20260327091208504_ELK RAPIDS SCHOOLS.pdf

ELK RAPIDS SCHOOLS

> Where EXCELLENCE is a tradition!

HIGH SCHOOL AND ELEMENTARY SCHOOL

WINDOW AND WINDOW SHADE REPLACEMENT RFP

308 Meguzee Point Rd Elk Rapids, Ml 49629 Phone: 231-264-8692

REQUEST FOR PROPOSAL

INVITATION TO BID

3.27.26

The Board of Education of the Elk Rapids Schools has authorized the Administration to solicit Sealed Bids on:

Removal/Replacement of Windows at Elk Rapids High School and Lakeland Elementary School Removal/ReDlacement of Window Shades at Elk Rapids High School and Lakeland Elementary School

Instructions:

Sealed bids must be received in the office of the Elk Rapids School's Central Office, 308 Meguzee Point Rd, Elk Rapids, MI 49629, on or before 12 pm on April 17, 2026. Bids must be mailed or delivered in person. Bids will be publicly opened at 12:15 on April 17, 2026

Bids must be marked "Hieh School and Elementary School Window/Shade Removal/Replacement" on the face of the envelope and be addressed to:

Elk Rapids Schools Lance VanDuscn, Facilities/Operations Supeivisor

308 Meguzee Point Rd Elk Rapids, MI 49629

Bids must comply with the listed specifications. Questions on the bid may be directed to Lance VanDusen at (231) 357-7271. Parties submitting bids will be notified of action taken as a result of their invitation to bid if desired. This is not a prevailing wage request for proposal.

Contractor shall submit a list of two (2) references for similar school projects. The list shall be complete with name, address, phone number, and contact person to allow the Owner to verify the ability to meet the terms of this document.

The Board of Education reserves the right to reject any or all bids, in whole or in part, to waive any irregularities, and in general, to make the award in any manner deemed in the best interest of the district. Bids received after 12 pm on April 17, 2026, will not be considered.

SCOPE OF WORK

Furnish all the necessary labor, tools, and products to remove and replace classroom windows and window shades..

INSTRUCTION TO BIDDERS

All bidders shall quote in conformance with the exact conditions and specifications outlined in this document.

BONDING

A bid bond in the amount of 5% of your bid must be provided with your bid. Bonds for all unsuccessful bidders will be returned upon award of the bid. The owner may require a performance and labor bond. Please list your cost for the PLM bond separately on the bid sheet.

Do not include cost in your base bid.

The specific rooms to have windows removed/replaced are specified in the attached school maps.

Tlie contractor shall carefully measure and verify all areas on the furnished prints to ensure a proper fit in all designated areas. No request for installation extras will be considered due to measurement or take-off errors by the installation contractor. Lance VanDusen, FaciIities/Operations Supervisor, will be available on April 10, 2026, at 2:15 pm, to take bidders on an inspection of the project area. He will meet bidders in the Central Office

Conference Room at 308 Meguzee Point Road, located on the east side of Elk Rapids High School, at 2:15 pm to answer questions. A tour of the high school will occur at 2:45 pm, and a tour of the elementary school will occur at 4:00 pm.

PREPARATION

The school will be responsible for preppmg each room to ensure unobstmcted access to windows and shades

REMOVAL/DISPOSAL OF EXISTING WINDOWS

The contractor is responsible for removing and disposing of the existing windows and shades.

SPECIFICATIONS

Windows:

The district is requesting the following specs to match recently remodeled classrooms and buildings:

• Aluminum Windows: Provide products by one of the following:

o EFCO Corporation.

• Horizontal-Sliding Window: SX45 o Kawneer North America, an Arconic company/Traco.

• Horizontal-Sliding Window: 8400TL o Wausau Window and Wall Systems.

• Horizontal-Sliding Window: 410i o YKK AP America Inc.

• Horizontal-SUdmg Window: YSW 400 T o Wojan

• WojanM950 Types:

o Horizontal sliding Frame s/S ashes:

o Thermally Improved Construction: Fabricate frames, sashes, and muntins with an integral) concealed, low-conductance thermal barrier located between exterior materials and window members exposed on the interior side in a manner that eliminates direct metal-to-metal contact.

Glazing: Comply with Section 08 80 00 "Glazing".

Hardware, General: Provide manufacturer's standard hardware fabricated from aluminum, stainless steel, carbon steel complying with AAMA 907, or other con-osion-resistant material compatible with adjacent materials; designed to smoothly operate, tightly close, and securely lock windows, and sized to accommodate sash weight and dimensions.

Horizontal Sliding Window Hardware:

o Sill Cap/Track: Extmded-aluminum track finislied to match window frames of dimensions and profile indicated to comply with performance requirements indicated and to drain to the exterior.

o Locks and Latches: Allow unobstmcted movement of the sash across adjacent sash in the direction indicated and operated from the inside only. Provide key-operated custodial locks.

o Roller Assemblies: Low-friction design.

Weather Stripping: Provide full-perimeter weather stripping for each operable sash unless otherwise indicated.

Fasteners: Noncorrosive and compatible with window members, trim, hardware, anchors, and other components.

Interior Trim: Extruded-aluminum profiles in sizes and configurations indicated on

Drawings. At minimum, provide snap trim to properly anchor aluminum window and cover any construction not intended to be exposed.

Insect Screens:

o General: Fabricate insect screens to integrate with window frame. Provide screen for each operable exterior sash.

• Type and Location: Full, outside for sliding sashes.

o Aluminum Frames: Fabricate frames with mitered or coped joints or comer extrusions, concealed fasteners, and removable PVC spline/anchor concealing edge of frame.

o Aluminum Wire Fabric: 18-by-16 mesh ofO.Oll-inch-diameter, coated aluminum wire.

• Black.

• Aluminum Finishes:

o Color: Dark Bronze

*Field measurements shall be taken to verify sizing. If applicable, windows must be drywall wrapped. Installation will occur four to six weeks after the completion of field measurements.

Shades: The district is requesting the following specs to match recently remodeled classrooms and buildings. Comparable alternate substitutions are allowed as long as approved by ERS

Facilities/Operations Supervisor.

• Type:

o Clutch Operated FlexShade NEXD (Manual) o Draper E Screen: 007007 Pearl/Pearl: 3% o Draper Hardware Colors: Charcoal Bronze

CLEAN UP

After completion of window removal/installation, the installation contractor shall remove all scraps, packaging, and rubbish.

GUARANTEE

The installation contractor shall guarantee all workmanship and materials furnished against defects for a period of one year from the date of final payment and shall make any adjustments and replace defective work without additional cost.

DAMAGE TO THE BUILDING

The successful bidder shall be responsible for any damage to the building by their workers while performing the work indicated in this specification.

PROJECT SCHEDULE/TIME COMPLETION

1. 3/27/26 RFP released

2. 4/10/26 Prebid meeting at 2:15PM at ERS Central Office High School available for tour/measurements at 2:45pm Elementary available for tour/measurements at 4:00pm

3. 4/17/26 Bids are due at 12:00 pm, opened at 12:15 pm

4. 4/23/26 Award of bid pending Board of Education approval

5. 6/10/26 Available start date

6. 8/19/26 Completion Date

PAYMENT

Contractor shall invoice the district for work when completed. Before acceptance, an inspection will be made by the owner's representative together with the contractor to ensure that all work has been completed according to specifications. Once owner approval is given, the contractor shall issue an invoice for work completed. The invoice will be paid within 30 days after receipt oftlie invoice.

SPECIFIC WINDOW/SHADE LOCATIONS

See the attached room diagrams and locations for windows/shades

Elk Rapids High School Identified Classrooms/Office Spaces Highlighted Lakelaud Elenientary School Identified Classrooms/Office Spaces Highlighted

BID FORM

Fill in the attached bid form completely when submitting the bid. The bid award will not be split between bidders.

IRAN-LINKED BUSINESS DISCLOSURE STATEMENT

Important: This disclosure statement must be included with your bid as required by state law (Public Act 517 of 2012).

The "Iran Economic Sanctions Act" (P.A. 517 of 2012) makes an Iran-linked business ineligible to submit a bid on an RFP with a public entity. School districts, community college districts, and intermediate school districts must require each entity submitting a bid on an RFP to certify it is not an Iran-linked business.

This requirement applies to all RFPs and not just to construction projects.

The Iran Economic Sanctions Act defines an Iran-iinked business as either of the following:

- A person engaging in investment activities in the energy sector of Iran, including a person who provides oil or liquefied natural gas tankers or products used to construct or maintain pipelines used to transport oil or liquefied natural gas for the energy sector of Iran.

- A financial institution that extends credit to another person, if that person will use the credit to engage in investment activities in the energy sector of Iran.

> Where EXCELLENCE is a tradithn!

The undersigned, the owner or authorized officer of

(the "Bidder"), pursuant to the Iran-linked business disclosure requirement provided in the Elk Rapids School District invitation to bid, hereby represent and warrant that _ (legal business name) is not an Iran-linked

By:.

business as defined bidder's

Name:

Date:

type signature or print by P.A. 517 of 2012.

Subscribed and sworn to before me:

This_day of_, 20_A.D., in and for the

County of_, Michigan.

My commission expires

Signature of Notary

FAMILIAL RELATIONSHIP DISCLOSURE STATEMENT

Important: This disclosure statement must be included with your bid - required by state law (P.A. 232 of 2004)

As required by Public Act 232 of 2004, all bids shall be accompanied by a sworn and notanzect statement disclosing any famil'iai relationship that exists between the owner or any employee of the bidder and any member of the

School Board or the Superintendent of Elk Rapids Schools.

The undersigned, the owner or authorized officer of

(The Bidder), pursuant to the familial disclosure requirement provided in the attached invitation to bid, hereby represent and warrant, except as provided below, that no familial relationships exist between the owner(s) or any employee of the company and any member of the School Board or the Superintendent of Elk Rapids Schools. If such a relationship exists, please explain:

> Where EXCELLENCE is a traditSon!

BIDDER:

By:.

Title:

STATE OF MICHIGAN )

) ss.

COUNTY OF_ )

This instrument was acknowledged before me on the _ day of_, 20_, by

My Commission Expires:

Acting in the County of:

, Notary Public

.County, Michigan

Elk Rapids Schools Safety Rules and Accident Prevention

Elk Rapids Schools is committed to safety on all of its projects. All contractors and subcontractors shall be made aware of the Project Safety Rules listed below:

1. All contractors (sub), before beginning the project, will give their employees a safety orientation and explain the Project Safety Rules.

2. Hard hats shall be worn in all instances where required by OSHA rules and regulations.

3. Any accident shall be reported to the site supervisor immediately. All contractors (sub)

> Where EXCELLENCE is a tfadWon!

are required to maintain current MSDS sheets and to train their employees in the identification and safe handling of hazardous chemicals.

4. Eye, face, and hearing protection must be used when cutting, grinding, chipping, burning, welding, air cleaning or using power-actuated tools. Personal protective equipment shall be maintained and kept in clean working order.

5. Proper work clothing and work boots are required. No shorts, cut-offs, street shoes, or gym shoes are allowed.

6. The use of alcohol, illegal drugs, or tobacco products will be grounds for immediate removal from the project.

7. Any horscplay, pranks, or any action that may endanger others will not be allowed.

8. Mobile scaffolding on castors with work platforms higher than four (4) feet will use a guard rail system

9. Safety belts/harnesses, lanyards, rope grabs, and lifelines will be used above six (6) feet if no other means of fall protection would be in effect as outlined in OSHA subpart M.

10. Compressed gas cylinders must be tied off in an upright manner.

11. All ladders and scaffolding must be erected and used properly. Any broken or defective equipment must be removed from service and disposed of properly.

L2. All work areas, walkways, and stairs must be kept clean of debris and scattered materials.

13. All tools must be kept in good working order with guards and safety devices in place and working properly.

14. Only authorized personnel may operate equipment. No riders are allowed on handling equipment.

15. All gasoline or other flammable materials must be stored in approved containers/cans.

Machinery and equipment must be shut down / off prior to fueling.

16. Areas where burning or welding is being done must be clear of debris, and the operator must liave a fire extinguisher adjacent to the work area.

17. Electrical tools and cords shall be checked at regular intervals. Those items worn or defective must be removed from service. Ground Fault Intermpters (GFIC) devices will be used for electrical tools when used outside and in any wet or damp environment when an extension cord is connected to a power outlet without GFCI protection.

18. Contractor (sub) employees must comply with all safety and health rules issued by

OSHA, MiOSHA, Michigan Dept. of Public Health, NESHAP, Michigan Bureau of Construction Codes, Office of Fire Safety, and the Owners' rule and regulations.

Elk Rapids Schools

Bid Tally Form

'High School and Elementary School Window Replacement and Installation Bid'9

2026 High School and Elementary School Window Replacement and Installation Bid

Date:

High School and Elementary School Window RemovaI/Install Total

TOTAL BASE BID

Performance Bond

Using Certified and Licensed Installers yes no (please circle one)

Vendor Address

Signature City/State/Zip Code

Printed Signature Telephone

Fax E-Mail i Where EXCELLENCE is a tradition!

(SCI-TOOL USE ONLY)

Yes No Bid Bond Included

Lakeland Elementary Building Map RAPIDS SCHOOLS 'IVAere EXCELLENCE is a tiadithn'

Buckley Street

122 \L\ Gym

DeForge

Rm 112

Daly m\t

Rm 113

NHB-

Rm 114

Drost

Vtftt

Rm 115

Phillips

Custodian

Music

Britton

Anderson

V'p/t^ $c^of

I ^0

Rm 105

Foor^jl

Rm 104

PCla^

Staff Restrl

Book

Room

Tech

Office i/Iechanica

Staff

Lounge

Kramer

Placek

^estroom

^estroom

Student

Restroomsl

Rm 119

Rm 118 Conference

Rm 120

Broadcast

LMC

Storage

LMC

McCormack

Storage

Rm 123

Art

Malbouef

Auditorium

Rm 103 Morton

_w

Rm 102 Weaver

•IN

Rm 101

Revett w Rm 100

Somervllle

•If

Rm 133

Paxson

•1»

ISD

Rrn 132 Testing «1^

Rm 131 Wlllson [V

Rm 130

Malone

Rm 129 Benson »1«

Rm 128 Greve ^^

Rm 134

Tschudy

?1

Rm 135

Marquardt

N;»l

Rm 136

Gregorski rtl

Robotics

Team

Room

Gym

Hallway

Mac

Lab

Resource lOfficerl

Restroom

Scalise Bueby

Main

Office