United States Mint Solicitation 2031JG24R00023 Operational Assessments - Request for Information.pdf

UNITED STATES MINT

SOLICITATION

SOLICITATION NUMBER: 2031JG24R00023 Page 1 of 65

SOLICITATION NUMBER: 2031JG24R00023

ISSUED BY / RESPOND TO:

ADDRESS:

CONTRACTOR NAME:

PERIOD OF PERFORMANCE:

KATRICE WALKER, Contracting OfficerPOINT OF CONTACT:

Firm-Fixed PriceCONTRACT TYPE:

DESCRIPTION:

The Contractor agrees to furnish and deliver all items and perform all services as set forth herein. The rights and obligations of the parties to this contract shall be subject to and governed by the contract and all attachments thereto. By executing this document, the Contractor agrees to all terms and conditions included herein and has read the Notice Regarding Inapplicability of Laws Governing Procurement or Public Contracts, (GP-1).

United States Mint Operational Assessments

USMINT-HQR

United States Mint - Headquarters

801 9th Street, NW

Washington DC 20220

SOLICITATION DATE:

SOLICITATION DUE DATE:

FOR THE UNITED STATES MINT

Date:

Title: Contracting Officer

Typed Name: KATRICE WALKER

SIGNATURE

Acceptance

FOR

Date:

Title:

Typed Name:

SIGNATURE

Offer

2031JG24R00023 UNITED STATES MINT

SALES AND MARKETING DIRECTORATE

OPERATIONAL ASSESSMENT

SECTION B – PRICES

B.1 PRICE PROTECTION (APR 2014) CLAUSE # B-001

B.2 CONTRACT, MODIFICATION AND/OR TASK ORDER PRICING (FEB 2014) CLAUSE # B-003 VAR

(FILL-IN)

B.3 TASK ORDERS (MAR 2015) CLAUSE # B-004 VAR

B.4 FUNDING FOR TASK/DELIVERY ORDER CONTRACT (FEB 2014) CLAUSE # B-005

B.5 MAXIMUM VALUE OF CONTRACTS (FEB 2014) CLAUSE #B-007

B.6 PRICING (FEB 2014) CLAUSE # B-136 (VAR)

SECTION C – STATEMENT OF OBJECTIVES

C.1 INTRODUCTION

C.2 BACKGROUND

C.3 OBJECTIVES

C.4 SCOPE

C.5 PERFORMANCE OBJECTIVES

C.6 DELIVERABLES

C.7 OPERATION CONSTRAINTS

C.8 MINIMUM REQUIREMENTS

C.9 SECURITY

C.10 SECTION 508 COMPLIANCE – NEW IDIQ CONTRACTS (MARCH 2009) CLAUSE# C-125

SECTION D - PACKAGING AND MARKING

THIS PAGE IS INTENTIONALLY LEFT BLANK

SECTION E - INSPECTION AND ACCEPTANCE

E.1 INSPECTION AND ACCEPTANCE – GENERAL (ALTERNATE I) (MAY 2014) CLAUSE # E-013

SECTION F - DELIVERIES OR PERFORMANCE

F.1 OPTION TO EXTEND SERVICE OR SUPPLY CONTRACT (JULY 2014) CLAUSE # F-016

F.2 CONTRACT TERM (JAN 1996) CLAUSE # F-017 (VAR)

F.3 PLACE OF PERFORMANCE (JAN 1996) CLAUSE # F-019

F.4 TASK ORDER DELIVERY SCHEDULE (JAN.1996) CLAUSE # F-023

F.5 F.O.B. DESTINATION (APR 2000) CLAUSE # F-024

F.6 REQUIRED SUBMITTALS (ALTERNATE I - SERVICE) (FEB 2013) CLAUSE # F-026

F.7 PROGRESS SCHEDULE (JUNE 2014) CLAUSE # F-028

F.8 WORKING HOURS AND HOLIDAYS (JUN 2021) CLAUSE # F-029

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 INVOICING (JUL 1999) CLAUSE # G-034

G.2 INDEFINITE DELIVERY INDEFINITE QUANTITY (IDIQ) ORDERING (NOV 2018) CLAUSE # G-036 ...17

OPERATIONAL ASSESSMENT

G.3 TASK ORDERS (JAN 1996) CLAUSE # G-037 (VAR)

G.4 PROGRESS MEETINGS AND REPORTS (JAN 1999) CLAUSE # G-038

G.5 TRAVEL (APRIL 2017) CLAUSE # G-040

G.6 REFUNDS (APRIL 2017) CLAUSE # G-042

G.7 CONTRACTOR PERFORMANCE EVALUATION (DEC 2019) CLAUSE # G-044

G.8 POST-AWARD CONFERENCE (SEP 1998) CLAUSE # G-099

G.9 CONTRACTING OFFICERS REPRESENTATIVE (COR) (JAN 2013) CLAUSE # G-103

G.10 CONTRACTOR CONTACT (MAR 1998) CLAUSE # G-107 (FILL-IN)

G.11 PAYMENT (JULY 2018) CLAUSE # G-108

G.12 CORRESPONDENCE PROCEDURES (DEC 2014) CLAUSE # G-109

G.13 CONTRACT CLOSEOUT (APRIL 2017) CLAUSE# G-110

SECTION H - SECURITY REQUIREMENTS

H.1 SECURITY PROCEDURES FOR CONTRACTOR EMPLOYEES (FEB 2018) CLAUSE # H-044

H.2 SECURITY INGRESS/EGRESS (FRB 2018) CLAUSE # H-045

H.3 PASSES AND BADGES (FEB 2018) CLAUSE # H-046

H.4 NON-DISCLOSURE AGREEMENT (FEB 2018) CLAUSE # H-047

H.5 SENSITIVE AND CONTROL (FEB 2018) CLAUSE # H-129

H.6 SENSITIVE INFORMATION (FEB 2018) CLAUSE #H-130

H.7 SENSITIVE DATA PROCESSED ELECTRONICALLY (FEB 2018) CLAUSE #H-131

H.8 DISPOSITION OF INFORMATION (FEB 2018) CLAUSE #H-132

H.9 SECURITY AWARENESS AND EDUCATION (FEB 2018) CLAUSE #H-133

H.10 CONFIDENTIALITY (FEB 2018) CLAUSE # H-134

H.11 UNITED STATES BULLION DEPOSITORY (FEB 2018) CLAUSE #H-135

SECTION I - CONTRACT CLAUSES AND GENERAL PROVISIONS

I.1 NOTICE REGARDING INAPPLICABILITY OF LAWS GOVERNING PROCUREMENT OR PUBLIC

CONTRACTS (MAR 2003) CLAUSE # GP-1

I.2 CHANGES (OCT 1998) CLAUSE # GP-2

I.3 DISPUTES (OCT 2011) CLAUSE # GP-3

I.4 ENTIRE AGREEMENT (APR 1996) CLAUSE # GP-4

I.5 GOVERNING LAW (NOV 1996) CLAUSE # GP-5

I.6 INDEMNITY (SEP 1997) CLAUSE # GP-6

I.7 MINT APPROVAL (NOV 1996) CLAUSE # GP-7

I.8 PERMITS & COMPLIANCE (APR 2017) CLAUSE # GP-8

I.9 PUBLICITY (MAR 1996) CLAUSE # GP-9

OPERATIONAL ASSESSMENT

I.10 REMEDIES NOT EXCLUSIVE (FEB 1997) CLAUSE # GP-10

I.11 RIGHTS IN DATA (JUL 1999) CLAUSE # GP-11

I.12 SEVERABILITY (NOV 1996) CLAUSE # GP-12

I.13 STANDARD OF PERFORMANCE (NOV 1996) CLAUSE # GP-13

I.14 SURVIVAL (NOV 1996) CLAUSE # GP-14

I.15 TERMINATION (APRIL 2017) CLAUSE # GP-15

I.16 TIME IS OF THE ESSENCE (NOV 1996) CLAUSE # GP-16

I.17 TRADEMARK USE (AUG 2010) CLAUSE # GP-17

I.18 WAIVER (NOV 1996) CLAUSE # GP-18

I.19 WARRANTIES AND REPRESENTATIONS (APR 2017) CLAUSE # GP-19

I.20 AUDITS AND RECORDS (MAR 2015) CLAUSE # GP-20

I.21 CONTRACTOR EMERGENCY PREPAREDNESS RESPONSE (MAY 2020) CLAUSE # GP-21

I.22 EQUAL EMPLOYMENT OPPORTUNITY (JAN 2017) CLAUSE # I-042

I.23 CONTRACTOR EMPLOYEE WHISTLEBLOWER PROTECTIONS AND RIGHTS (REQUIREMENT TO

INFORM EMPLOYEES (JUL 2019) CLAUSE # I-043

I.24 RIGHT OF FIRST REFUSAL OF EMPLOYMENT (JUN 2023) CLAUSE # I-045

I.25 PRIVACY TRAINING (JULY 2018) CLAUSE# I-046

I.26 PROHIBITION ON CONTRACTING FOR HARDWARE, SOFTWARE, AND SERVICES DEVELOPED OR

PROVIDED BY KASPERSKY LAB AND OTHER COVERED ENTITIES (AUG 2018) CLAUSE# I-047

I.27 PROHIBITION ON CONTRACTING FOR CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (AUG 2020) CLAUSE I-048

I.28 NOTIFICATION OF OWNERSHIP CHANGES (NOV 2018) CLAUSE # I-049

I.29 INSURANCE – (MAR 1996) CLAUSE # I-051 VAR

I.30 KEY PERSONNEL (SEP 1998) CLAUSE # I-057 (FILL IN)

I.31 CONTRACTOR PERFORMANCE (MAR 1996) CLAUSE # I-058

I.32 SITE INVESTIGATION AND CONDITIONS AFFECTING THE WORK (JAN 1996) CLAUSE # I-063

I.33 EQUIPMENT AND MATERIALS (MAR 1996) CLAUSE # I-064

I.34 SCHEDULING AND EXECUTION OF WORK (MAR 1996) CLAUSE # I-065

I.35 SOFTWARE GRANT OF LICENSE (MAR 2004) CLAUSE #I-081

I.36 PROPRIETARY RIGHTS (DEC 1997) CLAUSE # I-082

I.37 PROPRIETARY INFORMATION (DEC 1997) CLAUSE # I-083

I.38 MAINTENANCE AND NEW VERSIONS (DEC 1997) CLAUSE # I-084

I.39 SOFTWARE WARRANTIES AND REPRESENTATIONS (MAR 2004) CLAUSE # I-085

I.40 SMOKING AND OTHER MINT-SPECIFIC POLICIES (FEB 1998) CLAUSE # I-086

I.41 TERMINATION OF CONTRACTOR EMPLOYEES (AUG 1998) CLAUSE # I-091

OPERATIONAL ASSESSMENT

I.42 EXCUSABLE DELAYS (APR 2000) CLAUSE # I-095

I.43 NON-COMPETITION AGREEMENTS (DEC 2000) CLAUSE # I-097

I.44 INTERRELATIONSHIPS OF CONTRACTORS (AUG 2001) Clause # I-098

I.45 TAXES (SEP 2017) CLAUSE # I-119

I.46 REQUIRED REGISTRATION IN SYSTEM FOR AWARD MANAGEMENT (SAM) (APR 2023) CLAUSE # I-

I.47 ACCESSIBILITY OF ELECTRONIC AND INFORMATION TECHNOLOGY WARRANTY (AUGUST 2002)

CLAUSE #I-124

I.48 STRENGTHENING PROTECTIONS AGAINST TRAFFICKING IN PERSONS IN FEDERAL CONTRACTS

(OCT 2012) CLAUSE # I-139

I.49 MINIMUM WAGE FOR CONTRACTORS (EXECUTIVE ORDER 14026) (JUN 2023) CLAUSE # I-140

SECTION J - LIST OF ATTACHMENTS

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND ACKNOWLEDGEMENTS

K.1 REPRESENTATIONS, CERTIFICATIONS, AND ACKNOWLEDGMENTS

(APRIL 2022 V4) CLAUSE# K-068 (FILL-IN)

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

L.1 AMENDMENTS TO SOLICITATIONS (JAN 1996) CLAUSE # L-069 VAR

L.2 PROPOSAL DUE DATE (FEB 2000) CLAUSE # L-070 VAR

L.3 PREPARATION OF PROPOSAL (JAN 1996) CLAUSE # L-071

L.4 RESTRICTION ON DISCLOSURE AND USE OF DATA (JAN 1996) CLAUSE # L-072

L.6 EXPLANATION TO PROSPECTIVE OFFERORS (JAN 1996) CLAUSE # L-075

L.7 CONTRACT AWARD (JAN 1996) CLAUSE # L-076

L.8 TYPE OF CONTRACT (JAN 1996) CLAUSE # L-078

SECTION M - EVALUATION FACTORS FOR AWARD

M.1 BASIS FOR AWARD (APR. 2000) CLAUSE # M-079 VAR

OPERATIONAL ASSESSMENT

SECTION B – PRICES

B.1 PRICE PROTECTION (APR 2014) CLAUSE # B-001

Contractor warrants and guarantees that the prices contained in this contract are the lowest available prices for the types of personnel, goods and/or services specified. If during the six-month period before the issuance of this contract or purchase/delivery order and for the duration of this contract, the Contractor sells or offers to sell comparable quantities of goods and/or services substantially similar to those purchased under this contract at lower prices or under more favorable terms than those stated in this contract, then the prices and/or terms of this contract shall be automatically revised, as of the date on which the Contractor sold or offered to sell such comparable quantities of goods and/or services, to equal the lower prices and/or more favorable terms. If the United States Mint becomes entitled to lower prices and/or more favorable terms for any goods and/or services under this clause, the Contractor shall promptly notify the United States Mint and refund the difference. If the Contractor does not promptly refund the difference, the United States Mint shall have the right to deduct or withhold payment under this contract or any other current or future contract with the Contractor for the amount of difference. The United States Mint shall have the right to examine and audit the Contractor's records to verify that the Contractor is complying with this provision.

B.2 CONTRACT, MODIFICATION AND/OR TASK ORDER PRICING (FEB 2014)

CLAUSE # B-003 VAR (FILL-IN)

All purposed fully burdened labor rates for pricing contracts, modifications and/or task orders to this contract are shall be included in Table I. These rates are for direct labor exempt and direct labor non-exempt employees. Direct-Labor positions are those positions in the Contractor’s organization that routinely account for their time worked on customer projects on a weekly/monthly basis.

Table I – Direct Labor, Exempt and non-Exempt (fill-in rates and labor categories as appropriate) Labor Category Definition Rate Per Hour

OPERATIONAL ASSESSMENT

The Contractor shall propose fair and reasonable Other Direct Costs (ODC) for contracts, modifications and/or task orders utilizing the allowable markups per Table II. Any ODC not listed in Table II shall be at No Markup.

Table II (Other Direct Costs) (fill-in appropriate categories and Markup Factors)

Markup Factor Hardware Software Sub-Contracted Services Travel No Mark-up

B.3 TASK ORDERS (MAR 2015) CLAUSE # B-004 VAR

This contract permits the issuance of written Firm Fixed Price and Task/Delivery Orders.

Firm Fixed Price

Prior to the issuance of a task/delivery order, the Contracting Officer will issue a written task/delivery order proposal request. However, at times because of urgent requirement needs, requests may be issued verbally. The Contractor shall respond by submitting to the Contracting Officer a written proposal within 10 calendar days of the date of the United States Mint's request.

The proposal shall include a technical narrative and a price proposal. The price proposal shall be based upon the contracted rate structure as established in Section B.6

The Contractor shall be obligated to perform the services under each Firm Fixed Price task/delivery order for the lesser of the Contractor’s price proposal or the total fixed price for such work as shown in Table B.6.

Authorization to Proceed

To accommodate urgent program requirements, the Contracting Officer may give the Contractor written Notice to Proceed in advance of issuing a task order. In such instances, the Contractor shall submit a proposal within 10 calendar days of its receipt of the Notice to Proceed, or the deadline specified by the Contracting Officer in the Notice to Proceed.

B.4 FUNDING FOR TASK/DELIVERY ORDER CONTRACT (FEB 2014) CLAUSE # B-

No funds are obligated by issuance of this contract. Funds will be obligated under individual task/delivery orders.

OPERATIONAL ASSESSMENT

B.5 MAXIMUM VALUE OF CONTRACTS (FEB 2014) CLAUSE #B-007

The maximum potential value of the contract for all ordering periods shall not exceed $TBD.

B.6 PRICING (FEB 2014) CLAUSE # B-136 (VAR)

Each order issued under this contract will be issued on a Firm Fixed Price shown for each CLIN listed below. The United States Mint is not obligated to any minimum or maximum ordering amounts. The pricing below shall include all expenses to manufacture and deliver the goods and services listed below. No other charges, fees, or expenses are permitted under this contract. The Contractor shall supply a daily price for service and support in accordance with the Statement of Work. In addition, repair and replacement parts may be ordered under this contract. The Firm Fixed Prices shall be listed in the tables below.

CLIN DESCRIPTION Unit Base Year

TBD

Thru

TBD

Option Year 1

TBD

Thru

TBD

Option Year 2

TBD

Thru

TBD

Option Year

TBD

Thru

TBD

Option Year 4

TBD

Thru

TBD

001 United States Mint

Operational Assessments

FIXED

PRICE

002 Travel will be reimbursed in accordance with Section G.6

END OF SECTION B

OPERATIONAL ASSESSMENT

SECTION C – STATEMENT OF OBJECTIVES

C.1 INTRODUCTION

The United States Mint is embarking on a Request for Information (RFI), to engage expert consulting and other vendors on how to best achieve the results the agency is looking to obtain from conducting an operational review of its entire directorate. The Sales and Marketing Directorate (SaM) is comprised of three (3) divisions, including Administration, Sales, and Marketing. Additionally, the organization also has an Associate Director’s Office, who is charged with overseeing and providing strategic leadership and guidance for SaM.

C.2 BACKGROUND

The United States Mint was established by an Act of Congress dated April 2, 1792, pursuant to Article1, Section 8 of the United States constitution. The primary mission of the United States Mint is the production and distribution of circulating coinage used to conduct the nation’s trade and commerce. The United States Mint also produces numismatic products including proof, uncirculated, and commemorative coins; Congressional gold medals; and silver, gold, and platinum bullion coins.

The United States Mint’s SaM Directorate faces challenges with integration of its three (3) divisions, execution of business processes and implementation of policies and procedures in many areas across its organization that adversely affect the organization’s ability to formulate strategic objectives. SaM seeks to make significant improvements to multiple operational components across its footprint, including, but not limited to operations management, portfolio management, program management, project management, data management, financial management, technology management, integration management, human resource management, culture transformation, change management and governance management.

Effective implementation of enhancements within the above noted operational components will enable SaM to reach its ideal end-state: which is to become an organization that is operationally integrated in the most optimal manner to meet its mission. For SaM to reach its desired end-state, SaM requires external evaluation from a qualified vendor to identify the gaps within its operations. Some of the areas that require evaluation include, but are not limited to, operations management, portfolio management, program management, project management, data management, financial management, technology management integration management, human resource management, culture transformation, change management and governance management. In addition to identifying gaps that exist within its operations, SaM is also looking to receive recommendations on how it can best fill the gaps that are identified within the selected vendor’s ‘Final Recommendations Report’.

C.3 OBJECTIVES

The United States Mint’s SaM Directorate seeks to improve productivity by streamlining business processes and improve the business work culture by developing and implementing a business improvement plan. The objective of this project is to have a third-party consultant

OPERATIONAL ASSESSMENT

conduct an operational review of the entire SaM Directorate with an assessment report of SaM’s current state of its business operations, to include a listing of clear recommended objectives to meet the desired future state. The selected vendor will be required to work with SaM’s three (3) divisions (Administration, Sales, and Marketing) to collect information required to execute this project. The three divisions and the Associate Director’s office will participate in having interviews and conversations with the selected vendor as necessary to meet the goals of this project. This project will be conducted in phases. The first phase of this project will start with the assessment of the Administration Division. The second, third and fourth phases will be defined after the awarding of the contract.

C.4 SCOPE

The scope of this contract is to conduct an operational review, with keen focus placed on operations management, portfolio management, program management, project management, financial management, technology management integration management, human resource management, culture transformation, change management and governance management.

C.5 PERFORMANCE OBJECTIVES

This solicitation is to collect technical proposals from vendors on how the United States Mint can meet its operational review requirements. All vendors who wish to participate are requested to:

1. Submit proposals in accordance with format and page limit requirements.

2. Submit proposals by deadline.

3. Participate within the scheduled RFI session at United States Mint Headquarters.

C.6 DELIVERABLES

• Weekly status reports (i.e., standard report detailing activities accomplished per week).

• Monthly progress and financial report detailing contract progress and financial reports (format for monthly progress and financial reports to approved by government after award) managed by assigned Contracting Officer Representative (COR). Reports shall be detailed at the project level as specified for each task and shall include costs incurred to date and planned costs for project completion. Additionally, weekly reports on specific task areas, action items and projects shall be provided as requested by the government.

• An external network assessment framework document.

• Draft 'as is’ current state of SAM operational environment.

• Detailed report of all operational deficiencies for items in scope of contract.

• Detailed report of recommendations to correct deficiencies found.

• Develop a roadmap for recommended projects to improve SaM operations.

OPERATIONAL ASSESSMENT

C.7 OPERATION CONSTRAINTS

The Statement of Objectives (SOO) will provide the maximum flexibility to propose innovative approaches and solutions. However, there may be constraints that the government must place on recommended solutions offered by vendors due to cost and other constraints that United States Mint may be subject to. Accordingly, any recommended solutions resulting from the award of a contract under solicitation must comply with a broad range of laws and regulations that govern federal agencies. This solicitation must be authorized under 31 U.S.C. Chapter 51 or other authorizing statutes and must not conflict with the provisions of any pertinent collective bargaining unit agreement.

C.8 MINIMUM REQUIREMENTS

1. The contractor must identify operational gaps and efficiencies for the three (3) divisions and Associate Director’s Office (including strategy recommendations to cure/fill found gaps)

2. The contractor must identify key performance indicators and metrics that can be leveraged to determine how well each division is performing operationally.

3. The contractor must Identify external touchpoints that impact SaM organization operations.

4. The contractor must identify best practices for portfolio management, to include how to integrate strategies throughout the division to position the organization for strategic and effective portfolio management.

5. The contractor must identify best practices for strategic planning.

6. The contractor shall review previous organizational development project plans and reports to benchmark key areas relatable to present day operations.

7. The Contractor shall provide qualified personnel capable of supporting the activities/tasks described. At all times, the Contractor shall maintain an adequate workforce to ensure uninterrupted performance of the required services; stability and continuity of the workforce is essential.

8. The contractor shall align plans with the United States Mint’s strategic plan.

9. The contractor must provide support and guidance to the organizational change and process improvement work being performed by the business.

10. The contractor shall provide a report and provide training and/or guidance to leadership and personnel on the new processes and technology put in place.

C.9 SECURITY

The Contractor must undergo a security investigation in accordance with Section H to gain entry to the United States Mint facilities. Contractor employees and subcontractor employees must

OPERATIONAL ASSESSMENT

comply with security regulations. Property passes are required to remove tools, laptops, etc. The United States San Francisco Mint Site Manager supplies the property passes daily.

C.10 SECTION 508 COMPLIANCE – NEW IDIQ CONTRACTS (MARCH 2009)

CLAUSE# C-125

All electronic and information technology (EIT) products (supplies and services) provided or delivered under this contract shall fully conform to Section 508 of the Rehabilitation Act of 1973, as amended, and the Architectural and Transportation Barriers Compliance Board's Electronic and Information Technology Accessibility Standards at 36 CFR Part 1194 et seq.

Any electronic means by which the Contractor shall provide information or data about its offered products must conform to Section 508 requirements.

For every EIT product accepted under this contract by the United States Mint that does not fully comply with 36 CFR Part 1194 et seq. (pursuant to an exception or exclusion as determined by the United States Mint in its discretion), the Contractor shall on 30 days notice, at the discretion of the United States Mint, make every effort to replace or upgrade it with a compliant equivalent product or service, if commercially available and cost neutral.

END OF SECTION C

OPERATIONAL ASSESSMENT

SECTION D - PACKAGING AND MARKING

THIS PAGE IS INTENTIONALLY LEFT BLANK

END OF SECTION D

OPERATIONAL ASSESSMENT

SECTION E - INSPECTION AND ACCEPTANCE

E.1 INSPECTION AND ACCEPTANCE – GENERAL (ALTERNATE I) (MAY 2014)

CLAUSE # E-013

(a) Inspection and acceptance of the work required for each task order will be made by the COR in accordance with the contract and additional requirements set forth in individual task orders.

(b) If the work performed by the Contractor is unacceptable, the Contractor shall re-perform the work as requested by the Contracting Officer, at no additional cost to the United States Mint. If the Contractor fails to correct the unacceptable work, the Contracting Officer may assess the Contractor appropriate damages, and may terminate the contract.

(c) Notwithstanding interim inspection and approvals by the United States Mint, in no event shall the United States Mint assume responsibility for the final effectiveness of a Contractor

END OF SECTION E

OPERATIONAL ASSESSMENT

SECTION F - DELIVERIES OR PERFORMANCE

F.1 OPTION TO EXTEND SERVICE OR SUPPLY CONTRACT (JULY 2014) CLAUSE

# F-016

The United States Mint may require continued performance of any service or supply contract within the limits and at the rates specified in this contract, outside the aggregate performance term. These rates may be adjusted only if agreed to by the United States Mint. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within thirty 30 days prior to contract expiration. Contracting Officers cannot exercise unpriced options.

F.2 CONTRACT TERM (JAN 1996) CLAUSE # F-017 (VAR)

The base period for this contract shall remain in effect from date of award through 12 months with four (4) one (1) year option periods, which may be exercised solely at the United States Mint discretion.

a) Exercising of options will be based on the needs of the United States Mint, and subject to the availability of funds.

b) The total duration of this contract, including the exercise of any options under this clause shall not exceed five (5) years. Unless Section F.1 is exercised.

Base Year: TBD

Option Year 1: TBD

Option Year 2: TBD

Option Year 3: TBD

Option Year 4: TBD

F.3 PLACE OF PERFORMANCE (JAN 1996) CLAUSE # F-019

Unless otherwise specified, all work shall be performed at

United States Mint-Headquarters

TBD

F.4 TASK ORDER DELIVERY SCHEDULE (JAN.1996) CLAUSE # F-023

Each Task Order shall include the performance schedule and describe the work to be performed at/or for the United States Mint facility designated above.

F.5 F.O.B. DESTINATION (APR 2000) CLAUSE # F-024

The Contractor shall deliver all supplies to the location designated in this contract free of any expense to the United States Mint.

OPERATIONAL ASSESSMENT

F.6 REQUIRED SUBMITTALS (ALTERNATE I - SERVICE) (FEB 2013) CLAUSE # F-

The following reports are required:

(a) Progress Report (Sec. G4) three (3) work days following progress meeting

(b) Progress Schedule (Sec. F.7) five (5) calendar days after work commences

(c) Equipment, Materials, and Tools List (Sec. I.33) 14 calendar days after contract award date or task order award date

(d) Security Forms (Sec. H.1) 14 calendar days after contract award date

F.7 PROGRESS SCHEDULE (JUNE 2014) CLAUSE # F-028

(a) The Contractor shall, within five (5) days after work commences on the contract or delivery/task order prepare and submit to the Contracting Officer for approval, a progress schedule showing the order in which the Contractor proposes to perform the work, and the dates on which the Contractor contemplates starting and completing the several salient features of the work.

(b) The schedule shall be in the form of a progress chart which indicates appropriately the percentage of work scheduled for completion by any given date during the period. If the Contractor fails to submit a schedule within the time prescribed, the Contracting Officer may withhold payments until the Contractor submits the required schedule.

F.8 WORKING HOURS AND HOLIDAYS (JUN 2021) CLAUSE # F-029

(a) The normal working hours for this contract are between 8:00 a.m. and 4:00 p.m., Monday through Friday. Working hours outside normal hours must have the written advance approval of the COR or Site Manager.

(b) Except as approved by the COR in writing, in advance, work shall not be performed on Federal holidays: New Year’s Day, Martin Luther King’s Birthday, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving, and Christmas Day.

END OF SECTION F

OPERATIONAL ASSESSMENT

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 INVOICING (JUL 1999) CLAUSE # G-034

The Contractor shall invoice MONTHLY for work performed under this contract or delivery/task order. Payment shall be made at prices stipulated in this contract less any deductions provided for. No partial payments are authorized.

G.2 INDEFINITE DELIVERY INDEFINITE QUANTITY (IDIQ) ORDERING (NOV

2018) CLAUSE # G-036

This is an indefinite quantity (IQ) contract. Delivery or performance against the IQ contract shall be made only as authorized by task/delivery orders issued by a United States Mint Contracting Officer (CO). All task/delivery orders are subject to the terms and conditions of the IQ contract, are effective for the period stated in the task/delivery order, shall be issued during the IQ period of performance, and shall govern the Contractor's and Government's rights and obligations to the same extent. COs and Contract Specialists are authorized to place task/delivery orders against the main IQ vehicle during its period of performance (even if the task/delivery order’s period of performance extends beyond the IQ’s period of performance).

G.3 TASK ORDERS (JAN 1996) CLAUSE # G-037 (VAR)

(a) All work under this contract will be authorized by the Contracting Officer through the issuance of written delivery/task orders. A fixed price (including applicable fixed labor rates and parts as specified under Section B) shall be negotiated for each task order prior to issue of the task order.

(b) Prior to the issuance of a delivery/task order, the United States Mint will issue a Delivery/Task Order Proposal Request that may be issued either verbally or in writing by either the Contract Specialist or the Contracting Officer. The Contractor shall respond by submitting to the Contracting Officer a written proposal within ten (10) calendar days of the date of the United States Mint's request. The proposal shall include a brief technical narrative and a cost proposal as a separate volume. Upon receipt of a proposal, negotiations will be conducted, as necessary, using the fixed labor rates in section B. Prices for other direct costs will be negotiated and become part of the firm fixed price established for the delivery/task order. The Contractor shall be obligated to perform the services under each delivery/task order for the lump-sum, negotiated, fixed price amount.

(c) Authorization to Proceed - In order to accommodate urgent program requirements, the Contracting Officer may give the Contractor written Notice to Proceed in advance of issuing a delivery/task order. In such instances the Contractor shall submit a proposal within ten (10) days of the notice date.

OPERATIONAL ASSESSMENT

G.4 PROGRESS MEETINGS AND REPORTS (JAN 1999) CLAUSE # G-038

(a) The United States Mint COR will conduct a periodic progress meeting with the Contractor to ensure that the work is progressing satisfactorily and according to schedule.

(b) Progress reports shall be prepared weekly and submitted to the United States Mint COR at the progress meeting. The format of the progress report shall be compatible with the progress schedule required under Clause #F-028 herein and shall indicate actual progress as compared to schedule progress.

G.5 TRAVEL (APRIL 2017) CLAUSE # G-040

All travel shall be pre-approved by the COR. Travel invoices shall be submitted separately with back-up documentation provided, to include a completed form, “United States Mint Contractor Travel Voucher” (Attachment G-2) for each traveler, receipts as indicated below, and the original United States Mint Travel Authorization (if applicable). The Voucher shall indicate the purpose of the trip and reference the associated contract deliverable. Except for meals and incidental expenses, all travel will be reimbursed at the actual expense rate. Indirect costs associated with travel expenses will not be reimbursed. Contractors shall obtain government rates whenever available and should obtain an agency letter of identification from the Contracting Officer to assist them in that regard. When government rates are not available, the contractor shall so indicate on their travel invoice.

Contractors are expected to incur expenses prudently. Excessive or lavish travel expenses will not be reimbursed. Below are some guidelines to prevent the incurrence of unacceptable travel expenses:

1. Coach class transportation tickets should be purchased. Receipts are required. The lowest discounted tickets available should be purchased that will allow accomplishment of the United States Mint’s mission.

2. Local transportation is encouraged, where applicable, i.e., metro rail, hotel shuttle, etc.

3. Receipts are required for all lodging costs, regardless of amount. Actual hotel costs will be reimbursed up to the government maximum lodging amount for city as indicated in the Federal Travel Regulation. Standard hotel rooms should be purchased. Lodging cost will not be allowed for stays with friends and/or relatives.

4. Receipts are not required for meals. Meals and incidental expenses (M&IE) will be reimbursed at the government M&IE rate as indicated in the Federal Travel Regulation, limited to 75% for first and last day of travel.

5. In accordance with the Federal Travel Regulation (FTR), travelers are entitled to 75% of the prescribed meals and incidental expenses for one day travel away from your official station if it is longer than 12 hours. Please see FTR §301-11.101.

6. Receipts are required for any miscellaneous expense over $75, i.e., taxi, phone calls, fax services, copier costs, rental of meeting room space, etc.

7. Non business-related activities will not be reimbursed, i.e., movies in hotel rooms, personal phone calls, sightseeing ventures, transportation to night time activities or events, etc.

8. Tips should not exceed 15% of the cost for taxis, etc.

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Note: As government per diem rates are revised in the Federal Travel Regulation, the new rates will automatically be effective on the date of the revision. If additional expenses are needed, they must be justified, supported by receipts where applicable, and approved by the COR. If you cannot obtain a hard copy or access a Website for the Federal Travel Regulation (FTR), contact the Contracting Officer for assistance.

G.6 REFUNDS (APRIL 2017) CLAUSE # G-042

The Contractor agrees that any refunds, rebates, or credits (including any related interest) accruing to or received by the Contractor or any assignee, that arise under this contract and for which the Contractor has received reimbursement, will be paid by the Contractor to the Government within 60 days after knowing that money is due to the United States Mint. The Contractor shall execute and deliver, at the time of and as a condition precedent to final payment under this contract, an assignment to the Government of such refunds, rebates, or credits including any interest. The contractor shall notify the United States Mint via the United States Mint Contract Close-out and Release Letter upon receipt from the Contracting Officer/Contract Specialist.

G.7 CONTRACTOR PERFORMANCE EVALUATION (DEC 2019) CLAUSE # G-044

This contract is subject to a performance evaluation via the Contractor Performance Assessment Reporting System (CPARS) at www.cpars.gov. Following the end of each contract period and at contract completion, a completed Government evaluation shall be forwarded to the Contractor.

The Contract may submit written comments, if any, within the time period specified in the evaluation transmittal. The Contractor’s comments shall be considered in the issuance of the final evaluation document. Any disagreement between the parties regarding the evaluation shall be forwarded to the related Branch Chief. A copy of the final performance evaluation report will be sent to the Contractor and be maintained in the CPARs portal.

G.8 POST-AWARD CONFERENCE (SEP 1998) CLAUSE # G-099

The United States Mint intends to hold a post-award conference with the Contractor no later than 2 weeks after contract award. The purpose is to bring all relevant contract administration personnel together to ensure a clear, mutual understanding of the contract requirements/objectives and personnel roles and responsibilities. Any changes to the contract resulting from a post-award conference must be made by contract modification.

G.9 CONTRACTING OFFICERS REPRESENTATIVE (COR) (JAN 2013) CLAUSE # G-

The Contracting Officer's Representative (COR) for this contract is will be determined at the time of award

(a) COR Limitations: Performance of the work under this contract shall be subject to the technical direction of the COR. Technical direction shall be issued in writing by the COR with a copy to the Contracting Officer and must be within the specifications/scope of work as described http://www.cpars.gov/

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in Section C. The COR does not have the authority to, and may not issue any technical direction which: (1) constitutes an assignment of additional work outside the existing specifications/scope of work; (2) constitutes a change; (3) in any manner causes an increase or decrease in the total contract cost, the fixed fee (if any), or the time required for contract performance; (4) changes any of the expressed terms, conditions, or specifications of the contract; or (5) interferes with the Contractor's right to perform the terms and conditions of the contract.

(b) Technical Direction. The term "technical direction" is defined to include the following:

(1) Directions to the Contractor which direct the contract effort, shift work emphasis between work areas or tasks, require pursuit of certain lines of inquiry, fill in details or otherwise serve to accomplish the contractual Statement of Work;

(2) Provision of written information to the Contractor which assists in the interpretation of drawings, specifications, or technical portions of the work description; and,

(3) Review and, where required by the contract, approval of technical reports, drawings, specifications, products and technical information to be delivered by the Contractor to the Government under the contract.

G.10 CONTRACTOR CONTACT (MAR 1998) CLAUSE # G-107 (FILL-IN)

The person listed below has been designated by the Contractor as the person whom the United States Mint may contact during the period of the contract for prompt action on matters pertaining to administration of the contract including negotiation of any proposed changes. This person shall also be responsible for distributing Smoking and other site-specific policies to all Contractor employees working at a United States Mint facility and shall serve as the point of contact regarding non-compliance with United States Mint policies.

Name:

Title:

Address:

Tel. No.:

E-Mail Address:

G.11 PAYMENT (JULY 2018) CLAUSE # G-108

a) Payment Due Date. The due date for making payments shall be 30 calendar days after the later of: 1) Date designated paying office has received a proper invoice (see paragraph c.

Invoice Content) or 2) Date United States Mint has accepted goods or services. If delivered goods or completed services are found defective, the provisions of this paragraph will be reapplied upon receipt of corrected goods or services. Payment shall be considered as being made on the date of an electronic funds transfer.

b) Billing Instructions. The contractor shall submit invoice(s) electronically to the (IPP) Invoice Processing Platform website address at https://www.ipp.gov. Listed below is https://www.ipp.gov/

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information for obtaining information and instructions for IPP. In addition waiver provisions for this requirement are also provided below.

c) Invoice Content. A proper invoice shall include the following: Name and address of the contractor; taxpayer identification number (TIN); invoice date; contract number or other authorization (including delivery/task order number and contract line item number);

description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed; shipping and payment terms (e.g., shipment number and date of shipment, prompt payment discount terms); name of payee, telephone number and address where payment is to be sent; name, telephone number and address of person to be notified in the event of a defective invoice; and any other documentation required by the contract. An invoice that does not include the minimum elements set forth herein or contains incorrect information is considered defective and will be returned to the Contractor.

d) Payment Method. All payments will be made by electronic funds transfer. The Contractor shall be registered in the System for Award Management (SAM) database, per clause I-122, Required System for Award Management (SAM). Electronic payment information will be downloaded from the SAM. Payments will only be issued when the Contractor’s SAM record is current. Invoices will be returned to the Contractor without payment if the Contractor’s SAM record has expired.

In accordance with the Treasury Offset Program, before an eligible federal payment is disbursed to a Contractor, the Bureau of the Fiscal Service (BFS) compares the payment information with debtor information in BFS's delinquent debtor database. If the Contractor's EIN/TIN and name match the EIN/TIN and name of a debtor, BFS withholds the payment, in whole or in part, to satisfy the debt, to the extent legally allowed. The debt offset will terminate collection of the debt if it is paid in full, compromised, discharged, or if other reasons justify termination. For more information, please visit website https://fiscal.treasury.gov/fsservices/gov/debtColl/dms/top/debt_top.htm.

e) Interest. Any and all amounts that become payable to either of the parties to this contract shall be subject to interest at the rate determined by the U.S. Treasury under the procedures of the Prompt Payment Act (31 U.S.C. 3901-6 et. seq.) or the Debt Collection Act (31 U.S.C.

3701 et. seq.). Interest penalties are not required on payment delays due to defective invoices.

f) Electronic Invoice and Payment Requirements

1. Invoice Processing Platform (IPP) is a secure web-based electronic invoicing and payment information service available to all Federal agencies and their suppliers by the U.S. Treasury's Financial Management Service. IPP allows Federal agencies and their suppliers to exchange electronic purchase orders, blanket POs, invoices, and payment information in one easy to access web portal. This service is free of charge to government agencies and their suppliers.

2. The required method for invoicing is through IPP. The IPP website address is https://www.ipp.gov. Contractor assistance with enrollment can be obtained by https://fiscal.treasury.gov/fsservices/gov/debtColl/dms/top/debt_top.htm https://www.ipp.gov/

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contacting the IPP Production Help desk via email ippgroup@bos.frb.gov or phone (866) 973-3131.

3. If the Contractor is unable to utilize IPP for submitting payment requests and one of the below exemptions exist, the CO will forward the IPP Waiver Form upon request.

• Commercial products and services such utilities, charge card payments, Contractors using Personally Identifiable Information (PII) for identification, relocation services, and other areas where Federal electronic invoicing processes do not match common industry practices.

• Payments to foreign bank accounts are not supported by IPP.

If approved invoices may be submitted electronically to AccountsPayable- Misc@fiscal.treasury.gov after completing the IPP Waiver Form and submitting it via e-mail to contractadministration@fiscal.treasury.gov. Adobe Acrobat Portable Document Format (PDF) and Microsoft Word are acceptable formats. Invoices shall contain the information required in accordance with the above information and as required by the United States Mint contract terms.

Under this contract, the following documents are required to be submitted as an attachment to the invoice:

• Date of Sale

• Itemized list of items sold

• Cost

• Travel Documentation

• All supporting documentation for purchase

g) Payment and Invoice Questions. For payment and invoice questions, contact the Accounting Services Division at (304) 480-8000 option 7 or via email at AccountsPayable@fiscal.treasury.gov.

h) Conversion of Check Payments. Accounts Receivable Conversion of Check Payments to EFT: If the Contractor sends the Government a check for a payment obligation, it will be converted into an electronic funds transfer (EFT). This means the Government will copy the check and use the account information on it to electronically debit the Contractor’s account for the amount of the check. The debit from the Contractor’s account will usually occur within 24 hours and will be shown on the regular account statement. The Contractor will not receive the original check back. The Government will destroy the Contractor’s original check, but will keep a copy of it. If the EFT cannot be processed for technical reasons, the Contractor authorizes the Government to process the copy in place of the original check.

G.12 CORRESPONDENCE PROCEDURES (DEC 2014) CLAUSE # G-109

a) Technical correspondence shall be sent to the COR, with an information copy furnished to the Contracting Officer.

mailto:ippgroup@bos.frb.gov mailto:AccountsPayable-Misc@fiscal.treasury.gov mailto:AccountsPayable-Misc@fiscal.treasury.gov mailto:AccountsPayable@fiscal.treasury.gov

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b) All other correspondence shall be sent to the Contracting Officer, with an information copy to the COR. The United States Mint contract number, task or delivery order number and/or modification number shall be included on all correspondence, information, forms, reports, invoices, etc., relating to this contract.

G.13 CONTRACT CLOSEOUT (APRIL 2017) CLAUSE# G-110

It is the United States Mint's policy to close out contracts as soon as possible after completion of all deliverables and expiration of any warranty period. Accordingly, the contractor shall submit a final invoice based on the terms and conditions stated within the contract. Once final payment has been made by the Government, the contractor must sign the attached release entitled "United States Mint Contract Close-out and Release Letter" discharging the Government, its officers, agents, and employees of and from all liabilities, obligations, and claims arising out of or under this contract. Failure to provide, or take exception to, the release within 30 calendar days of final payment shall constitute contractor's release of and from all liabilities, obligations, and claims arising out of or under this contract.

END OF SECTION G

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SECTION H - SECURITY REQUIREMENTS

H.1 SECURITY PROCEDURES FOR CONTRACTOR EMPLOYEES (FEB 2018)

CLAUSE # H-044

Contractor employees, representatives and /or subcontractors (hereinafter Contractor Personnel) may not gain access to United States Mint premises until each such person has successfully undergone preliminary check(s) as set forth herein. For the purposes of security procedures and regulations, the same requirements apply to representatives and subcontractors as to the prime contractors.

(a) General. Contractor personnel, while on United States Mint premises, are subject to and abide by all safety and security regulations of the United States Mint and are required to meet the same personnel security background requirements as United States Mint employees as defined in Directorate of the Treasury Security Manual, TD P 15-71 https://thegreen.treas.gov/programs/security/Pages/publications.aspx and Homeland Security Presidential Directive 12 (HSPD-12) https://www.dhs.gov/homeland-security-presidential-directive-12. All Contractor Personnel must be U.S. citizens or have lawful permanent resident alien status. For U.S. citizens, required proof of citizenship is a Birth Certificate, Certificate of Birth Abroad, or Certificate of Naturalization. For lawful permanent resident aliens, required proof of status is a Permanent Resident Card. Waivers to this requirement may be approved only on a case-by-case basis and only by the Treasury Director of Security.

(b) All ID badges are referred to as Personal Identity Verification (PIV) credentials.

Investigative requirements and PIV Process are in accordance with HSPD-12 which details the standard investigative requirements for hiring all Federal Government and Contractor personnel;

it is required that:

1) Everyone issued a PIV credential must have been favorably adjudicated with a fingerprint check via Special Agreement Check (SAC) prior to access to United States facilities.

2) All personnel must be identity-proofed, which means that they must present two forms of identification, one of which must be a state or federally issued photo identification.

3) Contractors shall undergo investigative requirements based on sensitivity of duties as outlined in the Scope of Work or Performance Work Statement

(c) Personal Identity Verification Process for Contractor Personnel

1) Before any Contractor Personnel performs work in a United States Mint facility, they will be required to undergo the PIV process. The Contracting Officer, who is the designated sponsor for all Non-Federal Government Personnel (NFGP), the COR, or specifically delegated Mint employee, will provide to the contractor the PIV Request Form along with the appropriate paperwork for completion of background investigation(s).

2) On or before the start of the Contract services, the Site Manager or COR will escort the contract candidate to the U.S. Mint Protection Directorate PIV office. At that time, the Contractor must bring two forms of identification which will be reviewed for authenticity. On a

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case by case basis, they may utilize a current government issued identification badge as their picture ID.

3) At the registration (U.S. Mint Protection PIV Office) the identity forms will be authenticated by U.S. Mint Protection personnel; they will also be fingerprinted and photographed.

4) All information on the PIV form must be complete and current. The applicant must be favorably adjudicated prior to performing contracted work at the United States Mint. If derogatory or adverse information is developed during this process the Protection Directorate will make the final fitness determination in regards to approval for hiring and/or access to U.S.

Mint facilities.

5) The CO or COR must indicate on the PIV Request Form if the Contractor will be working on or off site, have access to United States Mint systems and the duration of the contracted services.

(d) Contractors who have previously undergone personnel security investigative requirements within the preceding twelve months may, under Continuous Vetting, be subject to further investigation. The Contracting Officer shall notify the Protection Directorate of any changes of the Contractor(s) status.

(e) Protection of Security Records - The information resulting from security investigations conducted on Contractor Personnel will be adequately safeguarded to protect the interest of the Contractor, the individual employee, and the United States Mint.