2027-007 CITY - OPM Services Waterford Street Community Center Building RFQ.pdf

CITY OF GARDNER

PURCHASING DEPARTMENT

95 Pleasant Street, Room 217 Gardner, MA 01440 978-632-0426

REQUEST FOR QUALIFICATIONS

(Owner s Project Manager)

Required Submission Date: Friday, September 18, 2026 at 12:00 p.m. local time

Deliver Submission To: Purchasing Department, 95 Pleasant Street, Room 217, Gardner, MA

Envelope Marked: #2027-007 OPM SERVICES WATERFORD STREET COMMUNITY CENTER

BUILDING

Charges for Documents: N/A

Table of Contents Section Number of Pages

1. Table of Contents 1

2. Advertisement 1

3. Specifications 8

4. Evaluation Sheet 1

5. Required Forms 3

PROCUREMENT # 2027-007

ISSUE DATE: September 2, 2026

Joshua Cormier

Director of Purchasing jcormier@gardner-ma.gov

OPM SERVICES WATERFORD STREET COMMUNITY CENTER RFQ

#2027-007

The City of Gardner seeks the services of a in M.G.L. Chapter 149, Section 44A ½ for renovation and abatement oversight. Currently, the total project cost for the proposed project at the Waterford Street Community Center Building is $1,300,000. The scope of OPM Services includes a review of existing studies & preliminary designs, recommendation, budget review, oversight of design development, construction management and closeout. Fee for the scope of OPM Services will be negotiated upon selection. Proposers must have a minimum of 5 years supervisory experience in building construction with like projects.

Beginning Wednesday, September 2, 2026, the Request for Qualifications ("RFQ") package may be obtained electronically via registration at the City of Gardner website (www.gardner-ma.gov).

Request for Qualifications must be submitted to: The City of Gardner, Purchasing Department, City Hall, Room 217, 95 Pleasant Street, Gardner, MA 01440, no later than 12:00pm on Friday, September 18, 2026. The RFQ opening will be witnessed, opened, and documented for review received by the Purchasing Department.

Submissions should be clearly labeled #2027-007 OPM SERVICES WATERFORD STREET COMMUNITY CENTER BUILDING three (3) copies and one electronic copy on a USB Drive. No faxes or e-mails submissions accepted.

MBE/WBE businesses to participate.

The award will be qualification based. The City of Gardner intends to award a contract within 30 days of solicitation opening. The Awarding Authority reserves the right to waive any minor mistakes, informalities or irregularities or to reject any and all responses or to accept any response deemed to be in the best interest of the City of Gardner.

Joshua Cormier Director of Purchasing

I. PROJECT DESCRIPTION

The Waterford Street Community Center, located at 62 Waterford Street, in Gardner, Massachusetts, most recently served as the Waterford Street Elementary School. The building was initially built as a Junior High School for grades 7-8. As noted, in the most recent years, the building was used as an elementary school for Pre-Kindergarten through First Grade students.

The two-story building is approximately 70,000 square feet with tan brick and precast panels on the exterior with a concrete foundation and a flat room of an EDPM membrane (replaced in three phases 1999, 2001, and 2011). The exterior wall materials exhibit signs of weathering and cracking while being structurally non-compliant with building codes. Most of the windows ced two entrance doors, at the two-story section as well as the main door, within the past four years. There are numerous issues related to the age of the building including those related to hazardous materials, ventilation, ADA compliance, and other structural issues.

In May, the Massachusetts Department of Environmental Protection sampled numerous areas of the building and reported instances of hazardous materials present within portions of the building. The initial requirements of the selected OPM will be to assist the City of Gardner with the response to this notification including but not limited to the abatement of areas listed in the report. Additional work will be necessary at the location as the project continues.

II. SCOPE OF SERVICES

The initial construction will consist of the fire service piping to the building, abatement and replacement work within the two-story wing, and lighting upgrades and all associated architectural, engineering, and additional requirements satisfaction.

The City anticipated that the provision of the services may include, but not necessarily be limited to, the following tasks:

1. Undertake the management of and

2.

architect/engineer, construction manager, relevant City officials and the community at large on every aspect of the project.

3. Take a lead role in the completion of, review and provide input on developing and submitting required filings (with associated back-up), including funding authorization requests. This work will also include the responsibility for scheduling all necessary project meetings throughout the duration of the product.

4. If necessary, make required presentations to all appropriate City bodies including, but not limited to, the City Council, the Planning and Zoning commissions, and others managers where appropriate).

5. Review and oversee critical path schedules for design and construction provided by others.

6. Review and oversee project budgets, schedules and cash flow projections.

7. Oversee and coordinate detailed project cost estimating and any required reconciliation between estimates and budgets. Identify cost control and value management options to keep the project on budget and ensure compliance with City approvals, and project specifications.

8. Provide oversight for efficient and comprehensive communications and tracking of addendums, meeting minutes, schedules, etc.).

9. Assist in the monitoring and reporting of contract manager, contactor, and

10. Perform a comprehensive constructability and coordination review of the contract documents and compile a list of related findings for distribution to the design team.

11. Develop and implement a system for reviewing and processing change orders.

12. Attend all project meetings, including job meetings, any other meeting as required.

13. Keep meeting minutes of all meetings for the project.

14. Develop and implement a procedure for review, approval and processing of contractor and professional consultant requests for payment.

15. Assist the City and City Council to resolve any questions that arise during the project design and construction.

16. Determine final completion and turnover to the City of all required materials

17. Coordinate the completion and construction phase closeout of all projects including but not limited to ensuring all appropriate documents are submitted, warranty issue oversight, owner-implemented changes and/or additions to the project.

18. Review certified payroll for reasonableness, completeness, and compliance with the law.

19. Provide value management/engineering oversight.

20. Provide document management services (e.g., warranties, as-builts, manuals, etc.).

21. Coordinate schedules and deliveries and review payment requests-invoices.

22. Per MassDEP, the City of Gardner will retain an OPM to provide independent oversight, coordination, and documentation for all activities associated with the MassDEP requested non-ensure regulatory compliance, schedule adherence, quality control, and timely communication with MassDEP.

III. SUBMISSION OF QUALIFICATION STATEMENTS

QUALIFICATIONS SHALL INCLUDE THE FOLLOWING INFORMATION AT A MINIMUM:

1. Letter of interest Please provide a narrative history of your firm and its

2. Relevant Project Team management projects of similar type and scale to this scope. Include project name, location, brief description, and total square footage, and client reference.

3. Proposed Project Team Provide an organization chart and resumes for all key personnel. For each of the key personnel provide a resume that provides the following information:

i. Relevant background, credentials and experience with specific projects of comparable nature and scope.

ii. Clearly defined roles and responsibilities as well as estimated time commitment to this project.

4. Project Approach Include your project understanding, approach and methodology, and key elements and factors which differentiate your firm from your competition.

5. Current & Future workload Provide a bar chart indicating the workload currently under contract for all members of the management team for the next 18 months.

6. Acceptance of General Terms and Conditions Include a statement that the firm agrees to comply with all provisions included herein.

IV. METHOD OF SELECTIONS/CRITERIA FOR AWARD

Responding firms will be evaluated on their qualification statement by a committee comprised of three members who will independently review the proposals. The group will evaluate the qualifications statements on the following criteria:

1. Experience and performance on similar public projects (provide three (3) references minimum current to last five (5) years)

2. Identity and qualifications of the OPM team that is intended to be assigned to the project.

3. Current & expected workload/projects.

4. Financial stability.

5. Any other factor or criterion considered relevant to the project.

The group reviewing proposals will develop a short list of no more than three (3) most highly qualified firms. All respondents will then be notified in writing of their status, and the group may choose to interview the selected firms. The first choice will then be scheduled for a scope review and final negotiations with the group, the Mayor, or designated representatives.

Neither the City nor any of their respective offices, directors, employees or authorized agents shall be liable for any claims or damages resulting from the evaluation, selection, non-selection for rejection of any qualification statements or proposals submitted in response to the RFQ or subsequent RFP.

V. GENERAL TERMS AND CONDITIONS

A prospective respondent must be willing to adhere to the terms and conditions of this RFQ, including the following, and must positively state their acceptance and compliance with them in their response to this RFQ.

1. Acceptance or Rejection by the City The City reserves the right to accept and/or reject any or all qualifications statements submitted for consideration, if doing so serves the best interests of the City. Respondents whose qualification statements are not accepted will be notified in writing.

2. Ownership of documents All qualification statements submitted in response to this RFQ become the sole property of the City, and subject to the provisions of FOIA Statutes.

3. Ownership of Subsequent Products Any product, whether acceptable or unacceptable developed under a contract awarded as a result of this RFQ becomes the sole property of the City unless stated otherwise in the RFQ or contract.

4. Timing and Sequence Timing and sequence of events resulting from the RFQ will ultimately be determined by the City.

5. Oral Agreements Any alleged oral agreement or arrangement made by a respondent with any board, commission, agency, employee or agent of the City will be voided and of no force and effect.

6. Amending or canceling requests The City reserves the right to amend or cancel this RFQ prior to the due date and time, if it is in the best interest of the City to do so.

7. Rejection for Default or Misrepresentation The City reserves the right to reject the qualification statement of the respondent that is in default of any prior contract misrepresentation.

8. Clerical Errors in Awards The City reserves the right to correct inaccurate awards resulting from its clerical errors.

9. Rejection of Qualification Statements Qualification statements are subject to rejection in a whole or in part of the limit or modify any of the terms and conditions and/or specifications of the RFQ.

10. Changes to Qualification Statements No additions or changes to the original qualification statement will be allowed after the time and date required for submission.

11. Contract Requirements A formal agreement will be entered into with the firm selected.

12. Rights Reserved The City reserves the right to reject any and all qualification statements in whole or in part, or to waive technical defects, irregularities and omissions if, in its judgment, the best interests of the City will be served by doing so.

13. Withdrawal of Qualification Statements Negligence on the part of the respondent in preparing the qualification statement confers no right of withdrawal after the time fixed for the acceptance of the qualification statements.

14. Assigning, Transferring of Agreement The successful respondent is prohibited form assigning, transferring, conveying, subletting or otherwise disposing of this agreement, its rights, title or interest therein or its power to execute such agreement to any other person, company, or corporation without the prior consent and approval in writing by the City.

15. Cost of Preparing Qualification Statements The City shall not be responsible for any expenses incurred by the respondent in preparing and submitting a qualification statement. All qualification statements shall provide a straightforward, concise the requirements of this request.

Emphasis should be on completeness and clarity of content.

16. Definition of Terms For the purpose of this qualification statement, whenever the Owner's

Owner's

17. Independent Contractor applicable laws, bylaws and regulations, Federal, State, and any political subdivision thereof, including but not limited to, unemployment and workers compensation, occupational safety, equal employment and affirmative action and wage and price laws insofar as applicable to the performance of the contract.

18. Sub-contractors subcontract any of its work or services to be performed to others without the express prior written consent of the City of Gardner.

VI. INSURANCE REQUIREMENTS

A. General Requirements coverage in force for the term of the contract of the kinds and adequate amounts to insurance company(ies) with an AM Best Rating of a- VIII or better licensed to write such insurance in the State of Massachusetts and acceptable to the City.

The insurer shall prove the Department with Certificates of Insurance signed by an authorized representative of the insurance company(ies) prior to the performance of this contract describing the coverage and providing that the insurer shall give the department written notice at least thirty (30) days in advance of any termination, expiration, or any and all changes in coverage.

Such insurance or renewals or replacements thereof shall remain in force during the insurances required and shall include the City as additional insured on all contracts, except workers compensation and professional errors and omissions coverage.

In order to facilitate this requirement for insurance, it is recommended that the owner's project manager forward a copy of these requirements to their insurance representative(s).

B. Specific Requirements

1. Specific insurance coverage amounts will be included in the Request for

Proposals Package, as determined by the City.

C. Subcontractor Requirements contractors hired by their firm to carry sufficient amounts of insurance and to obtain certificates of insurance which shall be submitted to and approved by the city before such subcontractors and independent contractors are permitted to begin work.

of Liability Insurance that are permitted to begin work.

and their insurers shall waive all rights of subrogation against the City and their officer, agents, servants and employees.

D. Other Data

The city reserves the right to amend the amount of coverage required and types of coverage provided based on work or service to be performed.

EVALUATION SHEET

#2027-007 OPM Services Waterford Street Community Center

Building

VENDOR Question 1 Question 2 Question 3 Question 4 Question 5

Prior Experience Team Financial Current Other & Capacity & Stability & Expected

Performance Skills Workload Total

10 Points 10 Points 10 Points 10 Points 10 Points Points

Name of Reviewer: ___________________________________

Required Forms Bid Documents, Page 1 of 3

BIDDER INFORMATION

required to submit the following information and any other information deemed necessary by the bidder.

Give full names and residences of all the persons and parties interested in the foregoing proposal. Give first and last names in full; in case of corporations, give names of President, Treasurer, and Manager; and in case of firms, give names of the individual members.

Kindly furnish the following information regarding the Bidder:

(1) If a Proprietorship:

Name of Owner

Business Address Telephone

Home Address Telephone

(2) If a Partnership:

Full names and addresses of all partners

Name Address Telephone Number

Business Address Telephone

(3) If a Corporation:

Full Legal Name Telephone

Full Names and adresses of President, Treasurer and Manager:

Name Address Telephone Number

State of Incorporation

Principal Place of Business

Qualified inMassachusetts Place of Business in Massachusetts

(4) Give the following information regarding surety company:

Full Legal Name of Surety Company

State of Incorporation Admitted in Massachusetts? YES or NO?

Principal Place of Business

Place of Business in Masachusetts Telephone

Required Forms Bid Documents, Page 2 of 3

CERTIFICATE OF AUTHORITY

At a duly authorized meeting of the Board of Directors of the (Name of Corporation) held on at which all the Directors were present or waived notice, it was voted (Date) that (Name) (Officer/Title) of this company be and he hereby is authorized to execute contracts and bonds in the name and behalf of said company, and affix its under seal of the company, shall be valid and binding upon this company.

(Officer)

A TRUE COPY,

ATTEST: ____________________________________

(Signature/Title) Place of Business: _____________________________________

I hereby certify that I am the of the (Title) (Name of Corporation) that is duly elected (Officer, Name) (Title) of said company, and the above vote has not been amended or rescinded and remains in full force and effect as of the date of this contract.

Full Legal Name of Business Telephone Number

State of Incorporation* Principal Place of Business

Qualified in Massachusetts Place of Business in Massachusetts

Signature

*If state of incorporation is Massachusetts, insert MASSACHUSETTS on State of Incorporation line and disregard other parts of the form.

Subscribed and sworn to before me (Corporate Seal) If applicable (i.e., not necessary for sole proprietorships or partnerships) this ____day of ______________, 20__

________________________________(Notary Seal) Notary Public

My Commission Expires______________________

Required Forms Bid Documents, Page 3 of 3

CERTIFICATIONS

Statements below shall be duly dated and signed with an original signature or the Bid or Proposal will be rejected.

TAXES PAID: Pursuant to Massachusetts General Laws, Chapter 62C, Section 49A, the undersigned certifies under the penalties of perjury that, to the best of my knowledge and belief, all Massachusetts State Tax Returns and all Massachusetts State Taxes required under law have been paid, and I have complied with the reporting of employees and contractors, and withholding and remitting of child support.

INDEMNIFICATION: The undersigned agrees to indemnify, pay on behalf of, defend, and hold harmless the City of Gardner and its officers, attorneys, employees and agents from any and all claims, demands, suits, actions, costs, liabilities, penalties, judgments, son of

(a) any failure on the part of the Contractor to comply with any provision or term required to be performed or complied with by the Contractor under this Contract, or (b) for the death, injury or property damage suffered by any person on account of or based upon the act, omission, fault, negligence or misconduct or any person whomsoever other than the City of Gardner. The foregoing indemnity and hold harmless agreement shall include indemnity against all costs, expenses and liabilities incurred in or in connection with any such claim or proceeding brought hereon, and the defense thereof with counsel acceptable to the City or counsel selected by an insurance company which has accepted liability for any such claim.

COMPLIANCE: The undersigned is in compliance with all of the provisions, and shall remain in full compliance with the provisions for the life of any Contract resulting from this solicitation. Bidder is qualified to perform any such Contract and possesses, or shall professional and personal liability insurance policies sufficient to cover its performance under any such Contract; and shall comply with relevant prevailing wage rates and employment laws. To the best of its knowledge and belief has paid all local taxes, tax titles, utilities, motor vehicle excise taxes, water and wastewater bills in Massachusetts as required by Law.

Authorized Signature

CERTIFICATE OF NON-COLLUSION

MGL Chapter 40, Section 4B ½, Chapter 30, Section 39M and/or Chapter 30B, Section 10: Undersigned certifies under penalties of perjury that this bid or proposal is in all respects bona fide and fair and has been made and submitted in good faith without collusion or fraud with any oth business, partnership, corporation, union, committee, club, organization, group of individuals, or other business or legal entity.

WARRANTIES/GUARANTEES

All prospective bidders on Items/Equipment/Services that carry Warranties and/or Guarantees shall include with their sealed bids a copy of the Warranties and/or Guarantees, as well as a copy of the Warranties and/or Guarantees on the items being bid, if applicable. Warranty starts after the date of acceptance by the using department. Please complete the following and specify if Warranty/Guarantee is for more than contractually required one-year period: