CITY OF VILLA RICA | PROPOSAL NUMBER: 26-002BD

INVITATION TO BID

City of Villa Rica

Chapel Plaster Restoration

PROPOSAL NUMBER: 26-002BD

The City of Villa Rica Development Services Department is seeking sealed bids for the restoration of the interior plaster walls. This work will be performed at 206 North Avenue, Villa Rica, Ga 30180. All bids must be received no later than 10am on Friday, September 25th. There is a mandatory site visit that shall be scheduled prior to acceptance of any bid.

No late proposals will be accepted.

Send bid proposals to:

City of Villa Rica Attn: Purchasing Director

Reference Proposal No. 26-002BD 571 West Bankhead Hwy, Villa Rica, Georgia 30180

For any questions or to schedule site visit, please call or email Nic Griffin

Deputy Director of Building Development

(470) 725-2701

Email: dgriffin@villarica.gov mailto:dgriffin@villarica.gov

1.1 Consideration:

In determining the lowest responsive and responsible bidder, in addition to price, the following shall also be considered:

1. The ability, capacity and skill of the bidder to perform the contract.

2. The character, integrity, reputation, judgment, experience and efficiency of the contractor.

3. The quality of performance on previous contracts. Photos or evidence of previous work shall be submitted for review.

1.2 Building and condition details:

The City of Villa Rica purchased this building a couple of years ago. There has been environmental testing done that resulted in no hazardous material in the plastered walls. The building suffered water intrusion for many years causing damage to the plaster walls and base board. City staff will remove all base board prior to plaster work commencing. There are a few areas where the plaster is loose with potential for detachment from wall. There are also areas where plaster has been completed removed.

1.3 SCHEDULE OF EVENTS

This Request for Proposal will be governed by the following schedule:

Release of RFP September 9th, 2026

Mandatory Site Inspection Between Sept. 9th and Sept. 17th, 2026

Deadline for Written Questions September 18th, 2026

Responses to Questions Posted on Website September 21st, 2026

Proposals are Due by 10:00 AM September 25th , 2026

Bid Opening at 10:00 AM September 25th , 2026

1.4 Scope of Work:

• Contractor shall make a site visit so that full knowledge of the condition is learned and noted. Scheduling shall be made with Nic Griffin @470-725-2701.

• Contractor shall remove any loose or potentially failing plaster inside the Chapel.

• Contractor shall repair and mitigate damages from age, water, and building use.

• City staff are requiring a full skim coat and seal of plaster after all damages have been corrected.

• See below Link for pictures of interior walls.

Link to Pictures:

https://www.dropbox.com/scl/fi/vffa4gepc3idx0dk3etx0/Pictures.pdf?rlkey=f5ybtp1evvtyv lvg8xpq3ruad&st=vjl7fev8&dl=0

*Note:

Contractor will not be responsible for the following:

o Painting o Installation of baseboard o Caulking o Ceiling work

1.4 Special Instructions

All parties interested in acquiring this contract with the City of Villa Rica’s Building Development Department shall submit one copy of the proposal package to meet the requirements below:

1. All bids must be labeled “City of Villa Rica Proposal Number 26-002BD”.

2. Bidders must be properly licensed and secure necessary permits wherever applicable.

3. Complete Mandatory Bid Submittal Form

4. Complete City of Villa Rica vendor information packet, if not currently a vendor.

Responsive documents are available online at the following link:

https://villarica.gov/departments/finance/purchasing/bid_opportunities.php .

5. Preservation of Rights: The owner reserves the right to reject any and/or all bids and waive all minor technicalities, informalities and irregularities. The owner reserves the right to accept the bid, which in the judgment of the Owner, is in their best interest.

6. The City of Villa Rica is the sole determiner for a qualified bidder and may request other information sufficient to determine bidder’s ability to meet these minimum standards listed above. Request for information contained in this section may also occur at any time during the effective period of this Contract, or any extension/renewal thereof.

https://www.dropbox.com/scl/fi/vffa4gepc3idx0dk3etx0/Pictures.pdf?rlkey=f5ybtp1evvtyvlvg8xpq3ruad&st=vjl7fev8&dl=0 https://www.dropbox.com/scl/fi/vffa4gepc3idx0dk3etx0/Pictures.pdf?rlkey=f5ybtp1evvtyvlvg8xpq3ruad&st=vjl7fev8&dl=0 https://villarica.gov/departments/finance/purchasing/bid_opportunities.php

7. List of 3 references including Company name, contact person, address, phone number and e-mail.

8. Termination of Contract: The City of Villa Rica may, at any time they deem necessary, terminate this agreement with thirty (30) calendar days’ written notice.

9. Freight Terms: Unless otherwise noted, all freight and shipping must be prepaid. All freight charges must be included in prices submitted in the proposal.

10. Discounts: Any discounts allowed prompt payment, etc., must be noted and reflected in bid figures and not entered as separate pricing on the proposal form.

MANDATORY BID SUBMITTAL

FORM

BID NUMBER: 26-002BD

City of Villa Rica Chapel Plaster Restoration

Company Name:

Street Address:

City/State/ZIP code:

Primary Contact:

E-mail Address:

Phone Number: ( )

Cell Phone Number: ( )

I acknowledge that this quote pertains to furnishing materials and labor for the restoration of the Chapels interior plaster walls located at 206 North Avenue, Villa Rica, GA 30180

Proposal Cost for Plastering Interior Walls:

Signature: ______ Date:

Optional pricing to be evaluated separately from total bid:

Caulking and Painting $_______________

REFERENCES

BID NUMBER: 26-002BD

City of Villa Rica Chapel Plaster Restoration

Organization _____________________________________________________________________

Contact Person ____________________________________________________________________

Mailing Address ____________________________________________________________________

City, State Zip ____________________________________________________________________

Telephone Number (_______)____________________________________________________________

E-mail ____________________________________________________________________

E-mail ____________________________________________________________________

E-mail (_______)_____________________________________