Attachment_C_-_Statement_of_Work__EDM_VIS_.pdf

Statement of Work – Electrical Discharge Machine Vision Inspection System

C.1 BACKGROUND

The Bureau of Engraving and Printing BEP is a component of the Department of the Treasury that designs, engraves, and prints U.S. banknote currency and other U.S. security products.

Banknote currency manufacturing occurs at BEP’s Washington D.C. Facility (DCF) located in Washington, DC and Western Currency Facility (WCF) located in Fort Worth, TX. BEP’s primary customer is the Federal Reserve Board (FRB).

The BEP DCF Office of Engraving, Division of Plate Manufacturing has a requirement to purchase one (1) Electrical Discharge Machine (EDM) Vision Inspection System, with an option for an additional system, for use in the inspection of surface pieces produced in BEP EDM operations. These surface pieces are used on the large examining printing equipment (LEPE) and currency overprinting and processing equipment (COPE) presses in the production of United States Currency. The machine will also be required to measure CTiP polymer control strips which the BEP burns as a method of verifying the calibration of that machine to control and maintain +/- 3 microns in burning depth. The EDM Vision Inspection System will occasionally be used to measure currency plates that have highly reflective chromed surfaces to verify engraving depths (10 -120 microns).

C.2 SCOPE OF WORK

This Statement of Work (SOW) defines the requirement for the Vision Inspection System (herein after as System) that shall be suitable for the inspection of surface pieces in the X, Y axis and in the Z axis for engraving depths. The System shall provide an inspection report of that inspection, measure CTiP control strips and engraving depths in printing plates. Under this requirement, the contractor shall design, fabricate, deliver, set-up and test one System meeting or exceeding the specification herein.

The contractor shall provide all labor, materials, parts, equipment, tools, supplies, management, supervision and all other associated services, (i.e. delivery, transportation, training and travel) necessary to supply, deliver and install a new EDM Vision Inspection System. An option will be included to purchase one additional System six (6) months after the installation and final acceptance of the first System.

The Government will host an initial site visit. Contractor shall complete a pre-installation survey to determine the appropriate dimensions to complete installation no later than two weeks after award.

C.3 DOCUMENTS

C.3.1 NON-DISCLOSURE AGREEMENT

During the course of this contract, the contractor will require sensitive but unclassified information that is proprietary to the United States Government. A Non-Disclosure Agreement (NDA) shall be signed and notarized as part of the submission package for consideration, Attachment A.

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The non-disclosure agreement shall be returned to:

Bureau of Engraving and Printing Office of Acquisitions, Room 705-A 14th and C St, SW Washington, DC 20228 Attn: Brandon Wilson, Contract Specialist

C.3.2 REFERENCED DOCUMENTS

Equipment to be delivered under this contract shall meet all current U.S. commercial codes and industrial standards, or equally stringent international standards, for manufacturing of high quality industrial equipment, commercial printing presses and finishing equipment to be utilized within an industry environment. At a minimum, all equipment shall conform to National Electric Code (NEC) standards.

The following is a listing of specific standards that the equipment shall meet:

All applicable sections of American Conference of Government Industrial Hygienists (ACGIH) (www.acgih.org)

All applicable documents related to Energy Policy Act of 1992 with specific reference to Executive Order 13123 (www.omb.gov) or at (https://www.archives.gov/federal-register/executive-orders/1999.html)

All applicable Occupational Safety and Health Administration (OSHA) standards with specific references to OSHA standards 29 CFR 1910 (www.osha.gov)

All applicable codes and standards and environmental permitting of U.S. Environmental Protection Agency (EPA) (www.epa.gov) or at (https://www.epa.gov/laws-regulations/laws-and-executive-orders) and District of Columbia (DC) government (www.doee.dc.gov).

C.3.3 LIST OF ATTACHED DOCUMENTS

The following lists the documents attached to this SOW. NOTE – Attachments identified with an asterisk (*) require a Non-Disclosure Agreement (NDA). All NDA documents provided under this contract shall be considered proprietary and sensitive to the government. NDA documents shall not be copied, scanned or reproduced without written approval by the U.S.

Government, such as a BEP Contracting Officer (CO). All NDA documents shall be returned to the BEP when no longer required or upon request by the CO.

Some documents will only be made available in redacted versions. Request to have copies of the original versions must be made to the Contracting Officer (CO).

Identifier Title/Description

Attachment A Non-Disclosure Agreement (NDA) http://www.acgih.org/ http://www.omb.gov/ https://www.archives.gov/federal-register/executive-orders/1999.html https://www.archives.gov/federal-register/executive-orders/1999.html http://www.osha.gov/ http://www.epa.gov/ https://www.epa.gov/laws-regulations/laws-and-executive-orders https://www.epa.gov/laws-regulations/laws-and-executive-orders

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Attachment B Measuring Sample Specification*

Attachment D Environmental Health and Safety(EHS) Contractor Requirements

No. 75D-07.0-04

C.4 TECHNICAL REQUIREMENTS

C.4.1 FUNCTIONAL REQUIREMENTS

The Vision Inspection System shall have the following minimum requirements:

A. The Vision Inspection System will require standard electrical service connections for voltage, frequency and amperage. (i.e. 110v, 60Hz, 15a). If by chance the service is other than standard then the transformer, phase converter etc. must be provided to make the service compatible to a standard such as exampled in the parenthesis above.

B. The System must be able to measure highly reflective surfaces.

C. If the System contains a laser it must meet the appropriate laser safety class requirements as stated in American National Standard Institute (ANSI Z136.1), Safe Use of Lasers standards.

If a laser is presented as an option, then it must shoot the beam perpendicular to the measuring plane and not at an angle.

D. The System must have three axis stage movement (X, Y and Z). Minimum measuring ranges shall be (300mm x 300mm by 100mm) (X, Y and Z respectively.

E. Measuring accuracy must be < 5 microns (µm) in the X and Y axis.

F. Measuring accuracy must be sub-micron (µm) in the Z axis with either a laser or optically.

G. Must be able to provide a z axis profile of measured point or Region of Interest (ROI).

H. Must be programmable to inspect parts in succession using same datum.

I. The System must have software that can generate a printable inspection report that can display nominal values and amount of subsequent deviation from those values.

J. Government Furnished Material: The BEP will send out an identical sample to vendors as an opportunity to use their proposed System and provide BEP with feedback of data that their System can provide. Systems will be reviewed for accuracy (z-axis), report output, z-axis profile image and lastly 3D capabilities. The sample specification, Attachment 2, is attached to the request for proposal in PDF format and the sample will be provided upon request. A copy of the non-disclosure agreement (NDA) must be submitted with your request for the testing sample.

C.4.2 EQUIPMENT CAPABILITY TESTING AND REPORTING REQUIREMENTS

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A capability test report is required prior to the award of the Visual Inspection System. The vendor will be supplied with a sample and a sample report as described in Section C.4.1. J above, Government Furnished Material. This sample shall be measured/scanned with the vendor’s proposed solution. A report is required to demonstrate that the requirements discussed in the statement of work can be met by the proposed solution. The report shall be included with Offeror’s proposal. The report shall include the following:

A. Summary of a report similar to the BEP’s provided sample report that provides the same measurements. Measurements will be carried out to a minimum five (5) significant digits.

B. Summary of the proposed solutions 3D mapping capability, to include time to complete mapping evolution.

C. Summary of the proposed solutions file creation from that 3D mapping capability with file extension.

The sample must be returned to the BEP within (10) calendar days of the deadline for submitting proposals.

During the course of this contract, the vendor contractor will require sensitive but unclassified information that is proprietary to the United States Government. A Non-Disclosure Agreement (NDA) shall be signed and notarized as part of the submission package for consideration, Attachment A.

C.4.3 SYSTEM SOFTWARE INTEGRATION REQUIREMENTS

A. The contractor must provide an option for Software that can be transferable to Computer

Aided Machining (CAM) systems for use in 3D milling or laser engraving operations.

B. The contactor must provide an option for Software that shows Topography and 3D mapping.

C. Must maintain software updates, and provide hardware upgrades to include new OS systems as needed or as industry dictates. BEP recognizes that the configuration standards may not be compatible with full system functionality. The vendor shall identify the standard selected for the Operating System (OS) and document any deviations from the standard required for normal operations. The vendor shall provide baseline deviations as part of the response package or within agreed upon number of days after contract award to provide sufficient time to assess and coordinate remediation actions to minimize impact to contract schedules and efforts. The requested deviation(s) shall include the justification for the need to deviate from the setting, and identify any risk mitigation either existing or planned to compensate for the deviation.

D. BEP IT Security shall review all deviation requests and make a risk-based determination to allow or reject the request. Depending on the associated risk level for rejected deviation requests, the vendor shall address the rejected deviation requests prior to or during the first maintenance period after system deployment.

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E. For third-party applications (TPA), the components shall utilize software under mainstream support by the TPA Vendor. For example, if the solution required the use of Microsoft Office, then the solution must use a version of Microsoft Office that is still supported by Microsoft.

F. For third-party hardware and peripherals, the components shall utilize hardware and peripherals that are supported and maintained by the third-party equipment or hardware vendor. This shall include being able to obtain replacement or spare parts for the components from the vendor.

G. For components identified as obsolete, the contractor shall coordinate the replacement or upgrade such that the process is completed a minimum of 6 months prior to the expected date of obsolescence. For these special cases, the contractor shall provide the procedures to execute in order to perform the replacement or upgrade or the identified obsolete component(s) and return the System to operational capacity.

H. Obsolete shall be interpreted as no longer supported by the hardware or software vendors or third-parties to include but not limited to hardware components no longer being manufactured, or software end-of-life.

I. Computer systems located in production or hazardous areas shall be housed in NEMA-12 rated enclosures to protect equipment from dust (and splashing liquid).

J. IT hardware and software components shall be included in the overall equipment preventive and operational maintenance (O&M) processes and schedules to include replacing or upgrade obsolete and worn components. For normal hardware and software preventive and O&M processes, the contractor shall provide standard operating procedures (SOPs) that include, at a minimum, the procedures for backup and recovery, installation and configuration of TPA’s, and the deployment patches and updates for the OS and TPA’s. For workstation-class components, backup processes may leverage the BEP Acronis application to make images of system and data drives. For server-class components, backup processes may leverage the enterprise commvault backup services.

C.5 TRAINING REQUIREMENTS

After satisfactory completion acceptance of the System, contractor shall provide training.

Contractor shall provide a total of two (2) days training. The Contractor shall provide a one (1) day training for installation and acceptance criteria maintenance training and one (1) day training in operation and specific job set-up/report generation training. The training will occur on days mutually agreed with the BEP Contracting Officer Representative (COR) after contract award.

The contractor shall provide all training materials and labor required for the installation and training including:

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C.5.1 Contractor shall schedule the installation of the System and testing of all features such that the installation, testing and acceptance criteria maintenance training is performed on the same day if feasible.

C.5.2 Contractor shall inform the BEP COR one (1) week prior to installation to coordinate and schedule installation and training.

C.5.3 Training will be for four (4) BEP designated personnel. The training shall be an overview on the operation and maintenance of the new Vision Inspection System and report generation to include a certificate for documentation of completion. Overall, the contractor shall provide specialized training to familiarize BEP personnel on the installation and operation of the system, parts, and to help ensure reliable performance and maximum service life, during normal usage.

C.5.4 Training personnel shall be qualified representative(s) and be proficient in the English language. Contractor shall provide training at the BEP Washington D.C. Facility for both days in such a way as to minimize downtime.

C.5.5 The training shall be provided by the contractor during the day shift between 7:00 a.m. to

3:30 p.m., excluding any federal holidays and weekends.

C.5.6 The installation and training day will be determined by the COR. The contractor shall provide all training materials to the COR prior to installation for review and approval by the BEP. The training shall encompass installation, operation, and a separate maintenance session. The training materials shall include a CD of all materials with adequate hard copies for each training attendee. All printed training aids shall be provided for the course, be in English language, and become the property of the Government.

C.6 PERIOD OF PERFORMANCE

The anticipated period of performance for this contract is for one twelve (12) months base period with four (12) months option period. The base period of this contract is for one EDM VIS to be delivered and install no later than four (4) months upon award for the BEP Washington D.C. Facility. An option will be included to purchase one additional System six (6) months after the installation and final acceptance of the first System. The vendor will be required to deliver, install, provide training, and be capable of providing preventative maintenance for up to four option periods for each System. Delivery, installation and training of both System shall be completed within 365 days of contract award.

C.7 PLACE OF PERFORMANCE

Deliverables as required during the performance of this contract shall be delivered F.O.B.

destination. The equipment and supplies identified shall be delivered and installed to the following address through the life of the contract:

Bureau of Engraving and Printing

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Washington, DC Currency Facility 14th and C Streets, SW Washington, DC 20228

C.8 BUREAU ACCEPTANCE TEST (BAT)

C.8.1 Responsibility for Inspection and Testing: The BEP reserves the right to perform any inspections and tests set forth for this equipment, to include inventory of parts list and supplies listed in contract.

C.8.2 Verification: Following installation, a demonstration of the systems, training shall be provided and performed by the contractor. Demonstration is expected to require one (1) day and shall be conducted as part of the training. BAT Requirements for the System acceptance testing will be scheduled as soon as possible after the completion of commissioning of the new Vision Inspection System, at a time mutually agreed upon by both parties. BEP will develop a test plan outlining the specific criteria for each method of inspection (i.e. Visual and Operation) below. The Contractor can be present during the Acceptance testing.

A. Test Plan: The test plan shall encompass the creation of an inspection program(s) and report generation that is more accurate than the BEP’s current inspection programs for surface piece manufacture using the OGP SmartScope©. This will be done for one of each of the following: a District Bank image, Universal image, Treasury image, any numeral of the 12 District banks (either LEPE or COPE).

B. During the BAT the Visual Inspection System shall:

All components must be fully operational.

Must provide an initial calibration certificate is traceable to NIST Standard

Must measure a BEP Ring Gage that has a bore of 3.50055”

Must measure a BEP Gage Block that has a thickness of 0.10055”

Inspection of a Cope-Pak Treasury seal, Federal Reserve Seal and any one of the twelve (12) District Bank Seal and Numeral seals. The creation of a printable report that replicates our current inspection points of these seals. The printable report shall include:

o Cope-Pak Treasury Seal o LEPE Treasury Seal o Federal Reserve Seal o Any one of the Twelve (12) District Bank Seals o Any one of the Twelve (12) District Bank Numerals o Any one of the Twelve (12) LEPE Numerals

C.8.3 Validation: After installation, a validation of the System shall be performed by BEP to ensure features are as expected in production. Validation is expected to require up to one

(1) day performance. During the Validation phase the following will be performed:

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Visual Inspection: The new Vision Inspection System shall be visually inspected by

BEP personnel at a minimum for possible damage as well as to ensure that all parts have been provided and properly installed.

Operation Inspection: The new Vision Inspection System shall at a minimum be inspected for operational soundness, doors operate smoothly, lights and interlocks fully functional.

Defects: If the above inspections find damage or defective workmanship or materials, issues with system operability or missing parts, the Contractor shall be responsible for replacing and/or correcting the damaged, defective part(s), and/or providing the missing parts and making adjustments at no cost to the Government.

C.8.4 Final Acceptance: The System shall be utilized by BEP for a minimum of three (3) weeks in production without any problems or issues being noted prior to final acceptance.

When the BEP Contracting Officer Representative (COR) has reviewed the System proposed has completed the Verification as stipulated above, the equipment will be deemed acceptable. Overall, acceptance for the new Vision Inspection System will be considered complete when all the requirements described in the test plan have been completed and signed off by the COR, as having met the established acceptance criteria.

The COR will provide the Contractor writing documentation stating BEP’s acceptance of the new Vision Inspection System.

C.9 CONTRACTOR RESPONSIBILITIES REQUIREMENTS

Under this requirement, the Contractor is responsible for but is not limited to the following:

C.9.1 General: Furnishing, delivering, installing and conducting the commissioning of a new

Vision Inspection System.

C.9.2 Installation: Installation includes, at a minimum; making the necessary service connections (e.g. electrical and water), assembling, setting-up, conducting start-up and making adjustments as necessary to the equipment. In general, the Contractor shall ensure the new Vision Inspection System is operational in accordance with the original equipment manufacturer (OEM) requirements (e.g. factory system start- up, run tests, etc.) so as to prepare for the performance of the acceptance test. The machine shall be installed in room D100M within the Bureau of Engraving and Printing’s Washington D.C. Currency Facility.

C.9.3 Commissioning: The Contractor shall start the new Vision Inspection System, operate it, make adjustments and verify that it is operating within the original equipment manufacturers’ (OEM) requirements. Once the equipment is operating properly and is stable, the Contractor shall commission the equipment. The Contractor shall operate the equipment and perform its own calibration testing to establish that the equipment is

EDM VIS SOW Page 9 of 13 reliable and stable. The Contractor shall document the results of commissioning in a written report as outlined in Section C.9.12 below.

C.9.4 Deliverables: Provide the Deliverables specified in Section C. 9.12 below.

C.9.5 Regulations/Publications/Codes: Complying with and performing all services associated with this effort in accordance with any and all applicable Regulations / Publications / Codes. Regulations/Publications/Codes means any and all applicable Federal, State, City, Local and Organizational laws, regulations, codes, ordinances standards, and conditions (e.g. Department of Transportation (DOT), Environmental Protection Agency (EPA), and NFPA 70), public and occupational health, safety, and environmental, etc.), original equipment manufacturer specifications, requirements and standards as well as any and all BEP policies, procedures, guidelines and requirements that govern the performance of the services as prescribed by the contract. If the system contains a laser, it must meet the appropriate laser safety class requirements set forth in ANSI Z136.1 Safe Use of Lasers as stated above. The Contractor is solely responsible for ensuring it is complying with and performing in accordance with any such amendments, supplements to such Regulations/Publications/Codes as well as any and all superseding documents issued or enacted during the period of performance of the work. The Government reserves the right to request copies of the company license(s) and other certification documentation that demonstrates their company and personnel have the ability to perform the services at any time during performance. The Contractor shall provide the requested information within five (5) business days of the request.

C.9.6 Schedule and coordination: Scheduling and coordinate with the Contracting Officer’s

Technical Representative (COR) the specific dates and times for delivery and installation of the Vision Inspection System. Altogether, it is critical that the COR is kept abreast of the on-going status of project and is notified of any concerns or issues that may arise and can result in delay.

C.9.7 Consumables List: Provide a list of consumables if applicable.

C.9.8 Insurance Certificate: This Deliverable is to be provided to the Contracting Officer

(“CO”) within thirty (30) business days after award.

C.9.9 Operation and Maintenance manuals: One set of manuals detailing Operation and Maintenance requirements are to be delivered to the COR by date of installation of the new Vision Inspection System. These manuals should provide at a minimum a discussion and description of the operation and preventative maintenance tasks required to operate and maintain the new Vision Inspection System and associated equipment.

C.9.10 Preventative Maintenance Schedule: Provide a recommended Preventative maintenance/Calibration Schedule and associated estimated costs.

C.9.11 Primary Personnel Point of Contact Information: The name of an individual along with their corresponding contact information (e.g. telephone number, fax number, address and

EDM VIS SOW Page 10 of 13 cell number) who will perform as the Contractor’s primary point of contact in support of this effort, along with a back-up point of contact as well. This Deliverable is to be provided within five (5) business days after award and within five (5) business days after any changes.

C.9.12 Work Plan: A detailed work plan that describes, but is not limited to the following:

A. The anticipated date of delivery of the new Vision Inspection System;

B. The approach and associated requirements for the installation of the new Vision Inspection System, inclusive of at a minimum dates and times, tasks to be performed, the resources (e.g.

labor, equipment, etc.); and

C. A description of the commissioning process to be performed, along with the resources involved. This deliverable is to be submitted to the COR for review and approval fifteen (15) business days after award and one (1) business day after any revisions, a summary of all deliverables are:

# Deliverable Due Date Deliverable Recipient

Deliverable Format

1 (C.9.7) Consumables List At time of installation

COR (2) Hardcopies and (1) Electronic

2 (C.9.8) Insurance Certificate

30 business days after award

COR (1) Hardcopy and (1) electronic

3 (C.9.9) Operation and Maintenance Manuals with troubleshooting

At time of installation

COR (3) hardcopy manuals & (1) searchable electronic copy

4 (C.9.10) Preventive Maintenance Schedule

At time of installation

COR (1) Hardcopies and (1) Electronic

5 (C.9.11) Primary Personnel Point of Contact Information

Within 5 business days after award

COR (2) Hardcopies and (1) electronic

6 (C.9.12) Work Plan Within 15 business days after award or 1 business

COR (1) Hardcopy and (1) Electronic

7 (C.10) Warranty information Within 15 business days after delivery

COR (1) Hardcopy and (1) electronic

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C.10 WARRANTY

Warranties on the equipment (system) delivered and spare parts will be required. A one (1) year manufacturer’s warranty on the system(s) or any associated equipment and spare parts, shall be provided. Warranty period shall begin at the completion of equipment’s installation and final Government acceptance of the completed installation. Contractor shall provide a point of contact for any warranty issues or concerns. This warranty shall apply to all programming changes performed during the deliverable and installation of the System.

Warranty shall include labor and travel required to correct any latent defects that prevent BEP from being able to attain the capabilities described in Section C.4 above at each of the installation sites.

Information or documentation regarding the warranty of the new Vision Inspection System shall be provided to the COR within fifteen (15) business days after delivery/installation. Warranty must cover (90) days for electrical components and (1) year for mechanical components.

C.12 SAFETY

C.12.1 Contracted services must be performed in a manner consistent with the Bureau of

Engraving and Printing (BEP) 75B Environmental, Health, and Safety Policy - BEP Document Control number75D-07-.0-04 EHS Contractor Requirements, Attachment D.

C.12.2 Contracted services must be performed in a manner consistent with the Bureau of

Engraving and Printing (BEP) Environmental, Health, and Safety (EHS) policy and applicable EHS laws, regulations and other applicable requirements, codes and standards.

The BEP contractually transfers responsibility to its contractors for compliance with applicable environmental, health, and safety laws and regulations, BEP policies, and for adherence to standards identified in contracts.

C.12.3 All contractors must comply with the requirements and procedures established through the BEP Environmental, Health, and Safety (EHS) office. The Contractor will be required to attend a safety orientation to review the emergency response requirement established by the BEP EHS office. Any chemicals that will be used must be EHS approved prior to the chemicals being brought on site. The COR will coordinate all BEP EHS requirements.

C.13 GOVERNMENT RESPONSIBILITIES

BEP will be responsible for the following:

C.12.1 Provide and or making the arrangements to move crated unit from loading dock to

D100M.

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C.12.2 Provide access to areas necessary for installation to be performed by the Contractor.

C.12.3 Service Connections: Provide normal service connections and 110v 3 phase receptacle.

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C.13 ON-SITE WORK RESTRICTIONS

When performing services at the place of installation such work must be performed without:

C.13.1 Interfering with Government business;

C.13.2 Unduly restricting traffic;

C.13.3 Causing unsafe conditions for employees and visitors; and

C.13.4 Adversely affecting the operation of BEP Facility.

C.13.5 Non-compliance with security regulations.

Failure to adhere to this requirement can be considered grounds for termination.

C.14 PERSONNEL QUALIFICATIONS

Contractor personnel shall be competent, dependable, knowledgeable, trained, inclusive of any necessary or applicable certification and/or license and experience, thereby qualifying them to perform their specific duties in supporting this effort.

C.15 SECURITY

While on-site at BEP Washington D.C. Facility Contractor personnel will be given a visitors security badge and escorted by Government authorized personnel. Visitor security badges shall be worn above the waist, clearly visible, with picture or front side

C.16 ACCESS TO GOVERNMENT FACILITIES

The BEP is a secure facility and all instruction of the BEP Police must be obeyed. Weapons, cameras, and alcohol or illegal drugs are not allowed on site and are subject to seizure. During the life of the contract, access to the Government facility for the Contractor, its subcontractors, and suppliers shall be made available as required. During all operations on Government premises, personnel for whom the Contractor is responsible shall comply with the rules and regulations governing the conduct of personnel and the operation of the facility. The Government reserves the right to require the Contractor's employees to sign in and/or sign out of the Government facility.

The BEP will not provide parking for the BEP Washington D.C. Facility.

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