2026.08 ITB CDBG Infrastructure Improvement - SOLICITATION.pdf

INVITATION TO BID (ITB)

CITY OF MILTON, FLORIDA

BID #2026.08

PROJECT NAME:

2026.08 ITB CDBG Infrastructure Improvement Project

Quinn Street, Broad Street, and Okaloosa Street

Publish Date: Pre-Bid Conference:

07/02/2026 07/14/2026 at 10:00 AM (cst)

Questions Due: Answers Posted by:

07/17/2026 07/23/2026

Pre-Bid & Bid Opening Location: Bid Due/Bid Opening Date:

Milton City Hall 08/05/2026 at 2:00 PM (cst)

6738 Dixon Street

Milton, FL 32570

SUBMIT SEALED BIDS TO:

Milton City Hall

Purchasing Department

ATTN: Michele Williams

6738 Dixon Street

Milton, Florida 32570

Contents

ADVERTISEMENT FOR BIDS

SECTION 1 - AUTHORITY

SECTION 2 – DEFINITIONS

SECTION 3 – GENERAL INFORMATION

SECTION 4 – SCOPE OF WORK

SECTION 5 – COMPENSATION AND PRICING

SECTION 6 – MINIMUM QUALIFICATIONS

SECTION 7 – SPECIAL REQUIREMENTS

SECTION 8 – EVALUATION AND BASIS OF AWARD

SECTION 9 – AWARD PROCESS AND CONTRACT

SECTION 10 – BID SUBMITTAL REQUIREMENTS

SECTION 11 – INSTRUCTIONS TO BIDDER

APPENDIX A

BID FORM

BID SCHEDULE

BID SCHEDULE – 1 OF 3

BID SCHEDULE – 2 OF 3

BID SCHEDULE – 3 OF 3

BIDDER QUALIFICATION STATEMENT

BIDDER SITE EXAMINATION CERTIFICATION

BIDDER CERTIFICATION AND ADDENDA ACKNOWLEDGEMENT

SUBCONTRACTOR LIST

APPENDIX B

TRENCH SAFETY COMPLIANCE CERTIFICATION

ANTI-HUMAN TRAFFICKING COMPLIANCE AFFIDAVIT

CERTIFICATION REGARDING NONDISCRIMINATION

CONFLICT-OF-INTEREST DISCLOSURE AND CERTIFICATION

DRUG-FREE WORKPLACE CERTIFICATION

E-VERIFY COMPLIANCE CERTIFICATION

NON-COLLUSION AFFIDAVIT

PROMPT PAYMENT COMPLIANCE CERTIFICATION

PUBLIC ENTITY CRIMES AFFIDAVIT

SCRUTINIZED COMPANIES CERTIFICATION

EQUAL EMPLOYMENT OPPORTUNITY (EEO) CERTIFICATION

M/WBE AFFIRMATIVE STEPS AND GOOD-FAITH-EFFORT DOCUMENTATION

Small Cities Community Development Block Grant Program Certification

Regarding Debarment, Suspension, and Other Responsibility Matters

(Primary Covered Transactions) 69

APPENDIX C

ADVERTISEMENT FOR BIDS

BID #2026.08

PROJECT NAME

2026.08 ITB CDBG Infrastructure Improvement Project

Quinn Street, Broad Street, and Okaloosa Street

SECTION 1 - AUTHORITY

The City of Milton ("City") issues this Invitation to Bid ("ITB") pursuant to Article VIII, Section 2(b), Florida Constitution; Chapter 166, Florida Statutes, including §

166.021, F.S.; Chapter 255, Florida Statutes, including §§ 255.05 and 255.20, F.S.;

Chapter 489, Florida Statutes, as applicable; and the City of Milton Purchasing

Policy 9.0, as in effect on the date this ITB is issued, unless modified by written addendum.

This Project is funded as a whole or in part by federal financial assistance.

Accordingly, this Solicitation, the resulting Contract, and the Work are subject to all applicable federal requirements, including the Uniform Administrative

Requirements, Cost Principles, and Audit Requirements for Federal Awards (2

C.F.R. Part 200, including the procurement standards at 2 C.F.R. §§ 200.317–

200.327 and the contract provisions at Appendix II to Part 200), 24 C.F.R. Part

570, the CDBG Supplemental Conditions (Form SC-66), and the federal labor, civil rights, and domestic-preference requirements identified in Section 7 and the Contract Documents.

The Work constitutes public construction and shall be procured, awarded, bonded, and performed in accordance with the applicable requirements of federal law, Florida law, the City's Purchasing Policy, and the Contract

Documents.

SECTION 2 – DEFINITIONS

For purposes of this Invitation to Bid and the resulting Contract, the following terms shall have the meanings set forth below:

1. “Add Alternate” or “Alternative Bid Item” means a separately identified portion of the Work described in the ITB for which the Bidder provides a separate price, to be added to or deducted from the Base Bid at the City’s sole discretion in determining award.

2. “Addendum” means a written clarification, modification, or revision to the

ITB issued by the City prior to Bid opening.

3. “Agreement” or “Contract” or “Form of Agreement” means the written agreement executed between the City and the successful Bidder, including all Contract Documents incorporated therein.

4. “Base Bid” means the Bidder’s stated lump sum or unit price amount for performing the Work described in the ITB exclusive of any Add Alternates.

5. “Bid” means the written offer submitted by a Bidder in response to this ITB to perform the Work described in the Contract Documents for the price(s) stated therein.

6. “Bid Bond” means the security submitted with a Bid to guarantee that the

Bidder will enter into the Contract and furnish required Performance and

Payment Bonds if awarded.

7. “Bidder” means a firm, partnership, corporation, or other legal entity properly licensed under Chapter 489, F.S., that submits a Bid in response to the ITB and is legally authorized to perform public construction in the State of Florida.

8. “Bid Schedule” or “Schedule of Values” or “SOV” means the itemized breakdown of the Contract Price submitted by the Contractor in the Bid.

9. “Business Day” means any day other than a Saturday, Sunday, or legal holiday observed by the City of Milton.

10. “Calendar Day” means any day, including weekends and legal holidays, unless otherwise specified.

11. “CDBG” means the Community Development Block Grant Program administered by the U.S. Department of Housing and Urban Development and the Florida Department of Commerce.

12. “Change Order” means a written instrument executed by the City and

Contractor authorizing a change in the Work, Contract Price, Contract

Time, or other Contract requirements

13. “City” means the City of Milton, Florida, a municipal corporation and political subdivision of the State of Florida, and its authorized representatives.

14. “Contract Documents” means the documents that form the binding agreement between the City and the Contractor. These items are further identified in the referenced Agreement under “Definitions and

Interpretations”.

15. “Contract Time” or “Contract Times” means the time periods established in

Article II of the Contract for achieving Substantial Completion and Final

Completion of the Work.

16. “Contractor” means the Successful Bidder to whom the Contract is awarded and who executes the Agreement with the City.

17. “Engineer” or “Engineer of Record" means the professional engineer identified in the Contract, acting as the City's authorized representative for technical review, inspection, and certification, within the limits stated in this

Contract.

18. “Final Completion” means the point at which all Work, including punch-list items, closeout documentation, and contractual obligations, has been fully completed, inspected, and accepted in writing by the City.

19. “Force Majeure” means an event beyond the reasonable control of the affected Party, including but not limited to acts of God, natural disasters, war, terrorism, or governmental actions, which prevents timely performance despite reasonable efforts to mitigate.

20. “ITB” or “Solicitation” means this Invitation to Bid and all addenda issued by the City prior to Bid opening.

21. “Liquidated Damages” means the agreed-upon daily amount specified in the Contract, representing a reasonable estimate of damages incurred by the City for delayed completion.

22. “Notice of Award” means the written notice issued by the City informing the successful Bidder that it has been selected for award of the Contract.

23. “Notice to Proceed” or “NTP” means the written authorization issued by the

City directing the Contractor to commence Work.

24. “Performance and Payment Bonds” means the bonds required under

§255.05, F.S., to secure faithful performance of the Contract and payment to subcontractors and suppliers.

25. “Project” means the construction and infrastructure improvements described in this ITB and the Contract Documents, including all Work required to achieve a complete and operational result.

26. “Public Records” means all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing software, or other material made or received in connection with this Contract, as defined in

Chapter 119, Florida Statutes.

27. “Responsible Bidder” means a Bidder who has the capability, integrity, financial capacity, experience, equipment, and personnel necessary to fully perform the Contract requirements and to assure good faith performance.

28. “Responsive Bid” means a Bid that conforms in all material respects to the requirements of this ITB and the Contract Documents, including submission of all required forms, pricing, acknowledgments, bonds, certifications, and other required documentation, without material deviation, reservation, or irregularity.

29. “Retainage” means the portion of payment withheld from progress payments in accordance with §§ 255.077 and 255.078, Florida Statutes, and this Contract.

30. “Subcontractor” means any person or entity that has a direct or indirect contract with the Contractor to perform a portion of the Work.

31. “Substantial Completion” means the stage in the progress of the Work when the Project is sufficiently complete, in accordance with the Contract

Documents, so that the City can occupy or utilize the Project for its intended purpose

32. “Unit Price” means the price stated in the Bid for a single unit of Work, including all labor, materials, equipment, overhead, and profit necessary to complete that unit of Work as specified.

33. “Work” means all labor, supervision, materials, equipment, tools, services, and incidentals necessary to complete the Project in accordance with the

Contract Documents, whether expressly stated or reasonably inferable therefrom.

SECTION 3 – GENERAL INFORMATION

3.1 Solicitation Overview

The City is soliciting sealed bids from qualified, responsive, responsible, and properly licensed contractors to furnish all labor, materials, equipment, supervision, and services necessary to complete the Work described in the

Contract Documents.

Award, if made, shall be to the lowest responsive and responsible Bidder whose

Bid conforms in all material respects to the requirements of this ITB, the Contract

Documents, applicable Florida law, and the City’s Purchasing Policy.

The City reserves the right to reject any or all Bids, to waive minor irregularities that do not affect price, competition, responsiveness, responsibility, or the substantive rights of the parties, and to cancel this ITB when determined to be in the best interest of the City, as permitted by law.

3.2 Scope of Work Overview

The Work consists of public infrastructure improvements within two CDBG service areas in the City of Milton:

1. Service Area 1- Quinn Street and Broad Street improvements; and

2. Service Area 2 - Okaloosa Street improvements.

The Work generally includes stormwater improvements, drainage improvements, water line replacement, street resurfacing, street rebuild work, restoration, and all related appurtenant work shown or specified in the Contract Documents.

The Project is intended to meet the CDBG Benefit to Low- and Moderate-

Income Persons national objective under 24 C.F.R. § 570.208. The service area boundaries, estimated quantities, locations, technical requirements, drawings, specifications, bid schedules, and other requirements are set forth in the

Contract Documents.

Any quantities stated in this ITB are estimates for bidding and evaluation purposes only. The Contractor shall perform the Work in accordance with the final Contract Documents, approved plans, technical specifications, permits, written authorizations, and applicable federal, state, and local requirements.

3.3 Bid Schedule

For bidding, pricing, accounting, and progress-payment purposes, the Work is divided into three separate Bid Schedules:

1. Quinn Street – Area 1 (Bid Schedule 1 of 3)

2. Broad Street – Area 1 (Bid Schedule 2 of 3)

3. Okaloosa Street – Area 2 (Bid Schedule 3 of 3)

The use of separate Bid Schedules does not modify the CDBG service-area determinations, approved grant scope, national-objective documentation, or

Low-to-Moderate Income benefit calculations applicable to the Project.

Bid Schedules 1, 2, and 3 are located herein under Appendix A (Bid Schedule).

3.4 Issuing Office

This solicitation is issued by the City of Milton Purchasing Division. All communications regarding this ITB shall be directed only to the designated

Procurement Representative identified in this Section 3.

3.5 Administrative Details and Dates

Bid No.: 2026.08

Bid Title: 2026.08 ITB CDBG Infrastructure Improvements

Project

Date of Issuance: 07/02/2026

Project Description and Scope of Work: CDBG-funded infrastructure improvements on

Quinn Street, Broad Street, and Okaloosa

Street, within two service areas, benefiting low-to-moderate income residents.

The Work includes stormwater and drainage improvements, water line replacement, street resurfacing and reconstruction, curb and sidewalk work, pavement markings, site restoration, and related appurtenant work, performed on a unit-price basis across three separate bid schedules.

Project Location: Quinn Street, Broad Street, and

Okaloosa Street

Procurement Contact: Name: Michele Williams

Phone: (850) 983-5480

Email: mwilliams@miltonfl.org

Department Head / Project Manager: Name: Joe Cook

Phone: (850) 983-5419

Email: jecook@miltonfl.org

Engineer: KHA Civil Engineers

Contract Coordinator: Name: April Taylor

Phone: (850) 983-5400 x 1308

Email: ataylor@miltonfl.org

Pre-Bid Conference:

Pre-Bid Conference is Mandatory

Date: 07/14/2026

Time: 10:00 AM (cst)

Location: Milton City Hall

Reference: Instructions to Bidder: Section 11

(Pre-Bid Conference)

Questions Due: 07/17/2026

Bid Submittal Deadline: 08/05/2026 by 2:00 PM (cst)

Site Visit:

Site Visit will be held

Date: 07/14/2026

Time: Following the Pre-Bid Conference

Reference: Instructions to Bidder: Section 11

(Examination of Solicitation Documents and

Site)

3.6 Addenda

All changes shall be issued by written addendum. Verbal statements are not binding. Bidders are responsible for acknowledging receipt of all addenda in the Bid Form.

mailto:mwilliams@miltonfl.org mailto:jecook@miltonfl.org mailto:ataylor@miltonfl.org

3.7 Bid Validity

Bids shall remain valid for ninety (90) calendar days after bid opening, unless extended by mutual written agreement of the parties.

3.8 Communications Restrictions

From the date of advertisement of this ITB until the City issues a Notice of Award or otherwise withdraws the solicitation, all communications regarding this

Solicitation shall be directed solely to the Procurement Representative identified herein.

Violation of this provision may result in the Bid being deemed non-responsive or the Bidder being determined non-responsible, if the City determines that such contact has resulted in an unfair competitive advantage or otherwise compromised the integrity of the procurement process.

3.9 Form of Agreement

The Form of Agreement is attached to this Solicitation as Appendix C, and is incorporated herein by reference, and will be executed by the successful Bidder without material alteration, except as approved in writing by the City.

Submission of a Bid constitutes acknowledgment of, and agreement to execute the Form of Agreement if awarded.

3.10 No Negotiation

This is a competitive sealed bid. Except as permitted by law, the City shall not negotiate price with the lowest responsive and responsible Bidder.

SECTION 4 – SCOPE OF WORK

4.1 Project Description

a. The Project consists of infrastructure improvements within two service areas within the City of Milton, funded under CDBG Subgrant Agreement H2569 to benefit Low-to-Moderate Income residents.

1. Service Area 1 – Quinn Street and Broad Street:

Approximately 1,381 linear feet (LF) of stormwater improvements, 573 linear feet (LF) of water line replacement, and 4,872 square yards (SY) of street resurfacing on Broad Street from the bridge located between

Madison and Monroe Streets north to the intersection of Broad Street and Quinn Street, and approximately 1,485 linear feet (LF) of street rebuild on Quinn Street to the intersection of Broad Street East. This service area will benefit 57 persons, of which approximately 46 persons, or 80.70%, are Low-to-Moderate Income.

2. Service Area 2 – Okaloosa Street:

Approximately 3,236 square yards (SY) of street resurfacing and 240 linear feet (LF) of drainage improvements from the intersection of North

Avenue South to Okaloosa Street and Munson Highway. This service area will benefit approximately 26 persons, of which approximately 22 persons, or 84.62%, are Low-to-Moderate Income.

b. For bidding, pricing, accounting, and progress-payment purposes, the Work is divided into three separate Schedules of Values: Quinn Street, Broad Street, and Okaloosa Street. The use of separate Schedules of Values does not modify the CDBG service-area determinations, approved grant scope, national-objective documentation, or Low-to-Moderate Income benefit calculations applicable to the Project.

All project activities meet the Benefit to Low-to-Moderate Income Persons national objective under 24 C.F.R. § 570.208. The scope is further described in the technical specifications and drawings included in the Contract Documents.

4.2 Work Included

The Contractor shall provide all labor, materials, equipment, tools, supervision, transportation, permits, testing, and incidentals necessary to fully complete the

Work in accordance with the Contract Documents, whether or not specifically enumerated, as required for a complete and operational project.

4.3 Plans and Specifications

The Work shall be performed in strict accordance with the plans, drawings, technical specifications, and other Contract Documents issued with this ITB, including any addenda. In the event of a conflict among Contract Documents, the order of precedence set forth in the Agreement shall govern.

4.4 Permits and Regulatory Compliance

Unless otherwise expressly stated in the Contract Documents, the Contractor shall obtain and pay for all permits, inspections, and approvals required for the performance of the Work and shall comply with all applicable federal, state, and local laws, codes, ordinances, and regulations.

4.5 Safety and Worksite Conditions

The Contractor shall be solely responsible for initiating, maintaining, and supervising all safety precautions and programs in connection with the Work and shall comply with all applicable occupational safety and health requirements.

The Contractor shall maintain the Project site in a safe condition and take all necessary precautions to protect persons and property.

4.6 Standards of Performance

All Work shall be performed in a good and workmanlike manner, consistent with industry standards and in accordance with the Contract Documents.

Materials and equipment incorporated into the Work shall be new and of suitable quality unless otherwise specified.

4.7 Supervision

The Contractor shall designate a competent on-site superintendent authorized to act on behalf of the Contractor and shall maintain adequate supervision of the Work at all times during performance.

4.8 Work Hours

Work shall be performed during the hours of:

Monday – Friday from 7:00am – 4:30pm

Work outside of permitted hours may require prior written approval from the City.

4.9 Protection of Property and Coordination

The Contractor shall protect existing facilities, utilities, public and private property, and adjacent improvements from damage arising from the performance of the Work.

The Contractor shall coordinate the Work with the City, utility providers, and other contractors as necessary to ensure orderly and timely completion of the

Project.

4.10 Unauthorized Work

The Contractor shall not perform any work beyond the scope of the Contract

Documents without prior written authorization from the City. The City shall not be responsible for payment for unauthorized work.

SECTION 5 – COMPENSATION AND

PRICING

5.1 Contract Price

This Solicitation is issued on a ☒ Unit Price basis as identified in the Bid Schedule.

The Contract Price shall be determined by applying the unit prices bid to the actual quantities of Work performed, as measured and verified by the City or its

Engineer.

The estimated quantities stated in the Bid Schedule are approximate and are provided solely for the purpose of comparing Bids; actual quantities may increase or decrease as required to complete the Work.

The total Base Bid for evaluation purposes shall be the sum of the extended unit prices based on the estimated quantities, as adjusted by any Add Alternates accepted by the City and any approved Change Orders.

5.2 Bid Quantities

Where the Bid includes estimated quantities for unit price items, such quantities are approximate and are provided solely for evaluation purposes.

Actual quantities may vary as required for completion of the Work.

SECTION 6 – MINIMUM QUALIFICATIONS

6.1 Minimum Requirements

☒ Shall Apply.

To be considered for award, the Bidder must meet the following minimum qualifications at the time of Bid submission and, where stated, shall maintain them throughout the Contract:

1. Legal Authorization. The Bidder must be legally authorized to conduct business in the State of Florida.

2. Licensure. The Bidder must hold a current and active contractor license issued pursuant to Chapter 489, Florida Statutes, in the classification required for the Work described in this ITB. The license must be active and in good standing at the time of Bid submission and shall remain active throughout the duration of the Contract. The City reserves the right to verify licensure status.

3. Experience. The Bidder must have successfully completed at least three

(3) projects of similar size, scope, and complexity within the past five (5) years. For purposes of this requirement, “similar” shall mean projects involving public roadway reconstruction/resurfacing, stormwater/drainage improvements, and underground water utility installation of comparable scale.

4. References. The Bidder must provide a minimum of three (3) references for comparable projects performed within the past five (5) years. Each reference shall include the project name, location, description of work performed, contract value, and owner contact information.

5. Bonding and Insurance Capability. The Bidder must be capable of obtaining and maintaining the Performance and Payment Bonds and the insurance coverages required for the Project in the amounts and forms specified in Section 7 (Special Requirements) of this ITB and the resulting

Contract. The specific bonding and insurance requirements, and the time for furnishing them, are set forth in Section 7.

6. Statutory Eligibility. The Bidder must not be disqualified from public contracting pursuant to §§287.133–287.135, Florida Statutes, and must comply with §448.095, Florida Statutes.

7. Special Requirements. The Bidder must be able to satisfy all special requirements set forth in Section 7 (Special Requirements) of this ITB applicable to the Work, including any business tax receipt, CDBG, and federal compliance requirements identified therein.

Failure to meet any of the above minimum qualifications may result in the Bidder being determined non-responsible and ineligible for award.

SECTION 7 – SPECIAL REQUIREMENTS

7.1 Business Tax Receipts

☒ Shall Apply.

The successful Bidder shall obtain all required business tax receipts or local occupational licenses required to perform the work within the City prior to issuance of a Purchase Order or execution of the Contract, as applicable.

Submission with the Bid is not required.

7.2 Public Records

☒ Shall Apply.

Pursuant to Chapter 119, Florida Statutes, all documents submitted in response to this ITB are subject to public inspection and copying unless exempt from disclosure by law.

Sealed bids are exempt from public disclosure until the City provides notice of an intended decision or as otherwise provided by §119.071(1)(b), Florida

Statutes.

If a Bidder claims that any portion of its Bid is exempt from disclosure, the Bidder shall identify the specific information claimed to be exempt and cite the applicable statutory basis. The City shall determine whether any claimed exemption applies.

By submitting a Bid, the Bidder acknowledges that the City is subject to Chapter

119, Florida Statutes, and cannot guarantee the confidentiality of submitted information.

IF THE RESPONDENT HAS QUESTIONS REGARDING THE APPLICATION OF

CHAPTER 119, FLORIDA STATUTES, TO THE RESPONDENT’S DUTY TO

PROVIDE PUBLIC RECORDS RELATING TO ANY RESULTING CONTRACT,

CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT:

Molly Turnes

Phone: (850) 983-5408

Email: mturnes@miltonfl.org

Address: 6738 Dixon Street, Milton, FL 32570 mailto:mturnes@miltonfl.org

7.3 Insurance

☒ Shall Apply.

The successful Bidder shall obtain and maintain, at its own expense, the minimum insurance coverages and limits specified in this Section 7 and shall maintain such coverage for the duration of the Contract. Proof of insurance shall be submitted to and approved by the City prior to contract execution and commencement of work.

The City shall be named as an additional insured on all required liability policies, and coverage shall be primary and non-contributory, as further detailed in the

Form of Agreement.

Minimum Insurance Coverages and Limits:

A. ☒ Commercial General Liability

Occurrence form, including bodily injury, property damage, personal and advertising injury, and products/completed operations:

• General Aggregate: $1,000,000

• Products/Completed Operations Aggregate: $1,000,000

• Each Occurrence: $1,000,000

• Personal & Advertising Injury: $1,000,000

B. ☒ Automobile Liability

Coverage for owned, non-owned, and hired vehicles with a combined single limit of not less than $1,000,000 per accident.

C. ☒ Workers’ Compensation and Employer’s Liability

Workers’ Compensation in compliance with Chapter 440, F.S.

Employer’s Liability limits not less than:

• Each Accident: $100,000

• Disease – Each Employee: $500,000

• Disease – Policy Limit: $100,000

D. ☒ Umbrella Liability

Umbrella coverage with limits of not less than $1,000,000 per occurrence, excess over required liability policies.

E. ☒ Builders Risk Insurance

Builders Risk Insurance utilizing an “All Risk” coverage form, with limits equal to the completed value of the project and no coinsurance penalty.

(City of Milton shall be named as a Loss Payee on this policy, as its interest may appear. This policy shall remain in force until acceptance of the project by the City.)

F. ☒ Contractors’ Pollution (Required if herbicides or chemicals are used)

Required if herbicides or chemical applications are performed. Minimum limits:

• $1,000,000 per occurrence

• $1,000,000 aggregate

7.4 CDBG Supplementary Conditions

☒ Shall Apply.

As a condition of award, the Bidder shall submit with its Bid the certifications and affidavits identified in Section 10 (Bid Submittal Requirements) which evidence the Bidder's compliance with the federal and state requirements applicable to this CDBG-funded Project, including E-Verify, debarment/suspension, public entity crimes, non-collusion, conflict of interest, scrutinized companies, drug-free workplace, prompt payment, equal employment opportunity and nondiscrimination, lobbying, and anti-human trafficking. Additional CDBG forms required after award and prior to the Notice to Proceed, and during performance, are identified in the resulting Contract. Failure to submit a required certification with the Bid may render the Bid non-responsive or the Bidder non-responsible, as determined by the City.

7.5 Bid Bond

☒ Shall Apply.

a. Requirement. Each Bid must be accompanied by Bid Security of not less than five percent (5%) of the total Bid amount, payable to the City of Milton, Florida, in the form of either (1) a Bid Bond issued by a surety authorized to do business in Florida and accompanied by a current and valid Power of

Attorney, or (2) a certified or cashier's check drawn on an FDIC-insured institution. Failure to submit acceptable Bid Security in the required form and amount at Bid opening shall render the Bid non-responsive.

b. Bid Validity. Each Bid shall remain firm and irrevocable for ninety (90) calendar days after Bid opening.

c. Return and Retention. Bid Security of Bidders not under consideration for award shall be returned within a reasonable time after Bid opening. The apparent successful Bidder's Bid Security shall be retained until the Contract is executed and the required Performance and Payment Bonds are furnished and approved. If the successful Bidder fails to execute the Contract or furnish the required bonds within the time specified, the Bid Security may be forfeited as provided in Section 9.

7.6 Performance and Payment Bonds

☒ Shall Apply.

a. Requirement. Where required by § 255.05, F.S., the successful Bidder shall furnish a Performance Bond and a Payment Bond, each in the amount of one hundred percent (100%) of the Contract Price, issued by a surety authorized to do business in Florida.

b. Timing. The bonds shall be furnished within ten (10) calendar days after issuance of the Notice of Award, and are a condition precedent to Contract execution and issuance of the Notice to Proceed.

7.7 Davis-Bacon Act and Prevailing Wages

☒ Shall Apply.

a. Applicability. This Project is federally assisted through the CDBG Program and is subject to the Davis-Bacon Act (40 U.S.C. §§ 3141–3148), the Contract Work

Hours and Safety Standards Act (40 U.S.C. §§ 3701–3708), and the Copeland

"Anti-Kickback" Act (40 U.S.C. § 3145), as implemented at 29 C.F.R. Parts 1, 3, and 5. All laborers and mechanics employed on the site of the Work shall be paid not less than the prevailing wage rates and fringe benefits set forth in the applicable U.S. Department of Labor wage determination(s) incorporated into this Solicitation.

b. Wage Determination Incorporated. The applicable wage determination(s) for this Project are attached as Appendix C (Exhibit – Davis Bacon Wage

Determination) and are incorporated into this Solicitation and the resulting

Contract. Bidders shall base their Bids on payment of not less than the rates stated therein.

c. Bidder Responsibility to Review. Each Bidder is responsible for reviewing the incorporated wage determination(s) and for raising any question regarding worker classification or missing classifications before Bid opening. Requests for additional classifications and rates not listed in the wage determination shall be processed after award in accordance with 29 C.F.R. § 5.5(a)(1)(iii).

d. Modifications and Lock-In. For this sealed-bid procurement, a modification to the incorporated wage determination published not less than ten (10) calendar days before Bid opening shall apply to the Solicitation and

Contract. The wage determination is locked in as of the date of Bid opening, provided the Contract is awarded within ninety (90) days after Bid opening. If the Contract is not awarded within ninety (90) days after Bid opening, the wage determination in effect as of the date of award shall apply unless an extension is obtained from the U.S. Department of Labor.

e. Certified Payrolls and Posting. The successful Bidder and all subcontractors shall submit weekly certified payrolls (DOL Form WH-347 or equivalent) with the required Statement of Compliance and shall continuously post the applicable wage determination and DOL Form WH-1321 (Employee Rights

Under the Davis-Bacon Act) at the worksite, as further required by the Form of

Agreement.

7.8 Build America, Buy America (BABA)

☒ Shall Apply.

a. This Project is subject to the Build America, Buy America Act (Pub. L. 117-58, Div. G, Title IX), implemented at 2 C.F.R. § 200.322 and 2 C.F.R. Part 184. All iron, steel, manufactured products, and construction materials consumed in, incorporated into, or affixed to the Project must be produced in the United

States, unless a waiver applies.

b. Bidders shall account for BABA-compliant sourcing in their Bids. No substitution of non-compliant iron, steel, manufactured products, or construction materials shall be permitted unless and until an applicable waiver is approved or other relief is available under federal law.

c. The successful Bidder shall provide mill certificates and manufacturer or supplier certifications demonstrating BABA compliance, including component-cost substantiation for manufactured products where required, as further detailed in the Form of Agreement.

7.9 SECTION 3 AND MINORITY/WOMEN-OWNED BUSINESS ENTERPRISE (M/WBE)

UTILIZATION

☒ Shall Apply.

a. Section 3. This Project is subject to Section 3 of the Housing and Urban

Development Act of 1968 (12 U.S.C. § 1701u) and 24 C.F.R. Part 75, which require that, to the greatest extent feasible, employment and contracting opportunities generated by this federally assisted Project be directed to low-and very-low-income persons (Section 3 workers) and to Section 3 business concerns. The successful Bidder shall track and report Section 3 labor-hour data and shall complete the Section 3 participation forms required by the

Florida Department of Commerce, as further detailed in the Form of

Agreement.

b. M/WBE Solicitation. The City and the Contractor shall take affirmative steps, as required by 2 C.F.R. § 200.321 and Form SC-66, § 9, to solicit and use minority business enterprises, women's business enterprises, and labor surplus area firms when possible. Each Bidder shall document its good-faith efforts to solicit M/WBE subcontractors and suppliers and shall submit the M/WBE

Good-Faith-Effort Documentation form included in this Solicitation with its Bid.

c. Required Forms. The forms identified in Section 10 (10.7 Required Bid

Contents) shall be completed and submitted as specified. Failure to submit required Section 3 or M/WBE documentation as specified may affect the responsiveness determination or, for post-award forms, the issuance of the

Notice to Proceed.

SECTION 8 – EVALUATION AND BASIS OF

AWARD

8.1 Evaluation

This Solicitation is issued as a competitive sealed bid pursuant to §255.20, Florida

Statutes. Award, if made, shall be to the lowest responsive and responsible

Bidder whose Bid conforms in all material respects to the requirements of this ITB.

The lowest responsive and responsible Bidder shall be determined based on the

Base Bid amount stated in the Bid Form.

Estimated quantities are approximate and are provided solely for comparison of

Bids. Actual quantities may increase or decrease as required for completion of the Work, and payment shall be based on actual quantities incorporated into the Work at the Unit Prices bid.

Where Add Alternates are included, the City may determine award based on the Base Bid or Total Evaluated Bid Amount alone, or plus any combination of

Add Alternates selected by the City.

8.2 Responsiveness

The City will review each Bid to determine whether it is responsive to the requirements of this ITB.

A responsive Bid is one that conforms in all material respects to the Solicitation

Documents without material deviation, reservation, or irregularity.

Failure to submit required forms, failure to acknowledge addenda, failure to include required bonds, or failure to comply with material requirements of this ITB may result in the Bid being deemed non-responsive.

8.3 Clarifications

The City may request clarification of information submitted in a Bid for the purpose of resolving ambiguities or confirming compliance with the requirements of this ITB.

Clarifications shall not constitute negotiations and shall not permit modification of price, scope, or other material terms of the Bid.

Clarifications shall not cure a material defect or omission.

8.4 Responsibility

The City shall determine whether the lowest responsive Bidder is responsible. In determining responsibility, the City may consider factors including, but not limited to:

• Relevant experience on projects of similar size and scope

• Financial capacity and bonding capability

• Availability of equipment and personnel

• Safety record

• Past performance on public construction projects

• Compliance with applicable statutory requirements

• Ability to obtain required insurance and permits

The City may request additional information to assist in its responsibility determination. Failure to provide requested information within the time specified may result in a determination of non-responsibility.

8.5 Rejection of Bids

The City reserves the right to:

• Reject any or all Bids.

• Reject a Bid determined to be mathematically or materially unbalanced.

• Waive minor irregularities or informalities that do not affect price, competition, or substantive rights.

• Verify references and qualifications.

• Conduct investigations as permitted by law.

• Award in the best interest of the City as authorized by law.

The City’s determination of responsiveness and responsibility shall be final, subject to applicable protest procedures set forth in the City of Milton

Purchasing Policy 9.0.

8.6 Tie Bids

In the event of a tie between two or more lowest responsive and responsible

Bidders, the tie shall be resolved in accordance with the City of Milton

Purchasing Policy 9.0.

SECTION 9 – AWARD PROCESS AND

CONTRACT

9.1 Notice of Intended Award

Following completion of the evaluation described in Section 8, the City will post a Notice of Intended Award identifying the lowest responsive and responsible

Bidder. The Notice of Intended Award shall be posted in accordance with the

City of Milton Purchasing Policy 9.0.

9.2 Protest Procedures

Any actual or prospective Bidder who is aggrieved in connection with this

Solicitation or the intended award may file a protest in accordance with the procedures and timeframes set forth in the City of Milton Purchasing Policy 9.0.

The protest period shall commence upon posting of the Notice of Intended

Award. Failure to timely file a protest in accordance with Purchasing Policy 9.0 shall constitute a waiver of all protest rights.

9.3 Notice of Award

If no timely protest is filed, or upon resolution of any timely protest, the City may issue a Notice of Award to the successful Bidder.

Issuance of the Notice of Award does not authorize commencement of the

Work and does not constitute a binding contract between the parties.

9.4 Contract Execution and Bond Submission

Within the time specified in the Notice of Award, the successful Bidder shall:

• Execute the Form of Agreement;

• Furnish the required Performance and Payment Bonds in accordance with

§255.05, Florida Statutes; and

• Provide all required insurance documentation.

Execution of the Agreement and submission and approval of required bonds and insurance are conditions precedent to issuance of the Notice to Proceed.

9.5 Failure to Execute or Provide Required Bonds

Failure of the successful Bidder to timely execute the Agreement or furnish required bonds and insurance may result in withdrawal of the award and forfeiture of the Bid Bond as permitted by law.

The City may, at its discretion, award the Contract to the next lowest responsive and responsible Bidder or reject all Bids and re-solicit.

9.6 Notice to Proceed

The Contractor shall not commence Work until the City issues a written Notice to

Proceed. The Contract Time shall commence as stated in the Notice to

Proceed.

9.7 Contract Term

The Contract shall become effective upon execution by both parties and shall remain in effect until Final Completion has been achieved, all closeout requirements have been satisfied, and final payment has been made, unless terminated earlier in accordance with the Contract Documents.

9.8 Contract Time

a. Substantial Completion shall be achieved within 335 Calendar Days after issuance of the Notice to Proceed.

b. Final Completion shall be achieved within 365 Calendar Days after issuance of the Notice to Proceed.

9.9 Liquidated Damages

Failure to achieve Substantial Completion within the Contract Time shall result in assessment of Liquidated Damages of $500.00 per Calendar Day for each day

Substantial Completion is delayed beyond the required date.

Failure to achieve Final Completion within the Contract Time shall result in assessment of Liquidated Damages of $500.00 per Calendar Day for each day

Final Completion is delayed beyond the required date.

Liquidated Damages for Final Completion shall apply only after Substantial

Completion has been achieved and shall not be assessed concurrently with

Liquidated Damages for Substantial Completion. In no event shall both rates be assessed for the same Calendar Day.

SECTION 10 – BID SUBMITTAL REQUIREMENTS

10.1 Bid Submittal Deadline

Bids must be received no later than the date and time stated in Section 3.

Bids received after the stated deadline will not be accepted and will be returned unopened.

10.2 Bid Submittal

Bids shall be submitted in a sealed envelope. Include (1) electronic copy, (1) original, and (3) copies of the bid to:

City of Milton

Attn: Purchasing Department

6738 Dixon Street

Milton, Florida 32570

10.3 Public Bid Opening

Bids will be publicly opened and read aloud at the time and location stated.

10.4 Addendum Acknowledgement

Failure to properly acknowledge receipt of all issued addenda in the Bid Form may result in the Bid being deemed non-responsive.

10.5 Required Envelope Markings

The sealed envelope shall clearly display:

To: C i ty of Milton

VENDOR Name:

SEALED BID * DO NOT OPEN

Sealed ITB #2026.08

Title: ITB 2026.08 CDGB Infrastructure Improvements Project

DUE DATE/TIME: Wednesday, August 05, 2026 / 2:00 PM (CST)

10.6 Required Bid Contents

The Bidder shall include the following fully completed and executed documents in its sealed Bid submission:

1. Appendix A:

a. Bid Form

b. Bid Schedule

c. Bidder’s Qualification Statement

d. Site Examination Certification

e. Bidder’s Certification and Addenda Acknowledgement

f. Subcontractor List

2. Appendix B:

a. Trench Safety Compliance Certification

b. Anti-Human Trafficking Compliance Affidavit

c. Certification Regarding Nondiscrimination

d. Conflict-of-Interest Disclosure and Certification

e. Drug-Free Workplace Certification

f. E-Verify Compliance Certification

g. Non-Collusion Affidavit

h. Prompt Payment Compliance Certification

i. Public Entity Crimes Affidavit

j. Scrutinized Companies Certification

k. Equal Employment Opportunity (EEO) Certification

l. M/WBE Affirmative Steps and Good-Faith-Effort Documentation

m. Form SC-37, Debarment Certification (Prime)

n. Certification Regarding Lobbying

o. Form SF-LLL, Disclosure of Lobbying Activities (only if applicable)

3. Additional Items:

a. Bid Bond (as required in Section 7)

All required forms shall be properly executed. Failure to submit all required documents at the Bid opening may result in being deemed non-responsive.

10.7 Responsibility for Delivery

It is the sole responsibility of the Bidder to ensure that its Bid is received at the designated location on or before the stated deadline. The City shall not be responsible for delays caused by mail, courier service, or other delivery methods.

Bids submitted by telephone, email, facsimile, or other electronic transmission will not be accepted.

Failure to comply with the submission requirements of this ITB may result in the Bid being deemed non-responsive.

10.8 Withdrawal or Modification

Bids may be modified or withdrawn prior to the submission deadline by written notice.

SECTION 11 – INSTRUCTIONS TO BIDDER

11.1 General

This Invitation to Bid (“ITB”) is issued as a competitive sealed bid for a public construction project. The Work is fully described in the Solicitation Documents.

Bidders shall submit sealed Bids in strict accordance with the requirements of this

ITB.

All documents issued in connection with this Solicitation, including the ITB, plans, specifications, appendices, exhibits, and addenda, collectively comprise the

Solicitation Documents and are complementary to one another.

It is the responsibility of each Bidder to monitor the City’s designated solicitation platforms and website for the issuance of addenda. Failure to acknowledge addenda as required may result in the Bid being deemed non-responsive.

11.2 Official Posting Platforms

The City utilizes BidNet Direct, DemandStar, OSD Bid Postings, and the City’s official website for publication of solicitation opportunities and addenda.

Bidders are solely responsible for monitoring these platforms and ensuring receipt of any addenda issued.

11.3 Proposal Forms

Bidders shall submit their Bid on the forms furnished by the City. All blank spaces shall be completed in ink or typed. Where required, amounts shall be stated in both words and figures.

Bidders shall not modify, alter, or substitute the City’s Bid Form. Submission of a

Bid on any form other than that provided may result in the Bid being deemed non-responsive.

All documents required by this ITB, including bid security, certifications, affidavits, and other required attachments, shall be submitted with the Bid. Such required attachments shall not be considered modifications to the Bid Form.

If additional space is necessary for completion of any required form, clearly labeled supplemental pages may be attached.

11.4 Signature Requirements

The Bid shall be signed by an individual authorized to bind the Bidder.

If the Bid is submitted by a corporation, limited liability company, partnership, or other legal entity, the person signing the Bid shall certify that they are authorized to execute the Bid on behalf of the entity.

If the Bid is signed by an agent, written evidence of the agent’s authority to bind the Bidder shall be submitted with the Bid.

Electronic signatures are accepted unless otherwise stated in this ITB.

11.5 Addenda

Addenda may be issued to clarify, modify, or revise the Solicitation Documents.

Addenda shall be issued in writing and posted on the City’s designated solicitation platforms.

Verbal statements, interpretations, or clarifications shall not be binding.

Each Bidder is responsible for determining whether any addenda have been issued and for acknowledging receipt of all addenda in the Bid Form.

11.6 Examination of Solicitation Documents and Site

Each Bidder is responsible for:

• Thoroughly examining the Solicitation Documents;

• Visiting the Project site to become familiar with existing conditions that may affect the Work;

• Reviewing applicable federal, state, and local laws, regulations, permits, and ordinances that may affect performance of the Work;

• Studying and correlating observations with the Contract Documents; and

• Promptly notifying the City of any conflicts, errors, or discrepancies discovered in the Solicitation Documents.

Submission of a Bid constitutes representation that the Bidder has satisfied itself as to all conditions affecting the Work and that the Bid is based upon performance in accordance with the Contract Documents.

11.7 Pre-Bid Conference

If a pre-bid conference is scheduled, the date, time, and location shall be as stated in this ITB. Attendance shall be mandatory as indicated in Section 3.

Statements made at a pre-bid conference are not binding unless confirmed by written addendum.

11.8 Pre-Bid Questions and Interpretations

All questions regarding the meaning or intent of the Solicitation Documents shall be submitted in writing to the Procurement Representative as identified in

Section 3.

Questions must be received no later than the deadline stated in this ITB.

Responses deemed necessary by the City shall be issued by written addendum.

Only written addenda issued by the City shall be binding. No verbal interpretation or clarification shall modify the Solicitation Documents.

11.9 Bid Quantities

Bidders shall not modify the estimated quantities provided in the Bid Schedule but shall insert a price for each item listed.

11.10 Compliance with Applicable Laws

Bidders shall comply with all applicable federal, state, and local laws, rules, and regulations in the preparation and submission of their Bid.

11.11 Mathematical Errors

In the event of discrepancy between the Bid Form total and the sum of individual line items, the sum of the individual line items shall govern.

11.12 Word vs. Figure Discrepancy

In the event of discrepancy between words and figures, the amount stated in words shall govern.

11.13 Americans with Disabilities Act (ADA)

The City of Milton complies with the Americans with Disabilities Act (ADA).

Any person requiring special accommodation to participate in this solicitation process should contact the City’s Purchasing Department at least seventy-two

(72) hours prior to the scheduled event.

11.14 Reservation of Rights

The City reserves the right to waive minor irregularities, request clarifications, verify information, reject any or all Bids, cancel or re-advertise the Solicitation, and take any action authorized by applicable law, including accepting the Bid determined to be in the best interest of the City. No contractual relationship shall exist until a written Agreement is executed by authorized representatives of both parties.

APPENDIX A

BID #2026.08

PROJECT NAME

2026.08 ITB CDBG Infrastructure Improvements Project

CITY OF MILTON

• Bid Form

• Bid Schedule

• Bidder Qualification Statement

• Site Examination Certification

• Bidder Certification and Addenda

Acknowledgement

• Subcontractor List

MUST BE SUBMITTED WITH THE BID.

FAILURE TO DO SO WILL RENDER BID NON-RESPONSIVE.

BID FORM

BID #2026.08

PROJECT NAME

Name of Bidder: _______________________________________________

Phone Number: ___________________________

Date Submitted: ___________________________

The undersigned Bidder, having carefully examined the Solicitation Documents, including all addenda, hereby submits this Bid to furnish all labor, materials, equipment, supervision, and services necessary to complete the Work in accordance with the Contract Documents.

The Bidder certifies that this Bid is made without collusion, fraud, or connection with any other Bidder and is submitted in good faith.

The Bidder further certifies that it has examined the site and is familiar with conditions affecting the Work and has reviewed all Contract Documents and addenda.

The Bidder agrees, if awarded the Contract, to execute the Agreement and furnish required Performance and Payment Bonds and insurance within the time specified in the ITB.

The Bidder agrees to commence the Work upon issuance of a written Notice to

Proceed and to achieve Substantial Completion and Final Completion within the Contract Time specified in Section 9 of the ITB and the Contract Documents.

The Bidder acknowledges that failure to execute the Agreement or furnish required bonds within the time specified may result in forfeiture of Bid Security as provided in the…