2028 VEHICLE PASSPORT DECAL specifications.docx
DOCX document 20 KB Posted
- Attached to
- 2028 RECREATION PASSPORT DECAL
- Solicitation number
- RFQ 171 260000000477 2
- Issued by
- Grand Traverse County, Lansing City, Michigan
About this file
This is a specifications document for the Michigan Department of Natural Resources, Parks and Recreation Division, detailing requirements for the production and delivery of 2028 Vehicle Passport Decals. The project calls for the printing of 413,050 decals measuring 1.5" X 1.25" with die-cut specifications and .125 radius corners. Decals must be printed on 2 mil clear polyester with white laminated BOPP for opacity, permanent adhesive, and clear liner, with lamination covering all printing and numbering. Inks must be sun-resistant, non-fading, and impervious to windshield washing solvents, utilizing one PMS color (Green PMS 3275) and black. The vendor must submit color samples and pre-production samples to the Michigan Department of Natural Resources for approval prior to the production run. Proof delivery is required within 10 working days of purchase order receipt, and a mandatory press check is required with the vendor located within 4 hours travel of Lansing, Michigan. Final delivery to various Parks and Recreation Division locations must be completed within 20 business days of approved proofs or no later than November 20, 2026.
Decals must be packaged as 2 across and 5 down per 3.25" x 6.875" sheet, fan-folded into stacks of 50 (5 sheets of 10 decals) in resealable baggies with sequential numbering from 0000000001 to 0000413050. No more than 20 packages or 1,000 permits per carton are permitted, with cartons sequenced by number and marked on the outside. The successful vendor is responsible for all security precautions, accountability systems for overruns and spoilage, and strict control over manufacturing to prevent loss or theft. The vendor must provide 20 unnumbered sample decals to the Parks and Recreation Division and arrange all packaging, mailing labels, and drop shipping to designated locations using the provided DNR FedEx account number (294170709) with direct signature required. A shipping manifest with tracking numbers and sequential number documentation must be provided upon completion. All negatives, color separations, and production materials become the property of the State of Michigan upon completion.
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Other files
| File | Type | Posted |
|---|---|---|
| Standard Contract Terms - Short Form.pdf | ||
| 2028 VEHICLE PASSPORT DECAL SAMPLE.png | PNG image | |
| State of Michigan Print Mail Management Terms Conditions (1).docx | DOCX document | |
| 2028 Vehicle Passport Shipping Details.xlsx | XLSX spreadsheet |
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Text version
SPECIFICATIONS FOR:
2028 PASSPORT DECAL- VEHICLE
Total permits to be printed- 413,050 Item 1 – 2028 PASSPORT DECAL- VEHICLE
SIZE – Decals to be 1.5” X 1.25” die cut, waste removed, with .125 radius corners.
PRINTING – Decals to be printed on 2 mil clear Polyester white laminated white BOPP for opacity with permanent adhesive. Clear liner required. Lamination must be over all printing and numbering. Adhesive to be permanent type.
Decals must easily separate from each other and must be free of curling. The vendor is held responsible for the satisfactory completion of the order and for the permanence of the printing and adhesion during the full life of the permits. (One year)
INKS – The inks used in printing shall be sun-resistant, non-fading and impervious to windshield washing solvents and other household cleaners.
Decals to be one PMS color and black. Printing is face down (Decal is affixed to the inside of windshield, viewed from outside the car.)
Electronic art file (PDF) to be furnished to successful bidder. Vendor is responsible for separations and color matching. Vendor shall submit color samples for final selection of colors and a pre-production sample of each permit to the Michigan Department of Natural Resources, Parks and Recreation Division before proceeding with the production run. Color should be Green PMS 3275
PROOF REQUIREMENTS – Delivery of proof required within 10 working days after receipt of purchase order. Send proofs to Print and Mail Management, Brad Schumann, 7461 Crowner Drive, Lansing, MI 48913. Telephone number is 517-636-6143.
PRESS CHECK will be required. (Vendor must be within 4 hours of travel by car of Lansing MI) The successful bidder shall advise the State of Michigan, Department of Technology, Management and Budget, Print and Mail Consulting Services, sufficiently in advance of printing to enable representatives of the State of Michigan to be present to observe operations.
PACKAGING & NUMBERING ( SHEET OPTION) – Decals to be supplied 2 across & 5 down per sheet. Sheet size of 3.25” x 6.875” fan folded. 5 sheets of 10 decals each (50 decals per stack) and packaged in Resealable baggies or cellophane. Perforated between each decal. Sequential number from 0000000001 to 0000413050. Each stack to start with last digit of 1. Example: 0001 thru 0050. Dead numbers allowed with detail list provided (See List breakdown req.) with each separate order.
No more than 20 packages of 50 or 1000 permits per carton. Sheets must be in number sequence in box, low numbers on top. Each carton shall have the sequence of numbering of its contents printed on the outside end of the carton. You may place multiple cartons inside of a larger shipping carton for shipping purposes.
SECURITY – Vendors’ accountability system to be reviewed by the State of Michigan, prior to award of purchase order. Upon award of a purchase order, the successful bidder shall take the necessary precautions to ensure complete control over the manufacturing of the decals to eliminate loss by careless placement and theft. Vendor shall also maintain strict accountability of all overruns, duplicates, and spoilage for audit by the State of Michigan. Any subcontractor involved in the production of this order shall observe the same security precautions as the principal vendor.
MISCELLLANEOUS – Twenty (20) unnumbered decals of each item shall be furnished to the Parks and Recreation Division, Attn: Tina Hengesbach, at the bill address provided.
DELIVERY REQUIREMENTS – Delivery of finished decals to various Parks & Recreation Division locations (per DNR list provided) required within 20 business days after receipt of approved proofs or no later than November 20, 2026. Contractor will be responsible for all packaging, mailing labels, and drop shipping. DNR will provide addresses and quantities to be shipped to each location.
DNR will also provide DTMB FedEx account number (294170709) to be used for shipping. Note: Direct Signature Required. Shipping manifest of each destination, tracking number, and sequential numbers shall be provided to DNR upon completion of all shipping.
VENDOR MUST ENTER SIGMA P.O. # IN FEDEX 3rd PARTY SHIPPING MODULE SO WE CAN TRACK BACK THE CHARGES
PRELIMINARY WORK – All negatives, color separations, and all other material and information submitted to or produced by the vendor in fulfillment of this resulting purchase order shall become the property of State of Michigan and returned to designated Department upon completion and delivery of order.
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