20261005 - DOE GRG - Eng RFQ.pdf

City of Burnet, Texas RFQ2026-004 Page 1 of 26

City of Burnet, Texas

REQUEST FOR QUALIFICATIONS

Reference Number: RFQ2026-004

Project Title: Engineering Services for Awarded Funds for Department of Energy (DOE) Grid Resiliency Grant (GRG) Program

Proposal Closing Date: 11:00 AM. (CST), October 22, 2026

City of Burnet, Texas RFQ2026-004 Page 2 of 26

October 2, 2026

RE: Professional Engineering Associated with Design for Department of Energy (DOE) Grid Resiliency Grant (GRG) Program

To All Interested Parties:

Attached is a copy of the City of Burnet Request for Qualification (RFQ) for post-award engineering services. These services are needed for the development of preliminary and final design plans, bid documents, and necessary interim and final inspections required by the City of Burnet for the implementation of the GRG grants that the City of Burnet was awarded through the Texas Division of Emergency Services (TDEM).

The submission requirements and deadline for this RFQ are included in the attached Request for Qualification (RFQ) form. Please submit statement of qualifications to:

Maria Gonzales, City Secretary 301 E Jackon St, Burnet, Texas 78611

The deadline for submission of RFQ is as noted on cover page. The City of Burnet (City) reserves the right to negotiate with any and all persons or firms submitting proposals, per the Texas Professional Services Procurement Act and the Uniform Grant and Contract Management Standards. Minority Business Enterprises, Small Business Enterprises, Women Business Enterprises, and labor surplus area firms are encouraged to submit proposals.

Sincerely, Eric Belaj, City Engineer

Attachment:

RFQ for Engineering Services

P.O. Box 1369 • 301 East Jackson St • Burnet, TX 78611 • (512) 756-6093

City of Burnet, Texas RFQ2026-004 Page 3 of 26

Request for Qualifications for Engineering/Architectural Services

Project Title: Professional Engineering Associated with Design for Department of Energy (DOE) Grid Resiliency Grant (GRG) Program

The City of Burnet has been awarded two (2) grants through the GRG Program.

1. DE44 GRG Burnet SCADA System Design and Installation and System Control Upgrade Project GD044.020

a. Installation of Air Brake Switches.

b. Installation of trip savers.

c. Install a Supervisory Control and Data Acquisition (SCADA) System

d. Connect exist. Vipers to SCADA

e. Cost Estimates

f. Bid Documents, inspection, programing, etc.

2. DE44 GRG Burnet City Wide Vegetation Management/Tree Trimming Project GD044.019

a. remove vegetation and tree of approximately 7.6 miles of primary distribution and at-risk system service line located in City controlled rights of way and easements.

b. growth encroaching within an area measured 10’ from the nearest conductor and extending from that top elevation to the ground surface below.

c. Engineering Mapping, Bid Docs, inspection, etc.

1. Scope of Services Contact:

Questions about the technical nature of the Scope of Services, etc. may be directed to City of Burnet, Texas City Engineer, Eric Belaj through e-mail at ebelaj@cityofburnet.com.

2. Key Events Schedule:

Qualifications Release Date October 5, 2026 Deadline for Submittal of Written Questions at 5 PM CST on

October 19, 2026

Sealed Qualifications Due See Cover Sheet Anticipated Award Date November 2026

3. Scope of Work:

The City of Burnet is seeking to enter into an electrical engineering services contract with a State of Texas-registered engineer to assist with post-award engineering services of its projects that have been funded by

DOE

The following outlines this Request for Qualifications.

mailto:citysecretary@cityofburnet.com

City of Burnet, Texas RFQ2026-004 Page 4 of 26

Scope of Work: The engineering contract will encompass all project-related engineering services to the City, for projects involving electric grid infrastructure, including but not limited to the following:

Post-Award:

• Preliminary and final design plans and specifications

• Bid and Award Support

• Contract Management and Construction Oversight including all field testing and inspections (interim and final)

• Construction closeout

• Other special services

*Please specify actual tasks to be performed under each of these categories.

4. Statement of Qualifications: The City of Burnet is seeking to contract with a competent engineering firm, registered to practice in the State of Texas. Please provide the following information:

• Brief history of the proposing entity, including general background, knowledge of and experience working with the relevant agency

• Related experience in applying for federally funded construction projects

• A description of work performance and experience with Federally funded grant programs including a list of at least 3 references from past local government clients

• A statement substantiating the service provider’s resource and the ability to carry out the scope of work requested in a timely manner

• Describe the service providers capacity to perform as well as resumes of all employees who will or may be assigned to provide services if your firm is awarded a contract through this solicitation

• Describe whether the firm has Texas Licensed Engineers on staff available to work on the project(s).

As such, please provide within your SOQ a list of past local government clients, as well as resumes of all engineers/architects that will or may be assigned to this project if you receive the engineering/architecture services contract award. In order to be considered eligible, firms must have an active registration with the System for Award Management (www.SAM.gov) AND have been cleared (not suspended or debarred).

Please provide a copy of your current certificate of insurance for professional liability and proof of SAM.gov registration along with your Statement of Qualifications.

5. Proposed Cost of Services: The City of Burnet reserves the right to negotiate with any and all engineers/engineering firms that submit statement of qualifications, per the Texas Professional Services Procurement Act and the Uniform Grant and Contract Management Standards.

6. Qualifications Evaluation Factors: Proposals received will be evaluated and ranked according to the following criteria:

Criteria __ Maximum Points Experience 60

Work Performance 25 Capacity to Perform 15 Total 100

City of Burnet, Texas RFQ2026-004 Page 5 of 26

The City of Burnet will score and rank all eligible respondents. City’s personal experience with the firm(s) may be used in the evaluation factor(s). The City may request to interview any or all of the respondents. The City will negotiate a contract with the highest scoring respondent. If a contract cannot be reached, then the City will move down the list until a contract can be agreed upon. The City will issue a task order for the identified Scope of work.

7. Submission Requirements:

• A copy of your current certificate of insurance for professional liability.

• A statement of conflicts (if any) the proposing entity or key employees may have regarding these services. The statement should include conflicts, as well as any working relationships that may be perceived by disinterested parties as a conflict. If no potential conflicts of interests are identified, please state so.

• System for Award Management. Consultant/Firm is not debarred or suspended from the Excluded Parties List System (EPLS) in the System for Award Management (SAM). Include verification that your company as well as the company’s principal is not listed (is not debarred) through the System for Award Management (www.SAM.gov). Enclose a print out of the search results that includes the record date.

• Form CIQ, (enclosed). Texas Local Government Code chapter 176 requires that any vendor or person who enters or seeks to enter into a contract with a local government entity disclose in the Questionnaire Form CIQ the vendor or person’s employment, affiliation, business relationship, family relationship or provision of gifts that might cause a conflict of interest with a local government entity. Questionnaire form CIQ is included in the RFQ and must be submitted with the response.

• Certification Regarding Lobbying, enclosed in this packet. Certification for Contracts, Grants, Loans, and Cooperative Agreements is included in the RFQ and must be submitted with the response.

• Form 1295, (enclosed). Effective January 1, 2016, all contracts and contract amendments, extensions, or renewals executed by the City Council/Commissioners Court will require the completion of Form 1295 “Certificate of Interested Parties” pursuant to Government Code §

2252.908. Form 1295 must be completed by awarded vendor at time of signed contract submission.

Form 1295 is included in this RFQ for your information.

• Required Contract Provisions. Applicable provisions (enclosed) must be included in all contracts executed as a result of this RFQ.

8. Contracting with small and minority businesses, women's business enterprises, and labor surplus area firms. Small and minority businesses, women's business enterprises, and labor surplus area firms are encouraged to participate in this RFQ. If the awarded vendor is a prime contractor and may use subcontractors, the following affirmative steps are required of the prime contractor:

1) Placing qualified small and minority businesses and women's business enterprises on solicitation lists;

2) Assuring that small and minority businesses, and women's business enterprises are solicited whenever they are potential sources;

3) Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses, and women's business enterprises;

4) Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority businesses, and women's business enterprises;

5) Using the services and assistance, as appropriate, of such organizations as the Small Business

Administration and the Minority Business Development Agency of the Department of Commerce.

City of Burnet, Texas RFQ2026-004 Page 6 of 26

10. Deadline for Submission – Statement of Qualifications must be received no later than Notice on cover page. It is the responsibility of the submitting entity to ensure that the SOQ is received in a timely manner.

Qualifications received after the deadline will not be considered for award, regardless of whether or not the delay was outside the control of the submitting firm.

Please submit five (5) printed copies and one electronic PDF copy on a thumb drive of your Statement of Qualifications to the following address: Attn: Maria Gonzales, City Secretary, 301 E Jackon St, Burnet, Texas 78611. Qualifications must be received by the City of Burnet no later than time and date on cover pageto be considered.

Any questions or requests for clarification must be submitted in writing via EMAIL to ebelaj@cityofburnet.com, no later than time and date on Key Events subsection. City of Burnet, Texas may, if appropriate, circulate the question and answer to all service providers submitted qualifications.

mailto:citysecretary@cityofburnet.com

City of Burnet, Texas RFQ2026-004 Page 7 of 26

Engineer/Architect/Surveyor Rating Sheet Grant Recipient Name of Program DOE – GRG _ Name of Respondent Date of Rating Evaluator's Name

Experience -- Rate the respondent for experience in the following areas: Comments

Factor Max.Pts. Score

1. Has previously designed infrastructure type of projects 20

2. Has worked on federally funded construction projects 15

3. Has worked on projects that were located in this general region.

Note: Location for A/E (Architect/Engineer) may be a selection criterion provided its application leaves an appropriate number of qualified firms, given the nature and size of the project, to compete for the contract. 2 CFR 200.319(b)

4. Extent of experience in project construction management 15

Subtotal, Experience 60

Work Performance

Factor Max.Pts. Score

1. Past projects completed on schedule 10

2. Manages projects within budgetary constraints 5

3. Work product is of high quality 10

Subtotal, Performance 25 NOTE: Information necessary to assess the respondent on these criteria should be gathered by contacting past/current clients.

Capacity to Perform

1. Staff Level / Experience of Staff 5

2. Adequacy of Resources 5

3. Professional liability insurance is in force 5

Subtotal, Capacity to Perform 15

TOTAL SCORE

Experience 60

Work Performance 25

Capacity to Perform 15

Total Score 100

City of Burnet, Texas RFQ2026-004 Page 8 of 26

Insert Certificate of Insurance

City of Burnet, Texas RFQ2026-004 Page 9 of 26

Insert System for Award Management (SAM) record search for company name and company principal

City of Burnet, Texas RFQ2026-004 Page 10 of 26

City of Burnet, Texas RFQ2024-___ Page 11 of 26

City of Burnet, Texas RFQ2024-___ Page 12 of 26

Certification Regarding Lobbying

(To be submitted with each bid or offer exceeding $100,000)

The undersigned certifies, to the best of his or her knowledge and belief, that:

(a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.

(b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form- LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions.

(c) The undersigned shall require that the language paragraph 1 and 2 of this anti-lobbying certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31, U.S.C. § 1352 (as amended by the Lobbying Disclosure Act of 1995).

The Contractor, ___________________, certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor understands and agrees that the provisions of 31 U.S.C. § 3801 et seq., apply to this certification and disclosure, if any.

Signature of Contractor’s Authorized Official

Printed Name and Title of Contractor’s Authorized Official

Date

City of Burnet, Texas RFQ2024-___ Page 13 of 26

INSTRUCTIONS FOR COMPLETION OF SF-LLL, DISCLOSURE OF LOBBYING ACTIVITIES

This disclosure form shall be completed by the reporting entity, whether subawardee or prime Federal recipient, at the initiation or receipt of a covered Federal action, or a material change to a previous filing, pursuant to title 31 U.S.C. section 1352. The filing of a form is required for each payment or agreement to make payment to any lobbying entity for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with a covered Federal action. Complete all items that apply for both the initial filing and material change report. Refer to the implementing guidance published by the Office of Management and Budget for additional information.

1. Identify the type of covered Federal action for which lobbying activity is and/or has been secured to influence the outcome of a covered Federal action.

2. Identify the status of the covered Federal action.

3. Identify the appropriate classification of this report. If this is a follow-up report caused by a material change to the information previously reported, enter the year and quarter in which the change occurred. Enter the date of the last previously submitted report by this reporting entity for this covered Federal action.

4. Enter the full name, address, city, State and zip code of the reporting entity. Include Congressional District, if known.

Check the appropriate classification of the reporting entity that designates if it is, or expects to be, a prime or subaward recipient. Identify the tier of the subawardee, e.g., the first subawardee of the prime is the 1st tier. Subawards include but are not limited to subcontracts, subgrants and contract awards under grants.

5. If the organization filing the report in item 4 checks “Subawardee,” then enter the full name, address, city, State and zip code of the prime Federal recipient. Include Congressional District, if known.

6. Enter the name of the federal agency making the award or loan commitment. Include at least one organizational level below agency name, if known. For example, Department of Transportation, United States Coast Guard.

7. Enter the Federal program name or description for the covered Federal action (item 1). If known, enter the full Catalog of Federal Domestic Assistance (CFDA) number for grants, cooperative agreements, loans, and loan commitments.

8. Enter the most appropriate Federal identifying number available for the Federal action identified in item 1 (e.g., Request for Proposal (RFQ) number; Invitations for Bid (IFB) number; grant announcement number; the contract, grant, or loan award number; the application/proposal control number assigned by the Federal agency). Included prefixes, e.g., “RFQ-DE-90-001.”

9. For a covered Federal action where there has been an award or loan commitment by the Federal agency, enter the Federal amount of the award/loan commitment for the prime entity identified in item 4 or 5.

10. (a) Enter the full name, address, city, State and zip code of the lobbying registrant under the Lobbying Disclosure Act of 1995 engaged by the reporting entity identified in item 4 to influence the covered Federal action.

(b) Enter the full names of the individual(s) performing services, and include full address if different from 10(a). Enter Last Name, First Name, and Middle Initial (MI).

11. The certifying official shall sign and date the form, print his/her name, title, and telephone number.

According to the Paperwork Reduction Act, as amended, no persons are required to respond to a collection of information unless it displays a valid OMB control Number. The valid OMB control number for this information collection is OMB No. 0348-0046. Public reporting burden for this collection of information is estimated to average 10 minutes per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0046), Washington, DC 20503

City of Burnet, Texas RFQ2024-___ Page 14 of 26

Approved by OMB 0348-0046

Disclosure of Lobbying Activities Complete this form to disclose lobbying activities pursuant to 31 U.S.C. 1352

(See reverse for public burden disclosure)

Type of Federal Action:

a. contract ____ b. grant

c. cooperative agreement

d. loan

e. loan guarantee

f. loan insurance

Status of Federal Action:

a. bid/offer/application _____ b. initial award

c. post-award

Report Type:

a. initial filing _____ b. material change

Name and Address of Reporting Entity:

____ Prime _____ Subawardee Tier______, if Known:

Congressional District, if known:

If Reporting Entity in No. 4 is Subawardee, Enter Name and Address of Prime:

Congressional District, if known:

Federal Department/Agency:

7. Federal Program Name/Description:

CFDA Number, if applicable: __________________

Federal Action Number, if known:

9. Award Amount, if known:

10. a. Name and Address of Lobbying Registrant (if individual, last name, first name, MI):

b. Individuals Performing Services (including address if different from No. 10a) (last name, first name, MI):

11. Information requested through this form is authorized by title 31 U.S.C. section 1352. This disclosure of lobbying activities is a material representation of fact upon which reliance was placed by the tier above when this transaction was made or entered into. This disclosure is required pursuant to 31 U.S.C. 1352. This information will be reported to the Congress semi-annually and will be available for public inspection. Any person who fails to file the required disclosure shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

Signature: __________________________________

Print Name: _____

Title: _____

Telephone No.: ____________ Date: _______

Federal Use Only

Authorized for Local Reproduction

Standard Form - LLL (Rev. 7-97)

City of Burnet, Texas RFQ2024-___ Page 15 of 26

(To be completed by awarded vendor)

City of Burnet, Texas RFQ2024-___ Page 16 of 26

Scope of Work: The engineering contract will encompass all project-related engineering services to the City, for projects involving electric grid infrastructure, including but not limited to the following: