2027 ISWM PWS.pdf

Performance Work Statement (PWS) Integrated Solid Waste Management Services

FA2816-27-CXXX

PERFORMANCE WORK STATEMENT (PWS)

FOR

INTEGRATED SOLID WASTE

MANAGEMENT SERVICES

LOS ANGELES AIR FORCE BASE

CALIFORNIA

REVISION CONTROL

Revision Number Date Remarks

1 30 Jul 2026

This is the initial publication of the Integrated Solid Waste Management Services (ISWM) Performance Work Statement (PWS).

Coordination:

Functional Services Manager Mr. A. David Espili, 61 CELS/CD

Quality Assurance Program Coordinator Andre Williams, SMC/PKE

IAW 5337.170- 2 Approval Requirements; a SDO signature is not required

Service Determining Official

Contracting Officer Dalice Va, SMC/AC PKE

Ruben Lopez Anti Terrorism Program Manager

Table of Contents

1. DESCRIPTION OF SERVICES

1.1. COLLECTION REQUIREMENTS

1.2. RECYCLABLE MATERIALS PROCESSING

1.3. DISPOSAL

1.4. EQUIPMENT MAINTENANCE

1.5. REPORTS AND RECORDS

2. SERVICE SUMMARY

2.1. QUALITY CONTROL

2.2. QUALITY ASSURANCE

2.3. PERFORMANCE ASSESSMENT

2.4. PERIODIC PROGRESS MEETINGS

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES

4. GENERAL INFORMATION

4.1. MISSION

4.2. HOURS OF OPERATION

4.3. HOLIDAYS AND CLOSURES

4.4. PERFORMANCE OF SERVICE DURING CRISIS OR HEIGHTENED SECURITY

4.5. CONTRACTOR WORK SCHEDULE

4.6. CONTRACT PERSONNEL

4.7. CONTRACTOR MANPOWER REPORTING

4.8. SECURITY REQUIREMENTS

4.9. SAFETY REQUIREMENTS AND REPORTS

4.10. CONTRACTING OFFICER AND QUALITY ASSURANCE PERSONNEL

4.11. PARTNERING AGREEMENT

4.12. MULTI-FUNCTIONAL TEAM

4.13. DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT, OR VEGETATION

4.14. CALRECYCLE SB 1383 ORGANIC WASTE REDUCTION

5. APPENDICES

1. DESCRIPTION OF SERVICES

The Contractor shall furnish all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform Integrated Solid Waste Management, Municipal Solid Waste (MSW) collection, and single stream (SS) recycling services at Los Angeles Air Force Base (LAAFB), El Segundo, CA. Perform to the standards outlined within this PWS as well as all local, state, and federal regulations. Estimated workload factors are in Appendix A - Estimated Workload Data and collection areas are in Appendix C - Maps and or Site Plans.

1.1. COLLECTION REQUIREMENTS

Establish initial vehicle routes and collection schedules upon contract award. Initial vehicle routes and collection schedules are to be submitted to the Contracting Officer (CO) five (5) calendar days prior to start of contract performance. The Contractor may propose adjustments to the schedule at any time. As a minimum, the Contracting Officer Representative (COR) and Contractor will monitor fill capacities to determine if adjustments to container size, routes, or frequencies should be made to provide the minimum number of pickups necessary to maintain a healthy, vector free environment and prevent waste container overflow. No changes are allowed to the schedule or haul route without CO or COR coordination. When the Contractor completes service at a location there shall be no litter, waste, and recyclable material on the ground within the enclosure or a 10 foot radius of the container if it is not enclosed.

1.1.1. Integrated Solid Waste Management. Collect and empty MSW containers and dumpsters based on historical data for the first thirty (30) days of performance with no more than two (2) customer complaints per month. MSW containers pickup days and locations are identified in Appendix B - Tasks and Estimated Frequencies. (CLIN 0001 – Municipal Solid Waste Collection).

1.1.2. Food Waste Container Locations. Collect food waste from the LAAFB Commissary (Building 251), Army Air Force Exchange Services Food Court/AAFES (Building 252), and the Launch Pad (Building 270).

1.1.2.1. Food Waste Collection. Dispose of non-contaminated food waste and organic material to a permitted off-base disposal site with no more than two (2) customer complaints per month.

Food waste containers pickup days and locations are identified in Appendix B - Tasks and Estimated Frequencies. (CLIN 0002- Food Waste Collection).

1.1.2.2. Reserved.

1.1.2.3. Contaminated Food Waste Disposal. Collect, transport and dispose of food waste contaminated with non-compostable refuse at a permitted off-base disposal site. MSW containers pickup days and locations are identified in Appendix B - Tasks and Estimated Frequencies. (CLIN 0001- Municipal Solid Waste Collection, CLIN 0013 – Landfill Tipping Fees)

1.1.3. Recycling. Empty recycling containers in accordance with the base Qualified Recycling Program (QRP) and USAF Strategic Sustainability Performance Plan (SSPP), based on historical data for the first thirty 30 days of performance in accordance to Appendix A - Estimated Workload Data and B - Tasks and Estimated Frequencies with no more than two (2) customer complaints per month (see section 1.2) . Establish initial vehicle routes and collection schedules upon contract award. They are to be submitted to the Contracting Officer (CO) five

(5) calendar days prior to start of contract performance. The Contractor may propose adjustments to the schedule at any time. As a minimum the Contracting Officer Representative (COR) and Contractor will monitor fill capacities to determine if adjustments to container size, routes, or frequencies should be made to provide the minimum number of pickups necessary to maintain a healthy, vector free environment and prevent waste container overflow. No changes are allowed to the schedule or haul route without CO or COR coordination. When the Contractor completes service at a location there shall be no litter, waste, and recyclable material on the ground within the enclosure or a 10 foot radius of the container if it is not enclosed. For recycling containers, the contractor is responsible for separating the various types of recyclable materials (see section 1.2). Recycling containers pickup days and locations are identified in Appendix B - Tasks and Estimated Frequencies. (CLIN 0004 – Recyclable Collection).

1.1.4. Over and Above Requirements. The following services shall be priced separately in accordance with the cost contained in blocks 19 through 24 on the SF 1449. The contractor will be compensated IAW the price specified on the SF 1449 for that service. The contractor shall be compensated IAW the unit price when these services are requested.

1.1.4.1. Green Waste. Empty containers used to dispose of green waste from designated roll-off containers with no more than two (2) customer complaints per month. The contents from these roll-off containers will consist primarily of green waste and organic material that shall be mulched or composted off-base at a permitted site or used as Alternative Daily Cover at a permitted disposal site. Green Waste containers pickup days and locations are identified in Appendix B – Tasks and Estimated Frequencies. (CLIN 0010 – Green Waste Collection)

1.1.4.2 Unscheduled Pickups. In addition to the scheduled solid waste collections, the CO or COR may request that the Contractor make unscheduled collections and disposals with zero

(0) deficiencies permitted per month. For unscheduled events, respond within one (1) business day of notification from the CO or the COR. (CLIN 005 – Unscheduled Items Pick up).

1.1.4.3 Special Events. For special events, provide (e.g. reposition or re-locate as directed) solid waste containers. These containers shall be placed in locations for a length of time designated by the CO or COR. The Contractor will be noti f ied in writing at least three (3) days in advance of the special event date. (CLIN 005 – Special Events)

1.1.4.4. Construction and Demolition Debris (C&D). When requested by the CO or COR, prov ide ro l l -off containers for col lect i on of C &D. Place containers at the designated site within one (1) business day of notification by the CO or COR. These containers shall be placed in locations for a length of time designated by the CO or COR. Recycle or dispose of all C&D at a permitted landfill or recycling facility. Provide weight tickets of all roll-off containers to the COR. (CLIN 0006 – Construction and Demolition Debris)

1.1.4.5. C&D Debris Disposal. Empty, transport and dispose of mixed C&D debris at a permitted off-base disposal site. (CLIN 0007 – C and D Debris Disposal)

1.1.4.6. C&D Debris Diversion. Empty and transport clean C&D debris (i.e., consisting of concrete, asphalt and scrap metal) to a permitted off-base site capable recycling rubble and scrap metal. (CLIN 0008 – C and D Debris Diversion).

1.1.4.7. Public/Common Use MSW/Receptacles. Contractor shall empty, collect, and dispose of waste in containers designated in Appendix A - Estimated Workload Data before their capacity is exceeded.

1.1.4.8. Additional Pickups. In the event unusual conditions cause a container to require pickup before the scheduled time, the COR may request in writing pickup within 24 hours and the Contractor will be compensated at a unit rate based on the container size. (CLIN 0011 – Additional Pickups)

1.1.4.9. Container Relocations. The Government may request relocation of containers. The request will be made in writing and the container will be relocated within 72 hours. (CLIN 00012

– Container Relocations)

1.1.5 Inclement Weather Schedule. Collect municipal solid waste (MSW), organics, and recyclable material during periods of inclement weather. In cases of severe weather, the CO/COR may authorize exceptions. When exceptions are granted all missed collections shall be performed within 24 hours after the severe weather has terminated, unless the CO/COR authorizes additional time.

1.1.6. Route Parameters. Propose routes to LAAFB through the main gate on Douglas St.

main gate for review and acceptance to the Contracting Officer (CO) five (5) calendar days prior to start of contract performance.

1.1.7. Points of Collection. Position bulk containers for customer ease in depositing MSW.

Position containers to minimize interference with adjacent parking areas, sidewalks, roadways, overhead utilities, trees, and other potential obstructions. Pick-up points will be determined by the Government and are subject to change. Please refer to Appendix C- Maps and or Site Plans for current locations. Containers shall be emptied as specified in Appendix B - Tasks and Estimated Frequencies.

1.1.8 Cubic Yard Capacity. Proposed capacity of containers is indicated in Appendix B - Tasks and Estimated Frequencies. The Contractor is encouraged to identify changes to the capacity of containers and/or pickup frequency to improve the overall efficiency of MSW and recycling removal, and to submit these changes to the CO via the COR. No changes shall be made until the proposed change is coordinated with the CO and COR.

1.1.8.1. Changes Cubic Yard Capacity and/or Services

Due to Pandemic (such as COVID-19), proposed capacity, containers and services listed in Appendix B- Tasks and Estimated Frequencies may be impacted. If additional service and/or container is requested, the contractor will be compensated IAW the price specified on the SF 1449 for that service. The contractor shall be compensated IAW the unit price when these services are requested. If the service and/or containers listed in Appendix B - Tasks and Estimated Frequencies is reduced, the price shall be adjusted IAW the price specified on the SF 1449 for that service.

1.1.9. Government-Approved Containers. Collection of MSW, organics, green waste, and recyclable materials in all areas shall be from Contractor-provided, COR and CO accepted containers, recycling bins.

1.1.10. Maintaining Containers and Collection Area. Return all MSW and recycling containers to their original location after servicing, in an upright position with the lids securely in place (closed). The Contractor is responsible for cleaning up any spills, debris, etc., on the ground within 10 feet of the container when servicing a location. Collect debris (e.g. tree branches, sacks, cartons, boxes, cans, tied bundles, or other containers) placed at collection stations. Notify the COR of locations where debris is frequently placed outside of containers so that the facility managers can be contacted, and if necessary the Contractor can adjust the container size or pickup frequency with CO approval. The contactor will notify the COR if it is discovered that a particular receptacle is being utilized for the wrong material within 24 hours.

1.1.11. Weighing of Vehicles. All vehicles used in the collection of MSW, C&D, organics and recyclable materials shall be weighed on state certified vehicle scales at least monthly to validate any volume-to-weight conversion factors used to estimate weights used for monthly reporting (para 1.5). Incoming and outgoing vehicle weights shall be recorded on weigh tickets provided by the operator at the weigh station. Submit a monthly report (para 1.5) that includes weight tickets reflecting the disposed tonnage figures, date of disposal, type of vehicle, and cost of landfill tipping fees. Be reimbursed for tipping fees according to submitted invoices.

Invoice needs to be submitted no later than the fifth working day of the following month.

(CLIN 0013).

1.2. RECYCLABLE MATERIALS PROCESSING

The base operates a QRP to reduce the volume of non-hazardous solid waste generated. The QRP recovers industrial scrap metal, toner cartridges, cardboard, batteries and paper. It is the intent of the base to conduct direct sales of recyclable commodities through a QRP. The contractor shall provide a detailed accounting of recyclable commodities sold (type/ weight / price) to the QRP along with 100 percent of the sales proceeds by the fifth working day of the following month. The contractor will be aware of the DoD and USAF waste diversion goals and notify the base QRP manager of potential waste diversion opportunities in the local area. The Air Force waste diversion goals can be found in the most current USAF SSPP. The USAF SSPP can be found at https://www.denix.osd.mil/sustainability/dod-sspp. (CLIN 0004- Recyclable Collection) https://www.denix.osd.mil/sustainability/dod-sspp

1.2.1. Materials. The following items shall be recycled: Metal, metal beverage containers, glass (clear, brown, green), office paper, newspaper, plastics, scrap wood, fiberboard/cardboard/paperboard. In addition, the Contractor may recycle materials not listed above with prior coordination of the CO or COR. All recyclable items shall be stored, shipped and disposed of in accordance with federal, epa.gov, and local environmental regulations located calepa.ca.gov.

1.2.2. Pickup Points. Contractor shall provide recycling containers at the locations specified in Appendix C- Maps and or Site Plans. Containers shall be emptied as specified in paragraph 1.1.10.

1.2.3. Material Recovery Facility. The contractor m ay transport mixed recyclables to a contractor-owned or third party off-site facility for separation and resale so long as government recyclable materials are sorted and weighted prior to commingling with other customer’s recyclables.

1.2.4. Contractor Responsibilities. Separate and process recyclables in accordance with buyer’s specifications. Provide appropriate personal protective equipment for employees at all times. Notify Base Civil Engineer customer service for facility maintenance or repair requirements. Pick up equipment listed in Appendix B- Tasks and Estimated Frequencies upon conclusion of contract. With the approval of the contracting officer, contractor may procure and install equipment as required to more efficiently process recyclable materials. Contractor-purchased equipment will be procured at the contractor's expense, owned by the contractor and may be removed upon contract termination.

1.2.5. Marketing. The Contractor shall market recyclable commodities, which may include transporting commodities to buyers. The Contractor will educate all base facility occupants on the benefits of recycling and encourage the widest possible participation. Written publications such as original published pamphlets, brochures, or other informative media, may be used to inform users.

1.2.6. Sales Receipts. Estimate the weight of each recyclable material (type of commodity), (paragraph. 1.2.1) and provide the per ton cost/sales proceeds of SS recycling at the material recovery facility to the government evaluator no later than the fifth (5th) working day of the following month. Submit an invoice of costs associated with the collection, processing, transporting and sale of recyclable commodities for reimbursement. The invoice shall discount proceeds generated from the sale of recyclable commodities from recyclable collection costs

1.3. DISPOSAL

1.3.1. Off-Base Disposal. Transport and dispose of all municipal solid waste at a permitted off-base disposal site. A copy of the landfill(s) operating permit that material is transported to shall be provided to the CO upon contract award. Transport organic and recyclable commodities to an off-base material recovery or compost facility. The Contractor is responsible for disposal being in accordance with existing local, state, and federal regulations with zero deficiencies permitted per month. Be responsible for any permit or fees associated with the use of off-base disposal locations and invoice to CLIN 004 - Recyclable Collection for reimbursement.

1.3.2. Disposal of Non-Marketable Materials. Disposal of non-marketable materials from processing recyclable materials at an off-base facility shall be the responsibility of the Contractor. This includes any recyclable material rejected for any reason. Inform by e-mail the CO or COR what material was rejected and reason for rejection.

1.4. EQUIPMENT MAINTENANCE

Maintain all containers, ensuring they are free of unpleasant odors, dirt, debris, and pests with no more than two (2) customer complaints per month. All containers must remain in good, workable condition, with no leaks and be easily accessible to customers. The contractor shall furnish to the CO or COR the schedule of maintenance for the bulk containers. The contractor shall furnish replacement containers for all containers removed (for more than 1 hour) for cleaning, painting, or repair to ensure that collection stations have adequate municipal solid waste containers. Perform all cleaning, painting, repair and other maintenance tasks off-base.

Cleaning and painting includes minor repairs and maintenance to ensure a properly operating container. Major repairs or maintenance, as determined by the CO or COR, shall require replacement of the container. Trucks and trailers used for hauling and collecting shall be free of odor, dirt, debris, and pests with no more than two (2) customer complaints per month.

Cleaning should include thoroughly washing containers with steam, soap or detergents and water. Bulk containers used for food waste shall be cleaned at least monthly. Contractor vehicles and equipment shall not have any waste or equipment leaks such as oil or hydraulic fluid. Should any Contractor vehicles or equipment have any leaks, the Contractor is responsible for cleanup of the leak.

1.5. REPORTS AND RECORDS

The Contractor provides an electronic monthly report by the 5th working day of the following month. The report will consist of the following items. If the report is not complete it will be considered late:

• The previous months total contract costs incurred

• Cumulative weight tickets for total tonnage of solid waste collected (MSW, C&D, organic, and recycling)

• Tipping fees

• Weights diverted by recyclable commodity

• Cost to divert by recyclable commodity

• Commodity sales proceeds reimbursed in sufficient detail to support Defense

Environmental Program Management requirements.

• ALL RECYCLABLE SALES RECEIPTS must accompany the report.

Format for these monthly reports shall be coordinated with the CO or COR.

2. SERVICE SUMMARY

The contact service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. The Services Summary (SS) and the Contractor’s Quality Control Plan provide information on contract requirements, the expected level of Contractor performance, and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success.

Procedures are set forth in the FAR 52.212-4 (a), Contract Terms and Conditions-Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies. During the first 30 days of the contract, two additional errors on each Performance Objective shall be allowed in an effort to identify normal phase-in problems. Unless indicated elsewhere these performance objectives will be measured monthly.

Category

SS

Performance Objective

PWS

Section

Performance Threshold

Sc he du le

Empty MSW containers and dumpsters in accordance with the established schedule in Appendix B.

1.1.1

No more than two (2) Customer Complaints

Sc he

Dispose of non-contaminated food waste and organic material to a permitted off-base disposal site.

1.1.2.1 No more than two (2) Customer

Complaints

Sc he

Empty recycling containers in accordance with QRP and USAF

SSPP

1.1.3 No more than two (2) Customer

Sc he

Empty containers used to dispose of green waste from designated roll-off containers.

1.1.4.1 No more than two (2) Customer

Re gu la to ry

Co m pl ia nc e

Responsible for disposal being in accordance with existing local, state and federal regulations.

1.3.1

Zero (0) Deficiencies permitted.

Q ua lit y of

Pr od uc t o r Se rv ic

Maintain all containers, ensuring they are free of unpleasant odors, dirt, debris, and pests.

1.4.

No more than two (2) Customer Complaints

Q ua lit y of

Pr od uc t o r Se rv ic

Trucks and trailers used for hauling and collecting shall be free of odor, dirt, debris, and pests.

1.4 No more than two (2) Customer Complaints monthly

Sc he

8 Make unscheduled collections and disposals

1.1.4.2 Zero (0) Deficiencies permitted.

Sc he

9 Provides an electronic monthly report 1.5 By the fifth (5th) working day of the following month

2.1. QUALITY CONTROL

The contractor will develop and maintain a quality program to ensure integrated solid waste management are performed in accordance with commonly accepted commercial practices and develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum, the contractor will develop quality control procedures addressing the areas identified in paragraph 2, Service Summary.

2.2. QUALITY ASSURANCE

The Government will inspect and evaluate the Contractor’s performance to ensure services are received in accordance with requirements set forth in this PWS. The COR will inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS. The COR will use the Contractor’s work schedule or modified version thereof, to record validation results. Results of the validation then become the official Air Force record of the Contractor’s performance. When a performance threshold has not been met or Contractor performance has not been accomplished, the COR will initiate and provide the Contracting Officer a Corrective Action Report (CAR) for issuance to the Contractor. Respond to the CAR in accordance with instructions provided and return it to the CO within the prescribed time indicated on the CAR.

The Contractor will respond IAW instructions provided and return it to the CO within 10 calendar days of receipt.

2.3. PERFORMANCE ASSESSMENT

2.3.1. Periodic Validation. This method requires the COR to employ a “spot check” style of evaluation based on the Contractor’s schedule. Periodic validation will be conducted on a scheduled basis (daily, weekly, monthly, quarterly, semi-annual or annually) and may be adjusted, based on quality trends.

2.3.2. Unsatisfactory Performance. Any unsatisfactory inspection (defect) result shall be recorded and service re-performed after notification by the COR or CO. Exceeding the performance threshold for any performance objectives may result in a warning or letter of concern from the CO. Exceeding the performance threshold of these performance objectives for any two, or more co n s e cu t i ve or non-consecutive months during a contract period may constitute an immediate Progress Meeting with the Multi-functional Team. All remedies shall be in accordance with the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance.

2.3.3. Customer Complaints. The COR will receive and investigate complaints. The COR shall be responsible for initially validating customer complaints. The CO shall make the final determination of the validity of customer complaint(s) in cases of disagreement with the COR and the Contractor. Validated customer complaints shall be re-performed after notification by the CO or COR within 24 hours.

2.4. PERIODIC PROGRESS MEETINGS

2.4.1. Meetings. The CO, COR, other government personnel as appropriate, and the Contractor will meet periodically to discuss the Contractor’s performance. The following issues should be discussed; opportunities to improve the contract, any modifications required of the contract, unsatisfactory inspections and valid customer complaints against each performance objective observed and steps taken by the Contractor to prevent occurrences in the future. The Contracting Officer will provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends at the start of the meeting.

2.4.2. Meeting Minutes. Contracting Officer will put the minutes in writing, signed by the CO and any other signatures as deemed appropriate, distributed to the functional area and the Contractor and a copy placed in the official contract file. Should the Contractor not concur with the minutes, the Contractor will provide a written notification to the Contracting Office identifying areas of non-concurrence for resolution within seven (7) days after receipt of minutes.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

None.

4. GENERAL INFORMATION

4.1. MISSION

The overall Civil Engineer mission at Los Angeles Air Force base is to plan, maintain, operate, and protect the infrastructure, facilities, and environment for assigned Airmen and civilian employees.

4.2. HOURS OF OPERATION

Perform the services required under this contract between 7:00 am – 5:00 pm Monday to Friday. Collection operations outside of these hours shall require prior approval by the CO.

4.3. HOLIDAYS AND CLOSURES

4.3.1 Recognized Federal Holidays. There may be federal holidays when the Contractor is not required to perform service, except in emergency situations or to support specific mission needs. The holidays are:

New Year’s Day - 1 January Martin Luther King Day - 3rd Monday in January President’s Day - 3rd Monday in February Memorial Day - last Monday in May

Juneteenth National Independence Day – 19 June Independence Day - 4 July Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veterans Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December

If a holiday falls on a Saturday, the preceding Friday will be observed. If a holiday falls on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day after the holiday observance.

4.3.2. Other Base Closures. Work scheduled but not accomplished because of base closure due to exercises or real-world events will be accomplished as soon as possible after base reopening.

4.4. PERFORMANCE OF SERVICE DURING CRISIS OR HEIGHTENED SECURITY

According to DoDI 3020.37, Continuation of Essential DoD Contractor Services During Crises, and the Air Force implementation thereof, unless otherwise directed by an authorized government representative, it is determined Integrated Solid Waste Management Services requirements under this PWS are essential to be performed during a crisis. All personnel and facilities at LAAFB are subject to 24-hour operations during national emergencies. If normal collection times cannot be adhered to, the CO will notify the Contractor and coordinate whatever deviation may be necessary. Appendix E – Continuation of Contractor Essential Services.

4.5. CONTRACTOR WORK SCHEDULE

4.5.1. Schedule Submission and Approval. The contractor submits a schedule for all services described in this PWS and Appendices to the CO for approval at the post-award conference. The schedule shall include routes, pick-up points, times, and days that pickups will occur. The contract does not deviate from eh approved schedule without prior approval from the CO or COR. Permanent changes to the schedule must be submitted 10 days before implementation and receive CO approval before the Government will allow proposed changes.

The schedule must be submitted electronically using a file format compatible with Government software.

4.5.2. Schedule Changes. Occurrence based (non-permanent) schedule changes due to customer requests or base exercises shall be submitted to the COR and do not require CO approval.

4.6. CONTRACT PERSONNEL

4.6.1. Contract Manager. The contractor shall establish and maintain an office through which the contract manager or alternate(s) can be contacted during work hours. The contract manager or alternate shall be available during normal duty hours to meet on the installation within 1 hour with the government personnel designated by the CO to discuss problem areas. The contractor shall provide the CO telephone number(s) where validation results and complaints can be reported. The contractor shall also provide to the CO the names and phone numbers of contractor POCs for after business hours including nights, weekends, and holidays. This information will be kept updated by the contractor whenever personnel changes occur. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operation of this contract.

4.6.2. Personnel. Contractor personnel shall present a neat appearance. Contractor personnel shall be easily recognizable while on the installation in conjunction with this contract.

This shall be accomplished through the wear of distinctive clothing, overcoats, or hats, bearing the company name or logo. The coloring or design of the items selected should be such that identifies personnel easily and quickly for reasons of safety and personal protection.

4.6.3. Employee Restrictions. The government is authorized to restrict employment under the contract of any contractor employee or prospective contractor employee who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

4.7. CONTRACTOR MANPOWER REPORTING

The Contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via the System for Award Management (SAM). The NDAA and FAR provide the minimum data required for a Services Contract report. The SAM interface provides those fields for data entry, including some data validations. The Contractor shall completely fill in all required data fields using the following web address: www.sam.gov. Reporting inputs will be for the labor executed during the period of performance during each government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may contact the Federal Service Desk (FSD) at (866) 606-8220 or forward questions to www.sam.gov.

4.8. SECURITY REQUIREMENTS

4.8.1. Contractor/Employee Base Pass and Identification, Special Clearances and Vehicle Passes.

Contractor employees shall comply with Los Angeles AFB security requirements imposed by the Installation Commander at all times while on Los Angeles AFB premises. The Contractor shall obtain all necessary passes, decals, badges, or other items required for access to perform contract services at Los Angeles AFB. The Contractor is responsible for accountability of all such media, which shall be surrendered to the Security Forces Squadron Pass and Registration Section upon completion or termination of the contract or upon termination of an individual’s employment for the Contractor. The Contractor shall comply with all Los Angeles AFB policies regarding entry to the installation, rules of the road, contingency operations compliance, and photography prohibitions. Contractor employees are authorized entry to the installation for the purpose of work under this contract only, and are not authorized in other facilities or areas without prior government authorization. Due to safety/security requirements, Contractor personnel shall be required to fluently speak, comprehend, read, and write English.

http://www.sam.gov/ http://www.sam.gov/

4.8.2. Base Access. The contractor must be aware that the entry requirements are subject to change due to installation and world situations. All employees may be subject to a background check through the FBI for base access.

4.8.3. Main Base Access. Contractor vehicles may be subject to search prior to gaining base entry. The Contractor should plan and allow for delays as a result of increased and ever-changing security procedures.

4.8.4. Security Manager. Upon contract award, the Contract will designate, in writing to the CO, a Security Manager who shall be the Contractor’s point of contact for all security matters.

Within 5 working days of contract award, the Contractor’s Security Manager shall contact the Civil Engineer Squadron (CES) Security Manager for assistance on accomplishing Contractor personnel security requirements.

4.8.4.1. Security Training. Contractor personnel are required to attend security and OPSEC orientation under Homeland Security Presidential Directive (HSPD) Title 12. The Contractor shall schedule initial and annual refresher training (for all assigned contractor personnel) through the CE Security Manager. All contractor personnel shall be thoroughly briefed by the CE Security Manager on established security requirements and procedures as stipulated in Air Force Policy Directive (AFPD 31-1, Integrated Defense).

4.8.4.2. Security Authority. The contractor will brief all employees that they shall immediately leave any area upon notification by the CO, COR, constituted authority, Security Forces, or when directed as occasional operational requirements, real world activities, or emergencies dictate.

4.8.4.3. Contract Personnel Requirements. The Contractor shall not employ persons for work on this contract who are identified to the Contractor by the CO as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

4.8.5. Contactor Vehicles. Contractor vehicles must be maintained in a safe and operational condition at all times while on Los Angeles AFB.

4.8.6. For Official Use Only (FOUO). The contractor shall comply with DoD 5400-7-1, DoD Freedom of Information Act (FOIA) Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

4.8.7. Reporting Requirements. Contractor personnel will report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security or well-being of DoD personnel, contractor personnel, resources, and classified or unclassified defense information.

4.8.8. Physical Security. The contactor will be responsible for safeguarding all government property and controlled forms provided for contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

4.9. SAFETY REQUIREMENTS AND REPORTS

Perform work in a safe manner as required by OSHA Safety and Health Requirements. Provide a verbal report to the CO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the CO within five calendar days of each occurrence.

4.10. CONTRACTING OFFICER AND QUALITY ASSURANCE PERSONNEL

The CO will appoint a primary and alternate representative for management of the day to day activities of the contract. The identity, title, and authority of this representative will be provided in writing to the Contractor after contract award.

4.11. PARTNERING AGREEMENT

The CO may require a partnering agreement, or multi-functional team, between the Government and Contractor to facilitate joint cooperation and a sound partnership of all parties involved in the execution of this contract. Partnering is the creation of a Government-Contractor relationship that promotes achievement of mutually beneficial goals. It involves an agreement in principal to share the risk involved in completing the project and to establish and promote a nurturing partnership environment. Representatives from each organization are encouraged to participate in developing a partnering agreement. The partnering agreement that results may be formal or informal. If formal, it should be reduced to writing and signed by the parties involved.

4.12. MULTI-FUNCTIONAL TEAM.

The Senior Leadership may require a multi- functional team be established between the government and the Contractor to ensure joint cooperation and a sound customer focus of all parties involved in the execution of this contract.

4.13. DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT, OR VEGETATION

Damages to government buildings, equipment, or vegetation are addressed in FAR 52.237-2, Protection of Government Buildings, Equipment and Vegetation.

4.14. CALRECYCLE SB 1383 ORGANIC WASTE REDUCTION

The contractor must abide to CalRecycle SB 1383 – Organic Waste Reduction. CalRecycle, SB 1383 establishes targets to achieve a 50% reduction in the level of the statewide disposal of organic waste from the 2014 level by 2020, and a 75% reduction by 2025. Beginning in 2022, SB 1383 requires every jurisdiction to provide organic waste collection services to all residents and businesses.

Public schools and school districts, state agencies, special districts, and federal facilities do not fall under a jurisdiction’s authority and must either:

• Subscribe to a collection service that the jurisdiction provides

• Contract for collection service independently OR

• Self-haul organic waste to a specified composting facility, community composting program, or other collection activity or program

Los Angeles Air Force Base is a federal facility.

4.15. PHASE OUT

If the contracted operation reverts to in-house operations, the Contractor shall cooperate with SMC/DS personnel to ensure an orderly change over. In the event a follow-on contract is awarded to other than the incumbent, the incumbent Contractor shall cooperate to the extent required to permit an orderly transition to the successful Contractor. Recruitment notices may be placed in each facility to allow successor Contractor's access to incumbent employees.

5. APPENDICES

A. Estimated Workload Data

B. Estimated Frequencies

C. Maps and/or Site Plans

D. CLINS

E. Continuation of Essential Contractor Services

F. Integrated Defense Plan

APPENDIX A

ESTIMATED WORKLOAD DATA

ITEM NAME

ANNUAL

ESTIMATED

QUANTITY

1 Municipal Solid Waste 300 Tons 2 Food Waste 20 Tons 3 Recyclable Commodity – Paper* 930 (SS) Tons 4 Recyclable Commodity – Glass* SS Tons 5 Recyclable Commodity – Plastic* SS Tons 6 Recyclable Commodity – Cardboard* SS Tons 7 Compost Material 250 Tons 8 Yard and Wood (Organic) Waste 100 Tons 9 Special Event Container Placements 1 Each

10 Construction and Demolition Container Placements 1 Each 11 Construction and Demolition Debris 10 Tons 12 Bulk Container Relocations 5 Each

* Single Stream (SS)

APPENDIX B

TASKS & ESTIMATED FREQUENCIES

BUILDING SIZE TYPE FREQUENCY

Cubic Yards MSW / Recycling / Food Days of the Week

RECYCLING

210 Clinic One 3-CY Recycling Mondays and Wednesdays 229 CELS One 3-CY Recycling Mondays and Wednesdays 270 SSC One 3-CY Recycling Mondays and Wednesdays 271 SSC One 3-CY Recycling Mondays and Wednesdays 281 CDC One 3-CY Recycling Mondays and Wednesdays 251 DECA One 3-CY Recycling Mondays and Wednesdays 252 BX E Two 3-CY Recycling Mondays and Wednesdays 286 Two 3-CY

TOTAL 10 (3-CY)

SMALL CONTAINERS

210 Clinic Three 3-CY MSW Tuesdays and Thursdays 229 CELS Two 3-CY MSW Tuesdays and Thursdays 270 SSC Three 3-CY MSW Tuesdays and Thursdays 271 SSC Four 3-CY MSW Tuesdays and Thursdays 281 CDC Three 3-CY MSW Tuesdays and Thursdays 286 Two 3-CY MSW Tuesdays and Thursdays 251 DECA Two 3-CY MSW Tuesdays and Thursdays 252 BX E Two 3-CY MSW Tuesdays and Thursdays 252 BX N Two 3-CY MSW Tuesdays and Thursdays

TOTAL 23 (3-CY)

FOOD WASTE

251 DECA Two 3-CY Food Waste Mondays, Wednesdays 270 SSC One 3-CY Food Waste Mondays, Wednesdays

TOTAL 3 (3-CY)

ROLL OFFS

286 One 30-CY Roll off Green Waste Tuesdays 286 One 30-CY Roll off MSW Tuesdays 286 Temporary Roll off MSW On call - As needed TOTAL 3 Roll offs ROLL OFFS

APPENDIX C

MAPS AND/OR SITE PLANS

Los Angeles AFB, El Segundo, CA

APPENDIX D

BID SCHEDULE BASIC YEAR

CONTRACT

LINE ITEM

NO. (CLIN)

SUPPLIES / SERVICE QTY UNIT UNIT

PRICE

AMOUNT

NON-PERSONAL SERVICES:

Provide all supervision, personnel, equipment, transportation, material, and other items and services necessary to perform Integrated Solid Waste Management services at Los Angeles AFB (LAAFB) for the period 1 January 2022 – 31 December 2026 in accordance with the Performance-based Work Statement (PWS) dated:

This CLIN is not separately priced; the requirement of this CLIN applies to all subsequent CLINS (0001-0013)

0001 Municipal Solid Waste Collection

(PWS 1.1.1.) 12 MO

0002 Food Waste Collection

(PWS 1.1.2.1)

12 MO

0003 Reserved 1 EA

0004 Recyclable Collection

(PWS 1.2)

MO

0005 Unscheduled Items Pick-up and Special Events (PWS 1.1.4)

1 EA

0006 Construction and Demolition Debris Pick-up (PWS 1.1.6.)

1 EA

0007 C&D Debris Disposal (IDIQ)

(PWS 1.1.6,1)

1 EA

0008 C&D Debris Diversion (IDIQ)

(PWS 1.1.6.2)

1 EA

0009 Public/Common Use MSW Receptacle Collection (MSW Roll off)

12 MO

0010 Green Waste Collection

(PWS 1.1.1.3)

12 MO

0011 Additional Pickups (PWS 1.1.8) 1 EA 0012 Container Relocations (PWS 1.1.7) 1 EA 0013 Landfill Tipping Fees (PWS 1.1.15.) 300 Tons

TOTAL CLINS 0001 - 0013

APPENDIX E

CONTINUATION OF ESSENTIAL CONTRACTOR SERVICES

DFARS 252.237-7023 Continuation of Essential Contractor Services

(a) Definitions. As used in this clause–

(1) “Essential contractor service” means a service provided by a firm or individual under contract to DoD to support mission-essential functions, such as support of vital systems, including ships owned, leased, or operated in support of military missions or roles at sea; associated support activities, including installation, garrison, and base support services; and similar services provided to foreign military sales customers under the Security Assistance Program. Services are essential if the effectiveness of defense systems or operations has the potential to be seriously impaired by the interruption of these services, as determined by the appropriate functional commander or civilian equivalent.

(2) “Mission-essential functions” means those organizational activities that must be performed under all circumstances to achieve DoD component missions or responsibilities, as determined by the appropriate functional commander or civilian equivalent. Failure to perform or sustain these functions would significantly affect DoD’s ability to provide vital services or exercise authority, direction, and control.

(b) The Government has identified all portions of the contractor services performed under this contract as essential contractor services in support of mission essential functions.

(c)(1) The Mission-Essential Contractor Services Plan submitted by the Contractor, is incorporated in this contract.

(2) The Contractor shall maintain and update its plan as necessary. The Contractor shall provide all plan updates to the Contracting Officer for approval.

(3) As directed by the Contracting Officer, the Contractor shall participate in training events, exercises, and drills associated with Government efforts to test the effectiveness of continuity of operation procedures and practices.

(d)(1) Notwithstanding any other clause of this contract, the contractor shall be responsible to perform those services identified as essential contractor services during crisis situations (as directed by the Contracting Officer), in accordance with its Mission-Essential Contractor Services Plan.

(2) In the event the Contractor anticipates not being able to perform any of the essential contractor services identified in accordance with paragraph (b) of this section during a crisis situation, the Contractor shall notify the Contracting Officer or other designated representative as expeditiously as possible and use its best efforts to cooperate with the Government in the Government’s efforts to maintain the continuity of operations.

(e) The Government reserves the right in such crisis situations to use Federal employees, military personnel or contract support from other contractors, or to enter into new contracts for essential contractor services.

(f) Changes. The Contractor shall segregate and separately identify all costs incurred in continuing performance of essential services in a crisis situation. The Contractor shall notify the Contracting Officer of an increase or decrease in costs within ninety days after continued performance has been directed by the Contracting Officer, or within any additional period that the Contracting Officer approves in writing, but not later than the date of final payment under the contract. The Contractor’s notice shall include the Contractor’s proposal for an equitable adjustment and any data supporting the increase or decrease in the form prescribed by the Contracting Officer.

The parties shall negotiate an equitable price adjustment to the contract price, delivery schedule, or both as soon as is practicable after receipt of the Contractor’s proposal.

(g) The Contractor shall include the substance of this clause, including this paragraph (g), in subcontracts for the essential services.

DFAR 252.237–7024 Notice of Continuation of Essential Contractor Services

As prescribed in 237.7603(b), use the following provision:

NOTICE OF CONTINUATION OF ESSENTIAL CONTRACTOR SERVICES

[OCT 2010]

(a) Definitions. Essential contractor service and mission-essential functions have the meanings given in the clause at 252.237–7023, Continuation of Essential Contractor Services, in this solicitation.

(b) The offeror shall provide with its offer a written plan describing how it will continue to perform the essential contractor services listed in attachment l, Mission Essential Contractor Services, during periods of crisis. The offeror shall—

(1) Identify provisions made for the acquisition of essential personnel and resources, if necessary, for continuity of operations for up to 30 days or until normal operations can be resumed;

(2) Address in the plan, at a minimum—

(i) Challenges associated with maintaining essential contractor services during an extended event, such as a pandemic that occurs in repeated waves;

(ii) The time lapse associated with the initiation of the acquisition of essential personnel and resources and their actual availability on site;

(iii) The components, processes, and requirements for the identification, training, and preparedness of personnel who are capable of relocating to alternate facilities or performing work from home;

(iv) Any established alert and notification procedures for mobilizing identified ‘‘essential contractor service’’ personnel; and

(v) The approach for communicating expectations to contractor employees regarding their roles and responsibilities during a crisis.

APPENDIX F

INTEGRATED DEFENSE PLAN (IDP)

PROOFING AND VETTING FOR EMPLOYEES/CONTRACTORS/VISITORS FOR INSTALLATION

ACCESS

Criminal Background History (CBH) Requirements In accordance with (IAW) Directive-Type Memorandum (DTM) 09-012, Interim Policy on Guidance for DoD Physical Access Control, personnel requiring access to a DoD installation must be identity proofed and vetted, as a minimum through the NCIC/CLETS database to determine fitness and eligibility for access to base.

Contractor/Newly Hired Employees Pre-Employment Background Checks A favorable CBH check must be completed for all Contractors, subcontractors, their employees and newly hired Government employees prior to being granted unescorted access/entry onto LAAFB for a period of 31 consecutive days or longer.

A CBH will be considered current during a three year period from the date they are completed or if they are a Contractor, as their contract dictates.

Prior to issuing installation entry credentials the 61st Security Forces Squadron (61 SFS) Visitor Control Center will ensure CBHs are conducted on 100% of Contractors, subcontractors, their employees and newly hired Government employees.

Contracting/Manpower will provide a list of Contractors or newly hired Government civilians to 61 SFS Visitor Control Center (VCC) at least 14 days prior to the start of their contract/work.

The VCC will run a check of all personnel using the CLETS. IAW AFI 10-245, Antiterrorism Operations, Section 2.18.2 a CBH will consist of a National Criminal Information Center (NCIC) check.

Contracting Office or Administrator IAW the AF Federal Acquisition Regulations Supplement (AFFARS), Contracting Officers or administrators will ensure CBH requirements are incorporated into all new, revised, or modified contract documents (statements of work,…