20260319120349639_ELK RAPIDS SCHOOLS.pdf

ELK RAPIDS SCHOOLS

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HIGH SCHOOL CARPET RFP

308 Meguzee Point Rd Elk Rapids. Ml 49629 Phone:231-264-8692

REQUEST FOR PROPOSAL

INVITATION TO BID

3.19.26

The Board of Education of the Elk Rapids Schools has authorized the Administration to solicit Sealed Bids on:

REMOVE/DISPOSE OF EXISTING CARPETING & PRO VI DE/IN STALL NEW CARPETING

Instructions:

Sealed bids must be received in the office of the Elk Rapids School's Central Office, 308 Meguzee Point Rd, Elk Rapids, MI 49629 on or before 12 pm on April 8, 2026. Bids must be mailed or delivered in person.

Bids must be marked "ERHS 2026 Class room/Office Carpet" on the face of the envelope and be addressed to:

Elk Rapids Schools Lance VanDusen, Facilities/Operations Supervisor

308 Meguzee Point Rd Elk Rapids, MI 49629

Bids must comply with the listed specifications. Questions on the bid may be directed to Lance VanDusen at (231) 264-8692. Parties submitting bids will be notified of action taken as a result of their invitation to bid if desired. This is not a prevailing wage request for proposal.

Contractor shall submit a list of two (2) references for similar school projects. The list shall be complete with name, address, phone number, and contact person to allow the Owner to verify the ability to meet the terms of this document.

The Board of Education reserves the right to reject any or all bids, in whole or in part, to waive k Where EXCELLENCE Is a tradition!

any irregularities, and in general, to make the award in any manner deemed in the best interest of the district. Bids received after 12 pm on April 8, 2026, will not be considered.

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Carpet Specification

SCOPE OF WORK

Furnish all the necessary labor, tools, adhesives, and edging to install a complete carpet installation as indicated below.

INSTRUCTION TO BIDDERS

All bidders shall quote in conformance with the exact conditions and specifications outlined in this document.

BONDING

A bid bond in the amount of 5% of your bid must be provided with your bid. Bonds for all unsuccessful bidders will be returned upon award of the bid. The owner may require a performance and labor bond. Please list your cost for PLM bond separately on the bid sheet. Do not include cost in your base bid.

The areas to be carpeted are attached. The contractor shall carefully measure and verify all areas on the furnished prints to ensure a proper fit in all designated areas. No request for installation extras will be considered due to measurement or take-off errors by the installation contractor.

Lance VanDusen, Facilities/Operations Supervisor, will be available on April 1, 2026, to take bidders on an inspection of the project area. He will meet bidders in the Central Office

Conference Room at 308 Meguzee Point Road, located on the east side of Elk Rapids High School, at 11:00 AM.

SURFACE PREPARATION

The school will be responsible for the removal of furniture/equipment from the areas to be carpeted.

The contractor shall prepare the floor to receive the carpet by filling in all minor holes or cracks.

All substrata shall be smooth and free from irregularities. Major floor irregularities and defects shall not be the responsibility of the carpet installer. Any major or extra floor prep needs to be discussed and agreed upon with the school before commencement of said area.

REMOVAL/DISPOSAL OF EXISTING FLOORING

The flooring contractor is responsible for the removal and disposal of existing flooring, along with the scraping and removal of existing carpet adhesive per recommendations by Mohawk

Group.

INSTALLATION

Installers need to be Mohawk Certified and possess an up-to-date installation card. Provide a copy of installers Mohawk certified card with your bid. Installers must comply with the manufacturer s instructions and recommendations for seam locations and carpet direction, and maintain uniformity of carpet direction and lay of pile at doorways and center seams under doors. Installers must also install carpet edge reducers where the edge of the carpet is exposed.

ADHES1VES/SEALERS

The carpet adhesives/sealers shall be only as specified by the manufacturer of the carpet.

CARPET SPECIFICATIONS

1. Furnish and install new first-run carpeting from the same dye lot in the ERHS offices as described herein in the Elk Rapids Schools RFP. Carpeting shall be Reception as manufactured by Mohawk Commercial Carpets and identified in this RFP. This is the district standard; no substitutions will be considered.

2. Contractor shall include tear up and removal of the existing base, carpet, misc. thresholds, transition strips, etc, adhesive removal necessary to install new carpeting according to manufacturer's specifications using recommended adhesives for the individual substrate, carpet base (both 4" and 6" are required), vinyl reducers to match existing, and cleanup.

Carpet shall be broadloom "Expedition Digital Terrain GT341" as manufactured by Mohawk Commercial Carpets. Size: 12 in x 36 in.

BASE

Rubber Base is to be included in your bid.

Mohawk Collection: Expedition Style: Digital Terrain GT341 Color: 955 Coastal Size:12"x36"

All existing base shall be removed and replaced with new rubber base sections after the carpet is installed. Sections shall be at least as high as the existing base.

CLEAN UP

After completion of flooring installation, the installation contractor shall remove all scraps, packaging, and rubbish caused by his work.

GUARANTEE

The installation contractor shall guarantee all workmanship and materials furnished against defects for a period of one year from the date of final payment and shall make any adjustments and replace defective work without additional cost. Carpet that becomes loose or wrinkled within this period shall be corrected at no additional cost to the Owner. Carpet ruled defective will be the responsibility of the manufacturer. The manufacturers shall guarantee the carpeting in writing, against wear, for a period of fifteen years, and it is to be furnished to the owner upon completion.

DAMAGE TO THE BUILDING

The successful bidder shall be responsible for any damage to the building by his workers while performing the work indicated in this specification.

EXCESS MATERIAL

Contractor shall furnish to the owner a minimum section of excess carpet, equal to 1% of the carpet in the bid. This is to be included in the base bid.

PROJECT SCHEDULE/TIME COMPLETION

1. 3/19/26 RPP released

2. 4/1/26 Prebid meeting at 11 am, Central Office and building accessible for measurements

3. 4/8/26 Bids are due at 12:00 pm, opened at 12:15 pm

4. 4/15/26 Award of bid pending Board of Education approval

5. 6/10/26 Available start date

6. 8/12/26 Completion Date

PAYMENT

Contractor shall invoice the district for work when completed. Before acceptance, an inspection will be made by the owner's representative together with the contractor to ensure that all work has been completed according to specifications. Once owner approval is given, the contractor shall issue an invoice for work completed. The invoice will be paid within 30 days after receipt of the invoice.

LOCATIONS AND ROOMS

See the attached room diagrams and locations for carpet:

Elk Rapids I-Iigh School Identified Classrooms and Office Spaces

BID FORM

Fill in the attached bid form completely when submitting the bid. The bid award will not be split between bidders.

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IRAN-LINKED BUSINESS DISCLOSURE STATEMENT

Important: This disclosure statement must be included with your bid as required by state law (Public Act 517 of 2012).

The "Iran Economic Sanctions Act" (P.A. 517 of 2012} makes an Iran-linked business ineligible to submit a bid on an RFP with a public entity. School districts, community college districts/ and intermediate school districts must require each entity submitting a bid on an RFP to certify it is not an Iran-linked business.

This requirement applies to all RFPsand not just to construction projects.

The Iran Economic Sanctions Act defines an Iran-linked business aseitherofthe following:

- A person engaging in investment activities in the energy sector of Iran/ including a person who provides oil or liquefied natural gas tankers or products used to construct or maintain pipelines used to transport oil or liquefied natural gas for the energy sector of Iran.

" A financial institution that extends credit to another person, if that person wiii use the credit to engage in investment activities in the energy sector of Iran.

The undersigned, the owner or authorized officer of_^

(the "Bidder")/ pursuant to the Iran-linked business disclosure requirement provided in the Marysville Public Schools District invitation to bid, hereby represent and warrant that _ (legal business name) is not an Iran-linked business as defined by P.A. 517 of 2012.

By:.

bidder's signature Name:

type or print

Date:

Subscribed and sworn to before me:

This_day of_, 20_A.D., in and for the

County of_, Michigan.

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My commission expires

Signature of Notary

FAMILIAL RELATIONSHIP DISCLOSURE STATEMENT

Important: This disclosure statement must be included with your bid - required by state law (P.A. 232 of 2004}

As required by Public Act 232 of 2004, at! bids shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the

School Board or the Superintendent of Elk Rapids Schools.

The undersigned, the owner or authorized officer of

(The Bidder)/ pursuant to the familial disclosure requirement provided in the attached invitation to bid, hereby represent and warrant, except as provided below/ that no familial relationships exist between the owner(s) or any employee of the company and any member of the School Board or the Superintendent of Elk Rapids Schools. If such a relationship exists/ please explain:

BIDDER:

By:.

Title:

STATE OF MICHIGAN )

)ss.

COUNTY OF_ )

This instrument was acknowledged before me on the _ day of _, 20_, by

, Notary Public k Where EXCELLENCE is a traditfon!

My Commission Expires;

Acting in the County of:

County/ Michigan

Elk Rapids Schools Safety Rules and Accident Prevention

Elk Rapids Schools is committed to safety on all of its projects. All contractors and subcontractors shall be made aware of the Project Safety Rules listed below:

1. All contractors (sub), before beginning the project, will give their employees a safety orientation and explain the Project Safety Rules.

2. Hard hats shall be worn in all instances where required by OSHA rules and regulations.

3. Any accident shall be reported to the site supervisor immediately. All contractors (sub) arc required to maintain current MSDS sheets and to train their employees in the identification and safe handling of hazardous chemicals.

4. Eye, face, and hearing protection must be used when cutting, grinding, chipping, burning, welding, air cleaning or using power-actuated tools. Personal protective equipment shall be maintained and kept in clean working order.

5. Proper work clothing and work boots are required. No shorts, cut-offs, street shoes, or gym shoes are allowed.

6. The use of alcohol, illegal drugs, or tobacco products will be grounds for immediate removal from the project.

7. Any horseplay, pranks, or any action that may endanger others will not be allowed.

8. Mobile scaffolding on castors with work platforms higher than four (4) feet will use a guard rail system

9. Safety belts/harnesses, lanyards, rope grabs, and lifelines will be used above six (6) feet if no other means of fall protection would be in effect as outlined in OSHA subpart M.

10. Compressed gas cylinders must be tied off in an upright manner.

11. All ladders and scaffolding must be erected and used properly. Any broken or defective equipment must be removed from service and disposed of properly.

12. All work areas, walkways, and stairs must be kept clean of debris and scattered materials.

13. All tools must be kept in good working order with guards and safety devices in place and working properly.

14. Only authorized personnel may operate equipment. No riders are allowed on handling equipment.

15. All gasoline or other flammable materials must be stored in approved containers/cans.

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Machinery and equipment must be shut down / off prior to fueling.

16. Areas where burning or welding is being done must be clear of debris, and the operator must have a fire extinguisher adjacent to the work area.

17. Electrical tools and cords shall be checked at regular intervals. Those items worn or defective must be removed from service. Ground Fault Intermpters (GFIC) devices will be used for electrical tools when used outside and in any wet or damp environment when an extension cord is connected to a power outlet without GFCI protection.

18. Contractors (sub) employees must comply with all safety and health rules issued by OSHA, MiOSHA, Michigan Dept. of Public Health, NESHAP, Michigan Bureau of Construction Codes, Office of Fire Safety and the Owners rule and regulations.

Elk Rapids Schools

Bid Tally Form

"ERHS Carpet Bid"

2026 Carpet Replacement Bid

Date:

ERHS Classroom/Office Total

TOTAL BASE BID

Performance Bond

Using Certified Mohawk Installers yes no (please circle one)

Vendor Address

Signature

Printed Signature

Fax

City/State/Zip Code

Telephone

E-Mail

(SCHOOL USE ONLY)

Yes No Bid Bond Included

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