2027-03 Parks and Recreation Stripping of Paddle Tennis Court No. 2 Weed Beach Full Bid.pdf

Town of Darien

INVITATION TO BID

2027-03

Stripping of Paddle Tennis Court #2

Sealed bids will be received and opened in the Office of the Selectmen, Town Hall, 2 Renshaw

Road, Darien, CT 06820 until 3:00 p.m. Thursday, August 6, 2026, at which time and place all bids will be publicly opened and read aloud for supplying the Town with the following:

Stripping of Paddle Tennis Court #2 at Weed Beach

Specifications can be found on the Town website (www.darienct.gov/bids), and are on file in the office of Parks and Recreation and the Office of the Selectmen, Town Hall, 2 Renshaw Road, Darien, CT 06820. Copies may be obtained upon request.

The Town of Darien is an Affirmative Action/Equal Opportunity Employer; Minority/Women's

Business Enterprises are encouraged to bid.

The Town reserves the right to reject any and all bids.

Jon Zagrodzky

Purchasing Agent http://www.darienct.gov/bids

1. GENERAL SPECIFICATIONS:

Bid proposals are sought for the stripping of paddle tennis court #2 at Weed Beach.

1.1 Bid documents shall be enclosed in an envelope (both outer and inner), sealed, and clearly marked "Bid Documents – Stripping of Paddle Court #2 at Weed Beach 2027-

03" and name of bidder.

1.2 The Contractor offers and agrees to assign to the public purchasing body all right, title and interest in all causes of action it may have under Section 4 of the Clayton Act, 15

U.S.C. or under Chapter 624 of the General Statutes of Connecticut, arising out of the purchase of services, property, or intangibles of any kind pursuant to a public purchasing contract of subcontracting. This assignment shall be made and become effective at the time the public purchasing body awards or accepts such contracts without further acknowledgement by the parties.

1.3 The Contractor will be required to supply a performance bond, and a labor and materials bond in an amount equal to the full amount of the total base bid within seven (7) days of being advised that he/she has been awarded the contract.

1.4 The Contractor must carry all insurance requirements as attached and must provide proof in the bid package.

1.5 Contractors must visit the Weed Beach facilities and familiarize themselves with the project and conditions of the site. It will be assumed that each bidder has so familiarized himself/herself and ignorance of conditions shall not be considered as an excuse for non-performance by the contractor.

1.6 The Contractor shall include product and material specifications in bid submission.

1.7 The Contractor shall give his/her personal superintendence to the work or have a competent superintendent on the work site at all times during the project with full authority to act for him/her.

1.8 The Contractor shall not award any work to any subcontractor without prior written approval of the Town of Darien.

1.9 All work must be done in a skillful manner by qualified personnel having experience in this type of work.

1.10 Any work not completed in accordance with these specifications or of inferior quality must be corrected in a satisfactory manner at the Contractor's expense.

1.11 All work must be scheduled and approved in coordination with the Parks and Recreation

Department to avoid conflicts. Work must take place in appropriate temperatures to ensure proper cure of all materials to surfaces.

1.12 The Contractor must provide, erect and maintain all necessary barricades and signs, and take all necessary precautions for the protection of the site and safety of the public while the project is under construction

1.13 If the Contractor claims that any instructions given to him/her involve extra cost, he/she shall, within five (5) days after receipt of such instructions, and in any event before proceeding to execute the work, submit his protest thereto in writing to the Town of

Darien stating clearly and in detail, the basis of his/her objection. No such claim shall be valid unless so made.

1.14 The Contractor shall agree to comply with the requirements of State of Connecticut

Executive Order No. 3 promulgated to promote equal employment opportunity and non-discrimination throughout the labor force in Connecticut.

1.15 All work must be completed between August 10 – September 30, 2026.

2. INSURANCE REQUIREMENTS FOR CONTRACTORS

BIDDERS' ATTENTION IS DIRECTED TO THE INSURANCE REQUIREMENTS

BELOW. IT IS HIGHLY RECOMMENDED THAT BIDDERS CONFER WITH

THEIR RESPECTIVE INSURANCE CARRIERS OR BROKERS TO DETERMINE IN

ADVANCE OF BID SUBMISSION THE AVAILABILITY OF INSURANCE

CERTIFICATES AND ENDORSEMENTS AS PRESCRIBED AND PROVIDED

HEREIN. IF AN APPARENT LOW BIDDER FAILS TO COMPLY STRICTLY

WITH THE INSURANCE REQUIREMENTS, THAT BIDDER MAY BE

DISQUALIFIED FROM AWARD OF THE CONTRACT.

2.1 MINIMUM LIMITS OF INSURANCE

Contractor shall maintain limits no less than:

2.1.1 General Liability: $1,000,000 combined single limit per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.

2.1.2 Automobile Liability: $1,000,000 combined single limit per accident for bodily injury and property damage.

2.1.3 Workers' Compensation and Employers Liability: Workers' Compensation limits as required by the Labor Code of the State of Connecticut and Employers Liability limits of

$500,000 per accident.

2.1.4 Contractual Liability: $1,000,000 combined single per occurrence and aggregate for bodily injury, personal injury and property damage applying to the indemnity agreement, which is part of the written contract.

2.2 DEDUCTIBLES AND SELF-INSURED RETENTIONS

Any deductibles or self-insured retention’s must be declared to and approved by the

Town of Darien. At the option of the Town of Darien, either: the insurer shall reduce or eliminate such deductibles or self-insured retention’s as respects the Town of Darien, its officers, officials, employees and volunteers; or the Contractor shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses.

2.3 OTHER INSURANCE PROVISIONS

The policies are to contain, or be endorsed to contain, the following provisions:

2.3.1 GENERAL LIABILITY COVERAGE

a. The Town of Darien, its officers, officials, employees and volunteers are to be covered as insured as respects: liability arising out of activities performed by or on behalf of the Contractor, including the insured's general supervision of the

Contractor; products and completed operations of the Contractor; premises owned, occupied or used by the Contractor. The coverage shall contain no special limitations on the scope of protection afforded to the Town of Darien, its officers, officials, employees or volunteers.

b. Comprehensive Auto Liability Coverage applies to all automobiles owned, leased, hired or borrowed by the Contractor.

c. The Contractor's insurance coverage shall be primary insurance as respects the Town of Darien, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the Town of Darien, its officers, officials, employees or volunteers shall be excess of the Contractor's insurance and shall not contribute with it.

d. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the Town of Darien, its officers, officials, employees or volunteers.

e. The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.

2.3.2 WORKERS' COMPENSATION AND EMPLOYERS LIABILITY COVERAGE

The insurer shall agree to waive all rights of subrogation against the Town of Darien, its officers, officials, employees and volunteers for losses arising from work performed by the Contractor for the Town.

2.3.3 ALL COVERAGES

Each insurance policy required by the clause shall be endorsed to state that coverage shall not be suspended, voided, cancelled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the Town.

2.4 ACCEPTABILITY OF INSURERS

Insurance is to be placed with insurers with a Best's rating of no less than A:VII.

2.5 VERIFICATION OF COVERAGE

Contractor shall furnish the Town of Darien with certificates of insurance and with original endorsements effecting coverage required by this clause. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. All certificates and endorsements are to be received and approved by the Town of Darien before work commences. The Town of

Darien reserves the right to require complete, certified copies of all required insurance policies, at any time.

2.6 SUBCONTRACTORS

If subcontractors are approved by the Town for use, contractor shall include said subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.

2.7 HOLD HARMLESS AND INDEMNIFICATION AGREEMENT FOR

CONTRACTORS, LESSEES, AND OTHERS

The Contractor shall save, keep and hold harmless the Town of Darien, its officers, agents, employees and volunteers from all damages, costs or expenses in law or equity that may at any time arise or be set up because of damages to property or personal injury received by reason of or in the course of performing work which may be occasioned by any willful or negligent act or omissions of the Contractor, any of the Contractor's employees, or any subcontractor. The Town of Darien will not be held liable for any accident, loss or damage to the work prior to its completion and acceptance. Contractual liability insurance shall be required in accordance with limits to be established by the

Town of Darien.

3. TECHNICAL:

LOCATION: Weed Beach Park - 155 Nearwater Lane, Darien, CT

3.1 SCOPE OF WORK:

The intent of this project is to strip the paint from paddle tennis court #2 and to resurface the court located at Weed Beach in Darien, Connecticut. The following work is involved:

3.1.1 Remove old gaskets from between deck planks and dispose of properly

3.1.2 Strip deck to almost bare aluminum taking care to not warp aluminum deck plank extrusions nor break any welds

3.1.3 Clean all debris from between the deck planks so that there is a clean “crack” between blanks approximately 3/16” to 1/4” wide

3.1.4 Mechanically etch in two directions the entire court surface area

3.1.5 Chemically etch deck surface with degreaser and water

3.1.6 Prime deck surface with a two-part epoxy-based paint

3.1.7 Apply first light aggregate coat with epoxy-based paint and #24 aluminum oxide as aggregate

3.1.8 Apply second standard aggregate coat with epoxy-based paint and #24 aluminum oxide as aggregate

3.1.9 Apply white lines to APTA specifications

3.1.10Wire brush and paint black net posts

3.1.11Install new net and center strap

BID SHEET

The undersigned hereby agrees to furnish and deliver to the Town of Darien the stripping of paddle tennis court #2 at Weed Beach, meeting the specifications and conditions of the Town of

Darien, as stated in the bid documents.

The undersigned is aware that the Town of Darien may reject any and all bids in whole or in part; that the Town may waive technical defects, irregularities, and omissions; that the award will be based on the combination of items that will best serve the interest of the Town; that the bid price does not include any taxes for which the town is not liable; and that acceptance of the bid will establish no exclusive contract by which the Town of Darien will be required to purchase from the undersigned.

The undersigned claims without reservation that his/her bid is made without collusion with any other person, individual or corporation.

Proposal By: _______________________________________________________________

Company Name

Address

City, State, ZIP

Phone email

Representative Signature

In accordance with the specifications set forth by the Town of Darien, the bidder agrees to the following. The Town reserves the right to reject any and all bids.

1. Stripping of paddle tennis court #2 at Weed Beach, 155 Nearwater Lane: $________________

SPECIFICATION INFORMATION ON ANY SUBSTITUTE MATERIALS MUST BE

INCLUDED FOR REVIEW.

Any suggested services NOT covered in the parameters that would be beneficial to the operation:

Description Cost

1. ____________________________________________ $_____________________

2. ____________________________________________ $_____________________

List of references for similar assignments:

1. ____________________________________________ Phone__________________

Name

2. ____________________________________________ Phone__________________

3. ____________________________________________ Phone__________________