2026 Gold Dust Basketball Gym Flooring Resurf.pdf
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- Attached to
- Gold Dust Basketball Gym Floor Resurfacing
- Solicitation number
- PE-62290-NONST-2026-000000029
- Issued by
- Candler County, Georgia
About this file
This is an Invitation to Bid document issued by the City of Villa Rica, Georgia for the resurfacing of the basketball gym floor at Gold Dust Park located at 646 Industrial Court, Villa Rica, GA 30180. The City seeks a qualified contractor to furnish materials, labor, supervision, and equipment to resurface approximately 15,225 square feet of gym flooring that is over 15 years old and shows signs of wear including cracks, divots, and stress lines. The project scope includes preparing the surface for proper adhesion, applying a prime coat, and installing a new floor application coat of at least 2mm thickness consisting of two basketball courts with white lines, two volleyball courts with black lines, and six pickleball courts with gold lines. The court design incorporates purple, two shades of grey, black, and gold colors. Site visits must be scheduled with the Building Development Department prior to bid submission to ensure proposals account for all transitions, angles, and exact area dimensions. Sealed proposals are due no later than 10:00 AM on Friday, August 21st, 2026, with bid opening and staff recommendation to City Council occurring on September 1st, 2026 and City Council vote on September 8th, 2026. The project completion window is February 15th through March 6th, 2027. A pre-bid meeting is not required.
All proposals must include the Mandatory Bid Submittal Form with company information, contact details, proposal cost, and three references with contact information. Bidders must be properly licensed, secure necessary permits, and submit one sealed copy of the proposal package labeled with the project number 26-002PR to the City of Villa Rica Purchasing Director at 571 West Bankhead Hwy, Villa Rica, Georgia 30180. Emailed proposals will not be accepted. The City requires a minimum five-year warranty on the new surface. Award selection will be based on price and the contractor's ability, capacity, skill, character, integrity, reputation, experience, and quality of previous performance. The City reserves the right to reject any or all bids, waive minor technicalities, and terminate the contract with thirty days' written notice. Written questions must be submitted by August 11th, 2026, with responses posted on the website by August 13th, 2026. All freight and shipping charges must be prepaid and included in the bid price.
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Text version
CITY OF VILLA RICA | PROPOSAL NUMBER: 26-002PR
INVITATION TO BID
City of Villa Rica
Gold Dust Basketball Gym Floor Resurfacing
PROPOSAL NUMBER: 26-002PR
The City of Villa Rica is seeking a well-qualified company to furnish material, labor, supervision, and equipment required to resurface the basketball gym floor at Gold Dust Park. The address is 646 Industrial Court, Villa Rica, GA 30180.
All bids must be received no later than 10am on Friday, August 21st, 2026. A pre-bid meeting will not be required; In lieu of, staff recommends visiting the site to ensure that the submitted proposal accounts for all possible transitions, angles, exact area size, and full scope of work. Site visits shall be scheduled with the Building Development Department.
No late proposals will be accepted.
Submit sealed proposals to:
City of Villa Rica
Attn: Purchasing Director
Proposal No. 26-002PR
571 West Bankhead Hwy
Villa Rica, Georgia 30180
*Emailed proposals will not be accepted.
For any questions, please email Nic Griffin
Deputy Director of Building Development Email: dgriffin@villarica.gov taivey@villarica.gov tivey@villarica.gov mailto:dgriffin@villarica.gov mailto:taivey@villarica.gov
1. BACKGROUND
The City of Villa Rica is seeking a well-qualified company to furnish material, labor, supervision and equipment required to resurface the Gold Dust Park basketball gym floor located at 646 Industrial Court, Villa Rica, GA 30180. The schedule of events and scope of work is below.
In determining the lowest responsive and responsible bidder, in addition to price, the following shall also be considered:
1. The ability, capacity and skill of the bidder to fulfil the contract.
2. The character, integrity, reputation, judgment, experience and efficiency of the contractor.
3. The quality of performance on previous contracts.
2. SCHEDULE OF EVENTS
This Request for Proposal will be governed by the following schedule:
Release of RFP July 24th, 2026 Deadline for Written Questions August 11th, 2026 Responses to Questions Posted on Website August 13th, 2026 Proposals are Due 10:00 AM August 21st, 2026 Bid Opening 10:00AM _____ August 21st, 2026 Staff recommendation to City Council September 1st, 2026 Vote By City Council to Select Vendor September 8th, 2026
3. EXISTING CONDITIONS
The Villa Rica Recreation Department Facility has a basketball gym floor that shows signs of age and wear. The floor has imperfections such as cracks, divots, and stress lines. The current court is over 15 years old. The gym has recently installed new bleachers.
4. SCOPE OF WORK AND RESPONSIBILITES: Approx. 15,225 SQ FT There will be no removal of the existing bleachers unless necessary. The contractor must prepare the gym with interior precautions to keep dust, contaminants, and debris contained. This floor project shall be completed within the date window of February 15th-March 6th, 2027.
Contractor to prep the entirety of the surface for proper adhesion. Prime coat required after prep. The floor application coat should be at least 2mm. Prior to finalizing any material order, City staff shall approve of the paint selection, in writing.
The new floor will consist of the following courts:
• Two Basketball courts – White lines
• Two Volleyball courts – Black lines
• Six Pickleball Courts – Gold lines
The court design will be as depicted in the photo below, which consists of purple, two shades of grey, black, and gold.
5. SPECIAL INSTRUCTIONS
All parties interested in acquiring this contract with the City of Villa Rica’s Parks & Recreation Department shall submit one copy of the proposal package to meet the requirements below:
1. All bids must be labeled “City of Villa Rica – Gold Dust Basketball Gym Floor Resurfacing 26-002PR”.
2. Bidders must be properly licensed and secure necessary permits wherever applicable.
3. Complete Mandatory Bid Submittal Form
4. Complete City of Villa Rica vendor information packet, if not currently a vendor.
Responsive documents are available online at https://villarica.gov/departments/finance/purchasing/bid_opportunities.php https://villarica.gov/departments/finance/purchasing/bid_opportunities.php
5. Preservation of Rights: The owner reserves the right to reject any and/or all bids and waive all minor technicalities, informalities and irregularities. The owner reserves the right to accept the bid, which in the judgment of the Owner, is in their best interest.
6. The City of Villa Rica is the sole determiner for a qualified bidder and may request other information sufficient to determine bidder’s ability to meet these minimum standards listed above. Request for information contained in this section may also occur at any time during the effective period of this Contract, or any extension/renewal thereof.
7. List of 3 references including Company name, contact person, address, phone number and e-mail.
8. Termination of Contract: The City of Villa Rica may, at any time they deem necessary, terminate this agreement with thirty (30) calendar days’ written notice.
9. Freight Terms: Unless otherwise noted, all freight and shipping must be prepaid. All freight charges must be included in prices submitted in the proposal.
10. Discounts: Any discounts allowed prompt payment, etc., must be noted and reflected in bid figures and not entered as separate pricing on the proposal form.
MANDATORY BID SUBMITTAL FORM
BID PROPOSAL NUMBER: 26-002PR
Gold Dust Basketball Gym Resurfacing
Name of Company submitting proposal: _____________________________________________
Address of Company: ______________________________________________________________
Contact Person: ___________________________________________________________________
E-mail Address: ___________________________________________________________________
Phone Number: _______________________________Cell Phone #: ______________________
Signature: ___________________________________________Date: ________________________
Description: To furnish material and labor to resurface the existing Gold Dust Park basketball gym floor located at 646 Industrial Blvd, Villa Rica, Ga 30180
Proposal Cost: _________________________________________________________
Maintenance and Repair
The City of Villa Rica requires a warranty on the new surface for at least five years.
Gold Dust Basketball Gym Floor Resurfacing
REFERENCES
Organization _____________________________________________________________________
Contact Person ____________________________________________________________________
Mailing Address ____________________________________________________________________
City, State Zip ____________________________________________________________________
Telephone Number (_______)____________________________________________________________
E-mail ____________________________________________________________________
E-mail ____________________________________________________________________
E-mail (_______)____________________________________________________________
| No late proposals will be accepted. |
| Submit sealed proposals to: |
| City of Villa Rica |
| Attn: Purchasing Director |
| MANDATORY BID SUBMITTAL FORM |
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