Responses_to_Questions_-__FM_Systems_Maintenance_and_Support_.pdf

Questions & Answers

Document/Appendix Name and Reference

RFQ Document Statement Question Answer

Section IV, Bullet 3.0 The page limitations are as follows:

1) Corporate Experience:

2 examples shall be submitted (one is required to be with the Federal Government), limited to 3 pages each

2) Technical Approach: No more than 15 pages

3) Key Personnel Résumé: No more than 4 pages

4) Past Performance: Completed Questionnaires

Key Personnel resume – Is the four-page limitation for each resume or for all resumes identified as Key? Per the Statement of Work Task 12.0 each personnel being proposed is designated as a Key Personnel and the four-page limitation would be difficult to meet.

The four (4) page limitation is the maximum number of pages per resume.

Section IV, Bullet 3.0-1

1. Corporate Experience

Provide two recent (performed within the past 5 years) examples of corporate experience (one shall be experience with a Federal Government agency) similar in scope and complexity as the work described in the SOW. Describe the work performed and how it relates to your ability to perform the Financial Management Systems Maintenance and Support services for the OCC. For at least one of the examples provided, the quoter must have been the prime contractor.

Failure to clearly articulate how the corporate experience

It stipulates that under Corporate Experience in Section IV, 3.0,

1.0 that the Quoter must have been the Prime Contractor on at least one of their examples. However, in the Evaluations Factor Section V, 1.2, Factor 4 there is no indication of this requirement. Please advise whether or not the Prime Contractor requirement is accurate.

This section has been amended to remove the prime contractor requirement.

Section V, Bullet 1.2 Evaluation Factors, Factor 4

Sectioexamples correlate to the work in the SOW may result in an unfavorable evaluation.

For each example, include the contract number, name of the contracting officer (if applicable;

contracting officer’s representative (COR) or commercial point of contact and his or her email address and phone number; total dollar amount of the; period of performance; and contract tier (prime or sub).

Factor 4: Past Performance

For past performance, the OCC will assess the degree to which a Quoter has satisfied the customers whose projects/initiatives are represented in the two (2) corporate experience examples. Evaluation of past performance will be an assessment based on a consideration of all relevant facts and circumstances that are obtained by the OCC from any source, including past performance questionnaires submitted in response to this solicitation as well as obtaining information through publicly available reports and data from the Past Performance Information Retrieval System (PPIRS). In the case of a Quoter without a record of relevant past performance or for whom information on past performance is not available, the OCC will assign a “neutral” rating, i.e., the Quoter will not be evaluated favorably or unfavorably on past performance.

Section IV, 4.0, #2 Conflict of Interest

Section III, 8.0 Attachments

1. Conflict of Interest:

Contractor and subcontractor employees shall be subjected to meeting conflict of interest standards as appropriate for tasks resulting from this SOW. Such standards shall be approved by the contracting officer.

Please review the Organization Conflicts of Interest clause. All Quoters must complete Attachment 4, OCC 1052.209-8001 Conflict of Interest Disclosure and Certification (FEB 2014) as part of your quote submission.

8.0 ATTACHMENTS

Attachment 4 – Organizational Conflicts of Interest

There is a reference to a completed and signed Conflict of Interest Disclosure and Certification to be returned with the bid.

However, the attachment does not exist. Please advise.

This section has been amended to reflect the correct attachment.

Attachment 4.

Confirm if the effort mentioned above is considered as a new requirement or are there incumbent contracts?

Yes, there is an incumbent. See response to Question #5, below.

If there is an incumbent vendor, would you be able to provide the contract details (such as: Vendor Name, Contract Number, Award Date, Value)?

Name of Contractor:

Collaborative Solutions Contract Number: GS35F0256P-

2031JW19F00084

Award Date: 4/1/2019 Contract Value: $807,950.04

Was this requirement previously performed by COLLABORATIVE SOLUTIONS LIMITED LIABILITY COMPANY (Task Order#:

TCC14HQG0052, Contract #: GS35F0256P) and has expired on March 31, 2019?

See response Question #5.

Was this extended? If so, may I ask for the contract details please (such as: Vendor Name, Contract Number, Award Date, Value)?

See response Question #5.

Is the estimated value of this effort greater than $250,000?

Yes

Section III, #3.16

Section IV, # 7.0

3.16 OCC 1052.245-8009

(OCC) CITIZENSHIP

OR RESIDENCY

REQUIREMENTS OF

CONTRACTOR

PERSONNEL (JUN

2015)

The contractor shall ensure that all employees, agents, and subcontractors having unescorted access to the Office of the Comptroller of the Currency’s facilities or access to information systems, security items, or sensitive but unclassified information are United States Citizens or are lawful Permanent Resident Aliens (green card) with at least three or more years of U.S. residency from the date of legal entry in the U.S.

Contractors who require privileged IT access shall be U.S. citizens and shall complete the Privileged User training prior to receiving elevated permissions.

7.0 Contract Registration

Before award is made, the offeror must be registered in the System for Award Management (SAM). SAM allows Federal Government contractors or firms interested in conducting business with OCC to provide basic information on business capabilities

Whether companies from Outside USA can apply for this? (like, from India or Canada)

See Section III, Pg. 36 OCC 1052.245-8009 (OCC) Citizenship or Residency Requirements of Contractor Personnel, also see Section IV Pg. 41 7.0 Contract Registration.

and financial information. If the offeror does not become registered in the SAM database before time of award, the CO will proceed to award to the next otherwise successful registered offeror. Offerors may obtain information on registration at https://www.acquisition.gov.

Whether we need to come over there for meetings?

Refer to Section II, #11.0. This section has been amended.(“may” to “shall”).

Can we perform the tasks (related to RFP) outside USA? (like from India or Canada) See response to Question #10.

Section IV, # 2.0 2.0 Time and Place for Receipt of Quotations

Due Date and Time for Receipt of Quotations: Quotes must be received via by e-mail to Linda.ONeil@occ.treas.gov, and CC’d to Romena.Moy@occ.treas.gov, November 5, 2019 at 1:00 PM Eastern Standard Time (EST). Please label this e-mail as “RFQ 2031JW20Q00002” – <Insert Vendor Name Here> Quotes.”

Quotes that are posted late (i.e. after the date and time shown in the preceding sentence) are late or Quotes posted at any location other than the emails stated above will be considered incomplete and will not be evaluated by the Government.

Can we submit the proposals via email? See Section IV Preparation and Submission of Quotation, of the solicitation, 2.0 Time and Place for Receipt of Quotation.

The Government does not mention a Font style and size, does the Government have a preference on the font style and size you want the offerors to use? Will the offerors be allowed to use a smaller size for tables and graphics?

The offeror may use any font size, however; it must be legible.

https://www.acquisition.gov/ mailto:Linda.ONeil@occ.treas.gov, mailto:Romena.Moy@occ.treas.gov,

2. Conflict of Interest: Contractor and subcontractor employees shall be subjected to meeting conflict of interest standards as appropriate for tasks resulting from this SOW. Such standards shall be approved by the contracting officer. Please review the Organization Conflicts of Interest clause. All Quoters must complete Attachment 4, OCC 1052.209-8001 Conflict of Interest Disclosure and Certification (FEB 2014) as part of your quote submission.

Conflict of Interest form, the Government mentions Attachment 3 in the RFQ but there is no Attachment 3 provided. Could the Government please provide Attachment 3?

See response Question #3.

Section II, #12.1 Minimum Qualification

12.0 Minimum Qualifications

The minimum qualifications for Key Personnel assigned to this requirement are as follows:

1. The Lead/Manager - shall have at least 10 years of current and consecutive experience with Federal accounting concepts and processes and reporting requirements, and technical proficiency in PeopleSoft Federal Financials environment. Current Certified Public Accountant (CPA) certificate is preferred.

2.Other Proposed Position(s) (To be identified by contractor) - require staff to have at least five years of PeopleSoft technical experience and/or five years of PeopleSoft Federal accounting concepts and processes and reporting requirements

Will you provide the job titles, skill sets, and level of experience required for support personnel?

12.1 Minimum Qualification, list

the minimum qualifications for the personnel which will be assigned to this requirement. It is up to the offeror to determine the job titles of the proposed personnel.

Section II, #8.0 and #15.0

“The contractor shall provide security levels and controls that are required by regulation and consistent with best government and professional practices.

They shall provide a certified security environment where Government data resides is protected while at rest, in motion and in use.

All contractor personnel with access to OCC facilities and/or systems must complete OCC-provided mandatory security and privacy training prior to gaining access to OCC information systems; and also completed again each year when OCC launches the training for all contractors and employees. Non-compliance may result in revocation of system access.”

15.0 SECURITY AND PRIVACY

REQUIREMENTS (page 14 of the RFQ) - All Contractor personnel are required to have a Public Trust security clearance.

Is a Facilities Clearance required by the Prime Contractor?

Please refer to Section III, #3.13

OCC 1052.245-8005 GENERAL

REQUIREMENTS FOR OCC-ISSUED

SECURITY BADGES (JAN 2014)

How many personnel does the current incumbent have on-site at OCC?

This question is not relevant to clarifying the solicitation.

We have a prime contract that started two months ago at a financial regulatory agency, can we use that as corporate experience?

Yes, however, see response Question #2.

Section IV, #3.0 In 3.0 Content of Volume I: Technical Quotation:

Corporate Experience: 2 examples shall be submitted (one is required to be with the Federal Government), limited to 3 pages each.

Our company has 10 years experience in IT Service with the commercial market, also we have a huge portfolio but we never had a chance to work with the government is there any opportunity to submit our Quotation within this Solicitation Number: 2031JW20Q00002. to a company like us and bid for the

Federal Government experience is a requirement per the referenced section.

government contract Financial Management Systems Maintenance and Support?

Section II, #11.0

11.0 PLACE OF PERFORMANCE:

Work on this task shall be performed on-site at the OCC offices at Constitution Center, 400 7th Street SW, Washington DC, 20219. The Government will furnish working space, required equipment, and access to the current desktop environment, inclusive of Microsoft Office. Work on this task may also be performed off-site at a remote location within the United States, with prior approval by the COR.

Our company wants to perform all (OCC) tasks off-site remote.

What kind of approval is that do we need some additional documentation to attached?

See response Question #10.

The COR approval of working remotely is for situational requests.

How many support personnel will be needed on this contract? Vendor is to propose this information.