2026-26PC Proposal Notice Document 071026.pdf

To All Interested Proposers, RFP#2026-26PC Third-Party Testing & Inspection Services for Portage County New LEC/Jail TEGRA Inc. will be soliciting proposals on behalf of Portage County for the new Portage County LEC and Jail.

Portage County is inviting qualified geotechnical testing and inspection firms to submit proposals for construction-phase services associated with site development and mass grading for the Jail/Law Enforcement Center (LEC) Project.

The referenced documents in section 8 can be obtained as follows:

1. Click the link https://filetransfer.co.portage.wi.gov or copy/paste the link into your browser.

2. It works best with Chrome or Firefox web browser. We recommend not using Internet Explorer.

3. It will request a Username and password they are:

Username= PortageCountyRFP Password=PortageRFP498#2

Please note relevant information below about Proposal submission:

1. Date for documents to be released to bid:

• 07/10/2026

2. Pre-Bid Walk-through

• Not Required

3. Q&A Addendum/Request For Information (RFI)

• Questions/RFI from vendors will be due by 2PM on July 17, 2026 to Mike Van Klei. The addendum will be released via the FTP link listed above. Estimated release of Addendum will be End of Business July 21, 2026.

4. Scope of Services:

Base Scope The selected firm will provide third-party testing and inspection services during construction, including but not limited to:

• General construction observation, testing, and reporting to verify compliance with project geotechnical recommendations, drawings, and specifications.

• Observation and testing of subgrade preparation and proof rolling

• Observation and testing associated with site grading, utilities, and stormwater systems.

• Compaction testing of structural fill.

• Classification and testing of fill materials

• Verification of proper lift thickness, moisture content, and compaction procedures during fill placement

• Inspection of subgrade conditions prior to placement of fill

• Foundation bearing testing and evaluation.

https://filetransfer.co.portage.wi.gov/

• Inspection of slab-on-grade subgrades

Note: Testing and inspection shall include continuous and periodic special inspections for soils as required by applicable building code provisions.

Add Alternate-Pavement Construction Include Pricing for, but do not include in base scope:

• Observation of pavement subgrade preparation and proof rolling

• Verification of aggregate base placement and compaction

• Review of traffic loading assumptions and pavement section recommendations

5. Proposals will be ranked based on the following criteria

Interested firms shall submit:

• Statement of qualifications and relevant project experience – 3 Points

• Key personnel and certifications – 3 Points

• Summary of testing capabilities – 1 Point (Y/N if provided)

• Ability to meet scheduled start date – 3 Points.

• Estimated response time for field services – 3 Points.

• Fee proposal including: - 7 Points (broken out as follows) o Hourly rates – 3 Points o Unit rates for common testing activities – 3 Points o Estimated quantities for anticipated testing and inspection tasks – 1 Point (Y/N if provided)

Note: Your proposal should be a demonstration of your ability to communicate concisely and succinctly. Proposals are to be organized in the same sequence as outlined above and sections should be clearly identifiable. Limit proposal response to ten (10) 8 ½” x 11” single-sided printable sheets, minimum font size of 11 point (excludes transmittal cover letter).

6. Proposal Due Date:

July 28, 2026 until 2:00 PM. Proposals will be submitted electronically to mvanklei@tegragroup.com with subject line including project name, RFP#2026-26PC Third-Party Testing & Inspection Services for Portage County New LEC/Jail. Late proposals will not be accepted.

7. Schedule:

Services are anticipated to begin with site preparation activities on or about September 1, 2026 and continue through completion of earthwork, foundations, and site construction.

8. List of Reference Documents available at the link listed earlier in the document are the following:

Geotechnical Report

• C00922920 Portage Co jail Report.pdf Geotechnical Exploration and Evaluation Report Project No. 00922920 – PSI

Bid Package 2 Drawings

• 2026-06-22 BP2 CIVIL.pdf (grading, utilities, erosion control, paving)

• 2026-06-17 BP2 LANDSCAPE.pdf (soil preparation, planting, site features)

• 2026-06-17 BP2 TECH.pdf (utility and infrastructure requirements) mailto:mvanklei@tegragroup.com

Project Manual / Specifications

• 1 BP 2-Mass Grading & Utilities Project Manual.pdf (including but not limited to Division 01, 31, 32, and 33 sections governing earthwork, utilities, and site construction)

Reference Standards

• IBC Section 1705.6 – Soils Special Inspections

9. Award, Contracting, Contract Terms-

• Portage County intends to use the results of the RFP to award a Contract for services related to the Scope of Services. The County may also use the results to contract for similar services in the course of this construction if similar services are required. Terms of those services would be mutually agreed upon by both parties.

• If contract terms cannot be agreed upon with the highest scoring proposer, the County may negotiate a contract with the next highest scoring proposer.

• The County expressly reserves the right to amend or withdraw this RFP at any time. If further expressly reserves the right to reject any or all proposals.

10. Contact/Additional Information:

• Award Vendor will be notified within approximately Two weeks of submission by email. If you have difficulty accessing the documents, or if there are questions about the scope, please contact Mike Van Klei | mvanklei@tegragroup.com | 651-755-3860 mailto:mvanklei@tegragroup.com