2026-QQ-867_Requirements.pdf

FORM_QUICK QUOTE REQUIREMENTS-SERVICES Rev. 8-15-2025

QUICK QUOTE REQUIREMENTS (SERVICES)

1. SCOPE REQUIREMENTS

A. Sarasota County Parks, Recreation and Natural Resources requires a qualified contractor to provide parking lot sweeping services at five County park locations.

B. The Contractor shall provide the services for a period of 12 months beginning in November 2026.

C. Contractor shall clean and remove litter, leaves, dirt, sand, and debris from the parking lot pavement.

D. Contractor’s mechanical broom and vacuum trucks must have the ability to pick up and remove sand, soil, and rock. Contractor must hand blow inaccessible areas including but not limited to corners and storm drains.

E. Contractor must promptly report any property issues to beach supervisor.

F. Disposal of debris is the responsibility of the Contractor.

G. SERVICE LOCATIONS

i. Siesta Beach

a. Address: 948 Beach Road, Sarasota, FL 34242

b. Frequency: Once monthly, between the 1st and 15th of each month.

c. Equipment: Mechanical broom truck followed by a vacuum truck, as identified in

Attachment B.

ii. Turtle Beach

a. Address: 8918 Midnight Pass Road, Sarasota, FL 34242

b. Frequency: Once monthly, between the 1st and 15th of each month

c. Equipment: The paved area near the pavilion shall be vacuumed using a vacuum truck. The other two designated areas shall be swept using a mechanical broom truck followed by a vacuum truck, as identified in Attachment C.

iii. Nora Patterson Bay Island Park

a. Address: 946 Siesta Drive, Sarasota, FL 34242

b. Frequency: Once monthly, between the 1st and 15th of each month.

c. Equipment: Mechanical broom truck, as identified in Attachment D.

iv. Access 12 – Siesta

a. Address: 6490 Midnight Pass Sarasota, FL 34242

b. Frequency: Once monthly, between the 1st and 15th of each month.

c. Equipment: Mechanical broom truck, as identified in Attachment E.

v. Manasota Beach Boat Ramp

a. Address: 8570 Manasota Beach Rd, Venice, FL 34293

b. Frequency: Once monthly from December through April, and once during each of the following months: June, August, and October.

c. Equipment: Mechanical broom truck, as identified in Attachment F.

2. ADDITIONAL SERVICES

Additional services for the five County park locations outside of the routine schedule may be required from time-to-time. When requested, the additional services shall be provided to the County at the hourly rate provided in the bid pricing table.

• Broom truck (including driver)

• Vacuum truck (including driver)

• Shoveling/Blowing (including all labor and equipment necessary to perform the service)

3. HOURS

A. Parking lots shall be serviced by the Contractor Monday through Friday between 7:00 a.m. and 9:00 a.m. No loud equipment may be used before 7:00 a.m.

B. No work shall take place on observed County holidays: New Year’s Day, Martin Luther King Junior Day, President’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Thanksgiving Friday, Christmas Eve Day, Christmas Day.

4. EXPERIENCE Not Applicable if checked

A. Bidder must provide a minimum of 3 references demonstrating experience providing services similar to those described in this Bid. All references must be provided using the reference form provided in OpenGov Procurement.

B. Only references provided at time of submittal, using the reference form provided, will be used to verify required experience.

C. Failure to provide required references at time of submittal may result in Bidder being declared non-responsive.

D. Failure of references to verify required experience may result in Bidder being declared non-responsible.

5. LICENSES/CERTIFICATIONS Not Applicable if checked

Bidder must have the licenses and/or certifications listed below. All required licenses and certifications must be active at the time of bid submittal and must remain active throughout the course of work.

Required Licenses:

Required Certifications:

Failure to provide a copy of all required licenses and certifications at time of submittal may result in the Bidder being declared non-responsive.

Failure to provide a copy of all required licenses and certifications within business days after request, may result in the Bidder being declared non-responsive.

6. ALTERNATES Alternate Products not acceptable if checked

A. If Bidder wishes to provide an alternate product, the Bidder shall furnish to the County the name of the manufacturer, the model number, and other identifying data and information necessary to aid the County in evaluating the alternate product.

Alternates shall be approved only if determined by the County to be equivalent to the prescribed specifications.

B. To be considered, alternates must be submitted to the Contact listed in OpenGov Procurement no later than at .

7. INSURANCE REQUIREMENTS Proof of Insurance not required if checked

Successful Bidder will be required to provide a Certificate of Insurance meeting the requirements contained in the attached Insurance Requirements.

8. PROJECT DURATION Not Applicable if checked

A. Work shall begin within days after receipt of a County Purchase Order and shall be completed no more than days after receipt of a County Purchase Order.

B. The County reserves the right to modify this schedule at their discretion. Any modifications shall be communicated to the Contractor in writing.

9. BIDDER’S RESPONSIBILITIES Not Applicable if checked

A. Bidder will schedule deliveries so that there is minimal to no interruption to daily work at any location.

B. Bidder is responsible for any damage to County or third-party property caused by the Bidder or their employees. Restoration shall be made to the County’s satisfaction.

10. GENERAL TERMS AND CONDITIONS Not Applicable if checked

Successful Bidder will be required to comply with the General Terms and Conditions of Purchase Orders attached to this Quick Quote.

11. WARRANTY Not Applicable if checked

Unless otherwise noted in Section 1, all materials provided by the Bidder shall be fully warranted from the date of County’s acceptance for a period of one year, or for the standard warranty period provided by the Bidder or product manufacturer, whichever is greater.

12. CONTINGENCY Not Applicable if checked

If during performance of repair work, an unforeseen circumstance occurs that triggers an additional expense, a contingency of up to 10% of the total bid price may be allowed. Any use of contingency funds is subject to the written approval of the County, and any unused contingency shall not be paid out as part of any final payment.

13. INVOICING AND PAYMENT (check applicable payment method)

A. Successful Bidder(s) shall be paid:

Upon completion of work

In equal monthly installments

Upon completion of each deliverable

Other:

B. Invoicing and payment shall be as described in the General Terms and Conditions of Purchase Orders.

14. RESERVED RIGHTS

The County reserves the right to request clarifications or additional information from any offeror.

15. QUESTIONS & ADDENDA

A. Any inquiries, suggestions, or requests concerning interpretation, clarification, or additional information pertaining to the Quick Quote shall be submitted electronically through OpenGov Procurement. All questions must be received no later than the deadline specified in the solicitation. No verbal requests for information will be honored.

B. The electronic response posted in OpenGov Procurement is the only official method whereby interpretation, clarification, or additional information will be provided. The County shall not be responsible for oral interpretations or representations made by County employees, representatives, or third parties.