City of Richland – Energy Services Department

Prequalification of Electrical Utility Contractors 2027 Application Instructions & Forms

The City is accepting applications for prequalification of electrical utility type work for Richland Energy Services. Submit your completed application forms and required documents as instructed below. In order to be included on the 2027 list, applications for prequalification must be received by November 4, 2026.

Contractors approved for 2027 will be required to verify/update their information in October 2027 to remain prequalified for 2028.

Applications must be complete when submitted in order to be considered and may be submitted in person, via email or mail. FAX submittals are not permitted.

Via Email: In Person, Fed Ex, UPS or by Delivery Service:

Via US Mail:

purchasing@richlandwa.gov City of Richland Purchasing Division 2700 Duportail Street, Bldg. 200 Richland, WA 99352

Allow additional time if sending via using US Mail City of Richland Purchasing Division 625 Swift Blvd., MS-11 Richland, WA 99352

Application Checklist and Submittal Requirements:

• Application for Prequalification (Pages 2-6).

• Application letter describing the Contractor’s experience, organization, and technical qualifications to perform the work for which prequalification is sought.

• Copy of Contractor’s Washington State Registration certificate - see Registrations and Licenses section (Page 3).

• Letter from bonding company - see Bonding Information section (Page 3).

• Copy of largest Payment and Performance Bond issued to company within the past year - see Bonding Information section (Page 3).

• Financial statements for last complete fiscal year - see Financial Resources section (Page 3).

• OSHA 300 Logs for past three years (2023, 2024, and 2025) (Page 4).

• Labor and Industries citations received within last three years (2023, 2024 and 2025) (Page 4).

• Resumes for supervisory or lead personnel that may be assigned to Richland Energy Services projects - see Resumes of Supervisory Personnel section (Page 4).

• Prequalification Work Experience forms - see Prequalification Categories section (Pages 4-7).

• List of Available Equipment and Vehicles to Perform the Work (Page 8).

• Note: Per RCW 39.04.320, Apprenticeship training program required (15% of the labor hours to be performed by apprentices) for projects advertised on or after July 1, 2026 with an engineer's estimate of $1,500,000 or more; and projects advertised on or after July 1, 2028 with an engineer's estimate of $1,000,000 or more.

Questions:

Purchasing Division Email: purchasing@richlandwa.gov or Phone: (509) 942-7710 mailto:purchasing@richlandwa.gov

APPLICATION FOR PREQUALIFICATION – 2027

Electrical Utility Construction or Improvements A prequalification application for all contractors is required to be submitted and approved to be added to the 2027 Electrical Contractors Prequalification List. Contractors approved for 2027 will need to reapply in the next application process in October 2027 to remain prequalified for 2028.

In accordance with RCW 35.92.350, all contractors interested in bidding on construction or improvements related to electrical utility work for the City of Richland’s Energy Services Department (RES) must be prequalified before RES issues bid documents to a contractor.

“Construction or improvements related to electrical utility work” shall include the categories of work identified in this Application for Prequalification.

CONTRACTOR CONTACT INFORMATION

Contractor’s Business Name:

Mailing Address: Physical Address:

Office Telephone Number: Office or Bids E-mail Address:

Fax Number: Website Address:

CONTACT PERSON FOR THIS APPLICATION

Name of Contact Person: Title of Contact Person:

Telephone Number of Contact Person: E-mail Address of Contact Person:

HISTORY AND TYPE OF BUSINESS ENTITY

Corporation Sole Proprietorship Partnership LLC Subsidiary of another company Other:

State of Incorporation:

If Subsidiary, Name and Address of Parent Company:

Number of Years in Business Under Current Name and Business Structure:

Previous Business Name(s) (if applicable):

Number of Years as a General Contractor: Number of Years as Electrical Contractor:

Debarment or Suspension: Has the Contractor ever been disqualified, debarred, or suspended from bidding on any public works contract under RCW 39.06.010, 39.12.065, or under any federal regulations? Yes No If ‘Yes” describe the circumstances.

Lawsuits and Arbitration: List all lawsuits and arbitration proceedings the Contractor was involved with in the last six (6) years.

Attach additional sheets if necessary. If none, state “none.”

Name of other party: Dollar amount of dispute: Describe how dispute was resolved:

Contract Default or Termination: Has Contractor ever failed to complete any work awarded, or had a contract terminated for any reason?

Yes No

If ‘Yes” describe the circumstances (when, why, owner, project, etc.).

APPLICATION FOR PREQUALIFICATION – 2027

Electrical Construction or Improvements

REGISTRATIONS AND LICENSES

Contractor Registration Number (RCW 18.27): Attach copy Electrical Contractor License No. (RCW 19.28):

UBI (Unified Business Identifier) Number: Labor & Industries Industrial Insurance Number:

Employment Security Department Number: Federal Tax ID Number:

City of Richland Business License Number: If your business is outside City limits, a Richland Business License is required prior to executing a contract.

BANK INFORMATION

Name & Address of Contractor’s Local Bank Branch: Name of Individual at Bank as

Reference:

Phone No. of Reference:

Accounts at Local Bank Branch: Checking Savings Other:

BONDING INFORMATION

Attach a letter from the Contractor’s bonding company stating the Contractor’s bonding capacity, and evidencing their willingness to provide Payment and Performance Bonds for the Contractor

Name, Phone Number, and E-mail Address of Attorney-in-Fact for Contractor’s Bonding Company:

Provide the maximum dollar amount of a Payment and Performance Bond you have been able to obtain for a project within the past year.

Attach a copy of the bond reflecting the provided amount.

INSURANCE INFORMATION

Commercial General Liability Insurance: Does your company have (or can you obtain) Commercial General Liability Insurance in the following amounts: $2,000,000 each occurrence for Bodily Injury and Property Damage, and $2,000,000 Annual General Aggregate?

Yes No

Automobile Liability Insurance: Does your company have (or can you obtain) Commercial General Liability Insurance in the following amounts: $1,000,000 Combined Single Limit for Automobile Bodily Injury and Property Damage Liability, Each Accident or Loss?

Yes No

FINANCIAL RESOURCES

RCW 35.92.350 requires a statement of financial ability to perform electrical work including information demonstrating adequate financial resources, or the ability to secure such resources. Applicants should provide the following.

Financial Statement: For the last complete fiscal year, attach a copy of your audited and certified comparative financial balance sheet (assets, liabilities, and equity) and comparative income statements (revenues and expenses), along with all accompanying notes to the financial statements.

Note: In accordance with the provisions of RCW 42.56, Public Records Act, any information submitted as part of your application becomes a public record, including your financial statement, and may be requested by the public and subject to disclosure. Should that occur, the City will notify you prior to sending out the requested information. You will have the opportunity to file an injunction attempting to block release of this information. You will be responsible for any legal costs associated with this process. In the absence of a court injunction or order blocking release of the information, the City will release such information upon request.

OR

In the alternative, provide the following information under penalty of perjury which shall serve as your financial statement

Capability for New Work: Provide in the space at the right the maximum amount of new work, expressed in dollars, which the Contractor’s business is financially capable of undertaking in the calendar year noted at the top of this application, based on current assets, liabilities, and contract obligations.

Loans Needed: If the Contractor anticipates the need to obtain a loan or loans to meet its expected financial and/or contractual obligations in the calendar year noted at the top of this application, state the total anticipated amount of such new finance lending.

Maximum Contract Amount: What is the maximum dollar amount of a contract that you consider your company is capable of undertaking? $

Electrical Construction or Improvements

SAFETY

Experience Modification Rate: List your company’s Washington State Worker’s Compensation Experience Modification Rate (EMR) for the most recent three years. Note: An EMR greater than 1.0 may result in further investigation by the City and possible denial of prequalification status by the City.

Year: EMR: Year: EMR: Year: EMR:

Average number of employees in your company last year:

Highest number of employees at any one time last year:

Employee man hours worked last year:

Does your company have an accident prevention program/manual that includes an emergency action plan? Yes No

Does your company have a safety person/officer? Yes No

If your company has a safety person/officer, is this person located on site or at your corporate office? On-Site Corporate Office

What percentage of time does your safety person/officer spend on safety? %

Does your company hold craft “tool box” safety meetings? Yes No

If your company holds craft “tool box” safety meetings, how often are they held? per month

Does your company conduct on-site safety inspections? Yes No

If your company conducts on-site safety inspections, how often? per month

Are your employees trained in First Aid and CPR?

Yes No

How often is updated training offered? What percent of employees are trained?

Does your company have a substance abuse prevention program?

Yes No

Does your company conduct drug testing of employees?

Yes No

Using your 2025 OSHA 300 Log, complete the following information:

Number of non-disabling accidents ........... Number of fatalities Number of lost workday accidents ............. Your company’s lost time incident rate

RESUMES OF SUPERVISORY PERSONNEL

Attach a resume for each supervisory and/or lead personnel who would most likely be assigned to any future projects awarded by Richland Energy Services. Include, at a minimum, the following information:

• Description of their qualifications to perform the work for which the Contractor is applying for prequalification

• Number of years of experience with the company

• Number of years of experience with electrical construction

• Previous employment with other companies (dates, position, duties)

• Educational background

PREQUALIFICATION CATEGORIES

The Contractor is applying for prequalification status to perform work in the following categories of construction or improvement related to electrical utility work that the Contractor has checked. The Contractor must have performed work in the categories checked as the prime/general contractor.

The Contractor must complete and attach the Prequalification Work Experience forms for each category of work for which the Contractor is applying for prequalification.

Check boxes below for all categories being applied for:

A - Electrical Distribution (2400V – 15,000V) including all the items listed below:

Work on Energized Overhead Lines per WAC 296-45 work rules (Setting of Poles, Moving Conductor, Stringing New Conductor, and Tying in Conductor up to 336 kcmil) New Construction of Overhead Lines (Setting of Poles, Framing, and Stringing of Lines up to 336 kcmil) Hanging and connecting pole-mounted transformers:

A. Single-phase: 15 kVA through 167 kVA B. Three-phase banks: 45 kVA through 500 kVA

Underground Cable Pulling Termination of underground cable (Concentric Neutral URD and Tape Shield Power Cables)

Electrical Construction or Improvements

Setting and connecting pad-mounted transformers of:

A. Single phase: 15 kVA through 167 kVA B. Three phase: 45 kVA through 2500 kVA

Installation of modification of overhead electrical distribution equipment including poles, conductor, transformers, miscellaneous equipment up to 15v Installation or modification of underground electrical distribution equipment including cables, transformers, switch cabinets and miscellaneous equipment up to 15kV Emergency repair work of overhead and underground lines up to 15kV

B - Electrical Transmission (52,000V – 230,000V) including all the items listed below:

Wood Pole Construction: Single Pole and H-Frame Steel Lattice Tower Tubular Steel or Pre-Stressed Concrete Poles Stringing of lines (up to 795 kcmil) Emergency Repair Work Installation or modification of 115kV transmission line structures, conductor, switches and insulators

C - Electrical Substation (2400V – 230,000V) including all the items listed below:

Installation, Testing, & Repair:

A. Power Transformers (5 MVA and above, and 115 kV – 15 kV) B. Power Transformer Tap Changer Maintenance C. 15 kV Circuit Breakers – Oil and SF6 (Freestanding, & metal clad) D. 115 Circuit Switcher (Adjustment)

Control Wiring and Metering:

A. Installing control wiring from metering devices to control house (wire and fiber optic cables) B. Installation and adjustment of relaying equipment (electromechanical and electronic) C. Installation of data wiring

Installation of Substation Grounding Systems Installation, modification, testing or repair of substation power transformers, circuit breakers, switches, grounding, conduit, wiring, metering and control equipment

D - Secondary Electrical Systems (0 V to 600 V) including all the items listed below:

Lighting – Street Lights and/or Rental Lights (120/240 V):

A. Installation B. Maintenance and/or Replace

Secondary Service – Residential (120/240 V):

A. Installation B. Splice and/or Replace

Secondary Service – Commercial (120 V single-phase to 480 V three-phase):

A. Installation B. Splice and/or Replace

Emergency Repair Work on Underground Lines Installation, modification, testing and repair of single phase secondary services (120/240V) Installation, modification, testing and repair of single phase and three phase secondary services up to 480V Emergency repair work of overhead and underground secondary services up to 480V

Electrical Construction or Improvements

CONTRACTOR’S STATEMENT AND SIGNATURE

1. Contractor Qualifications: Contractor declares that all information submitted in this application is true and certifies that Contractor meets the following evaluation criteria and requirements for electrical construction or improvements work consistent with RCW 35.92.350:

• The financial resources, or the ability to secure such resources;

• The experience, organization, and technical qualifications to perform the proposed contract;

• The resources to comply with the required performance schedule taking into consideration all of its existing business commitments;

• A satisfactory record of performance, integrity, judgment, and skills; and

• Be otherwise qualified and eligible to receive an award under applicable laws and regulations.

2. Compliance with Applicable Laws: If the Contractor is prequalified by the City of Richland and subsequently awarded a contract, the Contractor affirms they will comply with all applicable regulations, including but not limited to, those relating to payment of prevailing wages and non-discrimination in employment, and shall provide a Payment and Performance Bond to the City along with satisfactory evidence of insurance prior to contract execution.

3. City’s Rights: Contractor recognizes and agrees that the City of Richland has the right to prequalify, deny prequalification, reconsider or revoke the qualification status of the Contractor at any time or for any reason in the sole judgment of the City. Contractor understands that the City reserves the right to check references and validate information provided in this Application for Prequalification and attachments or any other sources the City may use.

I certify under penalty of perjury under the laws of the State of Washington that the foregoing is true and correct.

Authorized Signature of Contractor: ________________________________________________________

Printed Name: Date Signed:

Printed Title:

Contractor’s Name _______________________________________________________ Date: ___________________

City of Richland – Energy Services Department Prequalification Work Experience Form – 2027

Category (Select One): A B C D Category Title: ____________________________________

Note: List the three most recent projects performed by your company as the prime/general contractor for this category of work in the last 5 years.

Project Overview Owner’s Contact Information Project Specifics Specific Description of Work and How is it Relevant to this Category

Project Name:

Owner:

Location (City & State):

Owner’s Project Manager:

Phone Number:

Date Project Completed:

Dollar Amount of Project:

Project Name:

Owner:

Location (City & State):

Owner’s Project Manager:

Phone Number:

Date Project Completed:

Dollar Amount of Project:

Project Name:

Owner:

Location (City & State):

Owner’s Project Manager:

Phone Number:

Date Project Completed:

Dollar Amount of Project:

Contractor’s Name _______________________________________________________ Date: ___________________

City of Richland – Energy Services Department

LIST OF AVAILABLE EQUIPMENT AND VEHICLES TO PERFORM THE WORK

Description of Equipment/Vehicles Model Year

Note: Photocopy and use additional pages as necessary.