2026-2027 ABSS Offical RFP Fresh Milk Certification & Agreement.docx

2026 - 2027 ABSS Fresh Milk Official RFP Certification and Agreement School District: Alamance Burlington Schools

Vendor Directions: Email New RFP Certification and Agreement with original signatures.

Double Click on the gray boxes and type in the Default text box to complete agreement.

Vendor Name: ADDRESS CITY & STATE ZIP

DEFINITIONS:

· The term “New RFP” as used in this document, means the School District has sent a Request for Proposal/Contract with documents to eligible Vendors for awarding a Vendor to carry out the terms of the RFP/Contract.

· The term “RFP/CONTRACT” as used in this document, means the current year ABSS RFP/CONTRACT. The RFP/CONTRACT may be updated annually as needed for clarification, compliance with USDA regulatory policy and for the efficient and effective functioning of the SFA.

· The awarded contract may be renewed for up to four (4) one-year agreements. In such renewals, the School District and the current Vendor agree to “renew” per the original RFP/Contract.

· The term “RFP/Contract,” as used for NEW RFPs, means the comprehensive collection of the following items sent to eligible Vendors as information and to be completed and to be returned, unless otherwise noted, to the School District as part of the Official Documents of the RFP Packet:

1. OFFICIAL NEW RFP INVITATION TO VENDORS – Invitation and general procedures for NEW RFP Vendors. Do not return.

2. OFFICIAL NEW RFP CERTIFICATION AGREEMENT–signed by Vendor and returned in RFP packet. School District Official signs after School District approval of award and the completed/signed Agreement copy is sent to the awarded Vendor. The agreement is effective by the issue to the Vendor of a School District Purchase Order.

3. OFFICIAL RFP – CONTRACT FOR 2026–2027 Intent, detailed procedures, terms and conditions. Do not return.

4. OFFICIAL CONTRACT ATTACHMENTS A – L 2026-2027 - must be completed, signed and returned with the bid packet. Attachment L is the “no bid” sheet.

5. SPECIAL CONDITIONS SHEET (REQUIRED) – Vendors review, sign and return with completed packet. Agreement to Special Conditions must be made prior to bid opening and acknowledged on the NEW RFP Certification and Agreement. Any change to the Special Conditions by one Vendor requires the School District to issue a local amendment to all potential bidders by Monday May 25th, 2026.

If Special Conditions are included in this RFP Contract, indicate Vendor acceptance: YES/NO: _______

6. Official 2026-2027 RFP Product Pricing Spreadsheet with Product Usage Estimates – Vendor is to complete and return with completed RFP packet. Proposal review by the school district may show corrections (if necessary).

· BIDDER DISQUALIFICATION: Vendor failure to include any of the required documentation at the time of bid submittal or multiple bid errors MAY be considered grounds for bidder disqualification as determined by the School District. School District officials will make the final determination regarding Vendor submittal errors. An immediate Non-Responsive Bid:

· FAILURE TO SIGN THE OFFICIAL NEW RFP CERTIFICATION & AGREEMENT FORM

· ANY CHANGE TO THE RFP/CONTRACT BID LANGUAGE

FEDERAL PROGRAM REGULATIONS

· The School Nutrition Programs receiving goods and services under this Contract are FEDERALLY-FUNDED programs operated under the authority of the United States Department of Agriculture (USDA). This RFP and the subsequent Contract shall comply with 7 CFR Parts 210, 220, 225, 250, 2 CFR 200 and applicable cost circulars issued by the Office of Management and Budget (OMB) including A-87 Cost Principals, A -102 Administrative Requirements, and A -133 Audit Requirements.

· In compliance with the RFP/Contract, and subject to all conditions required therein, the undersigned offers and agrees to furnish and deliver, all items agreed upon and within the time frame specified.

· By responding to this RFP/Contract, the Vendor certifies that the Bid Offer is made without prior understanding, agreement, or connection with any firm, corporation, or person submitting a RFP for the same items, and is in all respects fair and without collusion or fraud. The Vendor also certifies no one connected to this company has had any connection with the development or drafting of this RFP/CONTRACT. Under penalty of perjury, the undersigned Vendor certifies that this RFP has not been arrived at collusively or otherwise in violation of Federal or State of North Carolina laws or regulations. By signing this RFP Certification, the individual whose name is shown assures that the Vendor has read and understands all the Terms and Conditions in the Official ABSS RFP/CONTRACT and agrees to be bound by them and is authorized to submit RFP/Bids on behalf of the Vendor.

ADDENDA ACKNOWLEDGEMENT –

Addenda issued are hereby acknowledged by bidder and become part of the 2021 - 2022 Official RFP/Contract. The School District may also submit Addenda to Vendors, as it applies independently to proposal requirements. It is the Vendor’s sole responsibility, before the bid opening, to determine all Addenda issued is received. It is assumed bidders received email addenda if dates are not provided.

Vendor Directions: Insert date Addenda received below in gray box. Addenda are part of this Official RFP/Contract.

VENDOR NEW RFP CERTIFICATION AND SIGNATURE:

I certify by my signature below that I have received the RFP/Contract, Instructions for completing the bid documents and have acknowledged issued Addenda; and that the required PRICES quoted, and brands specified in the bid spreadsheets of this RFP/CONTRACT are correct and that I have the authority to obligate the company named to perform under requirements of this RFP Certification and all Terms and Conditions stated in the Official 2026- 2027 RFP/Contract, Attachments, Special Conditions and addenda. All contract documents are signed and attached.

Name of Company

Title of Authorized Vendor Representative

SCHOOL DISTRICT OFFICIAL ACCEPTANCE SIGNATURE

If any, or all parts, of the Vendor RFP are accepted by the School District, an authorized School District representative shall affix their signature hereto and collectively this NEW RFP Certification and Agreement, along with the current Official RFP/Contract, Attachments, Addenda and the Vendor’s bid sheets shall become the Contract and shall represent the agreement between the School District and the Vendor. The sections outlined in the Terms and Conditions of the ABSS RFP/Contract are for convenience and reference only, and in no - way define, describe, extend, or limit the scope or intent of the provisions of any section of this document.

The approval of the RFP/Contract by the Child Nutrition Services Director and the local school board of education are prerequisites PRIOR TO school district signature on the NEW RFP Certification and Agreement. One (1) copy is sent to the awarded Vendor and one (1) original copy retained by the School District. Agreement is finalized with (1) the signature and return of this document by vendor to the school district and (2) issue of Purchase Order to the vendor by school district.

Title of School District Representative Authorized to Sign