2026 Rock Bid.pdf

NOTICE OF SOLICITATION: INVITATION TO BID FY26-ROC-PW01

Bulloch County Public Works Solid Waste Division

BULLOCH COUNTY BOARD OF COMMISSIONERS

115 NORTH MAIN STREET

STATESBORO, GEORGIA 30458

INVITATION FOR BID

BULLOCH COUNTY PUBLIC WORKS

SOLID WASTE DIVISION

The Bulloch County Board of Commissioners (herein after referred to as the “County”) is accepting COMPETITIVE SEALED BIDS for:

Material or Service: Rock type material directly from a Quarry

Mandatory Pre-Bid: Not required.

Questions: Questions will be directed to the Procurement Director by email (pfuller@bullochcounty.net) no later than January 28, 2026 by 4:00 PM. Responses to questions will be addressed no later than January 30, 2026 by 4:00 PM. The project identifier FY26-ROC- PW01 must appear in the subject line of the email.

Bid Submission Deadline: The deadline for receipt of sealed bids is 3:00 PM, February 5, 2026.

Prospective bidders shall file all documents necessary to support their bids. The written bid document supersedes any verbal or written prior communication between parties. Late bids will not be considered. FAXED OR E-MAILED BIDS WILL NOT BE ACCEPTED.

Time and Place for Submission and Opening of Bids: Bidders are responsible for the actual delivery of sealed bids during normal business hours to the Bulloch County Board of Commissioners, 115 North Main Street, Statesboro, Georgia 30458. The ORIGINAL BID and THREE COPIES along with supporting documents must be submitted in a sealed clearly marked envelope. At the time and date of the bid deadline, the bids will be publicly opened, and cost components read aloud at the Bulloch County Commissioners North Main Annex, at the above-referenced address. The bids will be reviewed to determine conformity with the specifications and other criteria. Upon closure of the review, the Public Works Director will recommend the selection of a bid or bids most advantageous to the County or the rejection of all bids, for which final decision will be approved by the Board of Commissioners.

Obtaining a Copy of Bid Package: A bid package may be requested by contacting Peyton Fuller, Procurement Director, at pfuller@bullochcounty.net; https://bullochcounty.net/bid-opprtunities/;

or https://doas.ga.gov/state-purchasing/georgia-procurement-registry-local-governments/gpr-overview. Any addenda to this solicitation will be issued through the purchasing office, and it will mailto:pfuller@bullochcounty.net mailto:pfuller@bullochcounty.net https://bullochcounty.net/bid-opprtunities/ https://doas.ga.gov/state-purchasing/georgia-procurement-registry-local-governments/gpr-overview be the sole responsibility of the bidder to periodically check the County’s website for any addenda for this project. Failure to include a signed copy of any addenda issued for this project in the submitted bid package will result in the submitted bid not being considered for this project.

Bid Identification: The outside of the sealed envelope shall include the wording: Bulloch County Rock type material bid; Bid Opening: February 5, 2026 @ 3:00 PM; Attn: Peyton Fuller, Procurement Director.

Check List: There is a checklist on page 11 that lists the forms that must be included in the sealed bid submission. All items requiring signatures must be signed and all items requiring a notary must be notarized. Failure to return any of the items or incorrectly completed items on the check list will be justification for non-acceptance of the submitted sealed bid.

Award and Reservations: It is understood and agreed that in consideration of the sum of One Dollar and No/100 ($1.00) cash in hand paid, receipt whereof is hereby acknowledged, the bidder agrees that this bid shall be an option, which is hereby given to the County to accept or reject this bid at any time within sixty (60) calendar days from the date on which it is opened and read. It is expressly covenanted and agreed that this proposal is not subject to withdrawal by the bidder during the term of said option. The bidder is solely responsible for delivering its sealed bid to the exact location and by the time stated. The County reserves the right to reject any or all bids and to waive technicalities and informalities in bids, and to accept, in whole or in part, such bid or bids that may be deemed in the best interest of the County. The County reserves the right to use or not use any alternate bid associated with this solicitation.

Exceptions to Specifications: Any contract resulting from this invitation shall bind the bidder to all terms, conditions and specifications set forth in this invitation. Bidders whose bids do not conform shall so note on the “Exceptions to Specifications” sheet provided. While the County reserves the right to make an award to a nonconforming bidder when in the best interest of the County, such awards will not be readily made, and bidders are urged to conform to the greatest extent possible. No exceptions will be considered to have been taken by a bidder unless it is properly set out as provided above, and no exception will be deemed to have been taken by the County unless incorporated in a contract resulting from this invitation and so stated.

If awarded, an award will be made to that responsive and responsible bidder or bidders with the most advantageous bid or bids to the County, price and other factors considered. Time is of the essence.

TERMS AND CONDITIONS

Changes: No change shall be made to this invitation except by written modification by the Purchasing Department.

Fob Origin: Bid prices are for material only, no delivery cost.

Compliance: The County's failure to insist on compliance with any of the terms or conditions of this Invitation to Bid shall not be deemed a waiver of the County's right to insist at any time on full compliance with any of the terms and conditions stated herein.

Restrictions to Bidders: No employee of Bulloch County shall have a financial interest either directly or indirectly in the purchase of or contract for any goods or services, nor in any firm, corporation, partnership, limited liability company, or any other legal entity furnishing any goods or services to Bulloch County or any of its departments. For the purposes of this provision, indirect financial interest includes, but is not necessarily limited to, the financial interest of an employee’s spouse.

Disqualification: Bids may be disqualified for: a) receipt of the bid by the County past the stated deadline; b) any irregularities; c) unbalanced unit price or extensions; d) unbalanced value of any items; e) failure to complete bid information correctly: or f) failure to follow the restrictions to bidders. If in the opinion of the County, the bidder is not in a position to perform the contract, the bid may be disqualified and rejected. The County reserves the right to waive any minor informalities or irregularities.

Lawsuits/Bribery/Conflicts of Interest/Defaults: Prospective bidders shall disclose any record of pending lawsuits, criminal violations and/or convictions, conflicts of interest, or contract defaults.

Liability: The County is not liable for any cost incurred in the preparation of the bid. Nor is the County bound by any information provided to bidders prior to the bid opening unless reduced to writing and distributed as a written addendum.

Clarification of Submittals: The County reserves the right to seek clarification of any point in a bidder’s sealed bid submission, or to obtain additional information.

Exceptions: Conditional bids or those that take exception to the specifications will be considered only at the discretion of the County.

Correction or Withdrawal of Bids, Cancellation of Awards: Correction or withdrawal of bids after the deadline for submitting bids has passed, or cancellation of awards or contracts may be permitted only to the extent that the bidder can show by clear and convincing evidence that a clerical mistake of non-judgmental character was made, or where the withdrawal or cancellation is in the best interest of the County.

County Obligations: The County has a standing policy to disqualify or withhold compensation to vendors, contractors, and professional consultants if there are existing obligations to the County for any liens, ad valorem taxes, licenses or other financial remittances due to the County.

Award: If awarded, the award will be made to that responsive and responsible bidder or bidders whose bid is most advantageous to the County, price and other factors considered. The County specifically reserves the right to make an award to more than one bidder if the County determines that it is in the County’s best interest to do so, and to reject any and all bids. The bidder or bidders to whom the award is made will be notified at the earliest possible date.

Payment: Payment will be made upon acceptance by the County on invoice(s) submitted and approved by the Public Works Director within (30) thirty days of receipt of invoice. However, the Publics Work Director will endeavor to remit payment for services rendered in an expedited manner. Itemize all invoices in full. Be sure our order number is on your invoice.

Invoice: All invoices will be forwarded to Bulloch County Public Works for payment.

Bulloch County Public Works 17441 Hwy 301 North Statesboro, GA 30458

Inquiries Regarding Payment: All inquiries regarding payment of invoices are to be directed to Accounts Payable, (912) 764-6245.

Regulatory Agencies: Successful bidder(s) will be responsible for all required permits or licenses required by any regulatory agency of the City, County, State or Federal Governments.

Governing Law: The parties agree that this Agreement shall be governed by the laws of Georgia, both as to interpretations and performance.

Anti-Discrimination Clause: Bulloch County does not discriminate against any person because of race, color, religion, national origin, or handicap in employment or services provided.

Delivery: Not required; the County will supply transportation.

Contact: The contact person for this BID is Peyton Fuller, Procurement Director. Explanation(s) desired by bidders regarding the meaning or interpretation of this BID must be requested from the contact person, in writing via e-mail (pfuller@bullochcounty.net).

Bidders are required to only communicate with the contact person stated above to clarify any part of this BID. No elected or appointed official, or any other employee of the County, shall be contacted regarding this BID without the express written consent of the County Manager.

Any unauthorized contact shall not be used as a basis for responding to this BID and will result in the rejection of the Bidder’s submittal. Questions must be received by January 28, 2026, by 4:00 PM. Responses will be issued January 30, 2026, by 4:00 PM. All email correspondence during the question & answer period must include the project identifier FY26-ROC-PW01in the subject line of the email.

Bidders who obtain this BID from Georgia Procurement Registry https://doas.ga.gov/state-purchasing/georgia-procurement-registry-local-governments/gpr-overview or Bulloch County/Procurement https://bullochcounty.net/bid-opportunities/ or from other than the Procurement Division are advised to re-visit the above websites to obtain any addenda which may be issued prior to the BID closing date. The County assumes no responsibility for Bidder’s failure to acknowledge any addenda issued.

mailto:pfuller@bullochcounty.net https://bullochcounty.net/bid-opportunities/

Bid Reservations: The County reserves the right to reject any or all Bids, to award in whole or in part and to waive minor immaterial defects in Bids. Negotiations may be necessary to complete the contract.

Indemnification: The Contractor agrees to indemnify, hold harmless, and defend the County, its officials, and employees (hereinafter collectively “the indemnitees”) from and against any and all claims, damages, liabilities, suits, proceedings, costs, and expenses of litigation (including, without limitation, reasonable attorney’s fees) related to or arising in any way out of the performance of this Agreement, unless such is attributable to the sole negligence of the indemnitees. The indemnity obligation of the Contractor will survive the expiration or termination of this Agreement.

Quality: Any brand names or trade names used in the specifications are for the purpose of describing and establishing general quality levels.

Acceptance of Proposal Form: The successful bidder shall be required to execute an Acceptance of Proposal Form that is substantially the same as the form included herewith.

The bid must be submitted in a sealed envelope to the following address:

Bulloch County Commissioners Attn: Procurement Director 115 N Main St.

Statesboro, GA 30458

Bidders will be fully responsible for the delivery of their bids in a timely manner. Reliance upon U.S. Mail or other carriers is at the bidder's risk. Late bids will not be considered.

GENERAL SPECIFICATIONS

Provide pricing for Aggregate material used by Bulloch County on various projects. Pricing is for materials only. Transportation will be provided by Bulloch County.

1. Aggregates Provided from Warrenton/Augusta area Quarries ONLY

PLANT /QUARRY PRODUCT UNIT OF MEASURE

Screenings Granite TON Graded Aggregate Base GAB TON #4 Stone TON #57 Stone TON #89 Stone TON Type 1 RIP RAP TON Type 3 RIP RAP TON

Material only; no transportation You may submit multiple bids if you have multiple quarries in the Augusta/Warrenton area.

EXCEPTIONS TO SPECIFICATIONS SHEET

If you have an exception to our specifications, use this sheet and list the item you are taking an exception on and the description of the exception. Bulloch County will determine compliance with the specifications based on the information submitted. If there are no exceptions to the specifications on the bid, mark the box “No Exceptions Taken” and return this form with the bid.

� NO EXCEPTIONS TAKEN

ITEM DESCRIPTION OF EXCEPTION

BID FORM

Rock type material (AGGREGATE) directly from a Quarry

Price for each aggregate by ton

Plant / Quarry Product Unit of

Measure Unit Price Bid Price per ton

Screenings Granite TON Graded Aggregate Base GAB TON #4 Stone TON #57 Stone TON #89 Stone TON Type 1 RIP RAP TON Type 3 RIP RAP TON

Material only; no transportation You may submit multiple bid tables if you have multiple quarries in the Augusta/Warrenton area.

The prices in this bid shall be valid for One Year from date of approval.

1. Does your bid meet all of our specifications including terms & conditions? (If your answer is no, note exceptions on the EXCEPTIONS TO SPECIFICATIONS SHEET)

Yes:__________ No:____________

Company Name: ____ _____________________________________________________

Company Address: ________________________________________________________

Mailing Address: __________________________________________________________ (If different from Company Address)

Company Representative: ___________________________________________________

Title: ___________________________________________________________________

Signature of Representative: _________________________________________________

Printed Name of Representative: _____________________________________________

Telephone Number: ______________________ Fax Number: ______________________

E-mail Address: ___________________________________________________________

BULLOCH COUNTY, GEORGIA

NON-COLLUSION AFFIDAVIT

The following affidavit is to accompany the bid:

STATE OF:

COUNTY OF:

Owner, Partner or Officer of Firm:

Company Name, Address, County and State:

The undersigned, being of lawful age, being first duly sworn, on oath says that he/she is the agent authorized by the firm to submit the attached proposal. In making such representation, affiant further states for himself/herself and on behalf of firm, that they have not been a party to any collusion among firms in restraint of competition by agreement to submit a bid or proposal at a fixed price or to refrain from proposing; or with any office of Bulloch County or any of their employees as to quantity, quality or price in the prospective contract; or any discussion between firms and any official of Bulloch County or any of their employees concerning exchange of money or other things of value for special consideration in submitting a sealed bid for:

FIRM NAME ________________________________________________________________

SIGNATURE ________________________________________________________________

TITLE ________________________________________________________________

Subscribed and sworn to before me this ______ day of _______________ 20_____.

NOTARY PUBLIC _____________________________________

BULLOCH COUNTY, GEORGIA

BIDDER DECLARATION

The bidder understands, agrees and warrants:

That the bidder has carefully read and fully understands the full scope of the specifications.

That the bidder has the capability to successfully undertake and complete the responsibilities and obligations in said specifications.

That this bid shall be valid for One Year from date of approval.

That this bid may be withdrawn by requesting such withdrawal in writing at any time prior to February 5, 2026 @ 3:00pm, but may not be withdrawn after such date and time for a period of 60 days.

That Bulloch County reserves the right to reject any or all bids and to accept that bid which will, in its opinion, best serve the public interest. Bulloch County reserves the right to waive any technicalities or informalities in the bidding.

That by submission of this bid the bidder acknowledges that Bulloch County has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information supplied by the bidder.

If a partnership, a general partner must sign.

If a corporation the authorized corporate officer(s) must sign, and the corporate seal must be affixed to this proposal.

BIDDER:

Name Title

Name Title

AFFIX CORPORATE SEAL (if applicable)

Subscribed and sworn to before me this _____ day of _______________ 20____.

NOTARY PUBLIC _____________________________________

Department of Homeland Security, in conjunction with the Social Security Administration (SSA).

CHECK LIST

The items listed below must be returned with the sealed bid. All items requiring signatures must be signed and all items requiring a notary must be notarized. Failure to return any of the items or incorrectly completed items on the check list will be justification for non-acceptance of the submitted sealed bid.

� 1. Page 7 – Exception to Specifications Sheet � 2. Page 8 – Bid Form � 4. Page 9 – Non-Collusion Affidavit � 5. Page 10 – Bidder Declaration

ACCEPTANCE OF PROPOSAL

Bulloch County hereby accepts the undersigned supplier’s bid submitted in response to the attached Invitation for Bids for the following items:_________________________________

By executing this Acceptance of Proposal, Bulloch County and the undersigned supplier acknowledge and agree to be bound by all terms and conditions of the attached Invitation for

Bids and all specifications and pricing stated therein.

IN WITNESS WHEREOF, Bulloch County and the undersigned supplier have caused their authorized representatives to set their hands and seals this _____ day of

________________, 2026.

BULLOCH COUNTY, GEORGIA [Name of Successful Bidder]

By:___________________________ By:________________________ Chris Eldridge, County Manager

Print or type name of signatory

[FORM OF ACCEPTANCE OF PROPOSAL]

The successful bidder(s) will be required to execute this Acceptance of Proposal.

INVITATION FOR BID