2027_02 _ RFP _ CAT BUS INTERIOR REFURBISHMEN.pdf

CHATHAM AREA TRANSIT AUTHORITY

REQUEST FOR PROPOSALS

PROJECT NO. RFP 2027-02

CAT FIXED ROUTE BUS INTERIOR REFURBISHMENT

September 25, 2026

CAT 2027-02 September 25, 2026, Page 2

PUBLIC NOTICE

CHATHAM AREA TRANSIT AUTHORITY

Request for Proposals No. 2027-02

CAT BUS INTERIOR REFURBISHMENT

Notice is hereby given that the CHATHAM AREA TRANSIT AUTHORITY (CAT) is seeking responses for the following:

Description:

Proposals:

Questions:

Chatham Area Transit Authority (CAT) is soliciting responses from qualified vendors to BUS INTERIOR REFURBISHMENT

Proposal Packages are available at 900 E. Gwinnett Street, Savannah, Georgia, 31401, online at https://www.catchacat.org/about-cat/doing-business/procurement/procurement-opportunities/, or by email at victor.colon@catchacat.org.

All questions must be submitted in writing by: Friday, October 09, 2026 to Victor Colon, Procurement Manager, Chatham Area Transit Authority, 900 East Gwinnett Street, Savannah, GA 31401, or by email at victor.colon@catchacat.org

Submittal Deadline: Friday, October 23, 2026 at 2 p.m. EST , CAT Central, 900 E. Gwinnett Street, Savannah, Georgia, 31401

Disadvantaged Business Enterprise (DBE) Requirements:

CAT, in accordance with 49 Code of Federal Regulations (CFR) Part 26, has an obligation to ensure nondiscrimination of DBE’s in all aspects of competition, award and administration of federally funded contracts. Notice to all proposers is hereby provided, that in accordance with

State and Federal laws, CAT will ensure that disadvantaged business enterprises are afforded full opportunity to submit offers and responses to this solicitation, and to participate in any contract consummated pursuant to this advertisement. Compliance with Federal and State laws on Equal

Opportunity will also be asserted in consideration for the award of this contract. No proposer will be discriminated against because of age, sex, race, color, religion, national origin, or handicapping conditions.

CAT reserves the right to accept or reject any and all responses submitted. CAT also reserves the right to award a contract based on the submissions alone.

https://www.catchacat.org/about-cat/doing-business/procurement/procurement-opportunities/ https://www.catchacat.org/about-cat/doing-business/procurement/procurement-opportunities/ mailto:david.stearns@catchacat.org mailto:david.stearns@catchacat.org

CAT 2027-02 September 25, 2026, Page 3

2027-02 Schedule of Events

EVENT DATE

RFP Issued and Advertised September 25, 2026

Vendor Inquiry Deadline October 9, 2026

RFP Submission Deadline October 23, 2026, 2:00 p.m. EST

Evaluation Committee’s Recommendation To Board of Directors November 17, 2026

Notification of Award to Proposer November 18, 2026

CAT 2027-02 September 25, 2026, Page 4

Chatham Area Transit Authority

RFP 2027-02 CAT BUS INTERIOR REFURBISHMENT

TABLE OF CONTENTS PAGE

I. General Information & Instructions

1.1 Introduction 6

1.2 Response Submission 6

1.3 Response Form Requirement 6

1.4 Inquiries 6

1.5 Ethics and Lobbying Statement 7

1.6 Indemnification 7

1.7 Interest of Members of, or Delegates to, Congress 7

1.8 Ethics 7

1.9 Conflict of Interest 7

1.10 Privacy Act Requirements 8

1.11 Exclusionary or Discriminatory Specifications 8

1.12 Geographic Restrictions 8

1.13 Contractor Assurance 8

1.14 Confidentiality 9

1.15 Government Wide Debarment and Suspension

(Non-Procurement) 9

1.16 Subcontracts 9

1.17 Contract Termination: Debarment 9

1.18 State and Local Disclaimer 9

1.19 Submittal of Protests 10

1.20 Response Offer 10

1.21 Response Award 10

1.22 Response Withdrawal 11

1.23 Single Response Situations 11

1.24 Certifications & DBE Policy Statement 11

1.25 Taxes 11

1.26 Contract Termination 12

1.27 Assignments 12

1.28 Addenda 12

1.29 Prohibited Interest 12

1.30 Audit & Inspection 12

CAT 2027-02 September 25, 2026, Page 5

1.31 Notice to Proceed 12

1.32 Scope of Services 12

1.33 Evaluation of Responses 13

1.34 Federal Regulatory Requirements 13

1.35 Additional Response Requirements 13

II. Attachments

A. Scope of Services 15

B. DBE Certification 18

C. References 19

D. Addendum Acknowledgement 20

E. Offeror’s Checklist 21 F. Proposer Information Form 22

G. Federal Regulatory Requirements 23

Federal Clause Receipt Certification 24 Other Federal Requirements 24 Lobbying Certification 35 Government-Wide Debarment Certification 36 Bus Testing Certification 37 Pre -Award Buy America Certification 38 Pre-Award FMVSS Compliance Certification 39 Pre-Award Purchasers Requirements Certification 40 Certificate of Compliance with Buy America Rolling Stock Requirement 41 On-Site Manufacturer Inspection Compliance Certification 42 Transit Vehicle Manufacturer (TVM) DBE Certification 43 Post Delivery Buy America Certification 44 Post Delivery FMVSS Compliance Certification 45 Post Delivery Purchasers Requirements Certification 46

CAT 2027-02 September 25, 2026, Page 6

CHATHAM AREA TRANSIT AUTHORITY

REQUEST FOR PROPOSALS

1.1 INTRODUCTION

Chatham Area Transit Authority (CAT) is soliciting proposals from qualified professionals to provide cat Bus Interior Refurbishment . CAT anticipates awarding a 3 YEARS contract to the selected vendor(s).

1.2 RESPONSE SUBMISSION

CAT will receive responses until 2 pm EST, Friday, October 23, 2026. Any response delivered to CAT after the time specified will not be considered.

One (1) unbound original, three (3) copies, and an electronic copy of the response must be mailed or hand delivered to:

Victor Colon, Procurement Manager Chatham Area Transit Authority

900 E. Gwinnett St.

Savannah, GA 31401

(912) 651-0453

If there are inconsistencies in the copies provided, the controlling document will be the original response submitted by proposer.

1.3 RESPONSE FORM REQUIREMENTS

All responses must state the full and correct name, address, and capacity of the proposer. If the proposer is an individual doing business under another name, the response shall so state.

Partnerships, joint ventures, and corporations shall sign as is appropriate for their type of business. Any erasures, corrections, or other changes appearing on the response forms must be initialed by the persons signing the response.

Except as otherwise provided herein, CAT cannot accept any material marked confidential, trade secret or proprietary. Proposer understands that any material pertaining to this procurement is likely subject to disclosure through the Georgia Open Records Act, O.C.G.A.

§ 50-18-70.

1.4 INQUIRIES

Should a proposer have questions, please contact in writing:

Victor Colon, Procurement Manager Chatham Area Transit Authority

900 E. Gwinnett St.

Savannah, GA 31401

(912) 651-0453 victor.colon@catchacat.org mailto:victor.colon@catchacat.org

CAT 2027-02 September 25, 2026, Page 7

Questions should be submitted to CAT by Friday, October 09, 2026. Communication via email will be considered a written inquiry. ANY VERBAL COMMUNICATION WILL NOT BE CONSIDERED BY CAT AS AN INQUIRY. All received inquiries will be responded to in writing after the question submission deadline and will be presented as an addendum to the solicitation and distributed to respondents.

1.5 ETHICS AND LOBBYING STATEMENT

CAT maintains a written code of ethics that governs the conduct of its employees and subcontractors. Any debarment and suspension pertaining to the proposer must be disclosed by attaching a copy of each to the response. Additionally, the successful proposer must complete the appropriate certifications relating to lobbying activities.

1.6 INDEMNIFICATION

(1) Contractor shall indemnify, defend, and hold harmless CAT and its officers, directors, and employees from and against all allegations, claims, actions, suits, demands, damages, liabilities, obligations, losses, settlements, judgments, costs and expenses (including without limitation attorneys’ fees and costs) which arise out of, relate to, or result from any act or omission of Contractor.

(2) Contractor acknowledges that it is prohibited under the Laws of Georgia for a governmental entity to indemnify Contractor for any loss arising out of the provisions of this Contract. Accordingly, CAT does not make any indemnification to Contractor whatsoever under this Contract.

1.7 INTEREST OF MEMBERS OF, OR DELEGATES TO, CONGRESS

In accordance with 18 U.S.C. Subsection 431, no member of, or delegates to, the Congress of the United States shall be permitted to a share or part of this contract or to any benefit arising there from.

1.8 ETHICS

It is CAT’s policy that all contractors shall be expected to have complied, and in the future to comply, with all ethics laws of the State of Georgia and to be free of conflicts of interest (as described in the following section) if awarded a CAT contract. Each proposer shall be deemed have acknowledged said policy. Any indication that a proposer has violated or given the appearance of violating an ethics law or is not free of actual or potential conflicts of interest will cause rejection of that bid. Any indication that, once awarded a contract, a contractor has violated or has given the appearance of violating an ethics law or is not free of actual or potential conflicts of interest may, in the sole discretion of CAT, constitutes grounds for termination of the contract.

1.9 CONFLICT OF INTEREST

No Board Member, employee, officer or agent, or employee of such agent of CAT shall participate in the selection, the award of, or the administration of a contract if a conflict of interest, real or apparent, would be involved. Such a conflict would arise when:

a. A Board Member, employee, officer or agent, or employee of such

CAT 2027-02 September 25, 2026, Page 8 agent;

b. Any immediate family member of those listed in (a) above;

c. A partner; or an organization which employs, or is about to employ any of the above, has a direct or indirect, present or future financial or other interest in the firm selected for award.

CAT Board Members, officer, employees or agents shall neither solicit nor accept gratuities, favors or anything of monetary value from contractors, potential subcontractors or parties of sub-agreements.

1.10 PRIVACY ACT REQUIREMENTS

The following requirements apply to the Contractor and its employees that administer any system of records on behalf of the Federal Government under any contract:

a. The Contractor agrees to comply with, and assures the compliance of its employees with, the information restrictions and other applicable requirements of the Privacy Act of 1974, 5 U.S.C. § 552a. Among other things, the Contractor agrees to obtain the express consent of the Federal Government before the Contractor or its employees operate a system of records on behalf of the Federal Government. The Contractor understand that the requirements of the Privacy Act, including the civil and criminal penalties for violation of that Act, apply to those individuals involved, and that failure to comply with the terms of the Privacy Act may result in termination of the underlying contract.

b. The Contractor also agrees to include these requirements in each subcontract to administer any system of records on behalf of the Federal Government financed in whole or in part with Federal assistance provided by FTA.

1.11 EXCLUSIONARY OR DISCRIMINATORY SPECIFICATIONS

Apart from inconsistent requirements imposed by federal statute or regulations, CAT will comply with the requirements of 49 U.S.C. § 5323(h) (2) by refraining from using any Federal assistance awarded by FTA to support procurements using exclusionary or discriminatory specifications.

1.12 GEOGRAPHIC RESTRICTIONS

Except as expressly mandated, encouraged, or permitted by FTA or Federal Statute, CAT will refrain from using state or local geographic preferences.

1.13 CONTRACTOR ASSURANCE

The contractor, sub recipient or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The contractor shall carry out applicable requirements of 49 CFR part 26 in the award and administration of DOT-assisted contracts. Failure by the contractor to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy as the recipient deems appropriate, which may include, but is not limited to: (1) Withholding monthly

CAT 2027-02 September 25, 2026, Page 9 progress payments; (2) Assessing sanctions; (3) Liquidated damages; and/or (4) Disqualifying the contractor from future bidding as non-responsible

1.14 CONFIDENTIALITY

Contractor agrees that any and all information, in oral or written form, whether obtained from CAT, its agents or assigns, or other sources, or generated by Contractor pursuant to this contract shall not be used for any purpose other than fulfilling the requirements of this contract.

Contractor further agrees to keep in absolute confidence all data relative to the business of CAT, its agents or assigns. No news release, including but not limited to photographs and film, public announcement, denial or confirmation of any part of the subject matter of any phase of any program hereunder shall be made by Contractor without written approval of CAT.

1.15 GOVERNMENT WIDE DEBARMENT AND SUSPENSION

This contract is a covered transaction for purposes of 49 CFR Part 29. As such, the contractor is required to verify that none of the contractors, its principals, as defined at 49 CFR 29.995, or affiliates, as defined at 49 CFR 29.905, are excluded or disqualified as defined at 49 CFR 29.940 and 29.945. If this contract is less than $25,000 this clause does not apply.

The contractor is required to comply with 49 CFR 29, Subpart C and must include the requirement to comply with 49 CFR 29, Subpart C in any lower tier covered transaction it enters into. By signing and submitting its bid or response, the bidder or proposer certifies as follows:

The certification clause contained in Attachment B is a material representation of fact relied upon by Chatham Area Transit Authority. If it is later determined that the bidder or proposer knowingly rendered an erroneous certification, in addition to remedies available to Chatham Area Transit Authority, the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment. The bidder or proposer agrees to comply with the requirements of 49 CFR 29, Subpart C while this offer is valid and throughout the period of any contract that may arise from this offer. The bidder or proposer further agrees to include a provision requiring such compliance in its lower tier covered transactions.

1.16 SUBCONTRACTS

The contractor or subcontractor shall insert in any subcontracts the clauses contained in 29 CFR 5.5(a)(1) through (10) and such other clauses as the FTA may by appropriate instructions require, and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The prime contractor shall be responsible for compliance by any subcontractor or lower tier subcontractor with all the clauses contained in 29 CFR 5.5.

1.17 CONTRACT TERMINATION: DEBARMENT

A breach of the contract clauses in 29 CFR Section 5.5 may be grounds for termination on contract, and for Debarment as a contractor and a subcontractor as provided in 29 CFR Section 5.12.

1.18 STATE AND LOCAL LAW DISCLAIMER

CAT 2027-02 September 25, 2026, Page 10

The use of many of the Clauses herein are not governed by federal law, many of the clauses contained herein contain FTA suggested language in certain instances these clauses may be affected by State Law.

a. If contractor is to physically perform services on CAT’s premises, contractor will be required to affirmatively represent it’s use of the federal work authorization program commonly known as E-Verify as required by O.C.G.A. §13-10-91(b)(1).

1.19 SUBMITTAL OF PROTESTS

a. Pre-Award Protests Protests concerning these instructions, contract requirements, or the RFP procedures must be submitted in writing to the Procurement Manager not less than five (5) days before the scheduled receipt of responses. The protest must:

1) The name and address of the protestor.

2) The name and number of the procurement solicitation.

3) A detailed statement of the grounds for the protest, including all relevant facts and a citation to the Federal or State law, the provision of CAT procurement procedures, or specific term of the solicitation alleged to have been violated.

4) Any relevant supporting documentation the protesting party desires CAT to consider in making its decision.

5) The desired relief, action, or ruling sought by the protestor.

b. Post-Award Protests Protests concerning the award of this response must be submitted in writing to the

Procurement Manager within no later than 72 hours after the protestor’s receipt of CAT’s written notice of its decision or intended decision to award a contract.

CAT will have ten (10) working days after receipt of the formal protest package to evaluate, and issue a response, except in cases where the original response has been awarded by the Board of Directors. In such cases, the resolution of protest will be handled at the next regularly scheduled Board meeting, following completion of the staff review of the protest. The protest must:

1) The name and address of the protestor.

2) The name and number of the procurement solicitation.

3) A detailed statement of the grounds for the protest, including all relevant facts and a citation to the Federal or State law, the provision of CAT procurement procedures, or specific term of the solicitation alleged to have been violated.

4) Any relevant supporting documentation the protesting party desires CAT to consider in making its decision.

5) The desired relief, action, or ruling sought by the protestor.

1.20 RESPONSE OFFER

CAT 2027-02 September 25, 2026, Page 11

Each response must be in CAT’s possession by the deadline for submission noted above. It is the proposer’s responsibility to ensure timely receipt by CAT of the response. The submitted response shall irrevocable offer for ninety (90) days from the solicitation due date.

1.21 RESPONSE AWARD

CAT reserves the right to reject any and all responses, and part or parts of a response, waive any -technicalities, and award any or the entire contract in a manner that is in the best interest of CAT. Contracts will be awarded to the highest ranked proposer when it is in the best interest of

CAT.

1.22 RESPONSE WITHDRAWAL

Responses may be withdrawn by submitting a written request to CAT before the time fixed for response opening. Withdrawal of an offer will not prejudice the right of the proposer to submit a new response, provided that the latter is timely received as provided above.

1.23 SINGLE RESPONSE SITUATIONS

In the event a single response is received, CAT will conduct a price analysis or a cost analysis of the response. The sole proposer must cooperate with CAT if a price or cost analysis is conducted.

1.24 CERTIFICATIONS & DBE POLICY STATEMENT

CAT reserves the right to accept or reject any and all responses submitted. CAT also reserves the right to award a contract based on the submissions alone. The proposer, by signing the response forms, certifies that the response is offered by a business that is fully licensed to do the work relating to the specifications herein.

CAT, in accordance with 49 Code of Federal Regulations (CFR) Part 26, has an obligation to ensure nondiscrimination of DBE’s in all aspects of competition, award and administration of federally funded contracts. Notice to all proposers is hereby provided, that in accordance with State and Federal laws, CAT will ensure that disadvantaged business enterprises are afforded full opportunity to submit offers and responses to this solicitation, and to participate in any contract consummated pursuant to this advertisement. Compliance with Federal and State laws on Equal Opportunity will also be asserted in consideration for the award of this contract. No proposer will be discriminated against because of age, sex, race, color, religion, national origin, or handicapping conditions.

CAT encourages the utilization of minority owned financial institutions, a list is provided below:

Carver State Bank (Savannah);

Citizens Trust Bank (Atlanta);

Metro City Bank (Doraville);

Quantum National Bank (Suwanee).

1.25 TAXES

CAT 2027-02 September 25, 2026, Page 12

CAT is exempt from payment of federal excise and transportation tax and Georgia Sales and Use taxes. These taxes are not to be included in the response price. Tax exemption information, upon request, will be provided to the successful proposer upon award of the contract.

1.26 CONTRACT TERMINATION

CAT may terminate this solicitation and any corresponding contract, in whole or in part, at any time by written notice to the Contractor when it is in CAT's best interest.

1.27 ASSIGNMENTS

The proposer shall not assign this contract, wholly or in part, without the prior written consent of CAT. No assignment shall relieve the contractor of any obligations under the contract.

1.28 ADDENDA

Any changes in these instructions or other requirements will be accomplished by a written addendum sent to all prospective proposers. All such addenda shall become a part of the contract. Failure to acknowledge receipt of all addenda may cause the response to be considered non-responsive, and therefore rejected.

1.29 PROHIBITED INTERESTS

No member, officer, or employee of CAT and/or member of, delegate to, the Congress of the United States shall, during his/her tenure, or for one year thereafter, have either a direct or an indirect interest in this contract or the proceeds thereof.

1.30 AUDIT & INSPECTION

The proposer agrees to allow CAT, the Comptroller General of the United States, or any of their duly authorized representatives, for the purpose of audit and examination:

1.31.1 Inspect all work, materials, payrolls, and other data/records associated with the project; and

1.31.2 Audit the books, records, and accounts associated with the project.

1.31.3 In addition, the contractor must also agree to maintain all required records for a minimum of three (3) years after CAT makes final payments and all other pending matters are closed.

1.31 NOTICE TO PROCEED

The successful proposer shall not commence work under this Choose an item. until a written contract is awarded, proof of insurance has been received, and a Notice to Proceed is issued. If the successful proposer does commence any work or deliver items prior to receiving official notification, the proposer does so at its own risk.

1.32 SCOPE OF SERVICES

The proposer shall provide a solution to the scope of the request described in detail in Attachment A – Scope of Services.

In the case of goods, equipment, or services identified by a “brand name or equal” description, no preference will be given to responses offering to furnish the name brands over those offering

CAT 2027-02 September 25, 2026, Page 13 accepted equal value and quality, and vice versa. Wherever in the specifications the name of a certain brand, make, manufacturer, or definite specification is utilized, these specifications are used only to denote the quality standard of product, style type, and character of product desired and do not restrict proposers to the specific brand, make, manufacturer or specification named.

Equivalent products, which have been designated "approved equals" by CAT or its agents, shall be acceptable. Proposer must submit to CAT a written request for approval of all equivalent products by the inquiry deadline.

1.33 EVALUATION OF RESPONSES

Responses received that are determined to be responsive and responsible will be evaluated by members of a CAT Evaluation Committee in accordance with the criteria set forth below. The criteria are weighted by their relative degree of importance.

Evaluation Criteria:

• Professional qualifications and specialized experience in bus repower and refinishing services: 30%

• Past performance, including quality of work and experience with transit agencies: 20%

• Capacity to meet CAT’s service requirements: 20%

• Price proposal: 30%

For any DBE subcontractor use, please provide a summary of the percentage of use that you are committing to the DBE contractor in your price proposal

1.34 FEDERAL REGULATORY REQUIREMENTS

Federal Regulatory Requirements applicable to this request are listed in Attachment G. Proposer must sign the individual clauses that require separate signatures as well as sign the certification at the beginning of Attachment G. Proposer must return these signed federal clauses with its response.

1.35 ADDITIONAL RESPONSE REQUIREMENTS

Any response delivered to CAT that does not contain the following documents and/or information will be considered an unresponsive submission.

1.35.1 Most recent three (3) years comprehensive financial statements, audited version if your business structure requires such. These documents may be marked as “Trade Secret – Confidential Financial Data”, but must be accompanied by an attached affidavit affirmatively declaring that the specific information in the records constitute trade secrets pursuant to Article 2 of Chapter 1 of Title 10, Official Code of Georgia.

1.35.2 Statement regarding the staffing availability of your business to handle the scope of services in this solicitation.

CAT 2027-02 September 25, 2026, Page 14

1.35.3 Evidence of current Commercial General/Professional Liability insurance providing insurance for bodily injury, property damage, personal injury and advertising injury, with limits of not less than $1,000,000.

1.35.4 Complete, sign, and return the pertinent portions of Attachments B – G.

CAT 2027-02 September 25, 2026, Page 15

Attachment A

Scope of Work

Gillig Diesel Coach Refurbishment Project (2018 Model Year)

Project Overview

The overall scope of this project is to refurbish up to nine (9) 2018 model year Gillig diesel coaches. It is the intent of Chatham Area Transit (CAT) to procure a complete turnkey refurbishment package. The Contractor shall be responsible for coordinating and working directly with Coach Crafters, as required, to successfully complete all aspects of the project.

1. Structural Rehabilitation

1.1 Plywood Floor Replacement

The Contractor shall inspect all flooring and subflooring components for deterioration, damage, or structural deficiencies.

If any soft, rotten, delaminated, or otherwise damaged floorboards are identified, the Contractor shall:

• Remove and replace all damaged plywood flooring sections.

• Install new three-quarter-inch (3/4") thick, seven-ply marine-grade plywood.

• Secure all replacement plywood using stainless steel fasteners.

• Apply a flexible, long-life sealant/caulking to all steel framing members, suspension beams, bulkhead flanges, and other structural supports prior to assembly to eliminate voids and prevent moisture intrusion.

• Ensure all sealants remain flexible throughout the service life of the vehicle.

• Fill, sand, and finish all cracks, holes, and surface imperfections to provide a smooth, defect-free substrate suitable for flooring installation.

2. Interior Refurbishment

2.1 Flooring Replacement

The Contractor shall:

• Remove and properly dispose of the existing transit floor covering.

• Furnish and install new transit flooring throughout the passenger compartment.

CAT 2027-02 September 25, 2026, Page 16

• Ensure flooring is installed in accordance with the manufacturer's recommendations and industry best practices.

• Provide seamless transitions and watertight seals at all joints, edges, and wheelchair ramp interfaces.

2.2 Passenger Seating Replacement

The Contractor shall:

• Remove all existing passenger seats and associated mounting hardware.

• Furnish and install new Gemini seating with:

o One (1) Q-Pod wheelchair securement area.

o Flip seats at the Q-Pod location.

o Quantum seating configuration.

• Ensure all seating is installed in compliance with applicable ADA, FTA, FMVSS, and OEM requirements.

• Furnish and install up to sixteen (16) dual USB/USB-C charging outlets throughout the passenger compartment.

• Verify all charging outlets are fully operational and properly integrated into the vehicle electrical system.

2.3 Wheelchair Ramp Replacement

The Contractor shall:

• Remove the existing wheelchair ramp assembly.

• Furnish and install a Lift- wheelchair ramp or an approved equal.

• Install flooring on the wheelchair ramp to match the flooring specified in Section 2.1.

• Ensure the wheelchair ramp installation complies with all ADA accessibility requirements and manufacturer specifications.

• Perform all necessary testing and adjustments to ensure proper ramp operation.

Removed Equipment:

• All wheelchair ramps removed from the coaches shall be returned to CAT Central.

• The Contractor shall coordinate delivery and unloading of all removed wheelchair ramps with

CAT staff.

Deliverables

Upon completion of each vehicle refurbishment, the Contractor shall provide:

• A completed and fully operational coach.

• Documentation of all repairs, replacements, and installations performed.

• Warranty information for all materials, components, and workmanship.

• Testing and inspection reports confirming proper operation of all refurbished systems.

CAT 2027-02 September 25, 2026, Page 17

Quantity: Up to nine (9) Gillig diesel coaches (2018 model year).

Project Type: Complete Turnkey Refurbishment Package.

Owner: Chatham Area Transit (CAT).

CAT 2027-02 September 25, 2026, Page 18

Attachment B

DBE, Non-Debarment, and EPA Certification

The firm submitting this response _____IS or ____IS NOT a Disadvantaged Business Enterprise.

The firm submitting this response _____DOES or ____DOES NOT use Disadvantaged Business Enterprise subcontractors.

For any DBE subcontractor use, please provide a summary of the percentage of use that you are committing to the DBE subcontractor in your price proposal.

All offerors must certify that they are not on the Comptroller General’s list or any DOT List of Ineligible Proposers, List of Persons or Firms Currently Debarred for Violations of Various Contracts Incorporating Labor Standards Provisions, or that the facilities to be utilized in the performance of this project have not been listed on the Environmental Protection Agency’s List of Violating Facilities. By signing the Certification Form, this certification is completed.

The signature below attests that the offeror’s response is made with full understanding and acceptance of the provisions contained in this response.

Signature Witness Signature

Print or Type:

Name & Title of Signing Officer Company

Mailing Address Date

City, State, Zip Telephone

E-Mail Address

CAT 2027-02 September 25, 2026, Page 19

Attachment C

References

CAT may contact references in an effort to obtain more information about the proposer. The references listed should be companies and individuals with whom the proposer has supplied equipment and/or performed services similar to those specified herein.

1. Company Name: _________________________________

Contact Name: __________________________________

Phone Number: __________________________________

Description of Work: ______________________________

2. Company Name: _________________________________

Contact Name: __________________________________

3. Company Name: _________________________________

Contact Name: __________________________________

CAT 2027-02 September 25, 2026, Page 20

Attachment D

Addendum Acknowledgment

The undersigned acknowledges receipt of the following addenda to the response documents.

NO ADDENDA WERE RECEIVED _____________

(Give number and date of each):

Addendum No. 1 Dated___________

Addendum No. 2 Dated____________

Addendum No. 3 Dated ___________

Addendum No. 4 Dated ___________

Addendum No. 5 Dated ___________

Failure to acknowledge receipt of all addenda may cause the response to be considered non-responsive.

Signature

Title

CAT 2027-02 September 25, 2026, Page 21

Attachment E

OFFEROR’S CHECKLIST

(To verify that all necessary documents are included)

This form must be completed and returned with the response. Failure to return the completed form may be cause for considering your response non-responsive.

Responses must be clearly marked with the response number and title, date and time of response opening, and company name. Below is a list of all materials and responses required for this response.

Proposer CAT Check off Check off

Proposer Contact Information ________ ______

Financial Statement/Tax Return ________ ______

Evidence of Gen. Liability Insurance ________ ______

Attachment B – DBE Certification Form _______ ______

Attachment C – Proposer’s References _______ ______

Attachment D – Addendum Acknowledgment _______ ______

Attachment E – Offeror’s Checklist _______ ______

Attachment F – Proposer Information Form _______ ______

Attachment G – Federal Clause Certification _______ ______

Buy America Certification _______ ______

Lobbying Certification _______ ______

Signature

CAT 2027-02 September 25, 2026, Page 22

Attachment F

PROPOSER INFORMATION FORM

All offerors are required to submit this information as a condition of submitting an offer to CAT. Offerors must insure that ALL sub-contractors at all tiers, which are proposed to be used under any agreement issued by CAT, have also submitted an executed copy of this form. CAT is required to maintain this information by the Federal Transit Administration and it is not subject to waiver.

Firm Name _______________________________________

Firm Address __________________________________

Telephone Number ____________________ Fax Number ____________________ DUNS Number ____________________

E-Mail Address ______________________________________________

Firm’s status as Disadvantaged Business Enterprise (DBE) or Non- DBE _________________ Ethnicity of DBE Principle: ____________________________ Gender of DBE Principle: ______________________________

Year Firm Founded ______________________________________________

Annual gross receipts of the firm:

___< $500K; ___ $500K - $1 million; ___ $1-2 million; ___ $2-5 million; ___> $5 million Prime or Sub-Contractor ________________________________________

NAICS code(s) _______________________________________

I certify to the best of my knowledge that the above information is true and correct:

Signature: ____________________ Name & Title: ________________________ Date: ________________________ CAT Project No.: _____________

CAT 2027-02 September 25, 2026, Page 23

FAILURE TO PROVIDE A COMPLETED COPY OF THIS FORM AS STIPULATED

HEREIN MAY PRECLUDE YOUR OFFER FROM CONSIDERATION FOR AWARD.

Attachment G Federal Regulatory Requirements

CONTRACTOR MUST REVIEW THESE REQUIREMENTS, SIGN THE

CERTIFICATION & APPLICABLE FEDERAL REGULATIONS, AND SUBMIT THIS

SECTION AS PART OF THE RESPONSE.

FEDERAL CLAUSE CERTIFICATION

I have read and understand the federal clauses that are applicable to this solicitation and I am duly authorized to execute this Certification on behalf of the entity submitting this response.

Proposer Name

By Its: _____________________________

Sign Name

Printed Name

Date

State of County of ____________________

Signed and sworn to before me on _______________________, 20____ by __________________________________ the_____________________ of Contractor and duly authorized to execute this instrument on Contractor’s behalf.

Notary Public

My Commission Expires

ACCESS TO RECORDS AND REPORTS

1. Record Retention. The Contractor will retain, and will require its subcontractors of all tiers to retain, complete and readily accessible records related in whole or in part to the contract, including, but not limited to, data, documents, reports, statistics, leases, subcontracts, arrangements, other third party Contracts of any type, and supporting materials related to those records. (a) A bid guarantee from each bidder equivalent to five percent of the bid price. The "bid guarantee" must consist of a firm commitment such as a bid bond, certified check, or other negotiable instrument accompanying a bid as assurance that the bidder will, upon acceptance of the bid, execute such contractual documents as may be required within the time specified.

2. Retention Period. The Contractor agrees to comply with the record retention requirements in accordance with 2 C.F.R. § 200.334. The Contractor shall maintain all books, records, accounts and reports required under this Contract for a period of at not less than three (3) years after the date of termination or expiration of this Contract, except in the event of litigation or settlement of claims arising from the performance of this Contract, in which case records shall be maintained until the disposition of all such litigation, appeals, claims or exceptions related thereto.

3. Access to Records. The Contractor agrees to provide sufficient access to FTA and its contractors to inspect and audit records and information, including such records and information the contractor or its subcontractors may regard as confidential or proprietary, related to performance of this contract in accordance with 2 CFR § 200.337.

4. Access to the Sites of Performance. The Contractor agrees to permit FTA and its contractors access to the sites of performance under this contract in accordance with 2 CFR § 200.337.

AMERICANS WITH DISABILITIES ACT(ADA)

The contractor agrees to comply with all applicable requirements of section 504 of the Rehabilitation Act of 1973, as amended, 29 U.S.C. § 794, which prohibits discrimination on the basis of handicaps, with the Americans with Disabilities Act of 1990 (ADA), as amended, 42 U.S.C. §§ 12101 et seq., which requires that accessible facilities and services be made available to persons with disabilities, including any subsequent amendments to that Act, and with the Architectural Barriers act of 1968, as amended, 42 U.S.C. §§ 4151 et seq., which requires that buildings and public accommodations be accessible to persons with disabilities, including any subsequent amendments to that Act. In addition, the contractor agrees to comply with any and all applicable requirements issued by the FTA, DOT, DOJ, U.S. GSA, U.S. EEOC, U.S. FCC, any subsequent amendments thereto and any other nondiscrimination statute(s) that may apply to the Project.

BUS TESTING

The Contractor [Manufacturer] agrees to comply with the Bus Testing requirements under 49 U.S.C. 5318(e) and FTA's implementing regulation at 49 C.F.R.

part 665 to ensure that the requisite testing is performed for all new bus models or any bus model with a major change in configuration or components, and that the bus model has achieved a passing score. Upon completion of the testing, the contractor shall obtain a copy of the bus testing reports from the operator of the testing facility and make that report(s) publicly available prior to final acceptance of the first vehicle by the recipient.

BUY AMERICA REQUIREMENTS

The contractor agrees to comply with 49 U.S.C. 5323(j) and 49 C.F.R. part 661 and 2 CFR § 200.322 Domestic preferences for procurements, which provide that Federal funds may not be obligated unless all steel, iron, and manufactured products used in FTA funded projects are produced in the United States, unless a waiver has been granted by FTA or the product is subject to a general waiver. General waivers are listed in 49 C.F.R. § 661.7.

Build America, Buy America Act. Construction materials used in the Project are subject to the domestic preference requirement of the Build America, Buy America Act, Pub. L. 11758, div. G, tit. IX, §§ 70911 – 70927 (2021), as implemented by the U.S. Office of Management and Budget’s “Buy America Preferences for Infrastructure Projects,” 2 CFR Part 184. The Recipient acknowledges that this agreement is neither a waiver of § 70914(a) nor a finding under § 70914(b). In accordance with 2 CFR § 184.2(a), the Recipient shall apply the standards of 49 CFR Part 661 to iron, steel, and manufactured products.

Separate requirements for rolling stock are set out at 49 U.S.C. 5323(j)(2)(C), 49 U.S.C. § 5323(u) and 49 C.F.R. § 661.11. Domestic preferences for procurements

The bidder or offeror must submit to the Agency the appropriate Buy America certification. Bids or offers that are not accompanied by a completed Buy America certification will be rejected as nonresponsive. For more information please see the FTA’s Buy America webpage at:

https://www.transit.dot.gov/buyamerica

CARGO PREFERENCE REQUIREMENTS

The contractor agrees:

a. to use privately owned United StatesFlag commercial vessels to ship at least 50 percent of any equipment, materials or commodities procured, contracted for or otherwise obtained with funds granted, guaranteed, loaned, or advanced by the U.S. Government under this agreement, and which may be transported by ocean vessel, shall be transported on privately owned United Statesflag commercial vessels, if available. 46 U.S.C. § 55305, and U.S.

Maritime Administration regulations, “Cargo Preference – U.S.Flag Vessels,” 46 CFR Part 381.

b. to furnish within 20 days following the date of loading for shipments originating within the United States or within 30 working days following the date of loading for shipments originating outside the United States, a legible copy of a rated, ‘onboard’ commercial ocean billoflading in English for each shipment of cargo described in 46 CFR § 381.7(a)(1) shall be furnished to both the recipient (through the prime contractor in the case of subcontractor billsoflading) and to the Division of National Cargo, Office of Market Development, Maritime Administration, Washington, DC 20590; and

c. to include these requirements in all subcontracts issued pursuant to this contract when the subcontract may involve the transport of equipment, material, or commodities by ocean vessel.

CHANGES TO FEDERAL REQUIREMENTS

Federal requirements that apply to the Recipient or the Award, the accompanying Underlying Agreement, and any Amendments thereto may change due to changes in federal law, regulation, other requirements, or guidance, or changes in the Recipient’s Underlying Agreement including any information incorporated by reference and made part of that Underlying Agreement; and

Applicable changes to those federal requirements will apply to each Third Party Agreement and parties thereto at any tier.

CIVIL RIGHTS LAWS AND REGULATIONS

The following Federal Civil Rights laws and regulations apply to all contracts.

The Contractor and any subcontractor agree to comply with all the requirements prohibiting discrimination on the basis of race, color, or national origin of the Title VI of the Civil Rights Action of 1964, as amended 52 U.S.C 2000d, and U.S. DOT regulation “Nondiscrimination in FederallyAssisted Programs of the Department of Transportation – Effectuation of the Title VI of the Civil rights Act, “49 C.F. R. Part 21 and any implementing requirement FTA may issue.

1 Federal Equal Employment Opportunity (EEO) Requirements.These include, but are not limited to:

a) Nondiscrimination in Federal Public Transportation Programs. 49 U.S.C. § 5332, covering projects, programs, and activities financed under 49 U.S.C.

Chapter 53, prohibits discrimination on the basis of race, color, religion, national origin, sex (including sexual orientation and gender identity), disability, or age, and prohibits discrimination in employment or business opportunity.

b) Prohibition against Employment Discrimination. Title VII of the Civil Rights Act of 1964, as amended, 42 U.S.C. § 2000e, and Executive Order No. 11246, “Equal Employment Opportunity,” September 24, 1965, as amended, prohibit discrimination in employment on the basis of race, color, religion, sex, or national origin.

2 Nondiscrimination on the Basis of Sex. Title IX of the Education Amendments of 1972, as amended, 20 U.S.C. § 1681 et seq. and implementing Federal regulations, “Nondiscrimination on the Basis of Sex in Education Programs or Activities Receiving Federal Financial Assistance,” 49 C.F.R. part 25 prohibit discrimination on the basis of sex.

3 Nondiscrimination on the Basis of Age. The “Age Discrimination Act of 1975,” as amended, 42 U.S.C. § 6101 et seq., and Department of Health and Human Services implementing regulations, “Nondiscrimination on the Basis of Age in Programs or Activities Receiving Federal Financial Assistance,” 45 C.F.R. part 90, prohibit discrimination by participants in federally assisted programs against individuals on the basis of age. The Age Discrimination in Employment Act (ADEA), 29 U.S.C. § 621 et seq., and Equal Employment Opportunity Commission (EEOC) implementing regulations, “Age Discrimination in Employment Act,” 29 C.F.R. part 1625, also prohibit employment discrimination against individuals age 40 and over on the basis of age.

4 Federal Protections for Individuals with Disabilities. The Americans with Disabilities Act of 1990, as amended (ADA), 42 U.S.C. § 12101 et seq., prohibits discrimination against qualified individuals with disabilities in programs, activities, and services, and imposes specific requirements on public and private entities. Third party contractors must comply with their responsibilities under Titles I, II, III, IV, and V of the ADA in employment, public services, public accommodations, telecommunications, and other provisions, many of which are subject to regulations issued by other Federal agencies.

Civil Rights and Equal Opportunity The Agency is an Equal Opportunity Employer. As such, the Agency agrees to comply with all applicable Federal civil rights laws and implementing regulations. Apart from inconsistent requirements imposed by Federal laws or regulations, the Agency agrees to comply with the requirements of 49 U.S.C.

§ 5323(h) (3) by not using any Federal assistance awarded by FTA to support procurements using exclusionary or discriminatory specifications. Under this Contract, the Contractor shall at all times comply with the following requirements and shall include these requirements in each subcontract entered into as part thereof.

1. Nondiscrimination. In accordance with Federal transit law at 49 U.S.C. § 5332, the Contractor agrees that it will not discriminate against any employee or applicant for employment because of race, color, religion, national origin, sex, disability, or age. In addition, the Contractor agrees to comply with applicable Federal implementing regulations and other implementing requirements FTA may issue.

2. Race, Color, Religion, National Origin, Sex. In accordance with Title VII of the Civil Rights Act, as amended, 42 U.S.C. § 2000e et seq., and Federal transit laws at 49 U.S.C. § 5332, the Contractor agrees to comply with all applicable equal employment opportunity requirements of U.S. Department of Labor (U.S. DOL) regulations, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor," 41 C.F.R. chapter 60, and Executive Order No. 11246, "Equal Employment Opportunity in Federal Employment," September 24, 1965, 42 U.S.C. § 2000e note, as amended by any later Executive Order that amends or supersedes it, referenced in 42 U.S.C. § 2000e note. The Contractor agrees to take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, national origin, or sex (including sexual orientation and gender identity). Such action shall include, but not be limited to, the following: employment, promotion, demotion or transfer, recruitment or recruitment advertising, layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship.

In addition, the Contractor agrees to comply with any implementing requirements FTA may issue.

3. Age. In accordance with the Age Discrimination in Employment Act, 29 U.S.C. §§ 621634, U.S. Equal Employment Opportunity Commission (U.S.

EEOC) regulations, “Age Discrimination in Employment Act,” 29 C.F.R. part 1625, the Age Discrimination Act of 1975, as amended, 42 U.S.C. § 6101 et seq., U.S. Health and Human Services regulations, “Nondiscrimination on the Basis of Age in Programs or Activities Receiving Federal Financial Assistance,” 45 C.F.R. part 90, and Federal transit law at 49 U.S.C. § 5332, the Contractor agrees to refrain from discrimination against present and prospective employees for reason of age. In addition, the Contractor agrees to comply with any Implementing requirements FTA may issue.

4.Disabilities. In accordance with section 504 of the Rehabilitation Act of 1973, as amended, 29 U.S.C. § 794, the Americans with Disabilities Act of 1990, as amended, 42 U.S.C. § 12101 et seq., the Architectural Barriers Act of 1968, as amended, 42 U.S.C. § 4151 et seq., and Federal transit law at 49 U.S.C. § 5332, the Contractor agrees that it will not discriminate against individuals on the basis of disability. In addition, the Contractor agrees to comply with any implementing requirements FTA may issue.

5.Promoting Free Speech and Religious Liberty. The Contractor shall ensure that Federal funding is expended in full accordance with the U.S.

Constitution, Federal Law, and statutory and public policy requirements: including, but not limited to, those protecting free speech, religious liberty, public welfare, the environment, and prohibiting discrimination.

CLEAN AIR ACT AND FEDERAL WATER POLLUTION CONTROL ACT

The Contractor agrees to comply with all applicable standards, orders, or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 74017671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 12511387). Violations must be reported to FTA and the Regional Office of the Environmental Protection Agency. The following applies for contracts of amounts in excess of $150,000:

Clean Air Act

(1) The contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act, as amended, 42 U.S.C. § 7401 et seq.

(2) The contractor agrees to report each violation to the Agency and understands and agrees that the Agency will, in turn, report each violation as required to assure notification to the Agency, Federal Emergency Management Agency, and the appropriate Environmental Protection Agency Regional Office.

(3) The contractor agrees to include these requirements in each subcontract exceeding $150,000 financed in whole or in part with Federal assistance provided by FTA.

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