Attachment_A-_Performance_Work_Statement.pdf

Page 1 Metal Shear Control System Upgrade PWS Bureau of Engraving and Printing

PERFORMANCE WORK STATEMENT (PWS)

METAL SHEAR CONTROL SYSTEM UPGRADE

PART 1

GENERAL INFORMATION

1. General: This is a non-personal services contract to provide and install an updated control system for a Wysong Single End Frame Mechanical Squaring Shear.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and services necessary to provide and install an updated control system for a Wysong Single End Frame Mechanical Squaring Shear as defined in this Performance Work Statement.

1.2 Scope: The Bureau of Engraving and Printing has a Wysong Single End Frame Mechanical Squaring Shear, Model number 1010 CNC, Serial number P32-2111 that has the original PC100 control system from 1988 that has failed. In order to put the system back into service and have a control system supportable in the future, the Wysong Single End Frame Mechanical Squaring Shear shall be retrofitted with a current model control system certified by the manufacturer.

1.3 Period of Performance: The period of performance shall be 105 days, not including warranty period.

1.4 General Information

1.4.1 Quality Control: Quality Control is the responsibility of the contractor. The contractor is responsible for the delivery of quality services/supplies to the Government (see FAR 52.246-1, Contractor Inspection Requirements).

The Contractor must develop, implement and maintain an effective Quality Control System which includes a written Quality Control Plan (QCP). The QCP must implement standardized procedure/methodology for monitoring and documenting contract performance to ensure all contract requirements are met. The Contractor’s QCP must contain a systematic approach to monitor operations to ensure acceptable services/products are provided to the Government. The QCP, at a minimum, must address continuous process improvement; procedures for scheduling, conducting and documentation of inspection; discrepancy identification and correction; corrective action procedures to include procedures for addressing Government discovered non-conformances; procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis; procedures for collecting and addressing customer feedback/complaints. The contractor must upon request provide to the Government their quality control documentation. The Contractor must submit electronically a comprehensive written quality control plan to the COR within 30 days after contract

Page 2 Metal Shear Control System Upgrade PWS Bureau of Engraving and Printing award. After acceptance of the quality control plan the contractor must receive the CO’s acceptance in writing of any proposed change to their QC system.

1.4.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is a Government only document primarily focused on what the Government must do to assure that the contractor has performed in accordance with the requirements of the contract.

1.4.3 Federal Government Holidays: Contractor is not required to perform services on holidays.

New Years Day 1st day of January Martin Luther King Jr.'s Birthday 3rd Monday of January Presidents Day 3rd Monday of February Memorial Day Last Monday of May Independence Day 4th day of July Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day 11th day of November Thanksgiving Day 4th Thursday of November Christmas Day 25th day of December

1.4.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 6:00 am – 3:00 pm Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons.

1.4.5 Place of Performance: The work to be performed under this contract will be performed at:

Bureau of Engraving and Printing (BEP) Annex Facility 14th and C Streets, S.W.

Washington, D.C. 20228 Room 116A

1.4.6 Type of Contract: The government will award a firm, fixed price contract.

1.4.7 Security Requirements: Contractor personnel (to include subcontractors) performing work under this contract must have a current government issued photo identification card (i.e., driver’s license, passport) at time of the proposal submission, and must maintain this requirement for the life of the contract. BEP’s facilities are considered to be secure government facilities; therefore visitors to BEP may be given a visitor’s security badge by security personnel and escorted by Government authorized personnel. Visitor security badges shall be worn above the waist, clearly visible, with

Page 3 Metal Shear Control System Upgrade PWS Bureau of Engraving and Printing picture or front side front forward at all times. Visitor security badges are to be returned upon leaving the site.

1.4.8 EHS Requirements: Contracted services and equipment must be performed in a manner consistent with the following Bureau of Engraving and Printing's (BEP) EMS document(s): EHS Contractor Requirements (75D-07.0-04) & EHS Large Equipment Boilerplate (75D-07.0-06). The applicable contents of the document(s) must be adhered to. The BEP will furnish the document(s) as part of the contract.

1.4.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5, Post Award Orientation. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the Contracting Officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.4.10 Identification of Contractor Employees: All contract personnel (to include subcontractors) attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. All Contractor personnel shall clearly identify themselves as a Contractor and shall be required to wear identification (ID) badges in a visible location on the front of exterior clothing, above the waist, (except when safety or health reasons prevent such placement). ID badges shall be worn at all times when performing work. Contractor personnel are prohibited from possessing weapons, firearms or ammunition, on themselves or within their Contractor-owned or privately owned vehicle while on BEP premises.

1.4.11 Supervision of Contractor Employees: The Government will not exercise any supervision or control over Contractor or subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor or subcontractor employees.

Page 4 Metal Shear Control System Upgrade PWS Bureau of Engraving and Printing

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1 DEFINITIONS:

2.1.1 CONTRACT SPECIALIST. The official Government representative delegated authority by the Contracting Officer to administer a contract. This individual is normally a member of the appropriate Contracting/Procurement career field and advises on all technical contractual matters.

2.1.2 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or services to the government. The term used in this contract refers to the prime.

2.1.3 CONTRACTING OFFICER. A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.4 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract.

Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6 DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.7 Government-Furnished Property (GFP) or Government Property (GP). Property in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.

2.1.8 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.9 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

Page 5 Metal Shear Control System Upgrade PWS Bureau of Engraving and Printing

2.1.10 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are acceptable in accordance with established standards and requirements of this contract.

2.1.11 QUALITY ASSURANCE SPECIALIST. An official Government representative concerned with matters pertaining to the contract administration process and quality assurance/quality control. Acts as technical advisor to the Contracting Officer in these areas.

2.1.12 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.13 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.14 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.15 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.16 WORK WEEK. Monday through Friday, except for Federal holidays unless specified otherwise.

2.2 ACRONYMS:

ACOR Alternate Contracting Officer's Representative BEP Bureau of Engraving and Printing COR Contracting Officer Representative COTS Commercial-Off-the-Shelf FAR Federal Acquisition Regulation CO Contracting Officer ODC Other Direct Costs POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Plan TE Technical Exhibit

Page 6 Metal Shear Control System Upgrade PWS Bureau of Engraving and Printing

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Services: N/A

3.2 Facilities: N/A

3.3 Utilities: The Government will provide electrical connection to the Wysong Single End

Frame Mechanical Squaring Shear for the purposes of installation, demonstration, and training.

3.4 Equipment: The Government will provide access to the Wysong Single End Frame

Mechanical Squaring Shear, Model number 1010 CNC, Serial number P32-2111 for the purposes of installation, demonstration, and training.

3.5 Materials: N/A

Page 7 Metal Shear Control System Upgrade PWS Bureau of Engraving and Printing

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Materials: The Contractor shall provide all materials required to complete this contract.

4.3 Equipment: The Contractor shall provide all equipment required to complete this equipment other that what is explicitly listed in Part 3.

Page 8 Metal Shear Control System Upgrade PWS Bureau of Engraving and Printing

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1 Basic Services. The contractor shall provide and install an updated control system for a

Wysong Single End Frame Mechanical Squaring Shear, Model number 1010 CNC, Serial number P32-2111 that has the original PC100 control system from 1988. This shall be done within 90 days of contract award.

5.2 Control System Functions: The contractor provided and installed control system shall have the following features.

• 0”- 36” of adjustable travel; (adjustable travel is the minimum/maximum travel of the shear backstop.)

• Inch to millimeter and millimeter to inch conversion

• Manual calibration allowing the operator to zero out calibration to ensure precision in multiple cutting.

• Remote foot pedal shear control

• Single Axis Positioning System with closed loop servo control

• Operates in Positioning or Jog Mode, (Jog Mode allows the ram to move downward and stay in position when the footswitch is released. This mode is used primarily when setting and checking clearances along the length of the shear knives)

• Auto Backstop retract include AC Servo Drive & AC Servo Motor to keep constant power and numerical reading to control unwanted movement in measuring device.

• 9“ LCD Display

• Input power: 110 Single Phase AC

• AC Servo Motor and amplifier shall have Full Protection Against Over Voltage, Over

Current, Over Heating and Short Circuits

5.3 Installation: Installation shall take place between 6:00 am and 3:00 pm. This shall be done within 90 days of contract award.

5.4 Demonstration: Contractor shall demonstrate that the installed system does the required tasks listed in 5.2. This shall be done within 90 days of contract award.

Page 9 Metal Shear Control System Upgrade PWS Bureau of Engraving and Printing

5.5 Training: Training shall take place between 1:00 pm to 2:30 pm Monday through Friday, and shall cover operating procedures and maintenance procedures. This shall be done within 105 days of contract award.

5.6 Manuals: Contractor shall provide two (2) copies of operations and maintenance (O&M) manuals, specifically including calibration, operation, and trouble shooting. This shall be done within 105 days of contract award. They shall be provided in PDF/ MS Word/Email Microsoft Word 2003 (or higher) format, or printed copy

5.7 Warranty: Contractor shall provide a one year equipment warranty. This shall be done within 90 days of contract award.

Page 10 Metal Shear Control System Upgrade PWS Bureau of Engraving and Printing

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1 The Contractor (to include subcontractors) must abide by all applicable regulations, publications, manuals, and local policies and procedures.

Page 11 Metal Shear Control System Upgrade PWS Bureau of Engraving and Printing

PART 7 – ATTACHMENT/TECHNICAL EXHIBIT LISING

Attachment/Technical Exhibit List:

Attachment 1/Technical Exhibit 1 – Performance Requirements Summary Attachment 2/Technical Exhibit 2 – Deliverables Schedule

TECHNICAL EXHIBIT 1 - PERFORMANCE REQUIREMENTS SUMMARY

The Contractor tasks requirements summarizes the performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of work required for each requirement. These thresholds are critical to mission success.

Performance Objective

Performance Standard

Performance Threshold

Method of Surveillance

Incentive/ Disincentive

PRS#1. The contractor shall provide Demonstration IAW 5.4 of the

PWS.

Demonstrate that the installed system works.

Zero deviation

100% inspection

Non-payment till a demonstrated working system is installed.

PRS# 2. The contractor shall provide Training IAW

5.5 of PWS.

Provide training in accordance with a demonstrated working system is installed.

PRS#3. The contractor shall provide Manuals IAW with 5.6 of

PWS.

Provide manuals in a demonstrated working system is installed.

Page 12 Metal Shear Control System Upgrade PWS Bureau of Engraving and Printing

Performance Objective

Performance Standard

Performance Threshold

Method of Surveillance

Incentive/ Disincentive

PRS#4. The contractor shall provide Warranty IAW

5.7 of PWS.

Provide warranty in warranty is provided.

TECHNICAL EXHIBIT 2 – DELIVERABLES

This Technical exhibit lists any reports or documentation that is required as deliverable to include the frequency, # of copies, medium/format and who/where it is to be submitted. A deliverable is anything that can be physically delivered but may include non-physical things such as meeting minutes. Note: All PWS deliverables should be included in this exhibit.

Deliverable

Frequency

# of Copies

Medium/Format

Submit to

Quality Control Plan IAW PWS Para 1.4.1

Contractor shall submit a comprehensive QCP to COR/CO with the proposal and within 30 calendar days when revisions are made for final approval and acceptance.

PDF/ MS

Word/Email Microsoft Word 2003 (or higher) format

COR

Installation Contractor shall install functioning control system within 90 days

1 Physical Installation

COR

Demonstration Contractor shall demonstrate functioning control system within 90 days

1 Physical demonstration

COR

Training Contractor shall conduct training for operation and maintenance within 105 days.

1 Physically provide training

Page 13 Metal Shear Control System Upgrade PWS Bureau of Engraving and Printing

Deliverable

Frequency

# of Copies

Medium/Format

Submit to

Manuals Contractor shall provide operation and maintenance manuals within 90 days.

PDF/ MS

Word/Email Microsoft Word 2003 (or higher) format, or printed copy

Warranty Contractor shall provide warranty within 90 days.

1 Printed copy COR

TECHNICAL EXHIBIT 1 - PERFORMANCE REQUIREMENTS SUMMARY