2026.09.25-Routine Solicitation-IR-4.pdf

2026.09.25-Routine Solicitation-IR-4

REQUEST FOR PROPOSALS: NC State University wishes to acquire by lease approximately +/-7,000 rentable sq. ft. of office space in Raleigh, NC located on Centennial campus. Expected lease term of six (6) years with additional options to renew. Looking for a turnkey delivery of space that includes a combination of private offices and open workstation space to accommodate 39 employees, 1 small conference room (~15 seats), access to 1 larger training room (seats 50+), eat-in break room, work/copy room, and secure file storage, including specialty gas fire suppression system compliant with US EPA GLP standards.

October 2027 commencement required. On-site parking is required.

NC State University may engage third party Tenant representation in this transaction. The NC State University standard space lease form is required. Please submit proposals via eVP portal using the attached proposal form.

NORTH CAROLINA STATE UNIVERSITY SHALL NOT BE RESPONSIBLE FOR ANY EXPENSES INCURRED BY THE PROPOSER IN THE PREPARATION OF THIS PROPOSAL. NC STATE RESERVES THE RIGHT TO REJECT ANY PROPOSAL

FOR ANY REASON IT DEEMS WARRANTED.

FAXED PROPOSALS ARE NOT ACCEPTABLE.

PROPOSAL TO LEASE TO NORTH CAROLINA STATE UNIVERSITY

1. NAME OF LESSOR:

2. LESSOR’S AGENT:

INDICATE EACH LESSOR’S BUSINESS CLASSIFICATION AS APPLICABLE: ___A. PROPRIETORSHIP ______B.

PARTNERSHIP ____C. CORPORATION _____D. GOVERNMENTAL ____E. NON-PROFIT ____F. *** (HUB) HISTORICALLY UNDERUTILIZED BUSINESSES ____G. OTHER:__________ TAX I.D. # __________________________

MAILING ADDRESS: MAILING ADDRESS

CITY: ZIP: CITY: ZIP:

PHONE#: FAX#: PHONE#: FAX#:

E-MAIL: E-MAIL:

3. SPACE LOCATION:(including building name, floors involved & suite or room numbers unless entire floor)

STREET ADDRESS CITY COUNTY ZIP CODE

4. ATTACH FLOOR PLAN TO SCALE SHOWING THE SIZE AND LAYOUT OF SPACE OFFERED)

5. GROSS SQUARE

FOOTAGE BEFORE NET

USAGE COMPUTED

A. OFFICE B. WAREHOUSE C. OTHER

6. All proposals must be submitted on the basis of net square footage as defined on reverse side of this sheet.

A. DESIRED PROPOSAL

TYPE OF SPACE

TOTAL

NET SQ.

FT.

ANNUAL

RENTAL

ANNUAL

RENT

PER SQ.

FT.

UTILITIES

YES/NO

JANITOR.

SERVICES

WATER /

SEWER

REQUIRED

CLIENTELE

PARKING

SPACES

OFFICE

WAREHOUSE

OTHER

TOTALS

Lessor will provide (___) employee parking spaces in above proposal at no additional charge to the State.

Comments:

ERRORS BY PROPOSERS IN CALCULATING NET SQUARE FOOTAGE SHALL REDUCE THE ANNUAL RENTAL WITHOUT

CHANGING THE PROPOSED RATE PER SQUARE FOOT IN THE PROPOSAL

B. OPTIONAL ALTERNATE PROPOSAL NO. 1 (See Lease Specifications ITEMS VII AND XIII-B)

(FOR PROPOSALS NOT INCLUDINING UTILITIES AND/OR JANITORIAL SERVICES)

TYPE OF SPACE

TOTAL

NET SQ.

FT.

ANNUAL

RENTAL

ANNUAL

RENT

PER SQ. FT.

UTILITIES

JANITORIAL

SERVICES

YES/NO

WATER/SEWER

YES/NO

OFFICE

WAREHOUSE

OTHER

TOTALS

Lessor will provide (___) clientele parking spaces and (____) employee parking spaces Comments:

7. LEASE TERM : ___________YEARS BEGINNING DATE:_____________________

8. RENEWAL OPTIONS, IF ANY: TERMS AND CONDITIONS:

NOTE: RATES THAT INCLUDE INDETERMINABLE PERCENTAGE INCREASES, SUCH AS UNCAPPED CPI INCREASES ETC., ARE NOT ACCEPTABLE DURING EITHER THE INITIAL TERM OR ANY RENEWAL PERIOD(S)

NC State supports the use of products and materials having recycled content in renovation and construction. The proposed building shall have facilities for handling materials to be recycled such as plastics, aluminum, waste paper and cardboard.

THE PROPOSED BUILDING SHALL BE COMPLETELY FREE OF ANY HAZARDOUS ASBESTOS OR HAZARDOUS LEAD

PAINT THROUGHOUT NC STATE’S TENANCY.

Is the proposed building free of hazardous asbestos?

YES ____________ NO__________________

Is the proposed building free of hazardous lead paint?

YES ____________ NO__________________

DEPARTMENT: NCSU CALS DIVISION: IR-4 Project CITY: Raleigh, NC SQUARE FEET: +/- 7,000 RSF

AGENT: NC State Real Estate & Development

DEADLINE FOR RECEIVING PROPOSALS IS 4:00 PM DATE:

LESSOR:

9. ADDITIONAL INFORMATION (Including any deviations from furnished specifications)

10. Does this space comply with local and State Building safety and zoning codes specifically including OSHA provisions for the handicapped, and applicable sections of the State Building Code Volumes I-V?

________________YES _________________NO ______________PARTIALLY

EXPLAIN IF OTHER THAN “YES” IS CHECKED ABOVE:

11. This proposal is made in compliance with the specifications furnished by the Department of ___________________. I realize that NC State reserves the right to reject this proposal for any reason it deems warranted. This proposal is good until___________________________. I ACKNOWLEDGE AND FURTHER AFFIRM THAT I am aware of and familiar with the Americans with Disabilities Act of 1990 (42 United States Code, Section 12101 et seq.) and if the above firm is awarded the contract, it will comply with the provisions of said Act.

I am aware that annual per square foot rental rate(s) which include indeterminable percentage increase(s) such as uncapped Consumer Price Index increases etc., are not acceptable during either the initial term or any renewal period(s):

***(HUB) HISTORICALLY UNDERUTILIZED BUSINESSES (HUB) CONSIST OF MINORITY, WOMEN AND DISABLED BUSINESS FIRMS THAT ARE AT LEAST FIFTY-ONE PERCENT OWNED AND OPERATED BY AN INDIVIDUAL(S) OF THE AFOREMENTIONED CATEGORIES. ALSO INCLUDED IN THIS CATEGORY ARE DISABLED BUSINESS ENTERPRISES AND

NON-PROFIT WORK CENTERS FOR THE BLIND AND SEVERELY DISABLED.

Printed Name of Lessor

Signature of Lessor Date

NOTE: Net square footage is a term meaning the area to be leased for occupancy by NC State personnel and/or equipment. To determine net square footage:

1. Compute the inside area of the space by measuring from the normal inside finish of exterior walls or the roomside finish of fixed corridor and shaft walls, or the center of tenant separating partitions.

2. Deduct from the Inside area the following:

*a. Toilets and lounges *b. Entrance and elevator lobbies *c. Corridors

d. Stairwells

e. Elevators and escalator shafts

f. Building equipment and service areas

g. Stacks, shafts, and interior columns

h. Other space not usable for State purposes

*Deduct if space is not for exclusive use by NC State.

DEPARTMENT: NCSU CALS DIVISION: IR-4 Project CITY: Raleigh, NC SQUARE FEET: ±7,000 SF

AGENT: NC State Real Estate & Development

DEADLINE FOR RECEIVING PROPOSALS IS 4:00 PM DATE: