2027-11 Snowplowing Municipal Lots Bid.pdf

Snowplowing Municipal Parking Lots Page 1 of 14

INVITATION TO BID

TOWN OF DARIEN

BID NO. 2027-11

Sealed bids will be received and opened in the Office of the Selectmen, Town Hall, 2 Renshaw Road, Darien, CT 06820 on Monday, October 19, 2026 at 3:00 P.M., at which time and place all bids will be publicly opened and read aloud for supplying the Town of Darien with the following:

Snowplowing Municipal Parking Lots

Full bid information is available on the Town of Darien website www.darienct.gov/bids.

Bid documents are on file in the Office of the Selectmen and Department of Public Works at Town Hall. Copies may be obtained upon request.

The Town of Darien is an Affirmative Action/Equal Opportunity Employer;

Minority/Wormen’s Business Enterprises are encouraged to bid.

The Town of Darien reserves the right to reject any and all bids.

Jon Zagrodzky Purchasing Agent http://www.darienct.gov/bids

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Town of Darien Bid No. 2027-11

Snowplowing Municipal Parking Lots

1. Instructions to Bidders:

The attached bid form should be completed and enclosed in envelopes (outer and inner) both of which shall be sealed. The following should be printed on each envelope: Bid No. 2027-11, “Snowplowing Municipal Parking Lots.” Bids should be mailed or delivered to:

Office of the First Selectman Darien Town Hall 2 Renshaw Road Darien, CT 06820

No bid bond is required on this bid.

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2. GENERAL:

2.1 The intent of this bid is to solicit proposals for snowplowing of municipal and railroad station parking lots in the Town of Darien. Contractor must be available to respond 24 hours a day, seven days a week, between November 1, 2026 and April 1, 2027.

2.2 The Contractor offers and agrees to assign to the public purchasing body all right, title and interest in all causes of action it may have under Section 4 of the Clayton Act, 15 U.S.C. or under Chapter 624 of the General Statutes of Connecticut, arising out of the purchase of services, property, or intangibles of any kind pursuant to a public purchasing contract of subcontracting. This assignment is effective at the time the public purchasing body awards or accepts such contracts without further acknowledgment by the parties.

2.3 The Contractor shall agree to comply with the requirements of State of

Connecticut Executive Order No. 3 promulgated to promote equal employment opportunity and non-discrimination throughout the labor force in Connecticut.

2.4 The Town of Darien reserves the right to require a bidder to furnish satisfactory evidence of his ability to provide the services upon which his bid is based.

2.5 The Contractor shall not sublet, sell, transfer, assign or otherwise dispose of the work, or any portion thereof, or of his right, title or interest therein, to any person without written approval of the Town.

2.6 Two (2) copies of Insurance Certificates covering limits as set for these specifications will be required and as shown on sample insurance certificate.

Failure of any bidder to supply these documents within seven (7) days after notification of award may result in the disqualification.

2.7 All bidders should familiarize themselves with the locations of the work proposed.

Questions should be directed to:

Mathew Dunn OR Daniel Obuchowski Highway Foreman Supervisor of Highways 126 Ledge Road, Darien, CT 126 Ledge Road, Darien, CT (203)-391-1588 (203) 515-3011

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3. Special Bid Terms and Provisions:

3.1 The person, persons, or corporation selected to undertake the execution of the work under these specifications is herein designated as the "Contractor".

3.2 The Contractor shall submit proof that he has been in the business of plowing snow in parking lots comparable to those described herein for a period of at least five years and shall provide a list of customer references with his bid.

3.3 The Contractor shall provide a telephone number where an individual authorized to dispatch men and equipment can be reached 24 hours a day, 7 days a week.

A call back to the Town must be made within one hour.

3.4 The Contractor must demonstrate that he owns or has access to the types of equipment needed to clear snow from the parking lots included in this bid and to pile the snow in the locations available. Contractor shall submit a list of equipment he intends to utilize and the locations where the equipment is garaged or stored with his bid.

3.5 The Contractor is to keep a competent superintendent available at all times. All work shall be done by experienced and qualified personnel. Any work not in accordance with these specifications shall be corrected forthwith at the Contractor's expense.

3.6 After award of the bid, the Contractor must document defects and existing damage in the parking lots by taking digital photographs which should be electronically date-stamped and submitted to the Department of Public Works.

Contractor shall be responsible for repairing any new damage that occurs as a result of his snow removal operations as determined by the Highway Supervisor.

3.7 The Town of Darien is exempt from the payment of taxes imposed by the Federal

Government and the State of CT. Such taxes should not be included in the bid.

3.8 In the signing of the attached proposal, bidder certifies that same is submitted on his own behalf, that he is the only person or persons interested in this proposal as principal, that it is made without collusion with any person, firm or corporation, that he is not acting as any agent for any other corporation, and that he is not acting as any agent for any other bidder who is also submitting a bid against this invitation.

3.9 In the signing of the attached proposal, the bidder certifies that he has familiarized himself with the nature and extent of the work, site locality, and all local conditions, laws and regulations and permits that in any manner may affect

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3.10 The Contractor shall give all notices and comply with all laws and regulations applicable to furnishing and performing the work. Except where otherwise expressly required by law or regulation, the Town of Darien shall not be responsible for monitoring Contractor's compliance with laws and regulations.

3.11 The Contractor shall list all other snow removal commitments or contracts for the subject snow season. The town will consider other commitments relative to manpower and equipment in award of this contract. Contractor shall inform town of any snow removal contracts or commitments entered into by Contractor before or after award of this contract.

3.12 Contractor shall be prohibited from placing snow on RR tracks or other area determined to be unsuitable by the town such as sidewalks. Contractor shall not push snow across public streets nor store snow on public roads.

3.13 Contractor shall be responsible for repair of any damage caused by snow removal operations – such as curbing, fencing, guiderails, railroad platforms or stairs.

4. Basis of Bid Award:

Bid award will be made to the lowest, responsible, responsive, geographically suitable qualified bidder for each of the two bid items taking into consideration the prices bid per storm utilizing the following formula:

7X storm quantity (1) + 2X storm quantity (2) + 1X storm quantity (3)

A geographically suitable contractor is defined as one whose equipment is stored within reasonable travel distance of the Town of Darien, considering weather conditions that prevail during winter storms.

5. Working Hours & Holidays:

The Contractor shall be available to work at any time, holidays and weekends included, 7 days a week, 24 hours a day without exception between November 1, 2026 and April 1, 2027.

6. Drug and Alcohol Testing Requirements:

6.1 The Contactor shall comply with all State and Federal laws, statues, rules and regulation relating to the work, including the U.S. Department of Transportation drug and alcohol testing requirements.

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6.2 If the Contractor plans to utilize equipment that requires a Commercial Driver’s License, the Contractor shall submit evidence and proof of subscription to a drug and alcohol testing service with its bid to the Town of Darien. Bids submitted without such proof may be rejected without prejudice.

6.3 The Contractor shall be required to continue drug and alcohol testing throughout the duration of this Contract.

6.4 The Contractor agrees to remove any person employed by the Contractor from working on any Town of Darien project, should he or she test positive for drug or alcohol use.

6.5 The Contractor agrees to hold harmless and indemnify the Town of Darien for all violations of the Connecticut General Statutes Section 14-261b.

6.6 The Contractor, in entering a Contract with the Town of Darien, warrants that the

Contractor is in compliance with Connecticut General Statutes Section 14-261b and will remain in compliance throughout the duration of this Contract.

6.7 The Contractor shall bear sole responsibility of mandating, verifying, and confirming, that all subcontractors employed by the Contractor, are in compliance with Connecticut General Statutes Section 14-261b.

6.8 Regardless of the definitions or interpretations of Connecticut General Statutes

Section 14-261b, the Contractor or any subcontractor employed by the Contractor shall not be deemed a driver or employee for or of the Town of Darien.

7. Insurance Requirements For Contractors:

BIDDER'S ATTENTION IS DIRECTED TO THE INSURANCE REQUIREMENTS BELOW. IT IS

HIGHLY RECOMMENDED THE BIDDERS CONFER WITH THEIR RESPECTIVE

INSURANCE CARRIERS OR BROKERS TO DETERMINE IN ADVANCE OF BID

SUBMISSION THE AVAILABILITY OF INSURANCE CERTIFICATES AND

ENDORSEMENTS AS PRESCRIBED AND PROVIDED HEREIN. IF AN APPARENT LOW

BIDDER FAILS TO COMPLY STRICTLY WITH THE INSURANCE REQUIREMENTS, THAT

BIDDER MAY BE DISQUALIFIED FROM THE AWARD OF THE CONTRACT.

A. MINIMUM LIMITS OF INSURANCE

Contractor shall maintain limits no less than:

1. General liability: $1,000,000 combined single limit per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project \ location or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile liability: $1,000,000 combined single limit per accident for bodily injury and

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3. Workers' Compensation and Employers liability: Workers compensation limits as required by the labor code of the State of Connecticut and Employees liability limits of $500,000 per accident.

4. Contractual Liability: $1,000,000 combined single limit per occurrence and aggregate for bodily injury personal injury and property damage applying to the indemnity agreement which is part of the written contract.

B. DEDUCTIBLES AND SELF-INSURED RETENTIONS

Any deductibles or self-insured retentions must be declared to and approved by the Town of Darien. At the option of the Town of Darien, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the Town of Darien, its officers, officials, employees and volunteers; or the Contractors shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses.

C. OTHER INSURANCE PROVISIONS

The policies are to contain, or be endorsed to contain the following provisions:

1. General Liability Coverages

a. The Town of Darien, its officials, employees and volunteers are to be covered as insured as respects: liability arising out of activities performed by or on the behalf of the Contractor, including the insured's general supervision of the Contractor; products and completed operations of the Contractor; premises owned, occupied or used by the Contractor. The coverage shall contain no special limitations on the scope of protection afforded to the Town of Darien, its officers, officials, employees or volunteers.

b. Comprehensive Auto Liability Coverage applies to all automobiles owned, leased, hired or borrowed by the Contractor.

c. The Contractor's insurance coverage shall be primary insurance as respects the Town of Darien, its officers, officials, employees or volunteers. Any insurance or self-insurance maintained by the Town of Darien, its officers, officials, employees or volunteers shall be excess of the

Contractor's insurance and shall not contribute with it.

d. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the Town of Darien, its officers, officials, employees or volunteers.

e. The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except to the limits of the insurer's liability.

2. Workers Compensation and Employers Liability Coverage

The insurer shall agree to waive all rights of subrogation against the Town of Darien, its officers, officials, employees or volunteers for losses arising from work performed by the Contractor for the Town.

3. All Coverages

Each insurance policy required by the clause shall be endorsed to the state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the Town.

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D. ACCEPTABILITY OF INSURERS

Insurance is to be placed with insurers with a Best rating of no less then A:VII.

E. VERIFICATION OF COVERAGE

Contractor shall furnish the Town of Darien with certificates of insurance and with original endorsements effecting coverage required by this clause. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. All certificates and endorsements are to be received and approved by the Town of Darien before work commences. The Town of

Darien reserves the right to require complete, certified copies of all required insurance policies, at any time.

F. SUBCONTRACTORS

Contractor shall include all subcontractors as insureds under its policies and shall furnish separate certificates and endorsements for each subcontractor. All coverages for sub-contractors shall be subject to all of the requirements stated herein.

G. HOLD HARMLESS AND INDEMNIFICATION AGREEMENT

The Contractor shall save, keep, and hold harmless the Town of Darien its officers, agents, employees and volunteers from all damages, costs or expenses in law or equity that may at any time arise or be set up because of damages to property or personal injury received by reason of or in the course of performing work which may be occasioned by any willful or negligent act or omission of the Contractor, any of the Contractor's employees, or any subcontractor. The Town of Darien will not be held liable for any accident, loss or damage to the work prior to its completion and acceptance. Contractual liability insurance shall be required in accordance with the limits to be established by the Town of Darien.

8. Snow Plowing Requirements:

8.1 Contractor shall dispatch equipment and manpower only when specifically called and authorized by Town of Darien personnel.

8.2 The Contractor shall plow snow from all entrances, exits, driveways, roads, and parking areas. Contractor shall make an effort to clear the maximum number of parking spaces possible taking into account the snow accumulation and the number of cars that may be left in the lots overnight.

8.3 Generally, all plowing will be done at night, after 11:00 PM. Contractor shall complete plowing all areas by 6:00 AM. In the event the storm continues into the next day, Contractor may be required to return the following night to plow the lot a second time. In such cases, the Contractor will be paid for the accumulation on the ground when plowing commences. Town plows will maintain an open travel lane during the day when snow continues.

8.4 A Town representative will measure snow accumulation for payment.

Contractor is invited to be present to measure snow accumulation. Town will share results of measurement with Contractor. Payment shall not be based

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8.5 Contractor shall not leave snow piles that block sight lines or obscure signs in trafficked areas. Specific snow storage locations shall be discussed during pre-construction meeting

8.6 The application of de-icers and abrasives is not included in the proposed work.

Town of Darien equipment will apply de-icing materials and haul stored snow as needed.

8.7 Upon completion of each snowstorm, a Town DPW representative will conduct a site inspection. Any deficiencies must be corrected in a timely fashion by the Contractor. Also, after completing the snow removal task at each site, the Town DPW representative shall be notified and given an opportunity to inspect the completed work prior to the contract crews leaving the sites. If the DPW representative is not notified then a charge of $250 per occurrence will be assessed to the contractor.

8.8 In the event the Contractor fails to provide satisfactory service and deficiencies are corrected using Town forces or another Contractor, the Town will withhold the full amount expended to correct the deficiencies from the Contractor’s next invoice.

8.9 The Contractor is answerable for all damage or injury caused to neighboring premises or to public property by himself or anyone in the Contractor's employ.

9. Special Notes for Parking Lot Snow Plowing:

Downtown Darien

Equipment Required: The Downtown Area of Darien as described below will require as a minimum the follow equipment to be specifically designated to this area: (1) front end loader, (2) low boy trucks and (1) 4x4 pickup truck with plow (for cleanup purposes – as needed). All plows are to be equipped with a steel or approved (by the town) equivalent plow blade cutting edge.

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9.1 Leroy East. Bid Item 1.

Location: East side of Leroy Ave., immediately north of RR tracks (Lot No.1)

Notes: 1. Snow cannot be piled in the stream that crosses under the railroad tracks.

2. Snow cannot be pushed or piled so that it obstructs sidewalks either on the street or adjacent to the tracks.

9.2 Leroy West. Bid Item 1.

Location: West side of Leroy Avenue immediately south of the railroad tracks.

(Lot No. 4)

Notes: 1. Snow must be pushed to the perimeter of the lot, taking care not to damage light posts, and fencing.

2. No snow may be piled on top of catch basins or in the drainage ditch paralleling the railroad tracks.

9.3 Darien North (station side). Bid Item 1.

Location: Corner of West Avenue and the Boston Post Road (Lot No.2)

Notes: 1. Snow must be pushed to the West Ave. side of the lot and the side adjacent to the private lot.

2. No snow may be piled on the sidewalks adjacent to the platforms and station building.

9.4 Darien South. Bid Item 1.

Location: Boston Post Road between Dunkin Donuts and tracks (Lot No. 6)

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Notes: 1. All snow must be pushed to the west end of the lot and the area along the access road. Snow may also be piled at west end.

2. No snow may be piled on the sidewalks adjacent to the platforms.

9.5 Center Street South. Bid Item 2.

Location: Municipally maintained lot bounded by Center Street, Boston Post Road, Old King’s Hwy South, and Corbin Drive (Lot No.7)

Notes: 1. Includes privately owned lots behind 1020 B.P.R., 34 and 36 Old

King’s Hwy South .

2. Does not include two lines of parking behind 30 Old King’s Hwy

South.

3. No snow may be pushed into the open ditch bordering the

Corbin Drive side of the lot.

4. No snow may be piled on the sidewalks adjacent to the buildings.

9.6 Center Street North. Bid Item 2.

Location: North side of Center Street, west of Old King’s Hwy South (Lot No. 8) Notes: 1. Does not include private lot adjacent to municipal lot.

9.7 37 West Avenue. Bid Item 2.

Location: Formerly known as Koons Lot. South east corner of intersection of West Avenue, and Leroy Avenue, bounded by West Avenue, Leroy Avenue, Leroy East parking area, RR tracks, and Darien North train station parking lot.

Notes: All snow shall be pushed and stored to the south and east of the parking lot. No snow shall be pushed and stored on sidewalks nor roadways.

Noroton Heights

Equipment Required: The Noroton Heights Area as described below will require as a minimum the follow equipment to be specifically designated to this area: (1) front end loader, (2) low boy trucks and (1) pickup truck with plow (for cleanup purposes – as needed). All plows are to be equipped with a steel or approved (by the town) equivalent plow blade cutting edge.

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9.8 Noroton Heights North (station side). Bid Item 1.

Location: Between Heights Rd. and tracks including entrance to station and parking areas adjacent to station. (Lot No. 1)

Notes: 1. Near the station, snow must be pushed to the Heights Rd side of the lot. No snow may be piled on the sidewalks adjacent to the platform, against the station building or blocking the entrances to the platform.

2. Snow may be pushed to the perimeter in the remainder of the lot.

9.9 Noroton Heights South. Bid Item 1.

Location: Between railroad tracks & I-95 on south side of tracks. (Lot No. 2)

Notes: 1. Snow must be pushed to the I-95 side of the lot taking care not to damage the fence.

2. Limited amounts of snow can be piled at each end of the lot where access to parking is not an issue.

9.10 Post 53 Lot. Bid Item 1

Location: I-95 side of railroad tracks from gate to entrance off Ledge Road;

Includes ramp to Noroton Heights South (does not include area adjacent to Post 53 building) (Lot No. 3)

Notes: All snow must be pushed to the perimeter taking care not to damage light posts and fencing.

10. Determination of Storm Accumulation:

Snow removal will be bid per storm for various accumulations. When a lot is plowed more than once during the same storm, Contractor will be paid per push based on the accumulation at the time plowing commences. For the purposes of this contract, storm accumulations will be measured at the Town of Darien DPW garage, 126 Ledge Road. See section 8.4.

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11.Snow Loading and Hauling

Upon specific authorization of the Highway Supervisor, Contractor may occasionally load and haul accumulated snow from parking lots. The Town will provide a dump site for the use of authorized contractors. Contractor will be paid based on hourly rates listed under Item 3 of the bid sheet.

12. Cancellation:

The Town reserves the right to cancel the contract at any time after award of the work for any reason beneficial to the Town, upon 10 day notice to the contractor.

BIDDER’S REFERENCE PAGE

(Submit with Bid)

The Contractor shall submit references for snow plowing, which the Town of Darien can verify. Each reference shall be for work actually performed by the Bidder.

ALL REFERENCES WILL BE TREATED AS THE CONTRACTOR’S CONFIDENTIAL

BUSINESS INFORMATION. Previous work for the Owner may be used as references. Complete each item for all 3 references

Owner/Agency:

Address:

Address:

City, State, Zip

Contact:

Phone:

Address:

City, State, Zip

Address:

City, State, Zip

P:\Snow removal\Snow Plowing Bids\snowplowing FY27.docx

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Town of Darien Bid Sheet

Bid No. 2027-11

The undersigned hereby agrees to complete the Work required for Snow Plowing Municipal Parking Lots as per specifications and conditions of the Town of Darien.

The undersigned is aware that the Town of Darien may reject any and all bids; that the award will be based on the combination of items that will best serve the interest of the Town, that the Town may award Item No. 1 and Item No. 2 separately and that the bid price does not include any taxes for which the town is not liable.

Item No. 1 Snowplowing of Leroy East, Leroy West, Darien North, Darien South ,Noroton Heights North, Noroton Heights South ,and Post

Storm Quantity DESCRIPTION BID PRICE

1 Accumulation 0.1” to 5” $________ X 7 = _________ 2 Accumulation 5.1” to 12” $ ________ X 2 =__________ 3 Accumulation 12.1” to 18” $ ________ X 1 =__________

TOTAL $ ___________

Item No. 2 Snowplowing of Center Street North, Center Street South, and 37 West Avenue

Storm Quantity DESCRIPTION BID PRICE

1 Accumulation 0.1” to 5” $________ X 7 = _________ 2 Accumulation 5.1” to 12” $ ________ X 2 =__________ 3 Accumulation 12.1” to 18” $ ________ X 1 =__________

TOTAL $ ___________

Item No. 3 Loading and Hauling Snow

Front end Loader (3cy bucket min.) inc. operator $__________per hr.

Tri-Axle Dump Truck inc. driver $__________per hr.

Low-Boy Dump Truck with driver for special assignments $__________per hr.

Bid Proposal Submitted By:

Company Name _________________________________________

Address _________________________________________

City _________________________________________

Name and Title _________________________________________

Signature _______________________Date______________

Phone___________________________Email________________________________