2026-919-RFQ.pdf

State of Washington

DEPARTMENT OF ENTERPRISE SERVICES

FACILITY PROFESSIONAL SERVICES

OLYMPIA, WA

NOTICE TO CONSULTANTS

REQUEST FOR QUALIFICATIONS

Submittal Due Date: August 25th, 2026 prior to 2:00 PM PT

Design Services Required for: Project No. 2026-919, Yakima Readiness Center Repair and Replacement for Washington Military Department, 2501 Airport Ln, Yakima Washington 98903.

For Complete Information, including updates/addenda/amendments visit our DES public procurement portal Euna Procurement at: https://deswa.bonfirehub.com.

Maximum Fee Limit The maximum value of this agreement shall not exceed $500,000.

Description of Facility

The Yakima Readiness Center is an active Washington Military Department (MIL) facility requiring modernization and repair of deteriorated building systems and site features to address deferred maintenance, improve security, increase reliability, and extend the service life of the facility.

Scope of Work

This Request for Qualifications is for the purpose of selecting an Architect for Design Services for the Yakima Readiness Center Repair and Replacement located at Yakima, WA.

The Department of Enterprise Services (DES), on behalf of the Washington Military Department, is seeking an Architect/Engineer (A/E) team to provide programming, design, construction documents, cost estimating, permitting support, and bidding services for the Yakima Readiness Center Repair and Replacement project. Construction administration services are not included in this solicitation.

The project will repair and modernize deteriorated building systems and site features to address deferred maintenance, improve security, increase reliability, and extend the facility's useful life. The selected consultant shall perform a field investigation to verify existing conditions, confirm project quantities, identify additional deficiencies, and refine the scope during design.

Anticipated improvements include replacement of storefront entry doors, access control and security upgrades, structural evaluation as required, concrete and sidewalk repairs, renovation of six restrooms, interior finish replacements, lighting upgrades, and evaluation and repair or replacement of the existing fire alarm system. Additive alternates are anticipated to include replacement of the existing manual motor pool gate with a new automated gate system and modernization of the existing elevator system.

The elevator scope shall include evaluation of existing equipment and controls, code and inspection deficiencies, equipment condition and obsolescence, and design of a complete elevator modernization.

The consultant shall coordinate closely with DES, MIL, and facility staff throughout design and prepare complete, code-compliant construction documents suitable for public bidding.

The preliminary Maximum Allowable Construction Cost (MACC) for this project is approximately $3,288,000.

Submitting firms should have demonstrated experience with renovation and modernization of occupied public facilities, including building envelope repairs, security and access control systems, fire alarm systems, restroom renovations, accessibility upgrades, and preparation of coordinated construction documents for phased construction.

Project-Specific Information

Yakima Readiness Center, 2501 Airport Ln, Yakima Washington 98903

Anticipated Selection Schedule

RFQ Notice Issued August 11, 2026 Statement of Qualifications (SOQ) Due See above date and time Short-listed firms selected and notified Week of August 31, 2026 Interview Period Week of September 7, 2026 Firm(s) Selected and Announced September 10, 2026 Agreement(s) Executed Mid-September 2026

Addenda to this Notice

It is the responsibility of the interested firms to track any changes to this solicitation. Refer to the DES Euna Procurement portal https://deswa.bonfirehub.com for any addenda to the published public notice and/or RFQ.

Submittal Maximum Page Count and Additional Content

SOQs must not exceed six (6) single sided pages (total) of content using 8½ x 11 size sheets. Provided informational content is not included, the following will not be counted against the maximum page count:

Title and Back Cover Pages Section Dividers/Tabs Consultant Selection Contact Form Attachment 2 Federal SF330 (Part II only) Form

When 11”x 17” size sheets or fold outs are used, each side will be counted as two 8½ x 11 sheets.

A submitting firm may elect to include any other pertinent data it deems appropriate to address the selection criteria and assist the Selection Committee in evaluating the qualifications. Additional content must remain within the maximum page count.

Submittal Requirements

DES is accepting only electronic submittals. All electronic submittals must be uploaded and received no later than the date and time specified.

Format the Statement of Qualifications (SOQ) to meet the following requirements. SOQs that do not follow this format may impact final scoring:

Title Page indicating: (not included in page count) o Project No. 2026-919: Yakima Readiness Center Repair and Replacement o Washington Military Department, 2501 Airport Ln, Yakima Washington 98903 o Name of Firm o Date of Submission

Cover Letter (not included in page count) Consultant Selection Contact Form (see description below) (not included in page count) Executive Summary Qualifications of Key Personnel Relevant Experience Previous Performance Diverse Business Inclusion Strategies Federal SF330 Form (Part II only) for Prime and key Subconsultants (not included in page count)

The Consultant Selection Contact Form must identify the Designated Point of Contact, contact information, and address the Firm. Form must be situated behind a Title Cover or Cover Letter AND before any table of contents.

Consultant Selection Contact Form and Standard Form 330 can be found in the Supporting Documentation within the Euna Procurement project opportunity.

How to Submit SOQs must be uploaded to the DES public procurement portal Euna Procurement for this project:

https://deswa.bonfirehub.com.

This link will be active until the submittal deadline, at which point the upload access will be deactivated.

If you have trouble uploading, please contact Ryan Grimes via email: ryan.grimes@des.wa.gov.

Failure to submit the SOQ by the specified date and time above will render the SOQ as non-responsive to this notice and rejected by DES for consideration. Failure to adhere to the submittal requirements may also render the SOQ as non-responsive to this notice and rejected by DES for consideration.

Selection Process

The selection process will consist of two phases: Phase 1 SOQ Evaluation and Optional Phase 2 Oral Interviews. The firms submitting qualifications in Phase 1 will be scored and ranked using the Phase 1 evaluation criteria in this RFQ. The most qualified firms (Finalists) may be invited to the Optional Phase 2 Oral Interviews. If interviews occur, the Finalists will be scored and ranked based on the Phase 2 evaluation criteria, which will be provided with the notice of interview. The Finalist with the best Phase 2 rank will be chosen to begin negotiations to provide consultant services for this project. Note, Phase 1 and Phase 2 scores are NOT combined.

Phase 1: SOQ Evaluation (total 100 points)

Each SOQ received and deemed responsive to this notice will be reviewed and evaluated by a selection panel as determined by DES. This panel will review each SOQ for responsiveness and apply the following weighted selected criterion to determine a score for ranking:

Weighted evaluation criterion for Phase 1

SOQ Evaluation will be used by the selection committee to score each top-rated firm as follows:

Qualifications of Key Personnel

Identify specific individuals and sub-consultants for key positions and show interrelationships and reporting hierarchy for your proposed team. Describe how each individual’s professional experiences are relevant and bring value to the project. Provide proposed percentage of time that the Owner intends to assign each individual or sub-firm to the Project.

40 points

Relevant Experience Discuss projects your firm has undertaken of similar scope, size and complexity within the past five to eight years. Describe attributes of past projects that have met goals similar to the Owner’s goals for this project.

Identify delivery methods for each project. Provide original project budget and actual completed costs along with current contact information for reference checking.

30 points

Previous Performance Describe the approach the Proposer might utilize to achieve and maintain Owner’s project scope, schedule and budget. Describe and provide examples of how the proposer successfully developed Owner’s project scope while staying within the proposed budget. Discuss tools and methods for scheduling projects for both design and construction. Show how the interrelationship of successful management of scope, schedule, and budget creates successful projects.

30 points

Diverse Business Inclusion Strategies Not scored

Describe strategies to increase opportunities for diverse business participation.

Based on each score, each SOQ will be ranked, and a short-list of top-qualified firms will advance to Phase 2 Selection: Oral Interviews. DES reserves the right to determine the total number of top-qualified firms to advance to Phase 2 Selection.

Additional Considerations for Selection

Diverse Business Inclusion Goals Phase 1 SOQs should include strategies to increase opportunities for diverse business participation.

Aspirational Goals The Governor’s Office’s aspirational goals for diverse business inclusion are:

10% Minority Owned Business certified by the Washington State Office of Minority and Women Business Enterprises

6%, Women Owned Business certified by the Washington State Office of Minority and Women Business Enterprises

5% Veteran Owned Business certified by the Washington State Department of Veterans Affairs

5% Washington Small Businesses self-identified in the Washington Electronic Business Solution https://www.des.wa.gov/services/contracting-purchasing/doing-business-state/webs-registration-search-tips (WEBS).

Following final selection, the successful firm and its subconsultants must register and create an account with the DES Diversity Compliance program (B2Gnow). B2Gnow is designed to streamline and automate reporting requirements.

Firms may contact the following resources to obtain information on certified and registered diverse business firms for the inclusion of potential diverse business subconsultants:

The Office of Minority and Women’s Business Enterprises: 866.208.1064 or 360.664.9750 or www.omwbe.wa.gov, The Department of Veterans’ Affairs: 360.725.2169 or 360.725.2200 or www.dva.wa.gov.

Other Information

The successful most-highly qualified firm will be expected to enter upon DES’ standard Engineering and Architectural Services Agreement which follow the State of Washington Conditions of the Agreement.

Level of effort and relative fees will be negotiated using the OFM Guidelines for Determining Architect/Engineer Fees for Public Works Building Projects following selection of the most-highly qualified firm.

The state reserves the right to continue with the consultant selected or has the option to conduct a new consultant selection process for future services for this project beyond those services advertised above.

The state also reserves the right to terminate negotiations with the successful most-highly qualified firm if mutual agreement is unachievable. The state may at its discretion enter into negotiations with the next highly qualified firm determined as a result of this selection process; or conduct a new selection process for the procurement of services necessary to complete this project.

Required to Register in Euna Procurement: All consultants responding to this request are required to register in Department of Enterprise Services’ DES public procurement portal at:

https://deswa.bonfirehub.com/.

Encouraged to Register in WEBS: All consultants responding to this request are encouraged to register in Washington’s Electronic Business Solution Application (WEBS) at: https://fortress.wa.gov/ga/webs/.

Encouraged to register with the Architect/Engineer (A/E) Reference File: The A/E Reference File is used by University of Washington, Department of Enterprise Services & many other Washington State public owners. Firms can register on the A/E Reference file here: https://www.des.wa.gov/services/facilities-and-leasing-management/architecture-engineering-design-consultants.

All Statements of Qualifications and submittals shall become property of the State of Washington and are subject to public disclosure, at the conclusion of the selection process, according to the provisions of RCW 42.56 Public Records Act.

For questions specific to the project, please contact the Project Manager, Leon Kenshalo, at

360.790.4766 or leon.kenshalo@des.wa.gov.

For more information concerning this notice, please contact Ryan Grimes at 360.819.6937 or ryan.grimes@des.wa.gov.

NO FAXED, OR E-MAILED COPIES WILL BE ACCEPTED.