Project Name and No.: Palm Beach County Old Bridge Park Public Use Facilities -2026ERM01

Date of Meeting: 8/12/2026 Location: Virtual/In-Person

Minutes Prepared By: YV Meeting No. 1

1. Purpose of Meeting

Non-Mandatory Pre-Bid Construction Meeting

2. Attendees

Name

Mayra Ashton ERM – Senior

Environmental Analyst

561-233-2451 mashton@pbc.gov

Gretel Sarmiento ERM – BOCO Division

Director

561-233-2422 GSarmiento@pbcgov.org

David Swigler ERM – Senior Professional

Engineer

561-233-2456 dswigler@pbc.gov

Carlos Ramos ERM – Contracts/Grants

Coordinator

561-681-3896 cramos@pbc.gov

Monica Treviño ERM-Contract

Management Specialist

561-233-2506 mtrevino@pbc.gov

Yamel Vasquez ERM-Contract Manager 561-233-2528 yvasquez@pbc.gov

Jennifer Baez ERM-Environmental

Program Supervisor

561-233-2424 jbaez1@pbc.gov

Danielle May Seawall & Marine

Solutions, Inc

904-362-0251 dany@seawallmarine.com

Jena McNeal ERM-Environmental

Manager

561-233-2444 jmcneal@pbc.gov

Krystina DeRienzo

Cpne and Graham Unknown Unknown

Raul Mejia PBC-Cost Control

Administrator

561-355-3675 imejia@pbc.gov

Michael Bryant Coston Marine Construction 561-747-4382 costonmarine@gmail.com

Ashley Drawdy Drawdy Construction Unknown Unknown

Elizabeth McBride PBC-Director of Cost

Compliance and Control

561-355-3170 etmcbride@pbc.gov

Custom Built Marine

Construction Inc.

Custom Built Marine

Construction Inc

772-408-3369 Unknown-Virtual Attendance

Sabrina Fischer ERM – Environmental

Analyst

561-681-3836 Sfischer2@pbc.gov

3. Meeting

Welcome & Introductions Overview on Contract/Bidding Documents – Yamel Vasquez

• All relevant information covered today pertaining to this project (dollar figures, deadlines and numbers) can be found in the solicitation currently posted via the County’s Vendor Self-Service (VSS) https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService.

• For updates on the stages of the procurement process, visit ERM’s website www.pbcgov.com/erm/

• The deadline to submit proposals is Thursday, August 27th, 2026, at 2 p.m. That is also the date and time of the bid opening public meeting, which will take place at ERM offices located at 2300 North Jog Road, 4th

Floor, Vista Center.

• The contract documents, including bid forms, plans, and estimates, are currently available free of charge through the VSS website referenced earlier. This is also the site where changes and responses to questions will be posted, so be sure to check this website from time to time.

• Any bidding questions or requests for clarification are to be submitted in writing to ERM-Bidding@pbc.gov at least seven (7) days prior to the bid opening. That means the deadline for submitting inquiries is

Thursday, August 20th, in this case. Be sure to read the solicitation and submit inquiries early.

• This solicitation is an IFB and for that reason the contract will be awarded to the lowest responsive responsible bidder following our review of the proposals submitted.

• The contract term is 180 calendar days from the date of commencement, which will be stated on the Notice to Proceed to be issued following BCC approval of the contract.

• The Liquidated Damages rate has been set at $825 per calendar day.

• This project is partially state funded. Therefore, the county’s SBD and Local Preference Ordinances do not apply. The Bid Form portion of the solicitation contains all the forms necessary to submit a proposal. It’s important that you use the forms provided (you can always add additional pages). Make sure all requirements and attachments are fully completed. Common mistakes such as blank spaces and missing signatures are grounds for disqualification. Pay close attention to the documentation being requested of you and submit information that fits the criteria specified.

• Bid bond is set at 5% of the proposed contract price and due with bid submission.

• The Bid Schedule currently features 14 line items.

• The Engineer’s Estimate is $309,490. For more details on the estimate, see page in the Technical Specifications.

• If you are awarded the contract, you will receive our Notice of Intent to Award. This notice will contain instructions on what documents to submit next. They include a certificate of insurance, the executed contract, and a public construction bond in an amount equal to 100% of the contract price. They are all due no later than 2 weeks (14 calendar days) after we issue the Intent to Award notice. There will be no time extensions to submit these materials.

• The County’s General Conditions are standard conditions and cover a wide range of contracts. Please review the Supplemental Conditions section for project-specific conditions and details. In the event of a conflict between these general conditions and the grant conditions, the grant conditions will prevail.

• Appendix A contains useful forms to be used by the selected contractor once the work begins and throughout the life of the contract.

• Appendix B pertains to post-bid information, which the County may or may not require of the selected bidders. If requested by the County, each bidder must be prepared to submit this information within 2 days of the request.

Technical Specifications – David Swigler

• Explained that his presentation would highlight key requirements and conditions in the Technical Specs and Construction Plans that are important to the work and should be considered when preparing bids. He emphasized that the presentation was not a substitute for reviewing the contract documents in their entirety https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService http://www.pbcgov.com/erm/ mailto:ERM-Bidding@pbc.gov but was intended to draw bidders’ attention to certain important items and assist them with the bidding process.

• Section 011100 – Summary of Work, Paragraph 1.1: The work consists of reconstructing the former dock within Lake Worth Lagoon at Old Bridge Park. Work includes demolition, concrete piles, timber framing and decking, timber railings, dock hardware, and concrete repairs to the existing bulkhead cap. A staging area is provided in the adjacent parking lot; any additional staging or storage required is the contractor’s responsibility.

• Construction Plans – Attachment A: The construction plans provide details of the work. Sheet 2 of 10 includes general notes and requires pile driving to be inspected by a geotechnical engineer hired by the contractor.

• Construction Plans – Sheets 3 and 5 of 10: Five existing piles remain from the previous dock. Three are to be removed and two will be incorporated into the new dock. Sheet 5 shows the proposed dock configuration.

• Section 011100 – Paragraph 1.2, Permits: The FDEP permit exemption is included as Attachment F, and the City of Lake Worth Beach building permit is included as Attachment G. The selected contractor will be responsible for submitting the required change of contractor form to the City.

• Section 011100 – Paragraph 1.3, Additional Information: We've included a geotechnical engineering report from 2015 in Attachments H and I that are understood to have originated from the construction plans generated in 1970 in conjunction with the replacement of the Lake Worth Bridge as we see it today for informational purposes only, and it does not guarantee actual site or subsurface conditions. Contractors are responsible for conducting any additional investigations necessary to satisfy themselves as to existing conditions.

• Section 012000 – Measurement and Payment, Paragraph 1.1: Bid prices must include all work necessary to complete the project, including items for which a separate pay item has not been established in the Bid Schedule.

• Section 012000 – Paragraph 1.3, Payment Items: The Bid Schedule contains 14 bid items, including mobilization/demobilization, site restoration, monitoring and reporting, surveys and record drawings, concrete repairs, pile removal and installation, timber framing and decking, railings, dock cleats, ladders, and pile accessories. See Technical Specs for payment details.

Project Management, Construction & Environmental Requirements – Sabrina Fisher

• Section 013100 – Project Management and Coordination, Paragraph 1.3: Three types of meetings are required: a pre-construction meeting, coordination meeting, and weekly progress meetings at the project site.

• Section 013100 – Paragraphs 3.1 and 3.2: The contractor is responsible for coordinating scheduling, submittals, and construction activities. Other work may occur within the project area under separate County contracts or agreements.

• Section 013300 – Submittal Procedures, Paragraph 1.2: Required contract submittals are identified in Attachment C.

• Section 013500 – Special Project Procedures, Paragraph 1.3: The contractor must mobilize within 15 calendar days after the Notice to Proceed.

• Section 013500 – Paragraph 1.6: Any licenses required of the contractor must be obtained and paid for by the contractor.

• Section 013500 – Paragraph 1.8: The contractor is responsible for construction means and methods, safety, maintenance of traffic and vessels, securing the project area, and protecting the work. An Operations Plan must be submitted addressing the construction schedule, responsible personnel, subcontractors, equipment, and proposed construction methodology.

• Section 013500 – Paragraph 3.1: Construction activities are limited to 8:00 a.m. to 6:00 p.m. on weekdays, excluding County-recognized holidays. The contractor must secure staging and work areas and prevent public access to active construction areas.

• Section 013500 – Paragraph 3.1: The contractor is responsible for protecting public and private property and performing required vibration and settlement monitoring, including monitoring of the FDOT bridge located south of the project.

• Section 013500 – Paragraph 3.4, Utilities: Utility information shown on the plans is for informational purposes and must be independently verified by the contractor. The contractor must contact Sunshine 811 before beginning construction.

• Section 014000 – Contractor Quality Control, Surveys and Safety, Paragraphs 1.2–1.4: The contractor must provide the required QA/QC Plan and Safety Plan. Construction layout and surveys are the contractor’s responsibility, and surveys must be signed and sealed by a Florida-registered professional surveyor or engineer.

• Section 015000 – Temporary Controls, Facilities and Staging, Paragraphs 1.1, 1.3 and 3.4: Temporary construction facilities, utilities, controls, security, and staging requirements are the contractor’s responsibility. Any damage to the County provided staging area must be repaired at the contractor’s expense.

• Section 015720 – Environmental Protection, Paragraph 1.2: The contractor must prepare an Environmental Pollution Prevention Plan addressing applicable environmental protection requirements, including erosion and turbidity control, water and wetlands, fish and wildlife, marine resources, spills, hazardous materials, noise, and waste.

• Section 015720 – Paragraph 3.1, Turbidity Control, Monitoring and Reporting: Floating turbidity curtains must be installed before in-water operations and maintained until the work in the area is complete.

Turbidity must be monitored during in-water work, and monitoring reports must be submitted to the County daily.

• Section 015720 – Paragraph 3.5, Protection of Fish and Wildlife Resources: The contractor must comply with applicable fish and wildlife protection requirements for in-water construction. The County will conduct required pre-construction biological surveys, and the contractor will be responsible for adjusting construction activities if needed.

Additional Comments, Technical Specifications – David Swigler

• Section 101000 – Miscellaneous Specialty Items, Paragraph 3.1, General: Materials supplied and installed as part of the work must be transported, stored, handled, and installed in accordance with the manufacturer’s recommendations.

• Section 101000 – Paragraph 3.2, Construction Surveys: Surveys must document that the work is being performed in accordance with the contract documents.

• Pre-construction surveys must document, at a minimum, the location and elevation of existing piles to be removed and those that will remain, as well as the elevation of the existing concrete cap where the dock connects.

• Progress surveys must document, at a minimum, the location and top elevations of installed piles, the existing piles after field fitting, and spot elevations of the installed timber framing to verify required grades.

• As-built surveys must document the elevations of the installed timber decking to verify compliance with the construction plans.

• Attendees were reminded that the non-mandatory site visit was scheduled for 1:30 p.m. following the pre-bid meeting. If no attendees were present by 1:45 p.m., the site visit would be canceled.

Conclusion-Yamel Vasquez

• Reiterated important deadline for potential bidders.

• Remember to submit questions in writing before Thursday, August 20th.

• The Bid submittal deadline and Bid opening will take place on August 27th, 2026, at 2 PM.

• Meeting Adjourned.