2026 RFP Chemawa Cleanup and Mowing Project

CONFEDERATED TRIBES OF SILETZ INDIANS (CTSI)

REQUEST FOR PROPOSALS (RFP)

Chemawa Old School Site Cleanup and mowing Project – 2026

Project No.: CTSI-OSSC-2026-01

1. NOTICE OF SOLICITATION

Issue Date: April 15th, 2026

Proposal Due Date: May 1st, 2026 – 4:00 PM (Pacific Time)

Submission Locations:

Mail:

Confederated Tribes of Siletz Indians

Attn: Planning Department – Contracts- Ian Keene

P.O. Box 549

Siletz, OR 97394

Hand Delivery / Courier:

201 SE Swan Ave

Siletz, OR 97394

Digital submissions: Iank@ctsi.nsn.us

Contact:

Planning Department – Construction Management

Phone: (541) 444-8323

2. PROJECT OVERVIEW

The Confederated Tribes of Siletz Indians (CTSI), in coordination with the Bureau of Indian

Affairs (BIA), is soliciting proposals from qualified contractors to perform site cleanup, hazard mitigation, and security restoration at the former Chemawa Indian School campus located in

Salem, Oregon.

The project area consists of approximately 74 acres of previously developed land that currently presents significant safety, environmental, and fire risks due to:

Dense overgrown vegetation and brush

Illegal dumping and debris accumulation mailto:Iank@ctsi.nsn.us

Unauthorized encampments and activity

Underground hazards (manholes, tunnels, voids)

Compromised fencing and site security

The intent of this project is to restore the site to a clean, secure, and maintainable condition, suitable for ongoing maintenance and future planning efforts.

3. PROJECT OBJECTIVES

The selected contractor shall:

Remove hazardous vegetation and restore site visibility

Eliminate debris, trash, and unsafe materials

Identify and secure underground and surface hazards

Restore perimeter fencing and site security

Reduce wildfire risk through fuel load reduction

Prepare the site for routine maintenance (mowing and access)

4. SCOPE OF WORK

Phase 1 – Site Clearing & Hazard Identification

Conduct site reconnaissance and hazard mapping

Identify and mark:

Manholes, vaults, tunnels

Stumps, depressions, and structural remnants

Remove:

Brush, blackberries, shrubs, and grass

Trees under 5” diameter within buffer zones

Downed trees and storm debris

Clear vegetation:

Entire site (approx. 74 acres)

Fence lines (both sides, 20 ft buffer)

Road edges and right-of-way interface

Remove:

All trash, debris, and illegally dumped materials

Debris between fence and roadway fog lines

Maintain cemetery protections:

No disturbance within cemetery boundary

Mow perimeter buffer areas only

Phase 2 – Site Security & Stabilization

Inspect and repair perimeter fencing

Install and/or replace “No Trespassing” signage

Verify and secure:

Manholes

Vaults

Underground tunnels

Implement safety closures (steel, concrete, or equivalent)

Remove remaining safety hazards

Phase 3 – Maintenance Readiness

Perform initial mowing (spring and fall cycle)

Ensure site is accessible for long-term maintenance

Provide recommendations for ongoing upkeep

5. CONTRACTOR RESPONSIBILITIES

The selected contractor shall:

Provide all labor, materials, equipment, and disposal

Comply with all Federal, State, Tribal, and Local regulations

Obtain all necessary permits and approvals

Implement a Site Safety Plan (SSP)

Maintain a secure and controlled work area

Prevent public access during operations

Restore any damage caused during work

6. DELIVERABLES

Contractor shall provide:

Pre-Construction Deliverables

Work plan and schedule

Cost breakdown by task

Safety Plan

During Project

Progress updates

Hazard documentation

Final Deliverables

Completion report

Disposal documentation

Final site condition summary

Recommendations for maintenance

7. MINIMUM QUALIFICATIONS

Proposers must:

Be licensed contractors in the State of Oregon

Demonstrate minimum 3 years of relevant experience

Have experience in:

Land clearing

Hazard mitigation

Environmental or large-scale site cleanup

Provide proof of:

Insurance

Bonding capacity

Safety compliance

8. PROPOSAL REQUIREMENTS

Proposals must include:

Cover Letter (authorized signature)

Firm qualifications and experience

Key personnel resumes

Project approach and methodology

Detailed cost proposal (line item + total)

Project schedule

References (minimum 3)

Proof of licensing and insurance

Indian Preference documentation (if applicable)

Conflict of interest disclosure

Litigation disclosure

9. INDIAN PREFERENCE

Contractors shall comply with CTSI Tribal Code Indian Preference requirements.

Proposals shall include:

Description of Indian-owned business status

Workforce utilization plan

Subcontractor participation plan

Evaluation Factors Proposals meeting minimum qualifications shall be evaluated on the criteria listed below. Each proposal shall be scored based on the points allotted to each criteria, 100 combined points maximum.

The number of points assigned to a proposal does not necessarily determine the award of a contract; rather it establishes benchmarks to assist in the overall evaluation of the proposal. CTSI will evaluate all proposals on a scale from 1 to 100 based on the following criteria:

A. Cost: Maximum Points – 30 Price is an important consideration for this proposal. The proposal must clearly indicate the cost of providing services.

B. Must include

Appendix A. B. Experience and Capability: Maximum Points – 30 Bidders skill, knowledge, qualifications, and experience with landscape maintenance, site planning and cleaning, damage assessment, or other similar facilities maintenance will be considered under this evaluation factor.

C. Environmental Practices:

Maximum Points – 15 Bidders skill, knowledge, qualifications and experience with environmental and sustainable landscape and cleanup activities.

D. References and past performance:

Maximum Points – 5 References may include Tribally owned natural lands management and/or

Tribal cemetery managed projects/landscaping. References preferred from similar projects, and/or Tribal governments or organizations.

E. Indian Preference:

Maximum Points – 15 Indian-owned and controlled companies will receive preference in accordance with the CTSI Tribal Plan of Operations, Siletz Tribal Code § 2.019(c)(6)(B)(ii) and

25 U.S.C. §450e(b)(7).

Companies must furnish adequate proof of at least 51% Indian ownership and control with their proposal to qualify for Indian Preference points. F. Evidence of Completeness and Quality of

Proposed Work:

Maximum Points – 5 Consideration will be given to proposals that offer quality and informative proposals demonstrating project approach and understanding.

10. CONTRACT TERMS

Contract Type: Firm Fixed Price (Stipulated Sum)

Term: Upon award through project completion

Bonding:

Bid Bond: 5%

Performance & Payment Bonds required

CTSI reserves the right to:

Reject any or all proposals

Award partial scope

Negotiate best and final offers

11. COMPLIANCE REQUIREMENTS

Contractor must comply with:

CTSI Procurement Policies

Indian Preference requirements

Equal Employment Opportunity laws

Drug-Free Workplace requirements

Site restrictions (no weapons, drugs, or misconduct)

12. SUBMISSION INSTRUCTIONS

Submit:

To listed above

CTSI Planning

201 SE Swan Ave

Siletz, OR 97380

Iank@ctsi.nsn.us

541-444-8323

1 Original + 2 Copies

Clearly marked:

“Chemawa Old School Site Cleanup and Mowing Project – 2026”

Late or incomplete proposals will not be considered.

13. ADDITIONAL NOTES

Site visits are strongly encouraged

CTSI is not responsible for proposal preparation costs

All materials submitted become property of CTSI

14. ATTACHMENTS

Site Map / Boundary Exhibit

Hazard Reference Map

Sample Contract Template

Bid Schedule Form mailto:Iank@ctsi.nsn.us