2026 Detached Duty Stations Draft PWS.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

Coast Guard Recruiting Command (CGRC) Detached Duty Recruiter Coworking Spaces

1.0 GENERAL

1.1 BACKGROUND

In response to the absence of brick-and-mortar offices in detached locations, where U.S. Coast Guard (USCG) recruiters operate, the USCG is initiating a program to contract coworking spaces. These spaces are essential for maintaining professionalism and privacy while conducting interviews and meetings crucial for recruitment efforts.

Recruiters in detached locations also have the responsibility of assessing the need for permanent recruitment presence. Providing them with dedicated workspaces supports day-to-day activities and aids in evaluating the necessity for long-term recruitment resources. This initiative underscores the USCG's commitment to effective recruitment by ensuring recruiters have the necessary support to represent the service professionally and engage with prospective candidates effectively.

1.2 SCOPE

The contractor shall locate and contract, through evaluations and assessments for up to ten (10) locations, facilities that meet the specified criteria. The contractors shall document its selection process and provide justification for chosen locations.

1.3 OBJECTIVE

The objective is to procure contractor services for locating and contracting suitable facility locations ensuring accessibility, suitability, compliance, security, and cost-effectiveness. The contractor shall ensure the locations provide the necessary infrastructure to serve as key assets in the successful execution of the USCG's commitment to effective recruitment, by ensuring recruiters have the location infrastructure to represent the service professionally and engage with prospective candidates effectively in detached locations.

2.0 SPECIFIC REQUIREMENTS/TASKS

2.1 Temporary Coworking Space Locations: The contractor shall identify and contract for temporary coworking spaces in the following sixteen (16) locations across the continental United States:

Tulsa, OK;

Brownsville, TX;

Shreveport, LA;

Spokane, WA;

Wichita, KS;

Huntington, WV;

Knoxville, TN Conway, SC Colorado Springs, CO Syracuse, NY Sioux Falls, SD Harrisburg, PA Reno, NV Monterey, CA Eugene, OR Ponce, PR

2.2 Temporary Coworking Office Space: The contractor shall ensure each coworking space includes one (1) L shaped office desk. The L shaped office desk shall measure 60 to 72 inches for the long side and 48 to 58 inches for the short side at a height of at least 30 inches. The contractor shall provide an office chair for the recruiter and additional seating for 2-4 guests in immediate workspace for interviews and meetings.

2.3 Temporary Coworking Space Additional Requirements:

2.3.1 The contractor shall provide easily accessible internet access.

2.3.2 The contractor shall provide a space between 500-1000 sq ft.

2.3.3 The contractor shall provide a conference room capable of hosting larger gatherings and meetings.

2.3.4 The contractor shall provide a printer/scanner, bathrooms, air conditioning, heating, and public parking.

2.3.5 The contractor shall provide recruiters with access to coworking space at least three (3) times a week.

2.3.6 The contractor shall provide accessibility to a kitchenette, snacks, and water fountain for recruiters and applicants.

3.0 PERIOD OF PERFORMANCE: The period of performance for this contract is anticipated to be one (1) 12-month base period and one (1) 12-month option period.

Base Period: 15 December 2026 – 14 December 2027 Option Period 1: 15 December 2027 – 14 December 2028

4.0 OTHER APPLICABLE CONDITIONS

Functions to be performed under this performance work statement are not inherently governmental.

4.1 PLACE OF PERFORMANCE

The primary place of performance will be the contractor’s facility and temporary coworking space locations identified in Section 2.1.

4.4 HOURS OF OPERATION

Contractor employees shall generally perform all work between the hours of 0800 and 1700 EST, Monday through Friday (except Federal holidays). However, there may be occasions when Contractor employees must be required to work other than normal business hours, including weekends and holidays, to fulfill requirements under this PWS.

4.5 POST AWARD CONFERENCE

The Contractor must attend a Post Award Conference with the Contracting Officer and the COR no later than 5 business days after the date of award. The purpose of the Post Award Conference, which will be chaired by the Contracting Officer, is to discuss technical and contracting objectives of this contract and review the Contractor's draft project plan. The Post Award Conference will be held virtually via Microsoft Teams.

4.7 PROJECT PLAN

The Contractor must provide a draft Project Plan at the time of proposal. The plan, at a minimum, must include: (a) location selection process; (b) justification for chosen locations; and

(c) how quality of service (project) will be maintained throughout life of contract. The Contractor must provide a final Project Plan to the Technical Point of Contact not later than 2 business days after the Post Award Conference.

4.8 PROGRESS MEETINGS

The Contractor must be available to meet with the COR upon request to present deliverables, discuss progress, exchange information and resolve emergent technical problems and issues.

These meetings must take place virtually via Microsoft Teams.

5.0 GOVERNMENT FURNISHED RESOURCES

None.

6.0 CONTRACTOR FURNISHED PROPERTY

The Contractor shall furnish all facilities, equipment and services necessary to fulfill the requirements of this contract specified in PWS 2.0.

7.0 GOVERNMENT ACCEPTANCE PERIOD

The COR will review deliverables prior to acceptance and provide the contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the COR will send an e-mail to the Contractor notifying it that the deliverable has been accepted.

7.1 The COR will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the COR of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.

7.2 The COR will have 2 business days to review deliverables and make comments. The Contractor must have 3 business days to make corrections and redeliver.

7.3 All other review times and schedules for deliverables must be agreed upon by the parties based on the final approved Project Plan. The Contractor must be responsible for timely delivery to Government personnel in the agreed upon review chain, at each stage of the review. The Contractor must work with personnel reviewing the deliverables to assure that the established schedule is maintained.

8.0 DELIVERABLES

The Contractor must consider items in BOLD as having mandatory due dates. Items in italics are deliverables or events that must be reviewed and/or approved by the COR prior to proceeding to next deliverable or event in this PWS.

ITEM

PWS

REFERENCE

DELIVERABLE / EVENT DUE BY

DISTRIBUTION

1 4.5 Post Award Conference NLT 5 business days after the date of award

N/A

2 4.7 Draft Contractor Project Plan

At time of proposal

COR,

Contracting Officer

3 4.7 Final Contractor Project Plan

NLT 2 business days after the Post Award Conference

COR,

Contracting Officer