2031ZA21R00009.pdf

REQUEST FOR PROPOSAL

Uniform Dry Cleaning Services for the BEP Police in Fort Worth, Texas

2031ZA21R00009

Table of Contents

Section Description Page Number(s) A General Information 2 B Pricing Schedule 3 - 7 C Statement of Work 8 - 16 D Packaging and Handling 17 E Inspection and Acceptance 18 F Delivery or Performance 19 G Contract Administration Data 20 - 21 H Special Contract Requirements 22 - 24 I Contract Clauses 25 - 31 J Attachments 32 K Certifications 33 - 48 L Instructions to Offerors 49 - 50 M Evaluation 51

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SECTION A – GENERAL INFORMATION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

1.0 This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-03 effective 16 February 2021.

2.0 This procurement is set aside for small business concerns with a size standard of $6M.

The associated NAICS code is 812320, Dry cleaning and Laundry Services (except Coin- Operated)

3.0 The Defense Priorities and Allocations System (DPAS) and assigned rating are not applicable to this procurement.

[END OF SECTION]

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SECTION B – PRICING SCHEDULE

1.0 AUTHORITY.

A. This Blanket Purchase Agreement (BPA) is established under the authority of Subpart FAR 13.303, Blanket Purchase Agreements.

B. The purpose of this BPA is to provide dry cleaning services for the Police

Department located at the Bureau of Engraving and Printing (BEP) Western Currency Facility (WCF) located in Ft. Worth, TX. The applicable North American Industry Classification System (NAICS) is 812320, Dry cleaning and Laundry Services. The size standard is $6M.

C. The Contractor shall comply with all terms and conditions under this BPA and

BPA Calls “hereafter referred to as Calls” issued against the BPA. The terms and conditions in this BPA apply to all Calls placed pursuant to it. In the event of an inconsistency between the provisions of the BPA and Calls, the provisions of this BPA will take precedence.

D. The BPA shall be reviewed by the Contracting Activity at least annually before the anniversary of each ordering period and revised as necessary to conform to the requirements of the Federal Acquisition Regulation and applicable supplements or statutory requirements.

E. The BPA may be modified only by mutual agreement of the parties. Any change shall be effective only through written modification to this Agreement and not by individual orders issued hereunder. Modifications to this Agreement shall have no retroactive effect on orders previously issued.

F. Government funds are obligated only to the extent that a duly issued order creates such obligation. In order to provide maximum flexibility for market conditions and other price-influencing factors, which may vary from time to time, Offerors, will be required to submit unit prices for each of the anticipated 5-year duration of the BPA. Each order under the BPA shall be on a Firm-Fixed-Price (FFP) basis.

The order proposal cannot be based on prices that exceed the applicable work line item price for that applicable period.

2.0 BLANKET PURCHASE AGREEMENT LINE ITEM NUMBER STRUCTURE.

A. BPA Line Item Numbers will be established on each Call that is placed against this BPA. All pricing shall be in accordance with Contractor’s pricing in paragraph C, Pricing of this Section.

B. The prices under this BPA will undergo annual review by the Contracting Officer.

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3.0 PRICING (below are estimated quantities for evaluation purposes)

Year 1 Ordering Period: 1 July 2021 – 30 June 2022 CLIN Item Quantity UOM 0001 Jackets, Lightweight 79 EACH 0002 Pants 4879 EACH 0003 Shirts 5163 EACH 0004 Ties 40 EACH 0005 Hats 40 EACH 0006 Training Uniforms 80 EACH 0007 Alternations/Repairs 1000 EACH

Year 2 Ordering Period: 1 July 2022 – 30 June 2023 CLIN Item Quantity UOM 1001 Jackets, Lightweight 79 EACH 1002 Pants 4879 EACH 1003 Shirts 5163 EACH 1004 Ties 40 EACH 1005 Hats 40 EACH 1006 Training Uniforms 80 EACH 1007 Alternations/Repairs 1000 EACH

Year 3 Ordering Period: 1 July 2023 – 30 June 2024

2001 Jackets, Lightweight 79 EACH 2002 Pants 4879 EACH 2003 Shirts 5163 EACH 2004 Ties 40 EACH 2005 Hats 40 EACH 2006 Training Uniforms 80 EACH 2007 Alternations/Repairs 1000 EACH

Year 4 Ordering Period: 1 July 2024 – 30 June 2025

3001 Jackets, Lightweight 79 EACH 3002 Pants 4879 EACH 3003 Shirts 5163 EACH 3004 Ties 40 EACH 3005 Hats 40 EACH 3006 Training Uniforms 80 EACH 3007 Alternations/Repairs 1000 EACH

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Year 5 Ordering Period: 1 July 2025 – 30 June 2026

4001 Jackets, Lightweight 79 EACH 4002 Pants 4879 EACH 4003 Shirts 5163 EACH 4004 Ties 40 EACH 4005 Hats 40 EACH 4006 Training Uniforms 80 EACH 4007 Alternations/Repairs 1000 EACH

4.0 AWARDING CALLS UNDER THE BLANKET PURCHASE AGREEMENT.

A. BPA Call: The Government will reimburse the Contractor for services rendered.

A Call is the contractual instrument issued by the Government to the Contractor to order work. The call is issued upon agreement between the Government and the Contractor on the performance, performance time, and the price for the services.

An individual call will be fixed price. Order for Supplies or Services Form (Optional Form 347) will be issued for each Calls. BPA Calls may be mailed, emailed, or faxed, whichever is more expeditious. The government reserves the right to issue BPA Call orders unilaterally.

Calls placed under this BPA shall contain the following information:

♦ Date of Call.

♦ BPA number and BPA Call number.

♦ Item number and scope of work.

♦ Delivery or performance date.

♦ Place of delivery or performance.

♦ Packaging, packing, and shipping instructions.

♦ Accounting and appropriation data.

♦ Any other pertinent information.

B. Modifications to Calls may be required due to increased scope of services or a decreased scope of services. Modifications are issued pursuant to specific standard clauses contained in the basic agreement. All Calls are subject to the terms and conditions of this BPA. In the event of conflict between a Call and this BPA, the BPA shall control.

C. This Blanket Purchase Agreement does not guarantee the Contractor issuance of any Calls.

5.0 DELIVERY TICKET.

All services under the agreement shall be accompanied by delivery tickets or sales slips that shall contain the following minimum information:

• Company name

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• BPA number

• Date of order

• BPA call number

• Itemized list of items dry cleaned and/or alterations

• Quantity, unit price, and extension of each item, less applicable discounts

6.0 INVOICES.

A summary invoice shall be submitted at least monthly or upon expiration of this BPA, whichever occurs first, for all deliveries made during a billing period, identifying the delivery tickets covered therein, stating their total dollar value, and supported by receipt copies of the delivery tickets.

7.0 ORDERING PERIOD.

The BPA shall have an ordering period from the effective date of the agreement for a total of five (5) years or when the BPA ceiling of $210,000.00 is reached, whichever occurs first.

8.0 AUTHORIZED USERS.

Warranted Government BEP Contracting Officers and designated Contracting Officer Representative are the only users to place calls under this BPA. This BPA is for BEP use only.

9.0 LIMITS.

This BPA does not obligate any funds, and it does not authorize any work. The Government is under no obligation to the BPA holder to purchase any specified quantity or dollar value of services. The Government is obligated only to the extent of authorized orders made under the BPA. It is the responsibility of the individual ordering entities under the BPAs to ensure adequate funds are available. There is no limit on the dollar value of order purchases made under this BPA.

10.0 CANCELLATION.

The Contracting Officer may unilaterally cancel this BPA if the BPA holder fails to perform in accordance with the terms and conditions of this BPA, any Call established under this BPA, or if deemed in the best interest of the Government.

11.0 NOTIFICATION REGARDING ADMINISTRATIVE OR OTHER ISSUES.

If at any time during the performance of this BPA, administrative or other issues should arise which will have an adverse impact on timely performance by the BPA Holder or affect the costs or funding, the BPA Holder is required to immediately notify the Contracting Officer identified in this BPA. This notification shall be in writing.

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12.0 BPA TERMS AND CONDITIONS FLOWDOWN.

The BPA Holder shall execute binding agreements with its subcontractors, if any, which, as a minimum, establish that:

• BPA Terms and Conditions specified are applicable to all efforts ordered under this

BPA.

• If additional clauses are needed, they will be included in the individual Calls.

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SECTION C – PERFORMANCE WORK STATEMENT

Uniform Dry Cleaning Services for the BEP Police in Fort Worth, Texas

1.0 INTRODUCTION.

This Performance Work Statement (PWS) for the appropriation of Uniform Dry Cleaning Services for the BEP Police, Fort Worth, Texas.

1.1 Mission Overview:

The mission of the Bureau of Engraving and Printing (BEP) is to produce the nation’s currency. The Western Currency Facility (WCF) is a closed, high-security facility.

Police Service Branch personnel enforce laws for the protection of persons and property;

prevent breaches of the peace; enforce the laws, directives and regulations which govern the BEP; and to protect the nation’s currency, the Bureau’s employees and its property.

1.2 Requirement Overview:

The BEP Policy requires laundry, dry cleaning, alterations and repairs for uniforms of assigned personnel. The Contractor shall provide all necessary labor, equipment, tools, materials, supervision, transportation, and other items and services necessary to perform best value commercial laundry, dry cleaning, alterations, and repairs for the uniform clothing of the assigned police officers in accordance with (IAW) Industry Standards and this Statement of Work. Uniforms may consist of the following:

• Shirts: Permanent press (long and short sleeve)

• Pants

• Jackets & Sweaters

• Miscellaneous Clothing Items (In-Service & Training Instructor Uniforms)

2.0 SCOPE OF WORK.

The Contractor shall in accordance with this Performance Work Statement (PWS), furnish all personnel, equipment, tools, materials, supervision, and services necessary to perform dry cleaning service, for BEP Police Uniforms. All services shall be provided IAW industry standard practices. The annual workload estimates are provided as follows:

Annual Estimates:

Item Yearly Amount Monthly Average Jackets, Lightweight 79 3

Pants 4879 407 Shirts 5163 430 Ties 40 3 Hats 40 3

Training Uniforms 80 20

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3.0 LOCATION.

Department of the Treasury, Bureau of Engraving and Printing, 9000 Blue Mound Road, Fort Worth, Texas, 76131.

4.0 SCHEDULED DROP OFF AND PICK-UP WORK AREA.

Drop-offs and pick-ups will be at the location identified in 3.0 Location on Mondays and Thursdays between 9:00 am and 10:00am (local time). Same quantity of items picked up and laundered/dry cleaned will be returned on the adjacent Monday or Thursday. When a holiday occurs on a scheduled drop-off or pick-up, the scheduled pick-up and drop-off performed on the first workday following the holiday.

5.0 PERIOD OF PERFORMANCE.

The period of performance shall consist of five (5) ordering periods. The period of performance reads as follows:

Year From To

Ordering Period 1 1 July 2021 30 June 2022 Ordering Period 2 1 July 2022 30 June 2023 Ordering Period 3 1 July 2023 30 June 2024 Ordering Period 4 1 July 2024 30 June 2025 Ordering Period 5 1 July 2025 30 June 2026

6.0 CONTRACTOR WORK FACILITY.

The Contractor’s facility may be subject to inspection of sanitary conditions by the Government at any time and at no notice.

7.0 SPECIAL CONSIDERATIONS.

7.1 Facility Access:

The government will initially provide an escort to all Contractor personnel for pick-up/drop-off purposes. Upon clearance approval, Contractor personnel issued an access badge worn where it is clearly visible; i.e., four inches above the waistline, and below the neck.

7.2 Security Clearance of Contractor Employees:

The Government, for the purpose of site access control, operates an entry control point.

Contractors, subcontractors, and suppliers will be required to show a valid government issued photo identification to enter the site or will be denied entrance until clearance is granted by the Contracting Officer. The Government's operation of an entry control point does not relieve the Contractor of its responsibility for the security and control of its own equipment, material, and personnel.

Contractor personnel must stop at the Entry Control Point (Processing Center) to receive an "Escorted Visitor Badge" which must be worn at all times while on BEP premise.

Escorts will be provided by the BEP.

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Contractor personnel who will be on site for 30 aggregate days or less in a calendar year require escort and a Visitor Escort badge.

Contractor personnel that will be on site for more than 30 aggregate days in a calendar year must provide proof of citizenship. Proof provided in the form of an original or certified copy of a state issued birth certificate or valid US Passport; or proof of legal residency and employment authorization and proof of identity such as a valid driver’s license or state identification card.

Contractor personnel who will require Short Term access requiring more than 30 aggregate days in a calendar year but not exceed 180 must complete a Criminal History Check release form and have an FBI fingerprint check completed. In addition to the requirements of the preceding paragraph, for a limited background investigation prior to the beginning of that individual's work on site. The Contractor will furnish the names of those contractors meeting this requirement to the Contracting Officer’s Representative (COR) in advance of any work starting on the contract allowing the Security Office to conduct said checks. The release forms provided to the Contractor during their fingerprint appointment with Personnel Security at the site. A Visitor Escort badge issued to Contractors.

Any Contractor personnel who will require Long Term access requiring them to be on site for more than 180 aggregate days in a calendar year will be required to undergo a Low Risk (Tier 1) background investigation in addition to the requirements for Short Term access, prior to the beginning of that individual’s work on site. The Contractor will be furnished the COR a listing of each employee meeting this requirement. All contractor personnel that require a background investigation will submit an eApplication through use of the Office of Personnel Management’s electronic Questionnaire for Investigative Processing (e-QIP). A point of contact from the company will be required for Personnel Security to furnish information regarding completion of the eApplication and required release forms. Contractor personnel will have 10 calendar days to complete the eApplication or access to the facility may be denied. Contractors that require a background investigation must submit to the Personal Identity Verification (PIV) process and be “identity proofed”. Contractors will be required to provide two valid and unexpired authorized forms of identification with at least one being issued by a federal or state government and contain a photograph.

BEP has the right to deny access to the facility to anyone who is determined to be unsuitable for access to the facility. The determination of unsuitability does not reflect on the individual's suitability for employment with the contract company, only access to the facility. All operators of motor vehicles shall have a valid and unexpired State Driver's License while operating a motor vehicle on the premises of the Western Currency Facility.

The uniformed Police must open all packages carried by persons entering or leaving the Bureau for inspection. Personal packages may not be brought into the Bureau (except

11 Bureau of Engraving and Printing 2031ZA21R00009 lunches, work clothing, and equipment necessary for work). Unauthorized removal of Government property is punishable by law.

7.2.1. Escort: All Contractor personnel (except when issued a PACS badge) must be escorted at all times while on Bureau premises. Under unusual circumstances, a uniformed officer may provide an escort or other authorized Bureau personnel.

7.2.2. Security Requirements- In addition to any other clauses concerning security and the clearance of contractor personnel into the WCF, special attention must be given to the policies and procedures utilized for entry access to be granted to contractor personnel:

7.2.3. Contractor Access Request Form (CAR) - The CAR is used to request a background investigation for those Contractor personnel requiring a background investigation for short term or long-term access. When personnel are expected to be on site for more than 180 aggregate calendar days or the duration of the contract is for more than 180 days, the following actions are taken. The process of requesting clearance through completion of Standard Form 85, Questionnaire for Non-sensitive Positions and OF 306, Declaration for Federal Employment together with completion of Criminal History Check release;

Fair Credit Reporting Act release; and fingerprinting will apply.

7.2.4. Photo Badge- Upon receipt of notification from the COR that the contactor is cleared, a picture badge will be issued to those requiring Long Term access. This badge will be retained by the employee for the duration of his assignment to the project and does not have to be returned to the police force each day when leaving the site. This badge must be turned in upon completion of the contract or termination of the contractor’s employment with the contract company, whichever comes first.

7.3. Conduct on Bureau of Engraving and Printing property. Contractors advised to maintain compliance with the following:

7.3.1. All persons entering the property may be subject to inspections of their vehicles, personal handbags, briefcases, and other handheld articles.

7.3.2. Persons in and on the property shall comply with the instructions of BEP Special Police, other authorized officials, and posted signs or notices.

7.3.3. Entering or being on the property, or operating a motor vehicle thereon, by a person under the influence of intoxicating beverages, narcotics, hallucinogenic or dangerous drugs, or marijuana, or the consumption of such beverages or the use of such drugs or marijuana in or on the property prohibited. Intoxicants, nonprescription narcotics, and other controlled substances (21 CFR Part 1308) prohibited on the property.

7.3.4. The taking of photographs on the property prohibited, without the written permission of the Director.

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7.3.5. No person while on BEP property shall carry firearms or any other dangerous or deadly weapons, or explosives, openly or concealed, except for official purposes. According to 18 United States Code, Section 930, “dangerous weapon” means “a weapon, device, instrument, material, or substance, animate or inanimate, that is used for, or is readily capable of, causing death or serious bodily injury, except that such term does not include a pocket knife with a blade of less than 21/2 inches in length.”

7.3.6. Motor Vehicle Operation. Operators of Contractor vehicles shall possess a valid commercial driver’s license for the categories of vehicle operated. Contractor personnel advised seat belt usage is mandatory at all times while operating a motor vehicle on BEP property.

8.0 RECORDS.

Contractor shall be responsible for creating, maintaining, and disposing of only those Government required records that are specifically cited in this PWS. If requested by the Government, the Contractor shall provide the original record, or a reproducible copy of any such record, within five working days of receipt of the request. Contractor shall specify on records the services rendered, quantity of items, type of items and cost of the service rendered. (Information provided by the 30th of each month)

9.0 GOVERNMENT FURNISHED RESOURCES.

The Government shall provide temporary access to the Fort Worth, Texas facility loading or designated are for one vehicle to pick up/offload various uniform items.

10.0 CONTRACTOR FURNISHED ITEMS AND SERVICES.

10.1 All items turned over to the Contractor for dry cleaning, laundering services shall be:

• Cleaned, have stains removed, dried, and starched in the required manner

• Hung on hangars, wrapped, and bagged as appropriate

• Have minor tears, holes, and seams repaired (No more than 4” for tears and 1” holes)

• Replace damaged and/or missing buttons, snaps and zippers

10.2 Supplies: The Contractor will furnish Drop-off and pick-up tickets. Tickets should specify, the type of item (pants, shirts, and jackets), the quantity of items, the cost for each item, and the services rendered (laundry, dry cleaning)

11.0 SPECIFIC TASKS.

11.1 Turnaround Time: It is essential that drop-offs and pick-ups will be at the location identified in 3.0 Location on Mondays and Thursdays between 9:00 am and 10:00am (local time). Same quantity of items picked up and laundered/dry cleaned will be returned on the adjacent Monday or Thursday. When a holiday occurs on a scheduled drop-off or pick-up, the scheduled pick-up and drop-off performed on the first workday following the holiday.

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11.2 Returns: The Contractor may be required to perform laundry, dry cleaning, or alteration services that are determined to be unacceptable. Any items found that have been unsatisfactorily cleaned shall be re-cleaned or replaced at no additional cost to the Government. Items of this nature shall be reported to the Contractor’s representative by the COR during the next drop-off/pick-up after the unsatisfactory condition is discovered.

11.3 Missing Articles: Any articles missing at time of pick-up shall be set aside and held by the Contractor until the next drop-off at no additional charge to the Government.

However, if any articles are missing for 10 days or longer the article considered lost and the Contractor shall reimburse the Government the exact cost of the item(s).

11.4 Customer Complaint Forms: The Government will accept applicable Customer complaint Form decided by both parties, from its customers as a form of quality control.

11.5 Accountability: Segregating and counting of articles completed by officer personnel and verified by the Contractor. Contractor shall verify, count, and sign a ticket for the items being picked-up. Contractor signature constitutes agreement with the Government’s count unless corrective action is required. Government will retain a copy of the ticket.

Contractor shall furnish tickets and any additional tags utilized.

11.6 Pick-Up: The Contractor shall record the number of items to be picked-up on the ticket and the Government representative shall verify this amount. The Contractor shall provide the tickets and furnish the Government the original. Contractor shall provide Daily Accountability Sheets with monthly invoice. All like items billed separately and invoiced accordingly via electronic means. All tickets coded as follows:

Item Description Service Code Unit of Issue Unit Price

1 Shirts WP, H Each $ 2 Pants WP,H Each $ 3 Jacket, Light Weight WP, H Each $ 4 Jacket Liner, Lightweight Blue WP, H Each $ 5 Sweater, Lightweight WP Each $ 6 Service Coat, Ceremonial WP, H Each $ 7 Hat WP Each $ 8 Tie WP, H Each $ 9 Training Uniform Shirt WP, H Each $ 10 Taring Uniform Pat WP, H Each $ 11 Alterations: Pant Hems WP, H Each $

Methods of Finishing (Service Codes) WP- Wrap Finished Work in Plastic H – Return Finished Work on Hangers

11.7 Reimbursable Repairs: Except for articles determined to be unserviceable, the

Contractor shall repair all minor rips, tears, open seams, and holes (of 4" or less). Thread and materials of the same quality utilized, compatible color, color fastness, and texture

14 Bureau of Engraving and Printing 2031ZA21R00009 used in the manufacturing of articles and shall replace all broken or missing buttons with buttons of matching color and similar appearance and quality. Repairs paid for at the appropriate prices listed in the pricing schedule.

11.8 State, Local, and Public Health Requirements: All work performance shall be done under sanitary conditions. Compliance with all certification or labeling requirements, arising from State or Local Department of Health regulations, is the responsibility of the Contractor.

11.9 Delivery Vehicle: All laundry and dry-cleaning delivered under this BPA and issued Calls shall be transported in clean closed vehicles. The vehicle shall be maintained in a sanitary condition to prevent cross contamination. Delivery vehicles are subject to searches by BEP personnel at any given time including the Contractor’s facility.

11.10 Laundered Items: All items laundered cleaned and finished in accordance with the PWS and commercial standards. Items to be packaged using commercial laundering packaging film. Hangers utilized for applicable items identified.

11.11 Packaging Labeling: All packages will be marked with quantities included in each package; use of magic markers on plastic wrap is acceptable for this purpose.

11.12 Laundry Containers: The Contractor shall supply all necessary carts, similar conveyances, tubs, or bags to transport uniforms during pickup and delivery. All items used for the transportation of uniforms shall be kept clean and serviceable at all times. If the Government discovers that clean laundry has been delivered in unclean vehicles/containers, in accordance with the PWS, the Government shall refuse the respective laundry affected and the Contractor shall return the cleaned laundry no later than the next scheduled delivery date.

11.13 Clean Uniforms: Contractor shall ensure that each employee has a clean uniform for each workday with alterations as required, including two extra uniforms in case of spills.

Contractor shall deliver clean uniforms every Friday no later than 8AM.

11.13.1 Uniform Marking: Garments shall be marked for each employee by name, identification number, work area, garment number, contract number and delivery order.

11.13.2 Accountability: Uniforms shall be bar-coded with employee identifier. Contractor shall provide COR a report monthly (weekly) accounting for all uniform delivered and picked-up.

11.13.3 Free of Defects/Repairs: Contractor shall inspect all uniforms and replace/repair any defect. All uniforms shall be repaired within 2 weeks of notification.

11.13.4 Monthly/Weekly Accountability: Contractor shall provide COR with a weekly accounting of the number of uniforms delivered and cost within 5 days. Contractor shall provide monthly accounting of uniform repairs, replaced, lost and charges within 2 weeks of the end of the accounting period.

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12.0 DELIVERABLES.

The Contractor shall provide the following deliverables in support of this effort within thirty days after award and within thirty business days after any changes. Deliverables submitted to the COR.

12.1 Key Personnel Point of Contact (POC): The Contractor shall provide the Government a primary point of contact along with a back-up point of contact for the duration of the effort. Both individuals shall have the authority to act on behalf of the Contractor and be responsible for all matters regarding the BPA.

12.1.1 Key Personnel Point of Contact Information: The name of an individual along with their corresponding contact information (e.g. telephone number, fax number, address and cell number) of the primary point of contact, along with a secondary point of contact.

12.1.2 Personnel List: The Contractor shall provide a complete list of all contractors and subcontractors (if applicable) personnel who will be picking-up and dropping-off uniform items.

12.2 Quality Control Plan: The Contractor shall establish and maintain a complete Quality Control Plan (QCP) to ensure the requirements of the PWS provided as specified. The Contractor shall develop quality control procedures addressing the areas identified in the Performance Standards (See Section F). The QCP submitted 30 days after award to the COR. An updated copy must be provided to the COR as changes occur. The plan shall include procedures for in-process controls of laundry/dry-cleaning processes.

The QCP shall include a description of the inspection system to cover all services listed on the Performance Standards. The QCP shall also include a description of the methods to use for identifying and preventing defects in the quality of services performed.

Records should be kept to document inspections and corrective or preventative actions taken. The records of inspections shall be kept by the Contractor and made available to the COR throughout the performance period and for the period after BPA completion until final settlement of any claims under this BPA.

13.0 PICK-UP – DROP-OFF INSTRUCTIONS: Items need to be picked-up and dropped-off at the BEP’s Fort Worth, Texas facility:

Bureau of Engraving and Printing-WCF 9000 Blue Mound Road Fort Worth, Texas 76131 Attn: Police Branch

Deliveries to WESTERN CURRENCY FACILITY, 9000 BLUE MOUND ROAD, FORT WORTH, TEXAS: Vendors must call the Receiving Area at (817) 847-3822 at least twenty-four (24) hours in advance to schedule all deliveries. Appointments made during normal working hours of 7:00 am to 3:00 pm or after hours at (817) 847-3831.

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Receiving hours are from 7:00 am to 2:30 pm local time, Monday through Friday, excluding holidays. To resolve any delivery issue, please contact Shipping & Receiving at (817) 847-3831 or (817) 847-3822.

*Holidays items may be picked-up/dropped-off via the Police Branch area.

14.0 DEFINITIONS.

14.1 Defective Service: A service output that does not meet the standards of performance specified in the BPA for that service.

14.2 Quality Control: Those actions taken by a Contractor to control the production of outputs to ensure that they conform to BPA requirements.

14.3 Authorization: The quantity actually required of each item to support Police Operations.

14.4 Back-Up: These amounts are required over and above in-use quantities. These are generally reported as a percentage of authorized quantity.

14.5 Clean: Finished articles are dry and free of soil and objectionable odors. Spots and stains removed where practical to do so without damaging the fabric and treated as defined 10.1.

14.6 Customer: The person authorized to exchanges and receives clean and/or altered uniforms.

14.7 Laundering: The process of soiled fabric items are cleaned and treated. The term includes cleaning. Cleaning also included starching, ironing, and pressing. The Contractor for the various types of fabric manufacturer’s label and nature of soil determines the appropriate products and procedures used.

14.8 Repairable Items: Articles with minor rips, tears (four inches or less), open seams, holes, missing buttons, and broken zippers.

14.9 Organizational Items: Items requiring laundering, dry cleaning, and/or alterations such as jackets, trousers, hats, ties, and belts.

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SECTION D – PACKAGING AND HANDLING

INTENTIONALLY LEFT BLANK

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SECTION E – INSPECTION AND ACCEPTANCE

CLAUSE

NUMBER TITLE DATE

52.246-1 Contractor Inspection Requirements APR 1984 52.246-2 Inspection of Supplies-Fixed-Price AUG 1996 52.246-4 Inspection of Services-Fixed-Price AUG 1996 52.246-16 Responsibility for Supplies APR 1984

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SECTION F – DELIVERY OR PERFORMANCE

1.0 PERFORMANCE STANDARDS (PS): Performance Standards states service outcomes expected. The Government reserves the right to inspect the Contractor’s facility and observe in-process work in accordance with FAR 52.212-4.

PS# Performance Objective PWS Para. Ref

Threshold Method of Measuring

1 Contractor accomplish pickup and deliveries as scheduled

Section C,4.0 and 13.0

3 valid customer complaints per month per task order

Customer complaint

2 Contractor deliver correct quantities

Section C, 4.0 and 13.0

3 valid customer complaints per month per task order

Customer complaint

3 Are records delivered on time and contains required information?

Section C, 8.0

3 valid customer complaints per month per task order

Customer complaint

4 Laundry/dry-cleaning is delivered in accordance with Government’s standards

Section C, 10.0

3 valid customer complaints per month per task order

Customer complaint

5 All items are properly handled and accounted for in accordance with PWS

Section C, 11.0

3 valid customer complaints per month per task order

Customer complaint

6 Daily Accountability Sheets with monthly invoices

Section C, 11.6

3 valid customer complaints per month per task order

Customer complaint

1.1 SURVEILLANCE. The Government may use a variety of surveillance methods to evaluate the Contractor’s performance. Only one method will be used at a time. The methods of surveillance or documentation of deviant performance that may be used are:

1.2 Random sampling of recurring service output (e.g. deliveries). However, random sampling is discouraged unless delivery lot size is significant.

1.3 Periodic surveillance as determined necessary to assurance a sufficient evaluation of

Contractor performance.

1.4 Customer complaint: The primary surveillance method the Government may use to evaluate the Contractor’s performance in meeting the requirements. Once a complaint has been filed, surveillance will be done to validate complaint.

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SECTION G – CONTRACT ADMINISTRATION DATA

1.0 BPA ADMINISTRATION OFFICE.

This BPA will be administered by:

Bureau of Engraving and Printing Office of Acquisition 14th and C Streets, S.W.

Washington, D.C. 20228-0001

Written communication to the Contracting Officer shall make reference to the BPA and/or Call number.

2.0 DTAR 1052.201-70, Contracting Officer's Representative (COR) Appointment and

Authority (APR 2015)

(a) The COR WILL BE PROVIDED AT CONTRACT AWARD.

(b) Performance of work under this contract is subject to the technical direction of the COR identified above, or a representative designated in writing. The term “technical direction” includes, without limitation, direction to the contractor that directs or redirects the labor effort, shifts the work between work areas or locations, and/or fills in details and otherwise serves to ensure that tasks outlined in the work statement are accomplished satisfactorily.

(c) Technical direction must be within the scope of the contract specification(s)/work statement. The COR does not have authority to issue technical direction that:

(1) Constitutes a change of assignment or additional work outside the contract specification(s)/work statement;

(2) Constitutes a change as defined in the clause entitled “Changes”;

(3) In any manner causes an increase or decrease in the contract price, or the time required for contract performance;

(4) Changes any of the terms, conditions, or specification(s)/work statement of the contract;

(5) Interferes with the contractor's right to perform under the terms and conditions of the contract; or

(6) Directs, supervises or otherwise controls the actions of the Contractor's employees.

(d) Technical direction may be oral or in writing. The COR must confirm oral direction in writing within five workdays, with a copy to the Contracting Officer.

(e) The Contractor shall proceed promptly with performance resulting from the technical direction issued by the COR. If, in the opinion of the Contractor, any direction of the COR or the designated representative falls within the limitations of (c) above, the Contractor shall immediately notify the Contracting Officer no later than the beginning of the next Government work day.

(f) Failure of the Contractor and the Contracting Officer to agree that technical direction is within the scope of the contract shall be subject to the terms of the clause entitled “Disputes.” (End of clause)

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3.0 DTAR 1052.232-7003, Electronic Submission of Payment Requests (APR 2015)

(a) Definitions. As used in this clause—

(1) “Payment request” means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Invoice Processing Platform (IPP). Information regarding IPP, including IPP Customer Support contact information, is available atwww.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with Treasury procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request. (End of clause)

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SECTION H – SPECIAL CONTRACT REQUIREMENTS

1.0 TYPE OF CONTRACT.

This is a firm, fixed price Blanket Purchase Agreement (BPA) for services.

2.0 AGENCY POLICIES REGARDING COVID-19.

Keeping the workforce virus-free is a shared responsibility of BEP employees and contractors. Public health experts agree that face coverings are an additional step to protect against COVID-19 when combined with social distancing and good hygienic practices. Along with social distancing, wearing a mask is one of the key recommended preventive measures in limiting the spread of this virus to others, especially from infected individuals who do not show symptoms.

All personnel entering and exiting the facilities are required to wear a facial covering (cloth or mask). Bandanas, Novelty/non-protective masks, masks with ventilation valves, or face shields are not a substitute for proper masks and are PROHIBITED from use in BEP facilities.

All personnel must wear a face covering while in common spaces:

• Hallways

• Elevators

• Restrooms

BEP will enforce proper mask usage with contractors inside the Bureau. Masks shall be worn properly.

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3.0 COVID-19 RECOMMENDED SAFETY GUIDANCE AND PROTOCOLS.

The BEP is following all currently recommended safety guidance and protocols. This guidance includes actions individuals must take:

• DO NOT come to work if sick or feel unwell in any way.

• Maintain social distancing of 6 feet or more whenever possible.

• Wear masks and face coverings onsite! It is mandatory when social distancing cannot be maintained.

• Limit movement within the plant to only what is necessary to delivery or pick-u items..

• Follow healthcare provider’s and CDC’s guidance regarding recovery.

Contractors awaiting results from a coronavirus test are required to remain off premises.

4.0 SAFETY.

While onsite, Contractor shall wear Protective Footwear that meet requirements outlined in ASTM F2413-11 “Standard Specification for Performance Requirements for Protective Toe Cap Footwear” and/or ANSI Z41-1999 “American National Standard for Personal Protection – Protective Footwear.”

5.0 INTERPRETATION OF CONTRACT REQUIREMENTS.

No interpretation of any provision of this BPA, including applicable specification(s)/ work statement, shall be binding on the Government unless furnished or agreed to in writing by the Contracting Officer.

6.0 NOTICE TO THE GOVERNMENT OF DELAYS.

In the event the Contractor encounters difficulty in meeting performance requirements, or when it anticipates difficulty in complying with the contract delivery schedule or date, or whenever the Contractor has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of this contract, the Contractor shall immediately notify the CO and the COR, in writing, giving pertinent details, provided, however, that this data shall be informational only in character and that this provision shall not be construed as a waiver by BEP of any delivery schedule or date or of any rights or remedies provided by law or under this BPA.

7.0 DISCLOSURE OF CONFLICTS OF INTEREST.

It is the BEP policy to award contracts to only those offerors whose objectivity is not impaired because of any related past, present, or planned interest, financial or otherwise, in organizations regulated by BEP or in organizations whose interests may be substantially affected by Departmental activities. Based on this policy, if at any time during the performance of this contract the Contractor knows of any Conflict of Interest

24 Bureau of Engraving and Printing 2031ZA21R00009 situation affecting the organization, any of its officers or Key Persons working under this contract, has reason to believe that a conflict of interest situation might arise, or is made aware of an actual or potential conflict of interest situation:

• The Contractor shall immediately provide to the Contracting Officer a written statement which describes in a concise manner all past, present or planned organizational, financial, contractual or other interest(s) with that organization regulated by BEP, or with that organization or individual whose interests may be substantially affected by Departmental activities, and which is related to the work under this contract. The interest(s) described shall include those of the Contractor, its affiliates, consultants, Subcontractors and key personnel of any of the above. Past interest shall be limited to within one year of the date of the offeror's technical proposal. Key personnel shall include any person owning more than 20% interest in the organization, and the organization's corporate officers, its senior managers and any employee who is responsible for making a decision or taking an action on this contract where the decision or action can have an economic or other impact on the interests of a regulated or affected organization.

• The Contractor shall describe in detail when it became aware of the actual or potential conflict of interest, what action the organization has taken or proposes to take to mitigate and/or rectify the situation, and why it believes, in light of the interest(s) identified above, that performance of the contract can still be accomplished in an impartial and objective manner.

• In the absence of any relevant interest identified above, the Contractor shall certify in its statement that to its best knowledge and belief no affiliation exists relevant to possible conflicts of interest. The Contractor must obtain the same information from any potential Subcontractors prior to award of a subcontract.

• The Contracting Officer will review the statement submitted and may require additional relevant information from the Contractor. All such information, and any other relevant information known to BEP, will be used to determine whether a conflict of interest exists or a situation exists that may create a conflict of interest. If any such conflict of interest is found to exist, the Contracting Officer may (1) terminate the contract, or (2) determine that it is otherwise in the best interest of the United States to continue the contract with the Contractor and (3) modify the contract to include appropriate provisions to mitigate or avoid such conflicts in the contract.

• If the Contractor refuses to provide the written statement called for in this section, or any additional information that the Contracting Officer may require, the Contracting Officer may terminate the Contract for convenience if he or she deems that termination is in the best interest of the Government.

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SECTION I – CONTRACT CLAUSES

FAR CLAUSE 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be assessed electronically at this/these address:

www.acquisition.gov (End of Clause)

CLAUSE NUMBER TITLE DATE

52.203-17 Contractor Employee Whistleblower Rights and Requirement To

Inform Employees Of Whistleblower Rights

JUN 2020

52.204-12 Unique Entity Identifier Maintenance OCT 2016 52.204-13 System For Award Management Maintenance OCT 2016 52.204-18 Commercial and Government Entity Code Maintenance AUG 2020 52.204-19 Incorporation by Reference of Representations and Certifications DEC 2014 52.212-4 Contract Terms and Conditions – Commercial Items OCT 2018

FAR 52.204-1, Approval of Contract (DEC 1989) This contract is subject to the written approval of the BEP Contracting Officer and shall not be binding until so approved. (End of Clause)

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (JAN 2021)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (JUL 2018) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (AUG 2020) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

__ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (JUNE 2020), with Alternate I (OCT 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

http://www.acquisition.gov/ https://www.acquisition.gov/far/part-52#FAR_52_203_19 https://www.acquisition.gov/far/part-52#FAR_52_204_23 https://www.acquisition.gov/far/part-52#FAR_52_204_25 https://www.acquisition.gov/far/part-52#FAR_52_209_10 https://www.acquisition.gov/far/part-52#FAR_52_233_3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_233_4 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_203_6 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3

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__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (JUN 2020) (41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

__ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note).

__ (5) [Reserved].

XX (6) 52.204-14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111- 117, section 743 of Div. C).

__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub. L. 111-117, section 743 of Div. C).

XX (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (JUN 2020) (31 U.S.C. 6101 note).

__ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (OCT 2018) (41 U.S.C. 2313).

__ (10) [Reserved].

__ (11)

(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (MAR 2020) (15 U.S.C. 657a).

__ (ii) Alternate I (MAR 2020) of 52.219-3.

__ (12)

(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (MAR 2020) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

__ (ii) Alternate I (MAR 2020) of 52.219-4.

__ (13) [Reserved]

XX (14)

(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

__ (ii) Alternate I (MAR 2020) of 52.219-6.

__ (15)

(i) 52.219-7, Notice of Partial Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

__ (ii) Alternate I (MAR 2020) of 52.219-7.

__ (16) 52.219-8, Utilization of Small Business Concerns (OCT 2018) (15 U.S.C. 637(d)(2) and (3)).

__ (17)

(i) 52.219-9, Small Business Subcontracting Plan (JUN 2020) (15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (NOV 2016) of 52.219-9.

__ (iii) Alternate II (NOV 2016) of 52.219-9.

__ (iv) Alternate III (JUN 2020) of…