2026EmployersWorkshop_VenueBidSpecifications.docx

Office of Child Support Services

2026 Annual Employers’ Workshop

Bid opens: 7/15/2026 9:00AM Bid closes 7/29/2026 12:00PM

Event # 7142

Room rental and catering services for the Cuyahoga County Office of Child Support Services’ Annual Employers’ Workshop.

SITE REQUIREMENTS

1. Our preferred date for the workshop is Thursday, September 24, 2026.

2. When considering the bids, preferred areas include Downtown Cleveland or close proximity.

3. Free parking for attendees with regular parking spaces and easily accessible handicapped spaces available.

4. Set-Up Time: 7 am-8 am. Event Time: 8 am-1 PM. Wrap Up: 1 pm-1:30 pm.

5. If the providers’ bid includes a subcontract for food and/or other services, the contract will be with the provider only and they will be responsible for paying the subcontractor for these services.

SPACE REQUIREMENTS

1. 1 large conference room and round tables covered with linens for 50-75 people.

2. 2 small breakout rooms with tables for 8-10 people.

3. 3 tables and 4 chairs set outside of the conference room for attendee check-in.

4. Riser at the front of the conference room with a podium and microphone.

AUDIO-VISUAL NEEDS

1. Projection screen with projector.

2. 1 wireless microphone set up at the podium.

3. 1 wireless microphone for the audience.

4. Connection for laptop computer to display presentations on projection screen.

5. WiFi.

FOOD REQUIREMENTS

1. Deluxe continental breakfast for 50-75 people.

a. Coffee, hot tea, ice water, condiments for coffee and tea.

b. Sliced fresh fruit.

c. Assorted breakfast pastries such as Danishes, muffins, bagels with cream cheese, butter, and assorted jellies.

d. Eggs, bacon and/or sausage patties and/or links.

2. Food and drinks set up by 8 am. Drinks kept out until 1 pm.

CUYAHOGA COUNTY HHS-1825 2026

EMPLOYER WORKSHOP FOR CHILD SUPPORT SERVICES

Insurance Requirements

Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Contractor, his agents, representatives, employees or subcontractors.

Nothing in this Agreement shall be construed to be a waiver of defenses or immunities afforded to the County under applicable law.

MINIMUM SCOPE AND LIMIT OF INSURANCE

Coverage shall be at least as broad as:

1. Worker’s Compensation Insurance as statutorily required by the State of Ohio.

For Contractors with employees working outside of Ohio, Worker’s Compensation Insurance as required by the various state and Federal laws as applicable including Employers’ Liability coverage with limits of no less than $1,000,000 per accident for bodily injury or disease.

1. Commercial General Liability Insurance with limits of liability not less than:

$1,000,000 each occurrence bodily injury & property damage;

$1,000,000 personal & advertising injury;

$2,000,000 general aggregate;

$2,000,000 products/completed operations aggregate.

Such insurance shall be written on an occurrence basis on the Insurance Services Office (ISO) form CG 00 01 or its equivalent. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this specific project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.

The policy limits may be achieved by any combination of primary and access policies so long as the overall minimum limits are procured so long as the Umbrella and excess insurance shall be written on an occurrence basis and be provided on a true “following form” or broader coverage basis with the necessary endorsements and without exclusions.

1. Business Automobile Liability Insurance covering any auto (symbol 1), or if contractor has no owned autos, hired (symbol 8) and non-owned autos (symbol 9).

Such insurance shall provide a limit of not less than $1,000,000 combined single limit (bodily injury & property damage) each accident;

Such insurance shall be written on an occurrence basis on the Insurance Services Office (ISO) CA 00 01 form or its equivalent.

1. Professional Liability Insurance/Errors & Omissions Liability Insurance appropriate to the contractor’s profession providing coverage for claims arising out of the provision of design, architectural, engineering, consultants, counselors, medical professionals, legal and/or other professional services with a limit of liability not less than:

$1,000,000 per occurrence;

$2,000,000 aggregate.

Insurance Coverage Terms and Conditions

1. Nothing in this Agreement shall be construed to be a waiver of defenses or immunities afforded to the County under applicable law.

1. All insurance policies of the Contractor required for this Contract shall:

1. Provide that, for each insurance policy provided above, coverage shall not be canceled except with notice to the County of Cuyahoga.

1. Name The County of Cuyahoga, its officers, officials, employees, and volunteers as additional insureds with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations. This provision shall apply to all insurance policies evidenced by the Contractor except for Workers’ Compensation.

1. Be primary and non-contributory as respects the County of Cuyahoga, its officers, officials, employees, and volunteers for any claims related to the work or operations of the Contractor under this contract. Any insurance or self-insurance maintained by the County of Cuyahoga, its officers, officials, employees, or volunteers, shall be excess of the Contractor’s insurance and shall not contribute to Contractor’s insurance. This provision shall apply to all insurance policies evidenced by the Contractor except for Workers’ Compensation.

1. Grant the County of Cuyahoga a waiver of any right to subrogation which any insurer of said Contractor may acquire against the County of Cuyahoga by virtue of the payment of any loss under such insurance.

1. Provide the County of Cuyahoga with a Certificates of Insurance evidencing policy coverage as well as reference to and provide evidence (via physical policy endorsement) that each of the terms and conditions identified in Sections 2. (ii) through 2. (iv) have been met by the Contractor and their respective insurer(s) by providing proof of Additional Insured, Primary and Noncontributory, and Waiver of Subrogation via policy endorsements.

1. The insurance required for this Contract shall be provided by insurance carrier(s) licensed to transact business and write insurance in the state(s) where operations are performed and shall carry a minimum A.M. Best’s rating of A-VII or above, or a state regulated captive also licensed to transact business and write insurance in the state(s) where operations are performed

1. The terms of this Contract shall be controlling and shall not be limited by any insurance policy provision.

1. These insurance provisions shall not affect or limit the liability of the Contractor stated elsewhere in this Contract or as provided by law.

1. The Contractor shall require any and all of its subcontractors to procure, maintain, and pay premiums for the insurance coverages and limits of liability outlined above with respect to products, services, work and/or operations performed in connection with this Contract. Any deviation from the above insurance requirements shall require prior approval from the County of Cuyahoga Risk Management.

1. The County reserves the right to require insurance coverages in various amounts or to modify or waive insurance requirements on a case-by-case basis whenever it is determined to be in the best interest of the County.

1. If the Bid/Proposal/RFQ specifies the need for higher limits of liability for any applicable insurance provision, the Bid/Proposal/RFQ specifications shall govern.

1. Where coverages are made on a claims-made basis the claims-made retroactive date on the policy shall be prior to the commencement of professional activity related to this Contract. Where Commercial General Liability is claims-made policy such General Liability policy shall provide coverage for claims arising out of the incidents that occur during the policy period, regardless of when claims are reported.

1. The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work.

1. Insurance must be maintained, and evidence of insurance must be provided for at least five (5) years after completion of the contract of work.

1. If coverage is canceled or non-renewed and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Contractor must purchase “extended reporting” coverage for a minimum of five (5) years after completion of work.

1. The Contractor shall furnish a Worker’s Compensation Certificate and Certificate of Insurance evidencing the insurance coverages required herein are in full force and effect.

1. Acceptance of a non-conforming certificate of insurance by the County shall not constitute a waiver of any rights of the parties under this Contract.

1. The Certificates of Insurance evidencing the above coverage shall contain the following language or equivalent where applicable:

“Cuyahoga County and its officers, officials, employees and volunteers, are included as additional insureds on a primary and non-contributory basis with respects to each of the insurance policies referenced within this certificate of insurance except for Workers’ Compensation. A Waiver of Subrogation is granted in favor of Cuyahoga County and its officers, officials, employees and volunteers with respect to each of the insurance policies referenced within this certificate of insurance. Any applicable Umbrella or Excess Liability policy referenced within this certificate of insurance shall follow form to the underlying Commercial General Liability, Commercial Automobile Liability and Employer’s Liability policies referenced within this certificate of insurance and not contain exclusionary language restricting coverage afforded within the underlying insurance policies.”

1. Proof of Additional Insured status from Contractor’s Commercial General Liability policy must be evidenced in the form of an endorsement to said policy and be at least as broad as ISO Form CG 20 10 11 85, or through the combination of the CG 20 10, CG 20 26, CG 20 33, or CG 20 38 endorsement; and CG 20 37 endorsement if a later edition is used.

1. Cyber Liability and Professional Liability Insurance shall cover third-party claims.

1. Policies shall contain no “insured vs. insured” exclusion that would limit the insurance company from paying for damages incurred by the County due to Vendor’s negligence. If the policy contains an “insured vs. insured” exclusion, the additional insured endorsement shall contain a clause or phrase that overrides the “insured vs. insured” exclusion.

PROPOSAL SUBMISSION:

Vendor’s bid must be submitted using InFor Strategic Sourcing system or emailed to Cuyahoga-Contract-Admin-Perform@jfs.ohio.gov by no later than 7/29/2026 by 12 PM.

CONTACT

Eileen Garcia Communications Specialist Cuyahoga County Office of Child Support Services

(216) 515-8338 Eileen.Garcia@jfs.ohio.gov 1640 Superior Avenue | Cleveland, OH 44114 | (216) 443-5100 | hhs.cuyahogacounty.gov/ocss image1.png