th STREETS SW):

Vendors must call the appointment hotline at (202) 874-2333 twenty-four (24) hours in advance to schedule approximate delivery times. The hotline is manned from 6:30 am to 2:15 pm Monday through Friday. A voicemail message maybe left after normal working hours.

Deliveries are accepted between 8:00 am and 2:15 pm, Monday through Friday, excluding holidays.

Over the road vehicles having an overall height exceeding 12”6” (3.8 meters) empty, or an overall length exceeding 42’ (12.2 meters) cannot be accommodated at our receiving platform.

To resolve any delivery issue, please contact Shipping & Receiving at (202) 874-3620 care of Material Handler/Leader.

F.4 BEP YEAR END SHUTDOWN PERIOD AND FEDERAL HOLIDAYS

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(a) BEP observes the federal holidays that are listed on the Office of Personnel website at:

https://www.opm.gov/fedhol/. The Presidential Inauguration Day is applicable only to the Washington, DC Currency Facility (DCF).

(b) BEP’s Y.E.S. Period typically occurs December 25th through January 1st of each calendar year.

https://www.opm.gov/fedhol/

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SECTION G – CONTRACT ADMINISTRATION DATA

G.1 CONTRACT ADMINISTRATION OFFICE

(a) This contract shall be administered by:

Bureau of Engraving and Printing Office of the Chief Procurement Officer 14th and C Streets, S.W.

Washington, D.C. 20228-0001

(b) Written communication to the Contracting Officer shall make reference to the contract number.

G.2 DTAR 1052.201-70, Contracting Officer’s Representative (COR) Appointment and

Authority (APR 2015)

(a) The COR SHALL BE APPOINTED AT CONTRACT AWARD.

(b) Performance of work under this contract is subject to the technical direction of the COR identified above, or a representative designated in writing. The term “technical direction” includes, without limitation, direction to the Contractor that directs or redirects the labor effort, shifts the work between work areas or locations, and/or fills in details and otherwise serves to ensure that tasks outlined in the work statement are accomplished satisfactorily.

(c) Technical direction must be within the scope of the contract specification(s)/work statement. The COR does not have authority to issue technical direction that:

(1) Constitutes a change of assignment or additional work outside the contract specification(s)/work statement;

(2) Constitutes a change as defined in the clause entitled “Changes”;

(3) In any manner causes an increase or decrease in the contract price, or the time required for contract performance;

(4) Changes any of the terms, conditions, or specification(s)/work statement of the contract;

(5) Interferes with the Contractor's right to perform under the terms and conditions of the contract; or

(6) Directs, supervises or otherwise controls the actions of the Contractor's employees.

(d) Technical direction may be oral or in writing. The COR must confirm oral direction in writing within five workdays, with a copy to the Contracting Officer.

(e) The Contractor shall proceed promptly with performance resulting from the technical direction issued by the COR. If, in the opinion of the Contractor, any direction of the COR or the designated representative falls within the limitations of (c) above, the Contractor shall immediately notify the Contracting Officer no later than the beginning of the next Government workday.

(f) Failure of the Contractor and the Contracting Officer to agree that technical direction is within the scope of the contract shall be subject to the terms of the clause entitled “Disputes.”

(End of clause)

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G.3 DTAR 1052-223-7003, Electronic Submission of Payment Requests (APR 2015)

(a) Definitions. As used in this clause—

(1) “Payment request” means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Invoice Processing Platform (IPP). Information regarding IPP, including IPP Customer Support contact information, is available atwww.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with Treasury procedures.

(a) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request. (End of clause)

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SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1 TYPE OF CONTRACT

This is a Firm Fixed-Price type contract.

H.2 INTERPRETATION OF CONTRACT REQUIREMENTS

No interpretation of any provision of this contract, including applicable specification(s)/work statement, shall be binding on the Government unless furnished or agreed to in writing by the Contracting Officer (CO).

H.3 NOTICE TO THE GOVERNMENT OF DELAYS

In the event the Contractor encounters difficulty in meeting performance requirements, or when it anticipates difficulty in complying with the contract delivery schedule or date, or whenever the Contractor has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of this contract, the Contractor shall immediately notify the CO and the COR, in writing, giving pertinent details, provided, however, that this data shall be informational only in character and that this provision shall not be construed as a waiver by BEP of any delivery schedule or date or of any rights or remedies provided by law or under this contract.

H.4 NON-DISCLOSURE OF NON PUBLIC INFORMATION AND DATA

During the period of performance of the contract, the Contractor may be granted access to Non Public information and data, which is the sole property of BEP, as well as proprietary information and data, which is the sole property of entities other than the contracting parties.

In particular, the Contractor agrees that all information provided by representatives of BEP, either before or after contract award, concerning the design, manufacture, processing or transporting of United States currency is nonpublic. Such information shall be shared only with employees or agents of the company having a need to know, and shall not be disclosed to other persons without the written consent of the CO.

Further, the Contractor agrees to maintain the confidentiality of all such information and data and shall not disclose any information and data, interpretations of, and/or derivatives of, such information and data to any unauthorized party without the express written approval of the CO, or of the party in which title is wholly vested. The Contractor hereby agrees to include this clause in all subcontracts or consulting agreements relating to work under this contract.

The Contractor shall be required to sign a Non-Disclosure Agreement.

H.5 INDEMNIFICATION

(a) Responsibility for Government Property: The Contractor assumes full responsibility for and shall indemnify the Government against any and all losses or damage of whatsoever kind and nature to any and all Government property, including any equipment, supplies, accessories, or parts furnished, while in his custody and care for storage, repairs, or service to be performed under the terms of this contract, resulting in whole or in part from the negligent acts or omissions of the Contractor, any subcontractor, or any employee, agent or representative of the Contractor or subcontractor.

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If due to the fault,…