Prescription Safety Eyewear Performance Work Statement.pdf

PERFORMANCE WORK STATEMENT (PWS)

BLANKET PURCHASE AGREEMENT

SAFETY EYEWEAR SUPPLY SERVICES

(FY 2020 – 2024)

SECTION 1 – GENERAL

The scope of work involves providing Prescription (Rx) Safety Eyewear for the employees of the Bureau of Engraving (BEP), District of Columbia Facility (DCF). The DCF policy requires employees who work in areas where safety eyewear is required to be provided with adequate eye protection. This contract is for one (1) calendar year from the date of award, with the option for four (4) annual renewals.

1.1 PERFORMANCE OBJECTIVE

The objectives of this agreement is to provide DCF personnel with comfortable, quality Rx safety eyewear. There is a need for an optician to visit the BEP to provide comprehensive optical services (eye examinations excluded). These services include providing a wide variety frames in multiple styles and colors for onsite fitting. In addition, the vendor will manufacture Rx safety eyewear in accordance with the specifications noted on each employee’s Rx. The vendor will provide various lenses (single, bi-focal & progressive), tinted lenses to include rose, gray and transition, and (3) glass or plastic lenses. The vendor will provide employees with professional consultation on the type and proper fit of eyewear, and its applicability to protect against eye hazards in the employee’s daily workplace while they try on, select and procure Rx safety eyewear.

1.2 BACKGROUND:

The DCF employs approximately 1200 persons and operates 24 hours a day, up to seven days a week. The facility is located at 14th & C Streets., S.W., Washington, DC 20228. As part of its Environmental, Health and Safety (EHS) Program, the DCF requires employees to wear protective safety eyewear when entering and/or working in designated eye hazardous areas.

SECTION 2 – WORK ELEMENTS

The vendor will be scheduled to visit the DCF eight (8) times/year. When on the premises, the optician shall be onsite and made available to employees during the scheduled shift. BEP/DCF shifts are as follows: Day shift – 6:30 a.m. to 3:00p.m., Evening shift – 2:30 p.m. to 11:00 p.m., and Midnight shift from 10:30 p.m. to 7:00 a.m.

The optician will be required to be onsite for the Day and Evening shifts from 1:00 p.m.

to 4:00 p.m. and on the Midnight shift from 10:00 p.m. to 11:30 p.m.

2.1 The site for this supply service is located at 14th & C Streets., S.W., Washington, DC 20228. The optician will service employees during the day and evening shifts in Rm.

648-A (Conference Rm.). Midnight shift personnel will be serviced in the BEP Health Unit. As the BEP-DCF is a secure facility, a valid picture ID is required to gain access. Parking availability and location may be subject to change based on planned facility events, construction projects and other security requirements.

2.2 BEP has established a $40.00 limit for the cost of all available safety glasses frames. This limit applies ONLY to the cost of the frames. The vendor must provide a large variety and styles of frames within the $40.00 price stipend. Employees will be issued only one pair of safety glasses per prescription. Those employees wishing to receive frames that exceed the established dollar limit will be required to pay the difference directly to the vendor when the order is placed.

2.3 The optician shall issue and ensure proper fit of Rx safety eyewear to employees while on site. Those employees who cannot acquire safety eyewear due to unavailability (i.e. frame out of stock, etc.) may order safety eyewear that will be shipped directly to the BEP PPE coordinator for distribution to the employee.

2.4 All Rx safety eyewear must meet all requirements outlined in ANSI Z87.1-2015

"American National Standard for Personal Protection – Safety Glasses”.

2.5 The vendor must provide a variety of styles and sizes of Rx safety eyewear for selection to fit a diverse workforce.

2.6 The vendor must provide a point of contact with telephone, email and fax numbers to the COR upon award of the contract.

2.7 Provide an accurate invoice of goods sold within 30 days to the Government.

2.8 Comply with all requirements outlined in the DCF EHS Policies and Procedures.

The vendor must provide an environment for selecting safety eyewear that is free from hazards.

SECTION 3 - SCHEDULING

The following information describes scheduling requirements for this contract:

3.1 Unless otherwise stipulated by the government, the Contractor shall begin tasks outlined in this SOW IAW the mutually agreed upon schedule. The Contractor is expected to be available to schedule for all BEP work shifts.

3.2 Within 10 days after the award of the contract, the Contractor shall hold a telephone conference meeting with the DCF Contracting Officer’s Representative (COR) to review contract requirements and set a schedule to visit the facility through the period of performance. At least 10 days’ notice is required in the event the Contractor needs to change the schedule. Any visit cancellation notice must be directly communicated to the

COR.

SECTION 4 - QUALITY ASSURANCE SURVEILLANCE PLAN (QASP):

The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. QASP is a Government only document primarily focused on what the Government must do to assure that the contractor has performed in accordance with the requirements of the contract. The following items shall be completed by the COR.

4.1 The COR shall assure the quality of goods sold by random sampling of goods sold to DCF employees to ensure they comply with ANSI Z87.1-2015.

4.2 The COR shall periodically inspect to assure that the optician is onsite and available for the required time per the established schedule.

SECTION 5 – SPECIAL CONDITIONS

Any oral directives, instructions, explanations, commitments and/or acceptances given by any government employee to the service provider or his personnel, shall not be construed by the service provider as a change in scope to this Contract. Any change in scope of work must be issued to the service provider, in writing, by the BEP’s Contracting Officer to be binding on the government.

SECTION 6 – POINTS OF CONTACT

Designated Government Representatives: TBD