MILLER COUNTY GOVERNMENT

Board of Commisisoners

INVITATION TO BID

2026 ROAD RESURFACING

Miller County Government

INVITATION TO BID 2026

ROAD RESURFACING

OVERVIEW:

The Miller County Government is seeking sealed competitive bids from qualified contractors for a road resurfacing project as a part of the county’s 2026 road resurfacing program.

All work must be completed in 60 days from when Notice to Proceed is issued and in accordance to industry specifications and standards.

INSTRUCTIONS:

The bid package should be clearly marked “ 2026 ROAD RESURFACING” on its face and submitted by 5:00 p.m. on July 06, 2026, to the address below. Please submit two printed copies and one electronic copy (USB) of your ITB package to:

Miller County Government c/o County Manager

111 N. 1st Street Colquitt, Ga. 39837

Both printed and electronic copies must contain the same information. Return address must be clearly marked on the outside of the bid packet.

Please submit questions/requests via e-mail only to countymanager@millercountyga.gov by 5:00 p.m. on June 29, 2026.

No bid will be received or accepted after the above specified date and time. Submissions received after the designated date and time will be deemed invalid and returned unopened to the firm.

No bid may be withdrawn within thirty (30) days after the bid deadline. Requests for withdrawals must be submitted in writing. All bids shall remain firm for 90 days after the submission deadline.

We appreciate your interest in Miller County!

mailto:procurement@norcrossga.net https://www.norcrossga.net/bids.aspx

TITLE VI/NON-DISCRIMINATION

NOTIFICATION

The Miller County Government, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21,Nondiscrimination in Federally-assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 23 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

1.0 INTRODUCTION & PROJECT DESCRIPTION

The Miller County Government is seeking sealed competitive bids from qualified contractors for a road resurfacing project as a part of the county’s 2026 road resurfacing program. The three (3) roads are displayed in the maps included as Appendix A.

The project will consist of milling and resurfacing to include repairing the existing pavement base where needed. Please refer to exhibits attached. The scope includes three (3) roads within county, listed below.

1.1 PROJECT SCOPE

ROAD NAME MILES

1 Cooktown 1.20 2 Jeterville 3.7 3 Bush Dairy 2.2

Cooktown Rd starting at existing widening and widening 2 ft. on each side of the road going approx. 1.20 miles east to County Line.

Jeterville Rd starting at Phillipsburg and going approx. 3.7 miles northwest to County line.

Bush Dairy Rd starting at Hwy 91 S and going approx. 2.2 miles south ending at County line

1.2 SCHEDULE OF EVENTS

1.3 SPECIFICATIONS

A. Roads scheduled for milling and resurfacing will consist of the furnishing of all materials, labor, and equipment for the complete construction including but not limited to repairing the existing pavement base where needed, maintaining traffic control measures, milling existing pavement, installing tack coat, installing asphaltic concrete surface, course applying high density mineral bond, and the installation of pavement striping, and markings as directed, performing cleanup and related work.

Event Date and Time Release of ITB June 1, 2026, 12:00 p.m.

Deadline for Written Questions June 29, 2026, 5:00 p.m.

Bids Due July 6, 2026, 5:00 p.m.

Contract Award July 13, 2026 Issuance of NTP July 13, 2026

B. The contractor will give the County at least 24 hours’ notice as to the locations to be adjusted to allow for inspection scheduling.

C. The work must meet all DOT specifications.

-125 lbs. per sy asph conc 9.5 mm superpave, TP 1, Incl Bitum Matl & H lime -40 lbs. per sy asph conc leveling. Including matl and H.lime.

-165 per Sy total, 1.5 inches of asphalt

1. The Miller County Government will expect to communicate with a single project manager representing the prime contractor (and the sub‐contractors).

2. The County will select the most responsive, lowest bidder whose bid best represents the best interest of the County.

3. The Miller County Government reserves the right to cancel this solicitation at any time when it is determined to be in the best interest of the County.

4. The Miller County Government also reserves the right to increase, reduce, add or delete any item in this solicitation as deemed necessary.

5. The Miller County Government reserves the right to approve sub‐ contractors.

6. Any selection made because of this notice will be based strictly on qualifications and adherence to the submission guidelines, without regard to race, color, religion, sex, or national origin.

7. It is the responsibility of all firms interested in submitting a bid for this advertisement to routinely check the posting on the website for any revisions to this solicitation and addenda issued.

8. It is the responsibility of all firms to read this advertisement in detail and provide all requested information including forms and appendices.

9. Incomplete submittals will be considered non-responsive, thus disqualified. Late submittals will not be accepted.

1.5 BID SUBMISSION GUIDELINES

Bidding requirements will consist of the following:

1. Statement of Qualifications and Equipment

2. Bid Form

3. References

4. Acknowledgement of Addenda

5. Performance and Payment Bond

6. Certificate of Liability Insurance

7. E-Verify Contractor & SAVE Affidavits

1.6 COMMUNICATIONS WITH STAFF

All questions about this ITB should include the company name and the referenced ITB section in the following format:

Company Name

1. Question Citation of relevant section of the ITB

2.0 REQUIREMENT

Bid must include labor and all materials as specified; no substitutions for materials are allowed unless approved by the Miller County Government.

BIDDERS ARE ADVISED TO THOROUGHLY UNDERSTAND THE GENERAL

CONDITIONS AND SPECIAL PROVISIONS, PRIOR TO SUBMITTING THEIR

BIDS.

2.1 GENERAL CONDITIONS

2.1.1 Qualifications

2.1.1.1 Bids will be considered only from experienced and well-equipped Contractor(s) engaged in work of this type and magnitude.

Bidders must provide their own materials and tools for this contract.

2.1.1.2 Bidders may be required to submit evidence setting forth qualifications which entitle their company for consideration as a responsible vendor. A list of work of similar character successfully completed within the last five years may be required, which lists the location, size, and scope for use on this work. Before accepting any bid, the County may require evidence of the vendor’s financial ability to successfully perform the work to be accomplished under the contract.

2.1.1.3 During the term of the agreement, Contractor shall, as its sole expense, secure and maintain in-force policies of insurance of the following types:

1. Workersʋ compensation coverage in accordance with the statutory requirements of the jurisdiction in which Services are to be performed.

2. Employerʋs liability insurance with a minimum of $250,000.

3. Comprehensive General Liability Insurance, subject to a limit for bodily injury and property damage combined at least $1,000,000 aggregate.

4. Automobile liability insurance subject to a limit for bodily injury and property damage combined, of at least $1,000,000per occurrence.

2.1.1.4 Contractor shall furnish Client Certificates of Insurance evidencing the insurance coverages required. The certificates shall stipulate that should any of the above insurance policies be cancelled before the termination of this agreement, the issuing company will endeavor to mail thirty (30) days’ written notice to Client

2.2 JOINT VENTURES

2.2.1 Joint Ventures between two contractors will not be allowed. The General Contractor shall be required to perform all aspects of this projects and will not be allowed to sub-contract these items.

2.3 AUTHORITY TO SIGN

2.3.1 Bidder must ensure that the legal proper name of their firm and/or corporation is printed OR typed as appropriate on all documents.

2.4 RIGHTS RESERVED

2.4.1 The Miller County Government reserves the right to reject any or all bids, to waive informalities or to re-advertise. It is understood that all bids are made subject to this agreement, and that the Miller County Government reserves the right to decide which bids it deems the most qualified and lowest cost. In arriving at this decision, full consideration will be given to the experience and qualifications of the Bidder, their financial responsibility, costs and bid amount, work of this type successfully completed and past performance with the Miller County Government.

2.4.2 Bidders are advised to examine all corresponding documents carefully and to make examinations of the site(s) of the proposed work, as necessary, to familiarize themselves with location conditions, which may affect the proposed work. Bidders are also advised to inform themselves fully regarding.

conditions under which the work will be performed. The County will not be responsible for the Bidder’s errors or misjudgment, nor for any information on location conditions or general laws and regulations.

2.4.3 Any unauthorized additions, conditions, limitations, or provisions attached to the Bid shall render it informal and may be cause for rejection.

2.5 AWARD OF CONTRACT

2.5.1 Contract will be made to the most responsive and responsible lowest bidder.

Contracts will not be automatically awarded to the lowest bidder. The County will review all bids for responsiveness and responsibility.

Bidders must comply with submission guidelines, show evidence of experience and qualifications, and provide proof that they are qualified to carry out the scope of work.

The contract will be awarded to the most qualified vendor whose bid will cost the least and prove to be the most advantageous to the County, experience, technical considerations, cost, and other factors considered. The County is to make the determination.

The Miller County Government reserves the right to reject any or all bids, to waive technicalities, and to make an award deemed in its best interest.

The County reserves the option to negotiate terms, conditions, and pricing with the most responsive, responsible and lowest bidder at its discretion.

2.5.2 The bid evaluation will be based on the following criteria:

o Bid price o Compliance with submission guidelines and specifications

(including any required forms and documents) o Ability to perform scope of work and meet deadlines o References

Please provide accurate information and inform your references that the Miller County Government will follow up to perform reference checks. It will affect your evaluation if we are not able to contact your references, or they do not respond in time. References will be contacted within a week of the submission deadline.

Alternatively, Bidders are welcome to provide three (3) recent reference letters where they provided the same or similar services. Reference letters must be on official letterhead and signed by the point of contact of the agency where the service was performed.

2.5.3 Prior to award of the Contract, the successful Bidder will be required to submit a schedule to the County, demonstrating the Bidder’s ability to commence and proceed in a timely manner. Due to time constraints on this contract, it is mandatory that the work be performed simultaneously and immediately. A bidder’s failure to demonstrate the ability to proceed as required may result in contract cancellation, as deemed in the County’s best interest.

2.5.4 Failure to demonstrate the ability for simultaneous contract execution and progression will result in, at the County’s discretion, contract cancellation, re-advertising of any and/or all these contracts, or awarding any or all of the contract to the next most responsive and responsible lowest bidder.

2.5.5 If the contract amount is greater than $100,000.00, a Contract Performance Bond and a Payment Bond, each equal to 100% of the Contract amount per section, must be provided by the successful bidder by a surety company qualified to do business in the State of Georgia with an AM Best rating of B+ or higher and satisfactory to the Miller County Government. Bonds given shall meet the requirements as listed in this ITB.

2.6 PRODUCTION REQUIREMENTS

2.6.1 The successful bidder will be required to commence work within thirty

(30) calendar days from the receipt of the Notice to Proceed and must carry on withutmost diligence to complete the work according to specifications in the ITB within 60 days from the Notice to Proceed.

2.7 PRICES AND INVOICING PAYMENTS

2.7.1 Payment shall be provided based on the cost schedule provided in bidder’s response. Bidder shall submit an invoice with NET 30-day payment terms for services performed for the Miller County Government under the terms of the executed contract. The invoice shall be directed to Miller County Government, 111 North. 1st Street, Colquitt Georgia 39837. The invoice shall contain a complete itemization of services. The total amount due, invoice number, invoice date, the designated project number, if applicable, and the Miller County Governments' Purchase Order Number.

2.8 LOCATION AND SITE(S)

2.8.1 The site(s) of the proposed work is within County limits of the Miller County, Georgia.

2.8.2 The Contractor shall accept the site(s) in its present condition and carry out all work in accordance with the requirements of the specifications as indicated in the appendices or as directed by the Road Superintendent.

2.8.3 The Contractor, before submitting a bid is required to visit the site(s) and acquaint themselves with the actual conditions and the location of any and/ or all obstructions that may exist on the site(s).

2.8.4 The Contractor is responsible for the location of, above and below ground utilities and structures, which may be affected by the work.

2.9 COMPLIANCE WITH OSHA STANDARDS AND REGULATIONS

2.9.1 The work connected with this Contract shall be performed in accordance with all applicable OSHA regulations and standards including any additions or revisions thereto, until the job is completed and accepted by the Miller County Government.

2.10 MATERIALS

2.10.1 Unless otherwise specified in the Contract, the bidder shall provide and assume full responsibility for all services, materials, equipment, labor, and all other facilities and incidentals necessary for the completion of this project.

2.10.2 All materials and equipment incorporated into the work shall be of good quality, except as otherwise provided in the Contract. All special warranties and guarantees required shall expressly run to the benefit of the County.

2.11 INSPECTION

The Miller County Government does not commit to having a full-time inspection or testing of work while in progress or at sources of materials furnished. Any lack of inspection and/or testing will in no way relieve the Contractor of his responsibility to provide quality workmanship in accordance with the specifications. Any test ordered under the supervision of the County that fails to meet standards or any retesting that is required will be at the Contractor’s expense.

2.12 NON-COLLUSION

2.12.1 Bidder(s), by submitting a bid, certify that the accompanying bid is not the result of, or affected, by any unlawful act of collusion with any other person or company engaged in the same line of business or commerce, or any other fraudulent act punishable under Georgia or United States law.

2.13 CONTRACT REQUIREMENTS

2.13.1 The successful bidder is required to do the following within ten (10) _______days of Notice:

2.13.1.1 Return to the Miller County Government contract documents executed by the authorized representative attested by the corporate secretary treasurer.

2.13.1.1.2 Provide Insurance Certificates as specified in the ITB Checklist.

2.13.1.1.3 Provide bonding as required by the ITB documents.

2.13.2 Failure to execute the contract, bonds, or furnish satisfactory proof of carriage of the insurance required within ten days after the date of Notice of Award of the Contract may be just cause for the annulment of the award and for the forfeiture of the bid guaranty, not as a penalty, but as liquidation of damages sustained. At the discretion of the County, the award may then be made to the next most qualified bidder, or the work may be re-advertised. The Contract and Contract Bonds shall be executed in duplicate to the Miller County Government.

2.13.3 Liquidated Damages: In the event of any delay which is not the fault or responsibility of the Contractor or any supplier to the Contractor, the Contractor is entitled to additional days for performance of this Contract. Contractor shall not be entitled to any additional money for any delay which they encounter. The Contractor’s sole remedy shall be to obtain an extension of time from the Owner within which this Contract is to be performed. Under no circumstances shall the Contractor be entitled to assert any claim of entitlement against the Owner for actual or consequential damages resulting from delays. In conformity with the “time is of the essence” provisions of this contract, the amount of liquidated damages for this contract shall be in the amount of $300 per workday for every day the contract is not completed after 90 days from the time of the Notice to Proceed.

2.14 MISCELLANEOUS PROVISIONS (May not be applicable to this

ITB)

2.14.1 Permits

No permits are anticipated for this project.

2.14.2 Work Hours

Monday through Friday 8:00am to 8:00 pm.

2.14.3 Detour/Closures

All road closures and detours shall be approved by the Miller County Road Superintendent.

2.14.5 Disposal of Refuse

The Contractor shall be solely responsible for disposing of materials and shall consider, before bidding, the compliance with the above stated ordinances and regulations. Disposal of debris must be done in a lawful manner, in accordance with all applicable federal, state and/or local laws, statutes, rules, ordinances, and/or regulations. All trash and debris shall be collected and removed from the site(s) on a daily basis. The Contractor will not be permitted to burn any of the materials on site or within the boundary limits of Miller County Georgia.

Appendix A. - Maps

COOKTOWN RD.

Cooktown Rd starting at existing widening and widening 2 ft. on each side of the road going approx. 1.20 miles east to County Line.

JETERVILLE RD.

Jeterville Rd starting at Phillipsburg and going approx. 3.7 miles northwest to County line.

Appendix A. - Maps

BUSY DAIRY RD.

Bush Dairy Rd starting at Hwy 91 S and going approx. 2.2 miles south ending at County line