Attachment_A-_Statement_of_Work-_Sources_Sought.doc

STATEMENT OF WORK

Plate Shuttles

1.0 BACKGROUND

The Bureau of Engraving and Printing (BEP) a component of the Department of the Treasury designs, engraves, and prints U.S. banknote currency and other U.S. security products. Banknote currency manufacturing occurs at BEP’s Washington D.C. facility (DCF) and the Western Currency Facility (WCF) in Fort Worth, TX. BEP’s primary customer is the Federal Reserve Board (FRB). The Office of Engraving seeks new Plate Shuttle(s) for storing Alto’s and Printing Plates within the vault of the Platemaking division.

2.0 PURPOSE

2.1 Product, Service or Outcome Needed.

The BEP will acquire two (2) new plate shuttles for the storage of nickel currency plates and Altos. These shuttles will store all of the production altos and currency plates for currency manufacturing. They will store the locations and identity of each plate. They will deliver plates to the operator on as needed basis and as programmed such as a First In/First Out basis. It will keep a real time inventory of all plates stored within the unit. The unit will store the maximum number of plates in space allocated.

2.2 Scope of the Product, Service, or Outcome.

The Contractor shall provide two (2) plate shuttles their associated computer operating system(s). One shuttle will store Nickel Altos and the other will store finished production plates. There will be a one (1) year equipment warranty for each piece of equipment.

The contractor shall provide all parts, materials, equipment, tools, and supplies necessary to supply and deliver and install the plate shuttle(s).

3.0 TECHNICAL REQUIREMENTS/TASKS/OUTCOMES

3.1 The Contractor shall provide the following equipment:

3.1.1. Plate Shuttles (Quantity- 2)

· 3.1.1.1 – Shuttle will be designed to hold maximum number of plates per machine

· 3.1.1.2- The Alto shuttle will store altos at the maximum size of 1030mm [40.55”] x 908mm [35.75”] and weight approximately 20 lbs each. (one per tray)

· 3.1.1.3- The Plate shuttle will store currency plates at the maximum size of 860mm [33.86”] x 850mm [33.46”] and weigh approximately 17 lbs each. (two per tray)

· 3.1.1.4- The maximum height of each shuttle can be no more than 11’-0” in height and no more than 8’-0” in width.

· 3.1.1.5- The shuttle will have computer software that maintains an accurate inventory of plates in real time.

· 3.1.1.6 - The shuttle will record and keep record of plates being loaded and unloaded to the machine via a bar code scan

· 3.1.1.7 - The machine will record the date, time stamp and the operator that removed or installed the plate.

· 3.1.1.8- The machine must be programmable to be able to retrieve plates in a First In/First Out (FIFO) basis

· 3.1.1.9 – Must have an option to be able to integrate the system to a BEP Oracle based or ERP system

· 3.1.1.10 – Must have option available to initiate operation from scanning operators BEP Badge

· 3.1.1.11 - Must be designed with interlocks to maximize operator safety

· 3.1.1.12 – Must have a manual override to be able to retrieve an item(s) and record that retrieval in the event that vendor can’t come immediately to correct machine malfunction

· 3.1.1.13 – Maximum supply air is Ninety (90) psi

· 3.1.1.14 – Available electrical 230/460 volt 3 phase

· 3.1.1.15 – Pre-assembled pieces must be able to fit through a door that is 58” wide and 93” high

3.2 Deliverables:

SOW Paragraph

(Quantity-2)

3.3 Warranty

Contractor shall provide a one-year warranty for the equipment. Contractor shall provide information or documentation of what the warranty covers and a point of contact for any warranty issues or concerns. This deliverable shall be provided to the COR within fifteen (15) business days after delivery. Warranty shall begin at the completion of BEP testing and acceptance of the equipment.

3.4 Training

The Contractor shall perform on-site training at following a successful BAT. Training shall be coordinated and scheduled with the COR prior to performance. Estimated training is one (1) day. Up to four (4) BEP staff will receive training.

The Contractor shall submit to the COR within fifteen (15) business days after award a Training Plan. The Training Plan shall include, but not limited to:

· Training materials to be provided

· Training agenda shall include at a minimum, but be not limited to:

· Basic equipment operations

· Safety measures, including emergency shut off

· System setup, user configuration, common errors

· Troubleshoot techniques to obtain optimum finished parts

· Performing maintenance training

· General repair of the system

· If a subcontractor is to be used for training, then the Contractor shall inform the COR immediately. The name of the subcontractor who will be performing the work, along with a description of their experience in performing this type of work shall be submitted. The COR will respond within five (5) business days with any comments and/or suggested changes.

3.5 Annual Preventative Maintenance Schedule and Service

The Contractor shall provide recommended annual Preventative Maintenance (PM) Schedule. During the preventative maintenance, the machine shall be calibrated to the manufacturer’s specified levels. All preventative maintenance shall be documented and a copy shall be provided to the COR within five (5) calendar days of the inspection.

4.0 PERIOD OF PERFORMANCE

The Period of Performance (POP) consists of a total period of five (5) years from the date of award. The Plate Shuttles will be purchased during the Base Year of the contract. However, Preventative Maintenance will be required for Four (4) Option Years.

The POP is as follows:

Base Year

12 months Option Year 1

24 months

Option Year 2

36 months

Option Year 3

48 months

Option Year 4

60 months

5.0 PLACE OF PERFORMANCE/DELIVERY

Place of Performance is Bureau of Engraving and Printing, 301 14th St SW, Washington, DC 20228. The Contractor shall deliver all items F.O.B. destination within one (1) year of receipt of the order.

The following DELIVERY information must be provided when scheduling delivery appointments: (1) Name of supplier/manufacturer; (2) Contract/Purchase Order #: (3) Total number of cartons & pallets; (4) Total weight; and (5) Date and time of delivery. The item(s) shall be delivered to the following address:

Bureau of Engraving and Printing

Attn: To Be Provided at Time of Award

Annex Building – Loading Dock

D Street, Between 13th & 14th Sts, S.W.

Washington, DC 20228

Receiving hours for deliveries are 8:00 a.m. to 2:15 p.m., local time, Monday through Friday, excluding U.S. Government holidays and BEP year-end shutdown (which normally occurs between December 24 and January 1). The Contractor shall call the BEP appointment line at (202) 874-2333 at least twenty-four (24) hours in advance to schedule approximate delivery times. The appointment line is staffed from 8:30 am. to 2:30 pm. Monday through Friday. A voice mail message maybe left after normal working hours. The following information should be provided:

- Name of supplier/manufacturer

- Contact Person with phone number

- Contract/Purchase Order Number

- Total number of cartons or pallets

- Total weight

- Date and Time of Delivery

*Note the following loading dock limitations for deliveries made to Washington D.C.: Over the road vehicles having an overall height exceeding 12’6” (3.8 meters) empty, or an overall length exceeding 42’ (12.8 meters) CANNOT be accommodated at our receiving platform.