2026-QQ-689_QQ_Requirements_Rev.pdf

FORM_QUICK QUOTE REQUIREMENTS PRODUCTS Rev. 8-15-2025

QUICK QUOTE REQUIREMENTS (PRODUCTS)

Addendum (4/20/26): Words, phrases or sentences with a strikethrough represent deletions to the original scope. Underlined words, phrases or sentences represent additions.

1. SCOPE OF WORK

A. The Contractor shall provide all labor, materials, equipment, and incidentals necessary to furnish, deliver, and install one (1) aluminum carport structure in accordance with the specifications provided herein. Work includes coordination of all required permitting, preparation of site-specific engineered drawings, and full installation of the structure at the project location.

B. The Contractor shall be responsible for verifying site conditions prior to installation and shall ensure the completed structure is installed in a safe, stable, and workmanlike manner.

C. Attachment A-Site Location and Reference Images is provided for general reference only. In the event of a conflict, the written specifications shall govern.

2. SPECIFICATIONS

A. Provide and install one (1) aluminum gable roof carport structure measuring 30 feet

(W) x 20 feet (L) x 10 feet (H), consisting of minimum 14-gauge steel framing with aluminum roof and wall panels. The structure shall have a centered gabled roof configuration (peak centered along the length of the structure). with a center section design and minimum 14-gauge framing.

B. Structure shall include a full rear wall enclosure consisting of vertical metal panels covering the entire 20-foot width.

C. Provide partial side wall enclosures on both left and right sides, consisting of minimum

4.5 feet in height of vertical metal panels.

D. Roof and wall panels shall be light grey in color.

E. Contractor shall be responsible for all permitting, including preparation and submission of site-specific engineered drawings, and shall include all associated permit fees in the quote.

F. Contractor shall provide all labor, materials, equipment, and incidentals necessary for complete installation of the structure.

G. Contractor shall field verify site conditions prior to installation.

H. Structure shall be wind-rated and designed to meet applicable Florida Building Code requirements for Sarasota County.

I. Structure shall be installed directly on existing grade. Contractor shall verify site conditions prior to installation and shall include any minor leveling or surface preparation necessary to achieve a stable and level installation surface. Contractor shall provide all labor, materials, equipment, and incidentals necessary to prepare and level a building pad approximately 25 feet by 35 feet to support installation of the structure. The pad shall consist of a minimum of 4 inches of compacted crushed concrete, limerock, or similar suitable base material, installed on a leveled subgrade and compacted to provide a stable and uniform surface. Contractor shall be responsible for minor grading and preparation necessary to achieve a suitable subgrade. Final grade shall be level and suitable for installation in accordance with manufacturer and permitting requirements.

I.J. Contractor shall be responsible for the design and installation of all anchoring systems required to secure the structure in accordance with manufacturer specifications, Florida Building Code requirements, and permitting.

3. PRODUCT REQUIREMENTS Not Applicable if checked

A. All product(s) supplied shall be as specified. Unless otherwise specified products shall be new, and of the most current product version/model. Sarasota County shall not accept used, refurbished, or any other quality standard.

B. The Bidder shall supply product which complies with all applicable federal, state, and local laws and regulations.

4. REFERENCES Not Applicable if checked

A. Bidder must provide a minimum of two (2) references demonstrating experience providing the products specified in this Bid. All references must be provided using the reference form provided in OpenGov Procurement.

B. Only references provided at time of submittal, using the reference form provided, will be used to verify required experience.

C. Failure to provide required references at time of submittal may result in Bidder being declared non-responsive.

D. Failure of references to verify required experience may result in Bidder being declared non-responsible.

5. LICENSES/CERTIFICATIONS Not Applicable if checked

Bidder must have the licenses and/or certifications listed below. All required licenses and certifications must be active at the time of bid submittal and must remain active throughout the course of work.

Required Licenses:

Required Certifications:

Failure to provide a copy of all required licenses and certifications at time of submittal may result in the Bidder being declared non-responsive.

Failure to provide a copy of all required licenses and certifications within business days after request, may result in the Bidder being declared non-responsive.

6. INSURANCE REQUIREMENTS Proof of Insurance not required if checked

Successful Bidder will be required to provide a Certificate of Insurance meeting the requirements contained in the attached Insurance Requirements.

7. ALTERNATES Alternate Products not acceptable if checked

A. If Bidder wishes to provide an alternate product, the Bidder shall furnish to the County the name of the manufacturer, the model number, and other identifying data and information necessary to aid the County in evaluating the alternate product. Alternates shall be approved only if determined by the County to be equivalent to the prescribed specifications.

B. To be considered, alternates must be submitted to the Contact listed in OpenGov Procurement no later than at .

8. DELIVERY REQUIREMENTS Not Applicable if checked

A. Product shall be delivered to this Location:

1101 Gulf Coast Blvd, Venice, FL 34285

B. Delivery Timeframe:

Must be delivered by .

Delivery date shall be determined by mutual agreement and indicated on the Purchase Order.

Must be delivered no more than days after receipt of a County Purchase Order.

C. Unless otherwise noted in Section 1, delivery shall be Free On Board (FOB) destination.

Sarasota County will not pay freight or express charges.

9. TRAINING Not Applicable if checked

The Bidder, manufacturer, and/or authorized training representative shall provide training as described below.

10. PRODUCT ACCEPTANCE Not Applicable if checked

A. Following delivery Sarasota County will inspect and determine if the delivery/installation of the product is acceptable and as specified.

B. If product delivery does not meet specifications, the County will reject and communicate any deficiencies with the Contractor.

11. BIDDER’S RESPONSIBILITIES Not Applicable if checked

A. Bidder will schedule delivery so that there is minimal to no interruption to daily work at any location.

B. Bidder is responsible for any damage to County or third-party property caused by the Bidder or their employees. Restoration shall be made to the County’s satisfaction.

12. GENERAL TERMS AND CONDITIONS Not Applicable if checked

Successful Bidder will be required to comply with the General Terms and Conditions of Purchase Orders attached to this Quick Quote.

13. WARRANTY Not Applicable if checked

Unless otherwise noted in Section 1, all materials provided by the Bidder shall be fully warranted from the date of County’s acceptance for a period of one year, or for the standard warranty period provided by the Bidder or product manufacturer, whichever is greater.

14. INVOICING AND PAYMENT Not Applicable if checked

A. Bidder’s fee shall be inclusive of all costs, including delivery. No additional costs/fees will be paid by the County unless otherwise noted in Section 1.

B. Invoicing and payment shall be as described in the General Terms and Conditions of Purchase Orders.

15. RESERVED RIGHTS

The County reserves the right to request clarifications or additional information from any offeror.

16. QUESTIONS & ADDENDA

A. Any inquiries, suggestions, or requests concerning interpretation, clarification, or additional information pertaining to the Quick Quote shall be submitted electronically through OpenGov Procurement. All questions must be received no later than the deadline specified in the solicitation. No verbal requests for information will be honored.

B. The electronic response posted in OpenGov Procurement is the only official method whereby interpretation, clarification, or additional information will be provided. The County shall not be responsible for oral interpretations or representations made by County employees, representatives, or third parties.