2026 TSPLOST Resurfacing Project RFP 01_26_20.pdf

SPALDING COUNTY, GEORGIA

INVITATION TO BID

BID 2026-008

FOR

2026 TSPLOST RESURFACING PROJECT

ISSUE DATE: January 23, 2026

BID DUE DATE: Thursday, February 26, 2026, 2:00PM EST in HARD COPY.

Electronic submissions via email or fax will NOT be accepted.

Instructions to Bidders

Questions should be directed in writing to the Spalding County Purchasing Department, Mitzy Campbell, via email to: mcampbell@spaldingcounty.com.

The deadline to submit questions is Thursday, February 19, 2026, 12:00PM.

All spaces below are to be filled in and the BID FORM must be signed where indicated.

Failure to sign and return all required documents may result in rejection of the bid.

Company Name:

Contact Name:

Address:

Telephone: Fax:

Email:

Submit Proposal to:

Spalding County

Attention: Purchasing

119 East Solomon Street, Room 104

Griffin, GA 30223

SPALDING COUNTY, GEORGIA

INVITATION TO BID

2026-008

2026 TSPLOST RESURFACING PROJECT

SECTION 1 BID/CONTRACT INFORMATION

1.1 PURPOSE

A. Spalding County is accepting sealed bids from qualified firms, meaning a Prequalified Prime

Contractor listed by the Georgia Department of Transportation, Office of Contract Administration, to provide materials, equipment, labor, and services necessary (including traffic control) for paving, resurfacing and striping work on various roadways in Spalding County for the 2026 TSPLOST

RESURFACING PROJECT.

B. All work shall be done in accordance with Georgia Department of Transportation’s (GDOT) Standard

Drawings and Standard Specifications for the construction and completion of the work required.

C. All bidders must comply with all general and special requirements of the bid information and instructions enclosed herein.

1.2 SCHEDULE

A. The deadline to submit questions is Thursday, February 19, 2026, at 12:00PM. Questions received after the deadline will not receive a response.

B. Sealed bids will be received no later than Thursday, February 26, 2026, at 2:00PM EST in the

Purchasing Department, Room 104, of the Spalding County Annex, 119 East Solomon Street, Griffin, Georgia 30223, at which time bids will be opened and publicly read aloud. Bids received after the above time or in any location other than the Purchasing Department will not be accepted. No award will be made until all bid responses have been evaluated.

1.3 SCOPE OF WORK

A. The Contractor is to furnish all labor, materials, and equipment necessary to complete the required construction as described in its entirety to the specifications as directed and the terms of this contract including all incidentals as directed by the Spalding County Director of Public Works.

B. All work as described in Georgia Department of Transportation’s (GDOT) ‘Standard Specifications for the Construction of Roads and Bridges is subject to inspection by the Spalding County Public Works

Department. All work shall be done in accordance with the laws of the State of Georgia and shall meet or exceed Georgia Department of Transportation’s (GDOT) ‘Standard Specifications for the

Construction of Roads and Bridges’, latest edition and any amendments thereto.

C. It shall be the Contractor’s responsibility to coordinate with Spalding County Public Works for inspection services.

D. It shall be the Contractor’s responsibility to deliver copies of asphalt tickets and tack tickets weekly to the Spalding County Purchasing Department, Attn: Mitzy Campbell, Spalding County Annex, 119

East Solomon Street.

E. A grid detailing the project locations for the current year is included as Exhibit 1. A map showing the roadway locations is included as Exhibit 2.

1.4 GENERAL REQUIREMENTS

A. SCHEDULE: Work for the project shall be commenced within forty-five (45) days of the Notice to

Proceed and shall be completed within two hundred seventy (270) calendar days thereafter, unless otherwise specified. Spalding County will issue the Notice to Proceed no later than April 1, 2026.

B. QUANTITIES: The quantities shown for the current year are approximate and may be increased or decreased as required to satisfy the needs of Spalding County. Any changes in the quantities are to be billed and paid for at the unit prices of the final contract. The County will determine the quantities for future years prior to the contract renewal date. However, the County anticipates that future quantities will be comparable to the current year quantities.

C. WORK ORDER CHANGES: Spalding County, without invalidating any contracts awarded based on this Invitation to Bid, may order changes within the general scope of the services required to complete the work, by altering, adding to and/or deducting from the services to be performed. If any changes under this clause cause an increase or decrease in the Bidder’s total cost of or time required for, the performance of any part of the work, an equitable adjustment shall be made by mutual agreement and the Contract shall be modified in writing accordingly. All such work order changes shall be in writing.

D. WARRANTY: The warranty period shall be for a two (2) year minimum from the date of final acceptance by Spalding County. Work not conforming to these requirements, including substitutions not properly approved and authorized, may be considered as defective. The Bidder also certifies that the services to be rendered pursuant to this Invitation to Bid shall be performed in accordance with the standards customarily provided by an experienced and competent professional rendering the same or similar services.

E. PENALTIES: Spalding County will assess a $500/per day penalty after the two hundred seventy (270) day period has expired.

1.5 GENERAL RESURFACING AND STRIPING REQUIREMENTS

A. The Contractor shall perform resurfacing and striping for the project. Removal and disposal of waste asphalt and dirt shall be the responsibility of the Contractor and at no additional cost to Spalding

County.

B. The Contractor shall be responsible for the clearing of right-of-way obstructions, if any, as part of the work to be performed. Prep work shall include sweeping or washing each road surface prior to application of the tack coat (for both direct overlay surfaces and milled surfaces).

C. The application of a 1-inch OGI course is required on all roads prior to the application of the final

1.5-inch overlay course.

D. Tack coat application rates are as follows: 9.5MM Type II: 0.05 GAL/SY; OGI: 0.10 GAL/SY; Leveling:

0.05 GAL/SY.

E. Some roads with existing curb or curb/gutter will require milling prior to installation of the OGI and surface courses. The milling depth for each road is one (1) inch (see Exhibit 1). The Contractor shall deliver the millings to Spalding County’s property on Justice Boulevard in Griffin. GPS coordinates for the property entrance are as follows: 33.235792, -84.291601.

F. Some roads with existing curb or curb/gutter will not require milling due to the thin layer of existing asphalt.

G. Patching and overlay on roads which approach a GDOT roadway shall end at the GDOT right-of-way prior to signal loops and GDOT gore striping.

H. The Contractor is required to “run the gate out” at all side roads and driveways to provide a smooth transition. Overlay will include accel/decel/turn lanes on all streets in the project.

I. Spalding County Public Works will coordinate with the Contractor to determine the leveling needed after award of the project. Most roads will not require any leveling. The application rate for leveling will be a minimum of 85 lbs/sy where required.

J. Where needed, the Contractor shall provide milling for the approaches at bridges, crossroads, and

GDOT intersections to ensure a smooth transition between the resurfacing and the existing pavement.

K. Post mounted advance warning signs are not required. Tripod mounting signs are acceptable.

L. Water valve boxes/manholes are to be adjusted in the following manner: The valve box/manhole is to be raised flush and even with the resurfaced pavement using a cast iron riser. The new riser should accept the existing cover, or the contractor must supply a new cover matching the existing cover. Asphalt overlay shall be flush against the riser; no concrete is required. The contractor is to take necessary precautions to prevent gravel and debris from entering the valve box during ring and cover adjustment. Any debris entering a valve box or manhole must be removed.

M. All striping shall be in accordance with the specifications of GDOT and the Manual of Uniform Traffic

Control Devices for Streets and Highways (MUTCD).

N. Glass spheres (beads) and/or reflective composite optics must be used with striping paint to meet

GDOT reflectance performance requirements.

O. Final thermoplastic pavement markings may be placed on a road fourteen (14) days after resurfacing is completed for that road.

P. The Contractor is to install temporary striping for each road. Tape or paint is acceptable for temporary striping and must be maintained in good repair until the road receives permanent striping.

Q. The Contractor is to match the style of striping on the existing roads (double yellow, single yellow/skip, yellow skip, etc.). For roads or portions of roads which do not currently have striping the contractor is to place white edge striping and solid double yellow center striping.

R. Warning (rumble) strips approaching intersections may be placed using thermoplastic warning strips. New warning strips should be placed using the same quantity and location as the existing warning strips. Warning strips are only required where already present.

S. Shoulder building shall include the placement of fill material and established grassing on both sides of the roadway. The fill material shall be supplied by the Contractor. The required width for shoulder building from the edge of pavement is two (2) feet. The contractor shall provide low/soft shoulder signage and traffic barrels as needed.

1.6 TRAFFIC CONTROL REQUIREMENTS

A. The Contractor shall maintain safe and continuous vehicular access at all times unless otherwise approved by Spalding County. The Contractor shall provide all necessary signage and traffic control devices.

B. The Contractor shall provide, erect, and maintain all necessary barricades, suitable and sufficient lights and other traffic control devices, and shall provide qualified flagmen where necessary to direct traffic; shall take all necessary precautions for the protection of the work and safety of the public.

C. Construction traffic control devices and their installation shall be in accordance with the Georgia

Department of Transportation and the Manual of Uniform Traffic Control Devices for Streets and

Highways (MUTCD).

D. Placement and removal of construction traffic control devices shall be coordinated with Spalding

County Public Works and/or Department of Transportation a minimum of 48 hours in advance.

Placement of construction traffic control devices shall be scheduled ahead of associated construction activities.

E. Construction time in the street right-of-way shall be conducted to minimize the length of time traffic is disrupted.

F. Construction traffic control devices used intermittently, such as “flagman ahead”, shall be removed and replaced when needed. When working within State or County Highway right-of- ways, provide trained and certified flagmen who have completed a training program approved by the Georgia

Department of Transportation.

G. Existing permanent traffic control devices within the construction work zone shall be protected from damage due to construction operations. All permanent traffic control devices requiring temporary relocation due to construction shall be located as near as possible to their original position. Their original position shall be measured for permanent reference points and recorded in a permanent log prior to relocation. Temporary locations shall provide the same visibility to affected traffic as the original position. Relocated permanent traffic controls devices shall be reinstalled in their original positions as soon as possible following construction in the affected location. Any permanent traffic control device damaged during construction due to negligence of the contractor shall be replaced by the contractor at his expense.

H. Construction traffic control devices shall be maintained in good repair, clean and visible to affected traffic for daytime and nighttime operation. Traffic control devices affected by the construction work zone shall be inspected daily.

I. Construction warning signs shall be black legend on an orange background. Regulatory signs shall be black legend on a white background. Construction sign panels shall meet the minimum reflective requirements of the Department of Transportation. Sign panels shall be of durable materials capable of maintaining their color, reflective character, and legibility during the period of construction.

J. No highway, road, or street shall be closed to traffic without authorization from the proper authority. It shall be the contractor’s responsibility to determine the exact requirements of the authority having jurisdictions over the right-of-way and no extra compensation will be allowed the contractor for meeting such requirements.

1.7 BID EVALUATION CRITERIA

A. The basis of evaluation will be the best-evaluated bid considering price and/or ability to meet

Spalding County’s specifications and requirements, prior Bidder performance, experience, customer references, and the capability of the Bidder to provide the service. Other considerations will include, but are not limited to:

i. Quality of workmanship and products used

ii. Timeliness of project completion

iii. Additional costs to Spalding County

iv. Guarantees and warranties

v. Value added services and/or options

vi. Compatibility with existing infrastructure

SECTION 2 COMMUNICATION

2.1 COMMUNICATION OF BID INFORMATION

A. All information, notices and addenda regarding this Bid shall be posted on Spalding County’s website

(www.spaldingcounty.com). It is the bidder’s responsibility to check the site on a regular basis in order to confirm they have the most current information before submitting a response. Subsequent to the bid opening, all status notices will also be posted on Spalding County’s website.

2.2 RESTRICTIONS ON COMMUNICATIONS WITH STAFF

A. Questions about this bid should be submitted in writing to the Spalding County Purchasing

Coordinator, Mitzy Campbell, via email (mcampbell@spaldingcounty.com), or by mail to Spalding

County, Attn: Mitzy Campbell, P.O. Box 1087, Griffin, GA 30224.

B. Questions should be accompanied by the bidder’s company name and cite the relevant section of the bid documents.

C. Questions not submitted in writing will not be accepted and will not receive a response. No response other than in writing will be binding upon Spalding County. Questions received will be combined into one list of questions and responses, and the list posted on Spalding County’s website as an addendum.

D. From the issue date of this request until an award has either been made or the bid deemed closed for other reasons, institutions or individuals providing submissions are not permitted to communicate with members of the commission, the evaluation team or Spalding County employees with regard to the purpose or intent of this document. Spalding County reserves the right to reject the submission of the offending bidder if this provision is violated.

E. Any updates or changes to this document and related documents will be posted on Spalding

County’s website. The current status values are: OPEN (close date has not been reached);

EVALUATON (under review by the evaluation committee); NO AWARD (reason will be attached);

NOIA (“Notice of Intent to Award”, recommendation for the award) and AWARD (Tally of bid submissions will be published at this time).

F. It is the bidder’s responsibility to refer to the website for any addenda or other pertinent information before responding to this request.

2.3 PUBLIC DISCLOSURE AND PROPRIETARY INFORMATION

A. All bids and any other public record with respect to solicitation shall be subject to public inspection, upon request, after the posting of the Notice of Intent to Award (NOIA) or Notice of Award (NOA).

This is done in order to protect the integrity of the procurement process unless otherwise required by law. For any Open Records requests, Spalding County may assess fees for the costs of producing these public records as permitted by the Georgia Open Records Act.

B. Exceptions to the availability of information include 1) bona fide trade secrets meeting confidentiality requirements that have been properly marked and documented; 2) matters involving individual safety as determined by Spalding County; 3) company financial information requested by

Spalding County; and 4) other constitutional protections. All documents that are to be proprietary and confidential are to be clearly marked as such.

C. Information received in response to this request will become the property of Spalding County and will not be returned. If a proposer feels that any information is confidential or proprietary in nature, the proposer must prominently mark and initial such information as “PROPRIETARY INFORMATION”.

Spalding County will not release or divulge such information to third parties without the consent of the Proposer unless required to do so by applicable law or order a court of competent jurisdiction.

SECTION 3 OVERVIEW AND PROCEDURES

3.1 COMPANY BACKGROUND AND EXPERIENCE

A. Bidders must completely and truthfully fill out the attached Statement of Bidder’s Qualifications form. Providing incomplete or false information may disqualify the bid at Spalding County’s discretion.

B. The Bidder will also disclose any services terminated by the client(s) and the reason(s) for termination. Failure to provide this information will disqualify the bid submission.

3.2 REFERENCES

A. References should be for historical projects of similar size and scope. Details regarding these references should be noted as requested in item #13 of the Statement of Bidder’s Qualifications form.

3.3 BID REQUIREMENTS

A. By submitting a bid response, Bidders agree to be bound by the legal requirements and contract terms and conditions contained in this document.

3.4 PACKAGING REQUIREMENTS

A. Hard copies of the bid are to be submitted in a sealed opaque envelope containing one (1) original and one (1) copy, for a total of two (2) signed responses. No e-mail, fax, scanned, or verbal submissions will be accepted.

B. The sealed envelope must be labeled on the outside with the bidder’s name, the Bid Number, and the Bid Title.

C. The bidder response to this bid must consist of the contents of the entire bid package. Incomplete submittals will be rejected at the discretion of Spalding County.

3.5 SUBMISSION OF BID

A. One (1) original and one (1) copy of the complete bid package must be delivered to the Purchasing

Department no later than the time and date specified in Section 1. Any bid received after stated time or delivered to department other than Purchasing will not be accepted or considered.

B. Proposals must be submitted to Spalding County, Attention: Purchasing, P.O. Box 1087, Griffin, GA

30224, or hand delivered to Spalding County, Attention: Purchasing, 119 E. Solomon Street, Room

104, Griffin, GA 30223.

3.6 ALTERNATE BID DOCUMENTS

A. Documents prepared by Spalding County must be used for the submission of Bid Response.

Alternate proposals or proposals that deviate from the requirements of this solicitation will not be considered. Bidders shall not insert in their proposal any written statement which will have the effect of making any material change or changes in the Scope of Services or in any contract between the parties covering the subject matter thereof.

3.7 ADDITIONAL INFORMATION / ADDENDA

A. Spalding County will issue responses to inquiries and any other corrections or amendments it deems necessary in written addenda issued prior to the bid opening date. Bidders should not rely on any representations, statements, or explanations other than those made in this Request for Proposal and its addenda. Where there appears to be a conflict between the Request for Proposal and any addenda issued, the last addendum issued will prevail.

B. Bidders must acknowledge any issued addenda. Bids which fail to acknowledge the bidder’s receipt of any addendum will result in the rejection of the bid if the addendum contains information which substantively changes the Owner’s requirements.

3.8 WITHDRAWAL OF BID

A. A bidder may withdraw a submitted bid before the submittal deadline without prejudice to the bidder by submitting a written request of withdrawal to the Spalding County Purchasing

Coordinator, Mitzy Campbell, via email (mcampbell@spaldingcounty.com), or by mail to Spalding

County, Attn: Mitzy Campbell, P.O. Box 1087, Griffin, GA 30224.

3.9 MINIMUM BID ACCEPTANCE PERIOD

A. Bids shall be valid and may not be withdrawn for a minimum period of 60 days from the date specified for receipt of bids. Bidders will be asked for an ‘expiration date’ for the bid submitted, when appropriate. This does not impact the contract price once a bid has been awarded.

3.10 REJECTION AND AWARD OF BIDS

A. Spalding County reserves the right to:

i. Reject any and all submittals received outside the time and place stated in the notice.

ii. Reject any submittals showing omissions, irregularities, alteration of forms or unsolicited responses.

iii. Waive any technicalities or formalities of the bids.

iv. Reject any or all bids or any part thereof.

v. Obtain clarification on any point in a respondent’s submittal or obtain additional information.

vi. Accept the bid that is in the best interest of Spalding County, regardless of whether or not it is the lowest bid.

vii. Award the bids received on the basis of individual items or on the entire list of items.

B. Spalding County reserves the right to cancel this bid at any time and will not be liable for any costs or losses incurred by the Bidder throughout this process.

C. Where applicable, Spalding County reserves the right to make multiple awards, or to award a contract by individual line items or alternatives, by group of line items or alternatives, or to make an aggregate award, whichever is deemed most advantageous to Spalding County. If Spalding County determines that an aggregate award to one bidder is not in Spalding County’s best interest, "all or none" offers will be rejected.

3.11 EXPENSES INCURRED BY BIDDERS

A. All expenses involved with the preparation and submission of the bid to Spalding County, or any work performed in connection therewith, is the responsibility of the bidder.

3.12 BID OPENING AND AWARD OF CONTRACT

A. All bids will be opened on the bid opening date established in Section 1, unless the date is revised by addendum, and the bids will be publicly read aloud.

B. The bid details and related documents will not be reviewed at the bid opening. All bids and related documents will be turned over to a bid evaluation committee. No award will be made or implied at the bid opening.

C. The Status field on Spalding County’s website will be updated following any change in the Bid process. Refer to section 2.2.E for details regarding this status. Any exceptions to the public bid opening will be noted in the Schedule (Paragraph 1.2).

D. Award of the contract will be made to the responsible bidder whose bid is responsive to the terms of this Request for Proposal and is most advantageous to Spalding County. The quality of the articles to be supplied, their conformity with the specifications, their suitability to the requirements of

Spalding County, the delivery terms and other criteria, as well as price, will be taken into consideration in making the award.

3.13 INSPECTION AND ACCEPTANCE OF MATERIALS

A. Where applicable, all items bid and furnished must be completely new, free from defects and operate as intended unless otherwise specified in writing. Discontinued, remanufactured or demonstrator items will not be accepted.

B. Where applicable, the manufacturer’s standard warranty shall be identified and copies of the warranties are to be presented upon request. In addition, all items supplied shall comply with all

Federal and State regulations applicable and effective on the date of acceptance. All items must meet or exceed all existing Federal, State and Local health, safety, lighting, emissions, and noise standards, as applicable.

3.14 STATEMENT OF EXPERIENCE AND QUALIFICATIONS

A. The bidder may be required, upon request, to prove to the satisfaction of Spalding County that he/she has the skill, experience, necessary facilities, and ample financial resources to perform the contract in a satisfactory manner and within the required time. If the available evidence of competency of any bidder is not satisfactory, the proposal of such bidder may be rejected. Spalding

County reserves the right to request clarifications of any response or to conduct discussions for the purpose of clarification. Any clarifications made as a result of these discussions are to be provided in writing.

3.15 NON-COLLUSION AFFIDAVIT

A. By submitting a bid, the bidder represents and warrants that such bid is genuine and real and not made in the interest or on behalf of any person not therein named. It is further warranted that the bidder has not directly or indirectly solicited any other bidder to put in a sham bid, or solicited any potential bidder to refrain from submitting a bid, and that the bidder has not in any manner sought by collusion to secure any advantage over any other bidder.

B. By submitting a bid, the bidder represents and warrants that no official or employee of Spalding

County has, in any manner, an interest directly or indirectly in the bid or in the contract which may be made under it, or in any expected profits to arise therefrom.

3.16 HOLD HARMLESS AND INDEMNIFICATION

A. The Bidder agrees, insofar as it legally may, to indemnify and hold harmless Spalding County, its officers, employees and agents from and against all losses, costs, and expenses, including attorneys' fees, claims, suits and judgments in connection with injury to or death of any person or persons or loss of or damage to property resulting from any and all operations performed by Bidder, its officers, employees, and agents under any of the terms of this contract.

3.17 BONDING REQUIREMENTS

A. A Bid Bond in an amount equal to five percent (5%) of the base bid must accompany each bid submitted.

B. A one hundred ten percent (110%) Performance Bond and a one hundred ten percent (110%)

Payment Bond shall be furnished to Spalding County by the bidder specified on the Notice of Intent to Award.

C. The Performance and Payment Bonds must be submitted within ten (10) days of the Notice of Intent to Award or prior to the award of contract, whichever is later.

D. Failure to submit appropriate bonding when requested will result in automatic rejection of the bid and the contract will not be awarded.

E. Bonding companies must be authorized to do business in Georgia by the Georgia Insurance

Commission and listed in the Department of the Treasury’s publication of companies holding certificates of authority as acceptable surety on Federal bonds and as acceptable reinsuring companies (Department Circular 570 as amended). The bond amounts shall be increased as the contract amount is increased.

SECTION 4 OTHER GENERAL SPECIFICATIONS

4.1 CONTRACTOR PAY REQUEST

A. The Contractor shall prepare and submit monthly pay requests to the Spalding County Finance

Office. Pay requests should include the information listed below.

i. Contractor’s name and address

ii. Contractor contact name and telephone number

iii. Pay request date and number

iv. Quantities as listed on the Bid Tabulation for the period covered by the pay request

v. Asphalt tickets and other documentation used to establish quantities

vi. Any other information or documentation required by the contract

4.2 TAX LIABILITY

A. The successful bidder will be provided with Spalding County’s Sales and Use Tax Certificate of

Exemption upon request.

4.3 PAYMENT

A. Payment will be made for items accepted by Spalding County.

B. Standard terms for payment are Net 30.

4.4 ESTIMATED QUANTITIES

A. The quantities of items specified on the Bid Tabulation Sheet are estimates only and are not guaranteed. Payment will not be made for items or quantities specified on the Bid Tabulation Sheet which are not installed.

B. Deviation from the estimated quantities caused by Spalding County’s requirements for the project shall not constitute the basis for a price adjustment.

4.5 ASSIGNMENT OR NOVATION OF CONTRACT

A. The Contractor shall not assign or transfer, whether by Assignment or Novation, any of its rights, duties, benefits, obligations, liabilities, or responsibilities under the Contract without the written consent of Spalding County; provided, however, that assignments to banks, trust companies or other financial institutions for the purpose of securing a bond may be made without the consent of

Spalding County.

4.6 TERMINATION FOR CAUSE

A. Spalding County reserves the right to terminate the resulting contract, in whole or in part, for failure to comply with any provisions of the contract as outlined, by providing a written notice to the

Contractor at least thirty (30) days before the effective date of termination. The Contractor will not be relieved of any outstanding responsibilities or unfinished obligations under this contract.

B. Installation of items by the completion date is critical to the terms of this contract. Spalding County considers late completion of contract items as reasonable cause to terminate the contract.

C. The Contractor also has a right to terminate this contract for cause by providing a written notice of intent to terminate at least sixty (60) days prior to the effective date of the contract termination.

4.7 REPORTING DISPUTES

A. The Contractor shall report any contract disputes and/or problems to the purchasing coordinator, both verbally and in writing within 48 hours of occurrence.

SECTION 5 INSURANCE REQUIREMENTS

5.1 STANDARD INSURANCE REQUIREMENTS

A. The Contractor shall procure and maintain, at Contractor's own cost and expense, the following insurance against claims for injuries to person or damages to property which may arise from or in connection with the performance of the work or services hereunder by the Contractor, his agents, representatives, employees or Subcontractors. The cost of such insurance shall be included in the proposal.

B. The required insurance must be maintained for the duration of the contract.

C. Within ten (10) days of the Notice of Intent to Award or prior to the award of contract, whichever is later, the Contractor must submit Certificates of Insurance and original endorsements affecting the required coverages. The certificates and endorsements for each policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificates and endorsements are to be received and approved by Spalding County before work commences.

D. Comprehensive Commercial General Liability Insurance required coverages and amounts are as follows:

i. $1,000,000 limit per occurrence for property damage and bodily injury

ii. Premise/Operations

iii. Blanket Explosion, Collapse and Underground Property Damage Hazard

iv. Products/Completed Operations Insurance

v. Blanket Contractual Liability

vi. Independent Contractors

vii. Broad Form Property Damage

viii. Personal Injury Coverage

E. Business Automobile Liability Insurance required coverages and amounts are as follows:

i. $1,000,000 limit per accident for property damage and personal injury

ii. Comprehensive form covering all owned, leased, non-owned, and hired autos

F. Workers’ Compensation and Employers’ Liability Insurance required coverages and amounts are as follows:

i. Benefits and monetary limits as set forth by Title 34, Chapter 9 of O.C.G.A.

ii. Employers’ Liability coverage for $1,000,000 per accident

iii. Workers’ Compensation coverage is required as a condition of performing work or services for

Spalding County whether or not the Bidder is otherwise required by law to provide such coverage.

G. Umbrella Liability Insurance required coverages and amounts are as follows:

i. $1,000,000 limit of liability

ii. Coverage at least as broad as primary coverage as outlined under paragraphs D, E and F above.

H. Professional Liability Insurance required coverages and amounts are as follows:

i. $1,000,000 or as per project (ultimate loss value per occurrence)

5.2 OTHER INSURANCE PROVISIONS

A. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled, reduced in coverage or in limits except after thirty (30) days prior written notice has been given to Spalding County.

B. If the Contractor, for any reason, fails to maintain insurance coverage which is required pursuant to this Agreement, the same shall be deemed a material breach of contract. Spalding County, at its sole option, may terminate this Agreement and obtain damages from the Contractor resulting from said breach.

C. Alternatively, Spalding County may purchase such required insurance coverage (but has no special obligation to do so), and without further notice to the Contractor, Spalding County may deduct from sums due to the Contractor any premium costs advanced by Spalding County for such insurance.

D. Spalding County shall be named as "additional insured" as its interest may appear.

E. Commercial General Liability and Automobile Liability Coverage

i. Spalding County, members of its Commission, boards, commissions and committees, officers, agents, employees and volunteers are to be covered as insured as respects: liability arising out of activities performed by or on behalf of the Contractor; products and completed operations of the Contractor; premises owned, leased or used by the Contractor or premises on which the

Contractor is performing services on behalf of Spalding County. The coverage shall contain no special limitations on the scope of protection afforded to Spalding County, members of Spalding

County Commission, boards, commissions and committees, officers, agents, employees and volunteers.

ii. The Contractor's insurance coverage shall be primary insurance as respects Spalding County, members of its County Commission, boards, commissions and committees, officers, agents, employees and volunteers. Any insurance or self-insurance maintained by Spalding County, members of its County Commission, boards, commissions and committees, officers, agents, employees and volunteers shall be excess of the Contractor's insurance and shall not contribute with it.

iii. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to Spalding County, members of its County Commission, boards, commissions and committees, officers, agents, employees and volunteers.

iv. Coverage shall state that Contractor's insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the limits of the insurer's liability.

F. Workers' Compensation and Employers’ Liability and Property Coverage

i. The insurer shall agree to waive all rights of subrogation against Spalding County, members of its

County Commission, boards, commissions and committees, officers, agents, employees and volunteers for losses arising from activities and operations of the Contractor in the performance of services under this Agreement.

G. Deductibles and Self-Insured Retention

i. Any deductibles or self-insured retentions must be declared to and approved by Spalding

County. At the option of Spalding County, the insurer shall reduce or eliminate such deductibles or self-insured retention’s as respects Spalding County, members of its County Commission, boards, commissions and committees, officers, agents, employees and volunteers; or the

Contractor shall procure a bond guaranteeing payment of losses, related investigation, claim administration and defense expenses.

H. Acceptability of Insurer

i. Insurance is to be placed with licensed companies doing business in the State of Georgia with an

A.M. Best Rating of ‘A’ or better.

I. SUBCONTRACTORS

i. The Contractor shall include each of its subcontractors as insured under the policies of insurance required herein.

5.3 GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT

A. The following applies to successful bidders contracting for physical labor or providing services for

Spalding County:

i. Pursuant to the Georgia Security and Immigration Compliance Act of 2006, the Contractor understands and agrees that compliance with the requirements of O.C.G.A. § 13-10-91 and

Georgia Department of Labor Rule 300-10-1-.02 are conditions of this Agreement. The

Contractor further agrees that such compliance shall be attested by the Contractor through execution of the contractor affidavit required by Georgia Department of Labor Rule 300-10-1-

.07, or a substantially similar contractor affidavit. The Contractor's fully executed affidavit is attached hereto as an Exhibit and is incorporated into this Agreement by reference herein.

B. The Contractor understands and agrees that, in the event the Contractor employs or contracts with any subcontractor or subcontractors in connection with this Agreement, the Contractor shall:

i. Secure from each such subcontractor an indication of the employee number category as identified in O.C.G.A. § 13-10-91 that is applicable to the subcontractor;

ii. Secure from each such subcontractor an attestation of the subcontractor's compliance with

O.C.G.A. § 13-10-91 and Georgia Department of Labor Rule 300-10-1-.02 by causing each such subcontractor to execute the subcontractor affidavit required by Georgia Department of Labor

Rule 300-10-1-.08, or a substantially similar subcontractor affidavit. The Contractor further understands and agrees that the Contractor shall require the executed subcontractor affidavit to become a part of the agreement between the Contractor and each such subcontractor. The

Contractor agrees to maintain records of each subcontractor attestation required hereunder for inspection by the Department at any time."

BID FORM

TO: PURCHASING COORDINATOR

SPALDING COUNTY, GEORGIA

In compliance with your Invitation to Bid, the undersigned, hereinafter termed the Bidder, proposes to enter into a Contract with Spalding County, Georgia, to provide the necessary machinery, tools, apparatus, other means of construction, and all materials and labor specified in the Contract Documents or as necessary to complete the Work in the manner therein specified within the time specified, as therein set forth, for:

2026 TSPLOST RESURFACING PROJECT

The Bidder has carefully examined and fully understands the Contract, Specifications, and other documents hereto attached, has made a personal examination of the Site of the proposed Work, has satisfied himself as to the actual conditions and requirements of the Work, and hereby proposes and agrees that if his bid is accepted, he will contract with Spalding County in full conformance with the Contract Documents.

Unless otherwise directed, all work performed shall be in accordance with the Georgia Department of

Transportation Standard Specifications, Construction of Transportation Systems (current edition). All materials used in the process of completion of the work included in the Contract will be furnished from

Georgia Department of Transportation certified suppliers only.

It is the intent of this Bid to include all items of construction and all Work called for in the Specifications, or otherwise a part of the Contract Documents.

In accordance with the foregoing, the undersigned proposes to furnish and construct the items listed in the attached Bid Tabulation for the unit prices stated.

The Bidder agrees that the cost of any work performed, materials furnished, services provided or expenses incurred, which are not specifically delineated in the Contract Documents but which are incidental to the scope, intent, and completion of the Contract, shall be deemed to have been included in the prices bid for the various items scheduled.

The quantities listed on the Bid Tabulation are estimates only. Bidders are responsible for field verification and calculations. Bidders should report any discrepancy greater than five percent (5%) that is discovered between their field verification and the estimated quantities listed on the Bid Tabulation.

If any discrepancy exists between the Unit Price and the Item Total submitted by the Bidder, the unit price will be used.

The Bidder further proposes and agrees hereby to promptly commence the Work with adequate forces and equipment within forty-five (45) calendar days from receipt of Notice to Proceed and to complete all

Work within two hundred seventy (270) calendar days from the Notice to Proceed. Spalding County will issue the Notice to Proceed no later than April 1, 2026.

Attached hereto is an executed Bid Bond equal to five percent (5%) of the bid amount.

If this bid shall be accepted by Spalding County and the undersigned shall fail to execute a satisfactory contract in the form of said proposed Contract, and give satisfactory Performance and Payment Bonds, or furnish satisfactory proof of carriage of the insurance required within ten days from the date of Notice of Intent to

Award of the Contract, then Spalding County may, at its option, determine that the undersigned abandoned the Contract and there upon this bid shall be null and void, and the sum stipulated in the attached Bid Bond shall be forfeited to Spalding County as liquidated damages.

Bidder acknowledges receipt of the following addenda:

Addendum No. Date Received

Bidder further declares that the full name and resident address of Bidder's Principal is as follows:

Signed, sealed, and dated this day of .

Company Name

Mailing Address

Telephone No. ( )

Email Address

Authorized Signature

Printed Name

Printed Title

DISTRICT ROAD NAME BEGINNING AT ENDING AT LENGTH (MILE) SHOULDER BUILDING MILLING DEPTH ROAD WIDTH (FEET)

DISTRICT 1 STALLINGS STREET MELTON STREET END 0.05 -- 1.00" 20

DISTRICT 1 MCINTOSH CIRCLE MCINTOSH ROAD END 0.09 -- 1.00" 24

DISTRICT 1 TERRY DRIVE MORGAN DRIVE END 0.15 -- 1.00" 26

DISTRICT 1 SEAGO DRIVE POPLAR STREET BLEACHERY STREET 0.24 -- 1.00" 25

DISTRICT 1 LANG STREET MELTON STREET END 0.27 -- 1.00" 24

DISTRICT 1 BOURBON STREET N. HILL STREET END 0.30 -- 1.00" 24

DISTRICT 1 PINETREE CIRCLE ELLA DRIVE ELLA DRIVE 0.40 -- 1.00" 24

DIST. 1/DIST. 2 GREEN VALLEY ROAD JOHNSTON ROAD REHOBOTH ROAD 3.77 Y -- 28

DISTRICT 1 NEWTON ROAD HIGH FALLS ROAD HIGH FALLS ROAD 0.68 Y -- 22

DISTRICT 2 WALNUT GROVE ROAD S. MCDONOUGH ROAD END 0.25 Y -- 20

DISTRICT 2 BRASHIER STREET WESLEY AVENUE EVEREE INN ROAD 0.25 -- -- 24

DISTRICT 2 LAUREL STREET WOODLAWN AVENUE AIRPORT ROAD 0.34 -- -- 24

DISTRICT 2 WHATLEY ROAD SWINT ROAD REHOBOTH CHURCH ROAD 0.41 Y -- 19

DISTRICT 2 MANGHAM ROAD REHOBOTH ROAD HIGH FALLS ROAD 2.06 Y -- 25

DISTRICT 3 CANAL STREET KENNEDY DRIVE END 0.04 -- 1.00" 26

DISTRICT 3 LAKE CHASE DRIVE S PARK PLACE END 0.48 -- 1.00" 20

DISTRICT 3 ROVER ROAD COUNTY LIMITS MORELAND ROAD 0.74 Y -- 21

DISTRICT 4 THIRD AVENUE RAILROAD AVENUE SR 92/W. MCINTOSH ROAD 0.34 -- -- 20

DISTRICT 4 LAKESIDE DRIVE END SR 92/W. MCINTOSH ROAD 0.34 -- -- 26

DISTRICT 4 KING RICHARDS DRIVE WESTMORELAND ROAD END 0.51 -- 1.00" 22

DISTRICT 4 SAMMY CIRCLE END END 0.69 -- 1.00" 22

DISTRICT 4 GAY ROAD MOORE ROAD END 0.72 Y -- 22

DISTRICT 4 BEND VIEW ROAD W. MCINTOSH ROAD NEW SALEM ROAD 1.01 Y -- 21

DISTRICT 4 ELDER ROAD (1) CONVINGTON ROAD DIRT ROAD 0.76 Y -- 24

DISTRICT 4 ELDER ROAD (2) PATTERSON ROAD SCHOOL ROAD 0.91 Y -- 21

DIST. 4/DIST. 5 VINEYARD ROAD SR 92/FAYETTEVILLE ROAD OLD ATLANTA ROAD 3.26 Y -- 20

DISTRICT 5 BIRNAM WOODS DRIVE MUSGROVE ROAD LOCKWOOD CIRCLE 0.12 Y -- 20

DISTRICT 5 DUNSINDANE LANE END BIRNAM WOODS DRIVE 0.14 Y -- 22

DISTRICT 5 RIDER ROAD SR 3/NORTH EXPRESSWAY OLD ATLANTA ROAD 0.21 -- 1.00" 26

DISTRICT 5 RICHARDSON STREET VINEYARD ROAD KILGORE ROAD 0.29 -- -- 20

DISTRICT 5 SPRINGDALE DRIVE JORDAN HILL ROAD END 0.46 Y -- 21

DISTRICT 5 GREER ROAD END E. MCINTOSH ROAD 0.53 -- 1.00" 24

DISTRICT 5 SLAUGHTER ROAD CHURCH ROAD END 0.75 Y (0.52 mile) -- 22

TOTAL LENGTH 21.58

SPALDING COUNTY

2026 TSPLOST RESURFACING PROJECT

EXHIBIT 1

01/19/2026

Item Description Unit Estimated

Quantity Unit Price Item Total

ROAD RESURFACING

1 PAYMENT & PERFORMANCE BONDS LS 1

2 MOBILIZATION LS 1

3 TRAFFIC CONTROL LS 1

4 ASPHALTIC CONCRETE OPEN GRADED CRACKED RELIEF INTERLAYER, GP BLEND, INCL BITUM MATL & H LIME TN 17,313

5 RECYCLED ASPH CONC 9.5 MM SUPERPAVE, TP II, GP 2, INCL BITUM MATL & H LIME (165 LBS/SY) TN 26,188

6 BITUMINOUS TACK COAT GAL 49,717

7 ASPHALT MILLING (1-INCH DEPTH) SY 56,023

8 SHOULDER BUILDING, INCLUDING GRASSING (CONTRACTOR TO PROVIDE FILL MATERIAL) LM 16.61

9 THERMOPLASTIC PAVEMENT MARKING, 24" WHITE STOP BAR EA 50

10 THERMOPLASTIC SOLID TRAFFIC STRIPE, 5 INCH, WHITE LM 43.23

11 THERMOPLASTIC SOLID TRAFFIC STRIPE, 5 INCH, YELLOW LM 39.96

12 THERMOPLASTIC SKIP TRAFFIC STRIPE, 5 INCH, YELLOW GLM 2.17

13 THERMOPLASTIC PAVEMENT MARKING, ARROW, TYPE 2, WHITE EA 6.00

14 THERMOPLASTIC GORE STRIPING, YELLOW (GREEN VALLEY ROAD AT SR 16, NORTH & SOUTH OF THE INTERSECTION) LS 1.00

15 THERMOPLASTIC GORE STRIPING, WHITE (GREEN VALLEY ROAD AT GREEN VALLEY BLVD) LS 1.00

16 THERMOPLASTIC GORE STRIPING, WHITE (GREEN VALLEY ROAD AT CATERPILLAR DRIVEWAY) LS 1.00

17 THERMOPLASTIC GORE STRIPING, WHITE (GREEN VALLEY ROAD AT BOYD'S CROSSING ROAD) LS 1.00

18 THERMOPLASTIC GORE STRIPING, WHITE (VINEYARD ROAD AT BURGUNDY DRIVE) LS 1.00

19 ADJUST SEWER MANHOLE TO GRADE EA 20

TOTAL CONSTRUCTION =

SPALDING COUNTY

2026 TSPLOST RESURFACING PROJECT

BID TABULATION

2026-008

JANUARY 21, 2026

STATEMENT OF BIDDER'S QUALIFICATIONS

All questions must be answered and the data given must be clear and comprehensive. This statement must be notarized and submitted with Bid. If necessary, questions may be answered on separate attached sheets. The Bidder may submit any additional information he desires.

1. Name of Bidder ________________________________________

2. Permanent main office address: ____________________________

3. Georgia Contractor/Utility Contractor License No. ________________________

4. When organized ________________________________________

5. If a corporation, where incorporated __________________

6. How many years have you been engaged in the contracting business under your present firm or trade name? ____________

7. Contracts on hand: (Schedule these, showing amount of each contract, name, address and telephone number of Owner and/or Engineer; and the appropriate anticipated dates of completion.)

8. General character of work performed by your company _________________________

9. Have you ever failed to complete any work awarded to you? _________ If so, where and why?

10. Have you ever defaulted on a contract? _______________If so, where and why?

11. List the more important projects recently completed by your company, stating the approximate cost for each, name, address and telephone number of Owner and/or

Engineer; and the month and year completed.

12. List your major equipment and equipment manufacturer available for this contract.

13. Experience in construction work similar in importance to this project.

14. Background and experience of the principal members of your organization, including the officers.

15. Credit available: $_________________________.

16. Give bank references: ________________________________________________

17. Will you, upon request, fill out a detailed financial statement and furnish any other information that may be required by Spalding County? ______

18. Have the principals of the corporation ever been associated with another corporation?

19. The undersigned hereby authorizes and requests any person, firm or corporation to furnish any information requested by Spalding County in verification of the recitals comprising this Statement of

Bidder's Qualifications. Dated at __________________ this _________ day of __________, 20____.

NAME OF BIDDER

By: ________________________________

Title: _______________________________

STATE OF ____________________________)

COUNTY OF __________________________)

________________________________________ being duly sworn deposes and says that he is ____________ of

(Name of Organization): ____________________________________________ and that the answers to the foregoing questions and all statements therein contained are true and correct.

Subscribed and sworn to before me this ______ day of ___________, 20____.

NOTARY PUBLIC

My Commission expires

____________________________, 20_____

GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT OF 2006

Effective July 1, 2007, the following language is required to be included in all contracts entered into by the

SPALDING COUNTY for the physical performance of services:

“A. Pursuant to the Georgia Security and Immigration Compliance Act of 2006, the Contractor understands and agrees that compliance with the requirements of O.C.G.A. § 13-10-91 and Georgia Department of Labor Rule 300-

10-1-.02 are conditions of this Agreement. The Contractor further agrees that such compliance shall be attested by the Contractor through execution of the contractor affidavit required by Georgia Department of Labor Rule

300-10-1-.07, or a substantially similar contractor affidavit. The Contractor’s fully executed affidavit is attached hereto as Exhibit E and is incorporated into this Agreement by reference herein.

B. By initialing in the appropriate line below, the Contractor certifies that the following employee-number category as identified in O.C.G.A. § 13-10-91 is applicable to the Contractor:

1. ___________ 500 or more employees;

2. ___________ 100 or more employees;

3. ___________ Fewer than 100 employees.

C. The Contractor understands and agrees that, in the event the Contractor employs or contracts with any subcontractor or subcontractors in connection with this Agreement, the Contractor shall:

1. Secure from each such subcontractor an indication of the employee-number category as identified in

O.C.G.A. § 13-10-91 that is applicable to the subcontractor;

2. Secure from each such subcontractor an attestation of the…