DRAFT PWS.doc

Performance Work Statement (PWS) Assessment of Needs for Material Handling Equipment (MHE)

1.0 BACKGROUND

1.1 Description: The Bureau of Engraving and Printing (BEP) is a component of the Department of the Treasury that designs, engraves, and prints U.S. banknote currency and other U.S. security products. Banknote currency manufacturing occurs at BEP’s Washington, DC Currency Facility (DCF) located in Washington, DC and Western Currency Facility (WCF) located in Fort Worth, TX. BEP’s primary customer is the Federal Reserve Board (FRB).

The U.S. Department of the Treasury, Bureau of Engraving and Printing (BEP) is interested in identifying contracting entities that can provide information about the Assessment of Needs for Material Handling Equipment (MHE).

1.2 Definition: Material Handling Equipment (MHE) are tools and systems used for moving, storing, controlling, and protecting goods in a warehouse or distribution center (examples… Pallet Jack, Forklift, etc.…).

2.0 SCOPE OF WORK

2.1 An “Assessment of Needs for Material Handling Equipment” shall be used to determine BEP’s current MHE need for improvement or replacement.

2.2 An “Assessment of Needs for Material Handling Equipment” shall determine BEP’s overall equipment needs, overall maintenance needs and provide an estimated three (3) year annual cost breakdown.

2.3 An “Assessment of Needs for Material Handling Equipment” shall assist in generating a Lease v Buy document for MHE currently in use at BEP manufacturing operations in Washington, D.C.

2.4 The contractor shall state in writing if it intends to request a site visit.

3.0 TECHNICAL REQUIREMENTS

Specifications and Performance Requirements: At a minimum, the Vendor shall provide the following services:

3.1 The vendor shall analyze a list of MHE equipment currently in use at BEP during our 24 hour-a-day operation.

3.2 The vendor shall analyze any lists of MHE hours of use, maintenance logs, equipment down time due to equipment failure currently in use at BEP.

3.3 The analysis shall determine if BEP has the proper amount of MHE to efficiently and cost effectively support manufacturing operations.

3.4 Identify all MHE that should be purchased.

3.5 Identify all MHE that should be rented/leased (short term – long term.)

3.6 The vendor shall provide recommendations for new equipment based on building constraints and specifications of material.

3.7 The vendor shall provide recommendations for improvements in maintenance policies to ensure maximum life and less down time for maintenance.

3.8 The vendor shall provide information identifying parts, materials, equipment, tools, supplies, services and preventative maintenance needs.

3.9 The vendor shall state if a site visit is required in order to make the assessment.

4.0 WARRANTY

N/A

5.0 TRAINING

N/A

6.0 DELIVERABLES

6.1 The Vendor shall deliver an “Assessment of Needs for Material Handling Equipment” Document.

6.2 The Vendor shall deliver a “Lease v Buy document for MHE currently in use at BEP manufacturing operations in Washington, D.C.”.

6.3 The Vendor shall conduct a debrief meeting to explain its findings.

6.4 The Vendor shall deliver the “Assessment of Needs for Material Handling Equipment” document and “Lease v Buy” document to the COR 15 working days before the debrief meeting.

6.5 All deliverables shall be delivered to the Washington, DC Currency Facility located at 14th and C Streets, SW, Washington, DC 20228 no later than 110 days after issuance of award.

Attachment:

PACKAGING AND MARKING

NOTICE OF PACKAGING SLIP REQUIREMENTS

Packaging shall be adequate to insure acceptance by common carrier and safe arrival at destination. All markings shall be clearly legible from a distance. Every label must, at a minimum, contain the following:

· Contract Number/Purchase Order Number

· Package number, description and quantity of items contained therein

· COR’s name and telephone number

· Room number

· Contractor’s name

General Items – Information required for each shipment

· Purchase Order Number – The order number BEP assigned to this purchase.

· Shipping Address – Point from which the merchandise was shipped.

· Telephone Number – The telephone number of the vendor contact to be called for inquires related to the merchandise.

· Customer Information – The name and telephone number of the party to which the merchandise is being shipped.

· Total Weight of Packages (if item is sold to BEP in pounds).

· If items are drop shipped from a supplier, you must ensure the proper purchase order number is written on the packing slip by your supplier.

Line Items – Information required for each line item included in the shipment

· Manufacturer Product Identification – Item Number assigned by manufacturer/supplier.

· BEP Product Identification (If Applicable) –Stock Item Number assigned by BEP.

· Quantity Ordered – Quantity on the purchase order or unit of measurement.

· Quantity Shipped – With the packing slip.

· Quantity Back-ordered, where applicable.

· If the packing slip contains multiple purchase orders, each line item should include the applicable purchase order number.

NOTICE OF SHIPPING LABEL REQUIREMENTS

Every box/skid must have at least one shipping label applied to it. The label is to include, at minimum, the following information:

· Manufacturer

· Shipping Address

· BEP Purchase Order Number

· Customer Name & Address

· Failure to adhere to the packing slip and label requirements could result in shipment rejection, processing delay, or payment delay.

DELIVERY REQUIREMENTS

Delivery Requirements

The following DELIVERY information must be provided when scheduling delivery appointments: (1) Name of supplier/manufacturer; (2) Contract/Purchase Order #; (3) Total number of items; (4) Total weight; and (5) Date and time of delivery.

Deliveries to WASHINGTON, D.C. ANNEX BUILDING – (LOADING DOCK ON “D” STREET SW, BETWEEN 13TH & 14TH STREETS SW):

Vendors must call the appointment hotline at (202) 874-2333 twenty-four (24) hours in advance to schedule approximate delivery times. The hotline is manned from 6:30 am to 2:15 pm Monday through Friday. A voicemail message maybe left after normal working hours. Deliveries are accepted between 8:00 am and 2:15 pm, Monday through Friday, excluding holidays.

Over the road vehicles having an overall height exceeding 12’6” (3.8 meters) empty, or an overall length exceeding 42’ (12.2 meters) cannot be accommodated at our receiving platform.

To resolve any delivery issue, please contact Shipping & Receiving at (202) 874-3620 care of Material Handler/Leader.

SPECIAL CONTRACT REQUIREMENTS

TYPE OF CONTRACT

It is the intent of the BEP is to issue a single firm-fixed-price contract for the required services.

INTERPRETATION OF CONTRACT REQUIREMENTS

No interpretation of any provision of this contract, including applicable specification(s)/work statement, shall be binding on the Government unless furnished or agreed to in writing by the Contracting Officer.

NOTICE TO THE GOVERNMENT OF DELAYS

In the event the Contractor encounters difficulty in meeting performance requirements, or when it anticipates difficulty in complying with the contract delivery schedule or date, or whenever the Contractor has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of this contract, the Contractor shall immediately notify the CO and the COR, in writing, giving pertinent details, provided, however, that this data shall be informational only in character and that this provision shall not be construed as a waiver by BEP of any delivery schedule or date or of any rights or remedies provided by law or under this contract.

Bureau of Engraving and Printing