2026 Paper IFB-Published.pdf

This document is an Invitation for Bids (IFB) issued by the Southeastern Regional Services Group (SERSG) for printer, computer, and copier paper for 24 municipalities in Massachusetts for fiscal year 2026. The contract will cover a one-year period from July 1, 2025 to June 30, 2026, with bids due on Tuesday, April 29, 2025 at 10:00 AM at the Sharon Town Hall. The bid package will be available starting March 24, 2025, and can be requested via email from Procurement Officer Michael Kelly. The estimated quantities vary by paper type, including multiple brightness levels, sizes, and paper types such as white letter paper, legal paper, ledger paper, cardstock, and colored paper, with estimated carton quantities ranging from 9 to 13,536 cartons depending on the specific paper type.

The bid will be awarded to the lowest responsible and responsive bidder offering the lowest overall price for paper supplies, with individual contracts to be awarded to each participating municipality. Bidders must provide unit prices per carton and demonstrate past performance by providing at least six municipal references. The bid requires compliance with various state and local regulations, including non-discrimination policies, tax requirements, and insurance provisions. Contractors must be able to deliver paper within two business days of order, provide quarterly usage reports, and maintain specific insurance coverage including comprehensive public liability and motor vehicle insurance. The contract includes provisions for quality assurance, termination conditions, and indemnification.