2026 Striping Project Bid Document Final.pdf

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2026 STRIPING PROJECT

BID DOCUMENTS

HART COUNTY, GEORGIA

Issued on July 23rd, 2026

Hart County 2026 Striping Project Bid Page 2 of 26

Table of Contents

1. Bid Advertisement

2. Project Scope

3. Project Schedule

4. Bid Submittal

a. Bid Schedule

b. E-Verify Affidavits

5. Project Maps

6. Standard Contract/Forms

a. Contract Agreement

b. Notice of Award

c. Notice to Proceed

d. Task Order Template

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HART COUNTY 2026 STRIPING PROJECT

HART COUNTY BOARD OF COMMISSIONERS

800 Chandler Street

HARTWELL, GA 30643

BID NOTICE

Separate, sealed bids will be received for furnishing all labor, materials, tools, equipment, and incidentals necessary for the construction of the aforementioned project.

Bids for the Striping Project for the Hart County Board of Commissioners subject to the conditions and provisions set forth in the attached bid package will be received at the Hart County Board of Commissioners office until Thursday, August 6th, 2026 by 3:00 p.m. The commodities and/or services must be furnished as described and specified in this package.

Bids must be received either via mail or hand delivered in a sealed envelope. Faxed bids cannot be accepted.

Please address mailed bids, Fed-Ex, UPS, or hand delivered bids to:

BRIANA RAMIREZ

HART COUNTY BOARD OF COMMISSIONERS

800 CHANDLER STREET

HARTWELL, GA 30643

Also, please show the following on the OUTSIDE of the envelope:

BID FOR 2026 STRIPING PROJECT

NOTE: Some “Next Day” deliveries may not get delivered to this office prior to the bid opening. Please be aware of this and make arrangements to have your bid here on time, as late bids will be rejected.

NOTICE: If you are downloading this information from a web page, you must register with Hart County at the contact information listed in Section V, Interpretations or Addenda or via email at bramirez@hartcountyga.gov. This is the only way Hart County can be sure that you receive all addendum and relevant information for this bid.

The work consists of road striping, stop bars, and rumble strips on various streets within Hart County.

All work is to be accomplished in accordance with current GDOT standards and specifications.

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Each bid must include signed bid sheet accompanied by a bid bond, duly executed by the bidder, in the amount of five percent (5%) of the bid, and E-Verify Affidavits for contractors and sub-contractors.

The successful bidder for this contract will be required to furnish a satisfactory performance bond and labor and material payment bond, each in the amount of one hundred percent (100%) of the bid.

No bidder may withdraw his bid within 60 days after the actual date of the opening thereof.

Owner reserves the right to waive any informality or to reject any of all bids, to evaluate bids, and to accept any bid which in its opinion may be for the best interest of Owner. Owner has the right to add to and delete from the contract once it has been awarded. Award will be to the lowest responsive, responsible bidder.

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Hart County

2026 Striping Project Project Scope

Hart County Public Works is accepting bids for striping, rumble stripes, stop bars and traffic control as needed for the following (Note: Based on budget and/or changing needs, owner reserves the right to add to and delete scope from the contract once it has been awarded):

Road Name Beginning Ending Length (Miles)

Work Description

Nancy Hart School Road

Elberton Hwy Cokesbury Hwy 2.31 Double Solid Traffic Stripe, 5 in., Yellow Solid Traffic Stripe, 5 in., White 24 in Stop Bar, Rumble Strips

Hickory Crossing Rd

Bowman Hwy Elberton Hwy 2.528 Double Solid Traffic Stripe, 5 in., Yellow Solid Traffic Stripe, 5 in., White 24 in Stop Bar, Rumble Strips

Bethany- Bowersville Rd

Hwy29 Airline-Goldmine 3.6 Double Solid Traffic Stripe, 5 in., Yellow Solid Traffic Stripe, 5 in., White 24 in Stop Bar, Rumble Strips

Mt Olivet Reed Creek Hwy Boleman Hill Rd 8.5 Double Solid Traffic Stripe, 5 in., Yellow Solid Traffic Stripe, 5 in., White 24 in Stop Bar, Rumble Strips

Shirley Road Knox Bridge Crossing Rd

Providence Church Rd 0.984 Double Solid Traffic Stripe, 5 in., Yellow Solid Traffic Stripe, 5 in., White 24 in Stop Bar, Rumble Strips

End of Reed Creek Reed Creek Hwy Dew Drop Cir 1.6 Double Solid Traffic Stripe, 5 in., Yellow Solid Traffic Stripe, 5 in., White

24 in Stop Bar Friendship Still Water Rd Zion CME Church Rd 2.333 Double Solid Traffic Stripe, 5 in., Yellow, 24 in

Stop Bar John W Jordan Bowman Hwy D.E. 1.640 Double Solid Traffic Stripe, 5 in., Yellow, 24 in

Stop Bar Bio Lane Bio Church Rd Hickory Crossing Rd 2.436 Double Solid Traffic Stripe, 5 in., Yellow, 24 in

Stop Bar Hodges Mill Rd Hickory Crossing

Rd D.E. 2.669 Double Solid Traffic Stripe, 5 in., Yellow, 24 in

Stop Bar

Ankerich Rd Martin Dairy Rd Lavonia Hwy 1.842 Double Solid Traffic Stripe, 5 in., Yellow, 24 in Stop Bar

Kelly Rd Lavonia Hwy Beacon Light Rd 1.252 Double Solid Traffic Stripe, 5 in., Yellow, 24 in Stop Bar

Beacon Light Bowersville Hwy Mt Olivet Rd 2.909 Double Solid Traffic Stripe, 5 in., Yellow, 24 in Stop Bar, Rumble Strips

Adamstown Rd City Limit Lou Gurley Rd 2.269 Double Solid Traffic Stripe, 5 in., Yellow, 24 in Stop Bar

Elrods Ferry Hwy 29 D.E. 1.340 Double Solid Traffic Stripe, 5 in., Yellow, 24 in Stop Bar

Grace Baptist Church Rd

Beaverdam Farm Rd

Royston Hwy 1.622 Double Solid Traffic Stripe, 5 in., Yellow, 24 in Stop Bar

Liberty Hill Elberton Hwy Jones Rd 4.560 Double Solid Traffic Stripe, 5 in., Yellow, 24 in Stop Bar

Montevideo Cokesbury Hwy County Line 4.308 Double Solid Traffic Stripe, 5 in., Yellow, 24 in

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Stop Bar, Rumble Strips Old Elbert TY Cobb

Memorial Pkwy Bowman Hwy 4.519 Double Solid Traffic Stripe, 5 in., Yellow, 24 in

Stop Bar

Sunset Dr Sunset Rd Royston Hwy 0.498 Double Solid Traffic Stripe, 5 in., Yellow, 24 in Stop Bar

Whippoorwill Trail Liberty Hill Rd Nancy Hart School Rd 3.376 Double Solid Traffic Stripe, 5 in., Yellow, 24 in Stop Bar

Allen-Orsley Rd Shiloh Church Rd County Line 1.307 Double Solid Traffic Stripe, 5 in., Yellow, 24 in Stop Bar

Bartlett Rd Lankford Rd Lavonia Hwy 1.438 Double Solid Traffic Stripe, 5 in., Yellow, 24 in Stop Bar

Center of the World

Whispering Pines Rd

Sunset Rd 0.908 Double Solid Traffic Stripe, 5 in., Yellow, 24 in Stop Bar

Cherokee Ridge Rd Sunset Rd D.E. 0.821 Double Solid Traffic Stripe, 5 in., Yellow, 24 in Stop Bar

Deer Run Lane Airline Goldmine Rd

Airline Store rd 2.000 Double Solid Traffic Stripe, 5 in., Yellow, 24 in Stop Bar

Ellis Dr Zion CME Church Rd

Bowman Hwy 0.746 Double Solid Traffic Stripe, 5 in., Yellow, 24 in Stop Bar

Landfill Rd Valley Hart Rd Hodges Mill Rd 0.577 Double Solid Traffic Stripe, 5 in., Yellow, 24 in Stop Bar

Liberty Hill Church Rd

Elberton Hwy Hwy 29 3.798 Double Solid Traffic Stripe, 5 in., Yellow, 24 in Stop Bar, Rumble Strips

McLane-Morris Rd Mt Olivet Rd B Bailey Rd 1.551 Double Solid Traffic Stripe, 5 in., Yellow, 24 in Stop Bar

Methodist Park Lane

Elrod Ferry Rd D.E. 0.395 Double Solid Traffic Stripe, 5 in., Yellow, 24 in Stop Bar

Mouchet Rd Bartlett Rd Lou Gurley Rd 1.820 Double Solid Traffic Stripe, 5 in., Yellow, 24 in Stop Bar

Old Beacon Light Rd

Beacon Light Rd D.E. 1.5 Double Solid Traffic Stripe, 5 in., Yellow, 24 in Stop Bar

Paynes Creek Rd Mt Olivet Rd D.E. 1.530 Double Solid Traffic Stripe, 5 in., Yellow, 24 in Stop Bar

Sherman Dove Rd Duncan Rd Bailey Rd 0.496 Double Solid Traffic Stripe, 5 in., Yellow, 24 in Stop Bar

Stephen Johnson Rd

Moore Rd Elberton Hwy 1.1 Double Solid Traffic Stripe, 5 in., Yellow, 24 in Stop Bar

Twin Branch Rd County Line Bowersville Rd 0.982 Double Solid Traffic Stripe, 5 in., Yellow, 24 in Stop Bar

Valley Hart Rd Bowman Hwy D.E. 0.510 Double Solid Traffic Stripe, 5 in., Yellow, 24 in Stop Bar

Shiloh Church Rd Kristy Ln McCurry Rd 1.9 Double Solid Traffic Stripe, 5 in., Yellow, 24 in Stop Bar

Bethesda Church Rd

McCurry Rd Bio Church Rd 0.6 Double Solid Traffic Stripe, 5 in., Yellow, 24 in Stop Bar

Lankford Rd at Ridgeview n/a Rumble Strips, 24 in Stop Bar

Lankford Rd at Bowersville Hwy n/a Rumble Strips, 24 in Stop Bar

Parkertown Rd at Hwy 77 n/a Rumble Strips

Airline School Rd at Hwy 77 n/a Rumble Strips

Ridgeview Rd at Hwy 77 n/a Rumble Strips

Shoal Creek Rd at Hwy 77 n/a Rumble Strips

Eagle Grove School Rd at 172 n/a Rumble Strips, 24 in Stop Bar

Liberty Church Rd at 172 n/a Rumble Strips, 24 in Stop Bar

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Redwine Church Rd

At Bethany- Bowersville n/a Rumble Strips, 24 in Stop Bar

Corinth Church Rd at Hwy 17 n/a Rumble Strips, 24 in Stop Bar

Goldmine Holly Springs Rd

At Hwy 29 n/a Rumble Strips, 24 in Stop Bar

All work on Hart County projects must be performed in accordance with provisions and requirements set forth by Georgia Department of Transportation.

TRAFFIC CONTROL

The contractor shall provide traffic control to include all items necessary to maintain safe travel for the public. Traffic control shall include, but is not limited to: road closed signs, barricades, detour signs, flagging, work zone signs, low/soft shoulder signs, etc. All traffic control devices and work zones shall comply with the Manual on Uniform Traffic Control Devices (MUTCD), latest edition. All traffic control items shall be maintained by the Contractor at all times throughout the length of the project.

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Project Schedule

1. First advertisement posted – July 23rd

2. Second advertisement posted – July 30th

3. Q&A Deadline – August 3rd 1:00 pm

4. Addendum Available – August 4th

5. Bid Due August 6th at 3:00 pm

6. Bid opening – August 11th 6pm

7. Bid award – August 12th

8. Notice to Proceed – August 14th

9. Project completion – November 30th

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BID FOR 2026 STRIPING PROJECT

DATE BIDS DUE: August 6th, 2026, at 3:00 PM.

BID FORM

800 CHANDLER ST., HARTWELL, GA 30643

The (Company)___________________________________________________________ submits herewith Bid in response to bid request in this package, and in compliance with the description(s) and/or specification(s) attached hereto for 2026 Striping Project.

NOTE: You must sign and complete the Bid Supplemental Form also.

BID SCHEDULE

HART COUNTY 2026 STRIPING PROJECT

Company Name:

Contact Name and Title:

LINE

NO.

GDOT

ITEM

ITEM QUANTITY UNIT

UNIT

PRICE

AMOUNT

SIGN AND MARKING ITEMS

001 429-1000 Rumble Strips Thermoplastic Solid Traffic Stripe, 4 in, White

120 EA

002 652-2501 Solid Traffic Stripe, 5 in., White 39.11 LM

003 652-2502 Solid Traffic Stripe, 5 in., Yellow 161.92 LM

004 653-1704 Thermoplastic Solid Traffic Stripe, 24 in, White 780 LF

TOTAL AMOUNT

SIGNATURE: DATE

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The following Addenda to the Bidding and Contract Documents are acknowledged:

Addendum No: ________________ Dated: ________________

Addendum No: ________________ Dated: ________________

OFFICIAL COMPANY

ADDRESS___________________________________________________

Phone Number & Email address____________________________________________________

SIGNATURE_________________________________

PRINT NAME________________________________

TITLE_____________________________PHONE______________________________

DATE ____________________________ FAX_________________________________

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BID SUPPLEMENTAL FORM

DATE: _____________________________

NOTICE: Hart County Purchasing Policy prohibits awards to a (1) county employee, (2) employee of a constitutional officer, (3) a Board of Commissioner Member, (4) Constitutional Officer or to a company/business where a county employee/Constitutional Officer holds any interest. These prohibitions also apply to immediate family members of those listed above. By signing below you are confirming that these prohibitions do not apply to your company/bid.

References: Name Title Organization Phone Number email address

1.

2.

3.

The _____________________________________________(Bidder) takes the following exceptions to the specification and bid documents:

(Important: See section IIb)

SIGNATURE: ________________________________________________________

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E-Verify Contractor Affidavit under O.C.G.A. § 13-10-91(b)(1)

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13- 10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of (_________________________) has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A.

§ 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number

Date of Authorization

Name of Contractor

Name of Project

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed _____________,_ ___, 202__ in ___________________(city), ______(state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE ______ DAY OF ______________,202__.

NOTARY PUBLIC

My Commission Expires:_________________________________

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E-Verify Subcontractor Affidavit under O.C.G.A. § 13-10-91(b)(3)

By executing this affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract with______________________________ on behalf of _______________________________________ has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91.

Furthermore, the undersigned subcontractor will continue to use the federal work authorization program throughout the contract period and the undersigned subcontractor will contract for the physical performance of services in satisfaction of such contract only with sub-subcontractors who present an affidavit to the subcontractor with the information required by O.C.G.A. § 13-10-91(b). Additionally, the undersigned subcontractor will forward notice of the receipt of an affidavit from a sub-subcontractor to the contractor within five business days of receipt. If the undersigned subcontractor receives notice of receipt of an affidavit from any sub-subcontractor that has contracted with a sub-subcontractor to forward, within five business days of receipt, a copy of such notice to the contractor. Subcontractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number Date of Authorization

Name of Subcontractor

Name of Project

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed ________________________, ___, 202__ in _________(city), ______(state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE ______ DAY OF ______________,202__.

My Commission Expires:_________________________________

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E-Verify Sub-subcontractor Affidavit under O.C.G.A. § 13-10-91(b)(4)

By executing this affidavit, the undersigned sub-subcontractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract for ______________________________ (name of subcontractor or sub-subcontractor with whom such sub-subcontractor has privity of contract) and_________________________________________ (name of contractor) on behalf of __________________________________________ (name of public employer) has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned sub-subcontractor will continue to use the federal work authorization program throughout the contract period and the undersigned sub-subcontractor will contract for the physical performance of services in satisfaction of such contract only with sub-subcontractors who present an affidavit to the sub-subcontractor with the information required by O.C.G.A. § 13-10-91(b). The undersigned sub-subcontractor shall submit, at the time of such contract, this affidavit to ________________________________________________________ (name of subcontractor or sub-subcontractor with whom such sub-subcontractor has privity of contract).

Additionally, the undersigned sub-subcontractor will forward notice of the receipt of any affidavit from a sub-subcontractor to _________________________________________________ (name of subcontractor or sub-subcontractor with whom such sub-subcontractor has privity of contract). Sub-subcontractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number Date of Authorization

Name of Sub-subcontractor

Name of Project

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed ____________________, ___, 202__ in _____________(city), ______(state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE ______ DAY OF ______________,202__. NOTARY PUBLIC

My Commission Expires:

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CONTRACT AGREEMENT

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CONTRACTOR AFFIDAVIT AND AGREEMENT

By executing this affidavit, the undersigned contractor verified its compliance with O.C.G.A. 13-10-91, stating affirmatively that the individual, firm or corporation which is contracting with the Hart County Board of Commissioners has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United State Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L.

99-603], in accordance with the applicability provisions and deadlines established in O.C.G.A. 13-10-91.

The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to this contract with the Hart County Board of Commissioners, contractor will secure from such subcontractor(s) similar verification of compliance with O.C.G.A. 13-10-91 on the Subcontractor Affidavit provided in Rule 300-10-01-.08 or a substantially similar form.

Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the (name of the public employer) at the time the subcontractor(s) is retained to perform such service.

EEV/Basic Pilot Program* User Identification Number

BY: Authorized Officer or Agent Date

Title of Authorized Officer or Agent of Contractor

Printed Name of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON

THIS THE _____ DAY OF_____________, 202_

Notary Public My Commission Expires:

* As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization program is the ”EEV/Basic Pilot Program” operated by the U.S. Citizenship and Immigration Services Bureau of the U.S.

Department of Homeland Security, in conjunction with the Social Security Administration (SSA).

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Private Employer Exemption Affidavit Pursuant to O.C.G.A. § 36-60-6(d)

By executing this affidavit, the undersigned private employer verifies that it is exempt from compliance with O.C.G.A. § 36-60-6, stating affirmatively that the individual, firm, or corporation employs ten (10) or fewer employees and is not required to register with and/or utilize the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 36-60-6.

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on ____________, ____________, 202____in _______________(city), _____________________(state).

Printed Name of Exempt Private Employer

Signature of Exempt Private Employer or Authorized Officer or Agent

Printed Name and Title of Person Executing Affidavit

SUBSCRIBED AND SWORN BEFORE ME

ON THIS _______________DAY OF ________________________, 202_____.

My Commission Expires: ______________________________

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I. OVERVIEW OF THE SCOPE OF WORK

The Hart County Board of Commissioners is soliciting bids for Road Striping, Rumble Strips, and Stop Bars as per GDOT specifications outlined in this bid package and other bid documents. The work is for approximately 78 miles of existing county roads.

II. GENERAL INFORMATION FOR BIDDERS

Hart County reserves the right to reject any or all bids, further negotiate with one or more bidders, and waive any technicalities or informalities if it is deemed in the best interest of the County. Hart County assumes no responsibility in the costs incurred by the bidder in preparing a response.

The Hart County Board of Commissioners reserves the right to waive technicalities, to accept or reject any and all bids or proposals and to waive any irregularity in any bid or proposal received, to award the entire bid or proposal to one vendor or multiple vendors or to make awards by group or location, whichever is in the best interests of Hart County.

It is the bidder’s responsibility to verify all quantities and specifications are met to perform the work as specified herein, before submitting their bid. Price submitted shall include all labor and materials for completion of the work. In the event of a conflict between these specifications and any referenced specifications the higher quality specification shall supersede. Quantities listed are approximate and may be varied at the discretion of the Owner.

All measurements given on the list of work to be done are approximate. It is the contractor’s responsibility to verify all quantities and measurements necessary to perform the work as specified herein, before submitting their bid.

Bids submitted and prices submitted shall be valid for 90 days after submitting bids.

After this 90 day period, the bidder has the right to withdraw his pricing or be awarded the work at the bid price should the County choose to award this work. If only one bid is received the County may choose to not open the bid and solicit additional bids prior to opening all bids in a public meeting.

The Contractor shall be responsible for all damage or injury to property of any character resulting from any act, omission, negligence, or misconduct in the prosecution of the work. When any direct or indirect damage or injury is done to private or public property by or on account of any act, omission, negligence or misconduct in the execution of the work, the Contractor shall either restore at his own expense such property to a condition similar or equal to that existing before such damage or injury occurred; or shall make good such damage or injury in a manner acceptable to the owner of the damaged property and to the County.

If unit prices are required to be submitted with the bid, these unit prices will be applied to any changes that occur in the project as directed by the owner through a formal change order. The unit prices submitted will include all expenses including engineering, profit, overhead or any other expenses occurring with the changed unit. Changes/unit prices will apply to both additions and deletions of work.

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II. PREPARATION OF BID

A. Bidders must submit bids on the proposal forms provided. Additional materials can also be included with the bids. Complete the bid form, bid supplemental form, and contractor affidavit. Place the bid in numbers on the bid form in the space provided.

Place bid within an envelope addressed to:

Briana Ramirez Hart County Board of Commissioners 800 Chandler Street

Hartwell, GA 30643

Place on outside of envelope:

“Your Company Name”

“Bid for 2026 Striping Project”

B. Any deviations (exceptions) from the bid specifications must be included on the Bid

Supplemental form. Such deviations may be evaluated by the Owner in making a final determination as to the selection of a bidder.

Contractor shall list on the Bid Supplemental Form all their proposed sub-contractors. Sub-contractors must be licensed by the State of Georgia for their respective discipline (if applicable). Changes in sub-contractors by the successful contractor after the bid award must be approved in writing by the County.

References for similar work (minimum of three) as this project must also be included on the bid supplemental form or attached with the bid.

C. Submit proposals filled out in ink or typewritten, without erasure, interlineations or changes. No bid changes will be permitted to be placed on the outside of the envelope. If a bidder desires to change the bid prior to the deadline for acceptance, the bidder may remove and replace the revised bid in a new sealed envelope.

D. Make proposals in name of the principal and if a partnership, give names of all parties. Give exact post office address. If an agent submits proposals, provide satisfactory evidence of agency authority with proposal.

III. BIDDER’S RESPONSIBILITY

A. Before submitting their bid, the Bidder shall carefully perform all necessary investigations to inform themselves thoroughly as to the specifications needed for this work.

IV. INSURANCE, LAWS, PERMITS, LICENSES, REGULATIONS, ETC.

A. Licensure for work will be as required by any applicable regulatory agency.

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B. The Contractor, in execution of the work, shall conform to all applicable Federal and State laws, Municipal Ordinances and rules and regulations of all authorities having jurisdiction over construction of the work, including in part, all construction codes and safety codes which may apply to (1) performance of work; (2) protection of adjoining and adjacent property; (3) maintenance of passageways, guard fences or other protective facilities; and shall obtain and pay for all permits, licenses and approvals necessary for construction of the work and give all required notices.

C. The successful bidder shall be required to submit proof of workman’s compensation coverage for all employees of the bidder, as well as public liability insurance of at least $500,000/$1,000,000 limits. In addition, the successful bidder will be solely responsible for any damages done by their company (or their subcontractors and suppliers) to public utilities and/or personal property as a result of the execution of this Contract.

D. Bidders must comply with the State of Georgia Public Works Laws for Bidding this work. In general, if the bid is greater than $100,000 a 5% bid bond must be included with the bid.

E. Under Georgia Law, bidders must provide an affidavit of compliance with the

Georgia Security and Immigration Compliance for their company with this bid.

V. INTERPRETATIONS OR ADDENDA

Any questions concerning this invitation should be directed via fax, email, or mailed to:

Jason Spencer, Hart County Public Works Director, 800 Chandler Street, Hartwell, GA 30643, Fax: 706-376-9477 jspencer@hartcountyga.gov

Hart County reserves the right to reject any or all bids, to further negotiate with one or more bidders, and, to waive any technicalities and informalities, and to accept the bid deemed to be in the best interest of the County.

No oral changes or interpretations shall be made to any bidder regarding the bid Documents or any part thereof. Every request for an interpretation shall be made in writing via fax or mail to: Terrell Partain, at the contact information above.

Any inquiry received five or more days prior to the date fixed for acceptance of bids will be given consideration and addressed to all known bidders in the form of an Addendum.

Any changes or interpretations to the specifications shall also be in the form of an Addendum to the Bid Documents. All Addenda will be faxed and mailed to each person holding Bid Documents, but it shall be the bidder’s responsibility to make inquiries as to the Addenda issued. All such Addenda shall become part of the Bid Documents and all

Hart County 2026 Striping Project Bid Page 21 of 26 bidders shall be bound by such Addenda, whether or not received by the bidders. It shall be the bidders responsibility to ensure delivery of any and all requests for interpretations.

VI. OTHER REQUIREMENTS

Contractors will be responsible for ensuring safe conditions exist around the work as a result of activities.

Should the contractor, in the opinion of Hart County representatives, fail to comply with any requirements of these specifications; the County may delay work until such requirements are satisfactorily met.

Any quantity listed is approximate and/or estimated. Contractor shall verify all quantities. Hart County reserves the right to reject any or all bids, to further negotiate with one or more bidders, and, to waive any technicalities and informalities, and to accept the bid deemed to be in the best interest of the County.

This bid package, any subsequent bid addendum, and any referenced specification are the specifications and contract documents for this project. The County must approve any variance from the required specifications in writing. If there is a conflict between these specifications and any referenced specifications, the higher quality specification shall be applied.

VII. CONTRACT PERIOD, CHANGE ORDERS & PAY REQUESTS:

The County would prefer completion this work by November 30th, 2026. Please place a notice in your bid of the expected completion date.

If the bidder does not estimate that this work can be performed by November 30th, 2026, or in the time period specified for completion, the bidder may make an exception on the Bid Supplemental Form indicating the time period required for completion of this work submitted with the bid. Such time estimate, either longer or shorter, may be used as a determination factor in combination with the price submitted at the discretion of the County as determined to be in the best interests of the County. The successful bidder will be required to complete the work in time submitted in the bid supplemental form if such time is included by the bidder in this form and accepted by the County.

The County will pay one pay request per 30-day period and only one check will be issued to the Contractor per pay request. Invoices will be paid based on percent work completed and/or material delivered and present at the jobsite and verified by the County on the unit price basis per road completed. All unit price work must have proper documentation in order to receive payment (i.e. weight tickets).

VIII. LIQUIDATED DAMAGES

For each working day, as specified in the contract, that any work remains uncompleted after the contract time (including all extensions and adjustments of contract time) the sum

Hart County 2026 Striping Project Bid Page 22 of 26 of $150 per day will be deducted from any money due or to become due the contractor or his/her surety as liquidated damages. Such deducted sums shall not be deducted as a penalty but shall be considered as liquidation of a reasonable portion of damages that will be incurred by the owner should the contractor fail to complete the work in the time provided in his/her contract. Contract times will be further defined as negotiated in the actual contract with the preliminary target dates as set forth in this bid package.

SPECIFICATIONS FOR THIS WORK

Important: At all times during construction, the road under construction must be kept opened and navigable so as to allow homeowner’s ingress/egress to their homes. No additional payment will be made to the Contractor for keeping the roads navigable. The County can require maintenance work to be performed by the Contractor to keep the roads navigable that are affected by the Contractors’ work under this Contract. This maintenance work will also be performed at no additional cost to the County.

Should the contractor, in the opinion of Hart County representatives, fail to comply with any requirements of these specifications, the County may delay work until such requirements are satisfactorily met.

Hart County reserves the right to reject any or all bids, to further negotiate with one or more bidders, and, to waive any technicalities and informalities, and to accept the bid deemed to be in the best interest of the County.

Any quantity listed is approximate and/or estimated. Contractor shall verify all quantities. Actual work awarded will be depending on funding available and the priority of the Hart County Board of Commissioners.

Hart County 2026 Striping Project Bid Page 23 of 26

Notice of Award

Dated

Project: 2026 Striping Project Owner: Hart County Owner's Contract No.: N/A

Contact: Jason Spencer, Public Works Director Engineer's Project No.: N/A

Bidder:

Bidder's Address:

You are notified that your Bid dated August 6th, 2026 for the above Contract has been considered and you are the Successful Bidder.

The Contract Price of your Contract is not to exceed $___________

You must comply with the following conditions within [15] days of the date you receive this Notice of Award.

1. Deliver to the Owner Three (3) fully executed original Contract Agreements

(attached).

2. Deliver with the executed Contract Agreement, the required performance and payment bonds as specified in the Bid Documents.

3. Other conditions:

Failure to comply with these conditions within the time specified will entitle Owner to consider you in default, annul this Notice of Award and declare your Bid security forfeited.

Within ten days after you comply with the above conditions, Owner will return to you one fully executed counterpart of the Contract Agreement.

Owner

By:

Authorized Signature

Title

Hart County 2026 Striping Project Bid Page 24 of 26

Notice to Proceed

Project: 2026 Striping Project Owner: Hart County Owner's Contract No.: N/A

Contact: Jason Spencer, Public Works Director Engineer's Project No.: N/A

Bidder:

Bidder's Address:

You are notified that the Contract Times under the above contract will commence to run on ____________________. In accordance with Article 2 of the Agreement, the date of completion is ________________.

(Contractor) Owner Received by: Given by:

Authorized Signature

(Title) Title

(Date) Date

Hart County 2026 Striping Project Bid Page 25 of 26

CONTRACTOR: _______________________________

AGREEMENT: 2026 Striping Project

DATE OF AGREEMENT: _______________2026

DESCRIPTION: Road Striping Work

SCOPE OF WORK:

COST: (per unit prices on Bid Schedule)

SCHEDULE: SEE attached Task Order Scope of Work

PROPOSED BY: APPROVED BY:

Signature Signature

Jason Spencer- Public Works Director

Name/Title Name/Title

Date:_________________ Date:_______________

Task Order # 1

See attached Task Order Scope of Work

Hart County 2026 Striping Project Bid Page 26 of 26

Hart County 2026 Striping Project

Task Order #1 Scope of Work

All work must be performed in accordance with provisions and requirements set forth by Georgia Department of Transportation.

TRAFFIC CONTROL

The contractor shall provide Traffic Control to include all items necessary to maintain safe travel for the public. Traffic control shall include, but is not limited to: Road Closed signs, Barricades, Detour Signs, Flagging, Work Zone Signs, Low/Soft Shoulder Signs, etc. All traffic control devices and work zones shall comply with the Manual on Uniform Traffic Control Devices (MUTCD), latest edition. All traffic control items shall be maintained by the Contractor at all times throughout the length of the project.

The Contractor shall install all required striping as quickly as possible, but no later than 3 days after the road is completed unless directed otherwise by the project manager.

Quantities are approximate only. Actual quantities for pay items will be derived by field measurements and weight measurements.

Contractor is to field verify the widths of all roads. Resurfacing shall be over existing asphalt only.

SCHEDULE

Contractor is required to complete this contract by _____________. Equal time extension will be given if the project is delayed by an unusual number of inclement weather days.

END OF BID PACKAGE