PWS_-_ORTHOPEDIC-PRESCRIPTION_SAFETY_FOOTWEAR_FBO_Posting.docx

PERFORMANCE WORK STATEMENT (PWS)

BLANKET PURCHASE AGREEMENT

ORTHOPEDIC/PRESCRIPTION SAFETY FOOTWEAR SUPPLY SERVICES

(FY 2020 – 2024)

SECTION 1 – GENERAL

The scope of work involves providing customized Orthopedic/Prescription (Rx) Safety Footwear for the employees of the Bureau of Engraving (BEP), District of Columbia Facility (DCF). The DCF policy requires employees who work in areas where safety footwear is required to be provided with adequate foot protection. This contract is for one (1) calendar year from the date of award, with the option for four (4) annual renewals.

1.1 PERFORMANCE OBJECTIVE

The objectives of this agreement are to provide DCF personnel with comfortable, quality custom Rx safety footwear which comprises both inserts and shoes. There is a need for a local (D.C. Metropolitan area) vendor who will fill/complete orthopedic footwear prescriptions. These services include an initial fitting as well as creating foot molds for a customized fit. In addition, the vendor will be responsible for manufacturing durable, solvent/chemical resistant, quality safety footwear IAW the specifications noted on each employees’ Rx. The vendor will provide employees with post-manufacture fitting to ensure that the shoes have the proper fit and feel. The vendor will provide professional consultation on the proper usage and maintenance of the Rx footwear in an effort to protect the employee against foot hazards in the employee’s daily workplace and to ensure that the footwear is properly maintained to guard against premature sole and upper breakdown.

1.2 BACKGROUND:

The DCF employs approximately 1200 persons and operates 24 hours a day, up to seven days a week. The facility is located at 14th & C Streets.,S.W., Washington, DC 20228. As part of its Environmental, Health and Safety (EHS) Program, the DCF requires employees to wear protective safety footwear when entering and/or working in designated foot hazardous areas.

SECTION 2 – WORK ELEMENTS

The vendor will schedule employees to visit their facility for an initial consultation and fitting as necessary. Employees will be required to submit their Rx to the vendor at the time of the fitting. Employees will be scheduled to visit the facility during normal business hours.

2.1 The vendor shall conduct an initial assessment and fitting at the employees first visit. The vendor will perform all of the requisite procedures (fitting, molding of the feet, etc.). Once the initial assessment and fitting process is completed, the vendor will manufacture the shoes to the specifications detailed on the employees’ Rx and schedule the employee for a second, post manufacture fitting. The vendor will ensure a proper fit and feel. The vendor will perform all necessary adjustments to the safety footwear to ensure that the fit and feel of the shoes and/or inserts meet the employees’ satisfaction.

2.2 All Rx safety footwear must meet all requirements outlined in ASTM F2413-11, Standard Specification for Performance Requirements for Protective (Safety) Toe Cap Footwear.

2.3 The vendor must provide a point of contact with telephone, email and fax numbers to the COR upon award of the contract.

2.4 Provide an accurate invoice of goods sold within 30 days to the Government.

2.5 Comply with all requirements outlined in the DCF EHS Policies and Procedures. The vendor must provide an environment for acquiring safety footwear that is free from hazards.

SECTION 3 - SCHEDULING

The following information describes scheduling requirements for this contract:

3.1 Unless otherwise stipulated by the government, the Contractor shall begin tasks outlined in this SOW IAW the mutually agreed upon schedule. The Contractor is expected to be available to schedule BEP employees during normal business hours.

3.2 Within 10 days after the award of the contract, the Contractor shall hold a telephone conference meeting with the DCF Contracting Officer’s Representative (COR) to review contract requirements.

3.3 At least 2 days’ notice is required in the event the Contractor needs to change an employees’ scheduled visit. Any visit cancellation notice must be directly communicated to both the COR and the employee.

SECTION 4 - QUALITY ASSURANCE SURVEILLANCE PLAN (QASP):

The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. QASP is a Government only document primarily focused on what the Government must do to assure that the contractor has performed in accordance with the requirements of the contract. The following items shall be completed by the COR.

4.1 The COR shall assure the quality of goods sold by random sampling of goods issued to DCF employees to ensure they comply with ASTM F2413-11.

4.2 The COR shall periodically interview employees to assure that the vendor was available IAW the scheduled appointment time, and performed the required duties and procedures during the employees visit(s).

SECTION 5 – SPECIAL CONDITIONS

Any oral directives, instructions, explanations, commitments and/or acceptances given by any government employee to the service provider or his personnel, shall not be construed by the service provider as a change in scope to this Contract. Any change in scope of work must be issued to the service provider, in writing, by the BEP’s Contracting Officer to be binding on the government.