20260923 PWS HypobaricChamberMaint InterimDRAFT for SS.docx

DRAFT PERFORMANCE WORK STATEMENT

FOR MARKET RESEARCH / SOURCES SOUGHT ONLY

NOT A SOLICITATION, REQUEST FOR QUOTATION, OR COMMITMENT BY THE GOVERNMENT

SUBJECT TO REVISION

DRAFT PERFORMANCE WORK STATEMENT

FOR MARKET RESEARCH / SOURCES SOUGHT ONLY

NOT A SOLICITATION, REQUEST FOR QUOTATION, OR COMMITMENT BY THE GOVERNMENT

SUBJECT TO REVISION

PERFORMANCE WORK STATEMENT

Hypobaric Chamber Service and Maintenance Department of Aviation Medicine Fort Rucker, AL Table of Contents

1. Description

2. Performance Requirements / Tasks

3. Definitions

4. Hours of Performance

5. Replacement and Repair Parts

6. Response and Performance Time Standards

7. Administrative Control

8. Quality Assurance

9. Quality Control

10. Government-Furnished Property and Services

11. Payment and Invoicing

12. Points of Contact

13. Period of Performance and Option Years

14. Applicable Publications and Forms

15. Technical Exhibits Technical Exhibit 1 — Performance Requirements Summary (PRS) Technical Exhibit 2 — Deliverables Schedule

DESCRIPTION OF SERVICES: Hypobaric Chamber Service & Maintenance.

Non-Personal Service Contract to service and maintain:

Hypobaric Chamber Manufacturer: Guardite Co Model: 20M331 Serial Number: 61824010 Anticipated Contract Type: Firm Fixed Price (FFP) Anticipated Contract Period: Base Year with 4 Option Periods and Option to extend any period for 6 months (FAR 252.217-8)

PERFORMANCE REQUIREMENTS/TASKS

Maintenance and Inspection (FFP). Contractor on-site maintenance and inspection visits will include labor and travel. No materials or repair labor will be added. The contractor will:

Inspect chamber and peripheral equipment to include: Pump(s) Inspection, Battery(ies) Inspection, Chamber Static Condition including detailed inspection of windows/portals, Main & Lock Leak Check, Altimeters and other sensors, Door Seals, Communication System, O2 Regulators, Student Stations and Rapid Decompression System Inspection/Check.

Contractor will also:

Inspect Existing PMs documentation (daily, weeky, monthly, 56-day, pre-flight, post-flight, etc.)

Inspect Maintenance Records/Logs Provide Post-Inspection Repair Solutions/Recommendations Report Identify recommended Upgrades within chamber and associated equipment/facilities Chiller, 02 manifold, batteries, altimeters, laptop/monitor training equipment within Main chamber, etc.

Suggest updates to SOP/MCR/TO Documents.

PM inspections shall include Minor "no materials" repairs using existing spares materials while not extending site visit Repairs requiring additional labor, materials, and travel (if applicable) outside of PM site visit will be submitted for approval.

Pump oil will be changed every two years IAW the current schedule Command (DAM/SAAM) will be responsible for purchasing and disposal of used pump oil (approx. 55 gals), filters, and gaskets.

Help Desk Support (FFP). The Contractor shall provide help-desk support for receiving calls when chamber maintenance issues arise. The Contractor shall receive the call, identify/correct the discrepancy or isolate the cause. Help Desk support shall be available during the standard workweek (Monday – Friday, 0830 to 1630 Eastern Time), except Federal Holidays and should allow users to leave a voicemail after hours. Phone/help desk support shall be provided 12 man-hours annually. The Contractor shall provide acceptable responses to all missed calls to the help desk within two (2) business hours of missed call.

Discrepancies. The Contractor shall assist the hypobaric chamber operator(s) in resolving discrepancies. When the discrepancy cannot be resolved, the Contractor shall, if possible, provide fault isolation instructions in sufficient detail to isolate a discrepancy to (a) possible root cause(s) and to identify a likely faulty part(s). The Contractor shall then open a trouble ticket to initiate a site visit if necessary to resolve the issue.

Unscheduled and Emergency Maintenance Support. Contractor will provide unscheduled/emergency maintenance support as follows:

· Used for unscheduled maintenance (labor, travel, and/or materials).

· Potential respondents should describe their ability to support emergency maintenance and provide recommended commercial pricing approaches for labor, travel, repair parts, emergency response, and unscheduled site visits.

· Contractor will submit a request for approval to DAM prior to travel.

· Per diem IAW JTR.

· Travel will be the prevailing rate (schedule as far in advance as possible for lowest cost).

· Urgency of unscheduled maintenance support will be categorized as CAT-1, CAT-2, or CAT-3:

· CAT-1: If not corrected, the discrepancy may cause death, severe injury, occupational illness, major system damage, or loss. The discrepancy must be corrected before training can resume.

· CAT-2: The discrepancy prevents training from occurring. The discrepancy must be corrected before training can resume.

· CAT-3: This encompasses all other discrepancies. The Chief, Aeromedical Physiology Training (APT) Branch/APT Non-Commissioned Officer in Charge and DAM COR will determine when these discrepancies will be corrected Upgrade Installation Support. The Government is considering one or more upgrades to the Guardite Co. Model 20M331 Hypobaric Chamber and associated peripheral equipment. Potential upgrades may include those recommended by the contractor. The contractor shall furnish all labor, materials, equipment, tools, technical expertise, installation, integration, testing, and documentation necessary to complete the upgrade(s). Any installed component shall be compatible with the existing chamber system, meet applicable manufacturer specifications and safety requirements, and not adversely affect system operation or existing warranties. The contractor shall test installed upgrades and provide written documentation of installation, testing, configuration, and any recommended follow-on actions. Final upgrade scope, quantities, pricing structure, and performance requirements will be established in the solicitation and any resulting contract.

DEFINITIONS:

CALIBRATION/VERIFICATION/CERTIFICATION (CVC). N/A

Replacement Part - A component or module of the existing equipment system or approved upgrade or modification requiring replacement.

Contract Administrator - The official Government representative delegated authority by the Contracting Officer to administer a contract. This individual advises on all technical contractual matters.

CONTRACTING OFFICER (CO). A person duly appointed with the authority to enter into and administer contracts on behalf of the Government. The Contracting Officer will be appointed by the Regional Health Contracting Office –Atlantic-GHCC, 43 Central Hospital Court Ft. Gordon, GA 30905.

CONTRACTING OFFICER’S REPRESENTATIVE (COR). An individual designated in writing by the Contracting Officer to act as an authorized representative of the Contracting Officer to perform specific contract administrative functions within the scope and limitations as defined by the Contracting Officer. The Contracting Officer will be appointed by the Regional Health Contracting Office –Atlantic-GHCC, 43 Central Hospital Court Ft. Gordon, GA 30905.

HOURS OF PERFORMANCE:

Normal Hours/Duty Hours: Monday through Friday from 9:00 a.m. to 5:00 p.m. (Eastern Time), except Federal Holidays.

Overtime Hours: will not be authorized unless prior approval is given by the CO or COR.

REPLACEMENT AND REPAIR PARTS:

The Contractor shall use only new or refurbished repair parts. The parts must meet OEM specifications. All refurbished parts shall be quality tested by the OEM’s “Quality Assurance” Department and be certified as meeting the OEM’s minimum requirements. Non-OEM parts must be approved by the COR prior to installation.

The Contractor must provide written evidence from OEM or parts supplier, of their ability to obtain parts that meet OEM specifications and in the quantities and times sufficient to meet the terms of the contract, if requested by the Government.

Warranties of parts used in the repair shall meet or exceed that of the OEM. After completion of service, the Contractor will ensure the equipment is in compliance with the latest published editions of NFPA-99, manufacturer’s specifications, and Federal and DOD guidelines, regulations, performance standards, and specifications.

The Contractor’s invoices must identify parts as being OEM or Non-OEM. If the part is OEM, the invoice will also show the list price, indicate the discount cost (where applicable) and document exchange parts.

RESPONSE/PERFORMANCE TIME STANDARDS:

The Contractor’s technician is required to travel onsite to complete the service. Travel expenses are included in the contract.

The Contractor's representative must coordinate the scheduled service with the COR or his authorized representative.

Emergency response time for service is within 24 hours of notification of a problem.

Emergency travel will be approved by the COR and the Contracting Officer in accordance with this PWS and the JTR.

ADMINISTRATIVE CONTROL:

The Contractor shall accept requests for service only from the Contracting Officer’s Representative or his designated representative.

The Contractor shall report to DAM at building 301 Rm. W-155, 334-255-7083, upon arrival and before departure during normal duty hours.

Upon Completion, a written service report must be provided to the COR/Logistics Manager. The service report shall be completely filled out and provide detailed information regarding the cause of equipment malfunction as well as corrective action taken. Included should be the time required to complete the work, price of labor (hourly rate), and a list of parts and price for each part replaced. In the event all information is not available to Contractor's representative when services are performed, the initial service report shall include all information stated above except for price. Contractor shall provide the balance of the required information in writing to the Contracting Officer’s Representative, not later than ten (10) days after services are completed.

QUALITY ASSURANCE. Upon completion of work, an acceptance inspection will be conducted by the Government to ensure all services are completed.

QUALITY CONTROL. The Contractor shall be responsible for ensuring that the quality of service and materials provided under this contract meet or exceed the performance work statement.

GOVERNMENT FURNISHED PROPERTY AND SERVICES

The Government shall provide access to the equipment listed in this contract for services and maintenance.

PAYMENTS. Payment will be made in WAWF.

POINTS OF CONTACT FOR THIS CONTRACT:

To Be Published (TBP)

OPTION YEARS COVERAGE:

This Hypobaric Chamber maintenance contract request is going to cover the base year plus four option years and the option to extend services for six months IAW FAR 252.217-8.

Base – 01MAR27-28FEB28

OY1 – 01MAR28-28FEB29

OY2 – 01MAR29-28FEB30

OY3 – 01MAR30-28FEB31

OY4 – 01MAR31-28FEB32

FAR 252.217-8 – Option to Extend Services up to six months

APPLICABLE PUBLICATIONS AND FORMS:

Established USAF TOs and MRCs

· Operation and Maintenance Instructions (TO 43D8-3-2-81)

· Maintenance Requirement Cards (TO 43D8-3-2-6WC-1)

· Illustrated Parts Breakdown (TO 43D8-3-2-84)

· OSHA Regulations With particular attention to OTJ safety, PPE, work practices, and HAZMAT.

· Company Policies & Procedures Includes QAP, SDS (MSDS), Lockout/Tagout.

· ASME PVHO-1 (2016) Safety Standard for Pressure Vessels for Human Occupancy

· ASME PVHO-2 (2016) Safety Standard for Pressure Vessels for Human Occupancy: In-service Guidelines

· ASTM G93-03 (2011) Standard Practice for Cleaning Methods and Cleanliness Levels for Material and Equipment Used in Oxygen-Enriched Environments

· ASME API 510 Pressure Vessel Inspection Code: In-service Inspection, Rating, Repair, and Alteration

ATTACHMENT/TECHNICAL EXHIBIT LISTING:

Attachment 1/Technical Exhibit 1 – Performance Requirements Summary Attachment 2/Technical Exhibit 2 – Deliverables Schedule

15. SECURITY: Antiterrorism (AT) and Operations Security (OPSEC) Requirements

15.1 AT Level I Training. This standard language is for Contractor employees with an area of performance within an Army controlled installation, facility or area. All Contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I Awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee, to the COR or to the Contracting Officer, if a COR is not assigned, within 15 calendar days after completion of training by all employees and subcontractor personnel. AT level I Awareness training is available at the following website: http://jko.jten.mil.

15.2 Access and General Protection/Security Policy and Procedures. This standard language is for Contractor employees with an area of performance within Army controlled installation, facility, or area. Contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204‐9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

15.3 For Contractors requiring Common Access Cards (CAC). N/A

15.4 For Contractors that do not require CAC but require access to a DoD facility or installation. Contractor and all associated sub‐contractor employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC‐III) and Terrorist Screening Database (Army Directive 2014‐05/AR 190‐13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative); or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

15.5 AT Awareness Training for Contractor Personnel Traveling Overseas. N/A.

15.6 iWATCH Training. This standard language is for Contractor employees with an area of performance within an Army controlled installation, facility or area. The Contractor and all associated sub‐Contractors shall brief all employees on the local iWATCH Army program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 15 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

15.7 Army Training Certification Tracking System (ATCTS) registration for Contractor employees who require access to Government information systems. N/A

15.8 For contracts that require OPSEC training. Per AR 530‐1, Operations Security, the Contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter.

15.9 For contracts that require a formal OPSEC program. N/A

15.10 For contracts that require OPSEC training. N/A.

15.11 For Information Awareness (IA) / Information Technology (IT) training. N/A

15.12 For IA/IT Certification. N/A

15.13. For Contractors authorized to accompany the force. N/A.

15.14 For Contract requiring performance or delivery in a foreign country. N/A

15.15 For contracts that require handling or access to classified information. N/A.

15.16 Cont. N/A

15.17 Cont. N/A

15.18 Controlled Unclassified Information (CUI). N/A

15.19 Threat Awareness Reporting Program. N/A

All technical documents and form will be provided by the Contractor once on site.

TECHNICAL EXHIBIT 1

PERFORMANCE REQUIREMENTS SUMMARY

The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required—usually a shall statement)

PRS # 1 PM Report The Contractor shall provide a Post-Inspection Repair Solutions/Recommendations / written service report after each inspection/service (PWS para 2.1)

PRS # 2 Help Desk The Contractor shall provide help-desk support for receiving calls when chamber maintenance issues arise (PWS para 2.2)

PRS # 3 Unsch/Emer Maint.

The Contractor shall provide unscheduled/emergency maintenance to resolve inoperable chamber (PWS para 2.3)

PRS # 4 Install Upgrades.

The contractor shall furnish all labor, materials, equipment, tools, technical expertise, installation, integration, testing, and documentation necessary to complete the upgrade(s). (PWS para 2.4)

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

DRAFT PERFORMANCE WORK STATEMENT

FOR MARKET RESEARCH / SOURCES SOUGHT ONLY

NOT A SOLICITATION, REQUEST FOR QUOTATION, OR COMMITMENT BY THE GOVERNMENT

SUBJECT TO REVISION