2027_Annual_Structural_Engineering_Services.pdf

Public Works- Roads

Request For Qualification

2027Struc

2027 ANNUAL STRUCTURAL ENGINEERING SERVICES

Lewis County

PUBLIC WORKS- ROADS

Project: 2027 Annual Structural Engineering Services, 2027Struc

Effective Date: undefined

1. Introduction

1.1. Summary

Lewis County is soliciting Statements of Qualifications (SOQs) from qualified consulting firms with expertise in providing professional structural engineering consulting services for one year, March 2027 – March 2028. The consultant will provide structural services as County projects are scheduled or as circumstances emerge that require professional structural engineering services.

This will include but is not limited to upcoming Rural Arterial Program (RAP) funded projects, Federal Emergency Management Agency (FEMA) funded projects, U.S. Department of Housing and Urban Development (HUD) funded projects, and Lewis County Transportation Improvement

Program (TIP) projects. All work is required to comply with WSDOT, AASHTO, Lewis County requirements and regulations. In the instance of federally funded projects, applicable federal contract provisions must be followed.

1.2. Contact Information

Vince Hall

Assistant County Engineer

57 E Main Street

Chehalis, WA 98532

Email: vince.hall@lewiscountywa.gov

Phone: (360) 740-2762

Department:

Public Works- Roads

Department Head:

Geoff Soderquist

Public Works Director

1.3. Timeline

Release Project Date November 5, 2026 mailto:vince.hall@lewiscountywa.gov tel:(360)740-2762

Question Submission Deadline November 25, 2026, 2:00pm

Question Response Deadline December 1, 2026, 4:30pm

Proposal Submission Deadline December 4, 2026, 2:00pm

Short list for interviews January 7, 2027

Interviews (Zoom or Teams) January 21, 2027

2. Project Details

2.1. Important Instructions for Electronic Submittal

Lewis County, Public Works- Roads, is accepting electronic proposal submissions. Consultants may create a FREE account with OpenGov Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic proposal.

2.2. Project Details

Lewis County is interested in entering into a professional services contract with a structural engineering firm to provide consulting services and subsequently be asked to prepare specific proposals (task orders) for more than one project. The work will be conducted on an individual task order basis, according to each project scope. Each task order shall be authorized in writing by Lewis County prior to execution of the work and be negotiated based on an Hourly Rate

Consultant Agreement. All work will support design and construction projects anticipated by

Lewis County Public Works.

Lewis County desires to have a consulting firm available for a variety of structural engineering tasks associated with various Lewis County projects, and the selected consultant for this contract will be expected to perform services related to structural evaluations, structural design of facilities, bridge load ratings, and bridge inspections as it relates to damage caused by natural disasters or man-made causes or NBIS requirements.

Lewis County Public Works reserves the right to amend terms of this “Request for

Qualifications” (RFQ) to circulate various addenda, or to withdraw the RFQ at any time, regardless of how much time and effort consultants have spent on their response

2.3. Scope of Service

General Scope of Services:

https://procurement.opengov.com/signup

A. Inspection: Routine bridge inspection services for various structures, including data input to the WSDOT bridge data storage location; may include inventory of new bridges.

B. Load Rating: Routine and damaged structure load rating services for various bridges within Lewis County.

C. Assessments: Structural investigations, evaluation of alternatives, benefit/cost analyses, and recommendations for emergency structural repairs for various structures.

D. Design: Structural design and plan preparation services (PS&E) for emergency repairs of various transportation structures, retaining walls, and highway bridges.

Load rating of various bridges. Load rating shall comply with WSDOT Bridge Design Manual and applicable federal requirements including evaluations of all Single Haul Vehicles (SHV’s) and Emergency Vehicles (EV’s). Currently no bridges have been identified at the time of this agreement.

2.4. Applicant and Application Requirements

The agreement will be for one year in duration with an option to extend for an additional year by mutual agreement. Structural Engineering Services will be required for planned construction projects and future unplanned projects due to natural disasters or emerging situations.

Anticipated maximum total value of contract: $300,000. At the sole option of Lewis County

Public Works, the contract amount may be increased to meet ongoing needs of Lewis County

Public Works.

CONSULTANTS desiring consideration shall electronically submit a complete SOQ packet for

Structural Engineering Services RFQ in OpenGov https://procurement.opengov.com/signup .

The selected consultant firm must include a licensed Washington State licensed structural engineer(s).

Statement of Qualifications must be limited to fifteen (15) pages (8 ½” X 11”), single sided, and must be submitted electronically (in OpenGov) no later than 2:00PM December 4, 2026. Any questions regarding this project should be directed to Joe Byers at 360-740-1169 or joe.byers@lewiscountywa.gov.

2.5. Right to Amend

Lewis County Public Works reserves the right to amend terms of this "Request for

Qualifications" (RFQ) to circulate various addenda, or to withdraw the RFQ at any time, regardless of how much time and effort consultants have spent on their responses.

2.6. Equal Opportunity

Interested firms should submit a statement of qualifications stating your ability and availability to complete this work in accordance with this notice. Lewis County is an equal opportunity and affirmative action employer. Disadvantaged, minority, and women-owned firms are encouraged to submit statements.

https://procurement.opengov.com/signup mailto:joe.byers@lewiscountywa.gov

2.7. Americans with Disabilities Act (ADA) Information

Lewis County, in accordance with Section 504 of the Rehabilitation Act (Section 504) and the

Americans with Disabilities Act (ADA), commits to nondiscrimination on the basis of disability, in all of its programs and activities. This material can be made available in an alternate format by emailing Zelma Hammer at Zelma.hammer@lewiscountywa.gov or by calling collect (360-740-

1123).

2.8. Title VI Statement

Lewis County, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78

Stat. 252, 42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

2.9. Decision Making Process

The following schedule has been established for the submission and evaluation of the SOQs and selection of the Consultant. These are tentative dates only and the County reserves the right to adjust these dates at its sole discretion:

• First advertisement for RFQ: November 5, 2026

• Second advertisement for RFQ: November 12, 2026

• SOQs due: December 4, 2026 (2:00 PM Local Time)

• Interviews, if needed: January 7, 2027

• Consultant selected: January 21, 2027

Submittals will be evaluated and ranked equal weight for the following criteria: 1)

Qualification of key personnel; 2) Relevant experience; 3) Availability and response time; 4)

Costs associated with Services; and 5) Overall SOQ Evaluation by the Lewis County selection team. Availability and response time should include response times after contact as well as typical turnaround times for document preparation and revisions. Cost breakdown should include hourly rates per Classification along with fixed fee and overhead.

Lewis County is an equal opportunity and affirmative action employer. Disadvantaged, minority, and women-owned firms are encouraged to submit SOQs.

3. Evaluation Phases

No. Evaluation Criteria Scoring Method Weight (Points) mailto:Zelma.hammer@lewiscountywa.gov

1. Qualification of key personnel Points Based 20

(20% of Total)

2. Relevant Experience Points Based 20

(20% of Total)

3. Availability and response time Points Based 20

(20% of Total)

4. Costs associated with Services Points Based 20

(20% of Total)

5. Overall SOQ evaluation by the

Lewis County selection team

Points Based 20

(20% of Total)

4. Vendor Submissions

4.1. Submit your Statement of Qualifications- RFQ with complete information attached.**

Please download the below document, read completely and upload statement of qualifications.

Refer to document attached for submittal requirements.

• 2027_Annual_Structural_Engi...

*Response required

4.2. Supply Company UBI # and UEI #*

Enter Company UBI #

Enter Company UEI #

*Response required

4.3. Proposal Requirements*

Did you read through and confirm that you met all of the proposal requirements including the sections:

A. Scope of Work

B. Submittal Requirements

C. Qualifications

D. Experience

E. Evaluation Process

☐ Yes

☐ No https://government-project.s3.us-west-2.amazonaws.com/319281/1627a504-2aca-4108-841f-e502127ab04b_2027_Annual_Structural_Engineering.pdf

*Response required

4.4. Name of the organization principal(s)*

*Response required

4.5. Contact name, phone number, and email address*

Contact Name:

Phone Number:

Email Address:

*Response required

4.6. Physical and mailing addresses*

Physical Address:

Mailing Address:

*Response required