2026-19 Surplus Hand Sanitizer - Expired.pdf

BID #2026-19

SURPLUS HAND SANITIZER

(EXPIRED)

SEALED submissions are subject to the standard Bidder:

instructions set forth on the attached sheets.

Any modifications must be specifically _________________________________ accepted by the Town of Stratford. Doing Business As (Trade Name)

Address

Released: Friday, 9th January, 2026 _________________________________________ Town / State / Zip

Phillip Ryan, Purchasing Agent _________________________________________ Title (Mr /Ms)

Signature

Telephone

E-mail

Sealed bids will be received by the Purchasing Department at the office of the Purchasing Agent, 2725 Main Street, Room 104, Stratford, Connecticut 06615, up to:

10:00AM, Tuesday, 27th January, 2026

NOTE:

1. Bidders are to complete all requested data in the upper right corner of this page and must return this page with their bid proposal.

2. No bid shall be accepted from, or contracts awarded to, any person/company who is in arrears to the Town of Stratford upon debt, or contract or who has been within the prior five (5) years, a defaulter as surety or otherwise upon obligations to the Town of Stratford.

3. Submissions are to be submitted in a sealed envelope and clearly marked “BID #2026-19” on the outside of the envelope, including all outer packaging, such as, DHL, FedEx, UPS, etc.

offering more from forest to shore

PURCHASING

mailto:purchasing@townofstratford.com http://www.townofstratford.com/

BID #2026-19 / Surplus Hand Sanitizer (Expired)

INVITATION TO BID

The Town of Stratford (“Town”) is seeking competitive bids for the sale of expired hand sanitizer as detailed in the following specifications. Collection must be arranged by the successful bidder utilizing own transport, equipment, labor and all else necessary, in order to be removed from the premises within ten business days of acceptance of payment.

The Town shall NOT be held responsible for providing labor, materials or equipment for the loading or transportation of any item(s) purchased, including preparation for shipping, nor shall any costs for such services be incurred by the Town on behalf of the buyer or his/her agent.

REQUESTS FOR INFORMATION (RFI)

Questions concerning the sale of goods/materials should be directed in writing to:

Phillip Ryan, Purchasing Agent: PRyan@townofstratford.com

NOTE: Any personal contact between a prospective bidder and any other Town department manager or employee may be grounds for disqualification. No questions or clarifications shall be answered by phone, in person, or in any other manner other than as specified above. No exceptions.

INSPECTION

1. Surplus product is available for inspection, please email PRyan@townofstratford.com to arrange time and date.

2. Inspection visits will only be accommodated upon reasonable notice.

3. All requests for information MUST be directed in writing to the contact person as directed above. The Town shall not be responsible for any other explanations or interpretations. No exceptions.

REQUIREMENTS

1. Prospective bidders are encouraged to field inspect all items prior to submitting a bid.

2. The Town shall bear no responsibility for providing any guarantee or warranty for the operational condition of any item(s) purchased, including associated product, parts, components, accessories or hardware, etc.

3. All equipment shall be sold to the highest responsible bidder and must be collected no later than ten business days upon acceptance of payment by the Town.

4. All items shall be sold in “as is” and “where is” condition and therefore it is the responsibility of each bidder to inspect existing conditions, prior to purchase of any item(s).

5. The Town shall not be held responsible for any bidder who purchases any item “sight unseen” and will not provide a refund on any such item sold.

6. The “Bid Amount” is the amount offered by the bidder to purchase and remove all said equipment/product items from the Town of Stratford. The amount shall include all associated costs for collection and removal, including, but not limited to labor, transport, equipment, shipping and freight, packaging materials, permits, licenses and insurances, etc.

7. The Town reserves the right to award the sale of all items per an item-by-item basis or lump sum amount for all items combined, as deemed in its best interest.

mailto:PRyan@townofstratford.com mailto:PRyan@townofstratford.com

PRODUCT DETAILS

• 3H Hand Sanitizer. 80% Alcohol.

• Manufactured by Lubricom Engineers, Stratford, CT.

• Approximately 720 cartons containing four (4) one-gallon plastic jugs.

• Nine (9) cartons are stacked four (4) high on skids.

• There are approximately (20) skids.

• All product expired on 06/2023.

• All product currently stored at one (1) location in 40ft metal storage trailer.

• Storage trailer is NOT included as part of the sale. Trailer is owned by third party.

• Refer to appended photographs for more details.

NOTE:

• All items as specified will be sold ‘as is’ and ‘where is’ and the Town is not responsible for the condition of any such items.

• All hand sanitizer product as specified is EXPIRED.

PROPOSAL BID FORM

I shall provide all labor, materials, equipment, transportation, taxes, insurances, licenses and permits, etc., as necessary to purchase and remove from the Town of Stratford property all items as specified:

EXPIRED HAND SANITIZER: $ /lump sum

Written Amount

1) Amount as submitted above must be inclusive of all labor, materials, equipment, transport, shipping, freight, taxes, permits and insurances, etc., required to collect and remove all purchased items within ten business days, upon acceptance of payment by the Town.

2) No warranty or guarantee shall be provided on any equipment and/or item(s) sold by the Town. Items shall be sold ‘as is’ and ‘where is’ and the Town is not responsible for the condition of any item.

3) The buyer (awarded bidder) must remove all said equipment/product items from the Town of Stratford. The bid amount shall include all associated costs for collection and removal, including, but not limited to labor, transport, equipment, shipping and freight, packaging materials, permits, licenses and insurances, etc.

4) The storage trailer is NOT part of the sale and is owned by a third party.

Name of Authorized Representative

Signature

Date

PURCHASING DEPARTMENT

TOWN OF STRATFORD

INSTRUCTIONS FOR BIDDERS

TERMS AND CONDITIONS OF BID

BID PROPOSALS

Bid proposals are to be submitted in a sealed envelope and clearly marked on the outside “BID #2026-19” including all outer packaging such as DHL, FedEx, UPS, etc. All prices and notations must be printed in ink or typewritten. No erasures are permitted.

Bid proposals are to be in the office of the Purchasing Department, Town Hall, 2725 Main Street, Room 104, Stratford, Connecticut, prior to date and time specified, at which time they will be publicly opened.

RIGHT TO ACCEPT / REJECT

AFTER REVIEW OF ALL FACTORS, TERMS AND CONDITIONS, INCLUDING PRICE, THE TOWN OF STRATFORD RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS, OR ANY PART THEREOF, OR WAIVE DEFECTS IN SAME, OR ACCEPT ANY PROPOSAL DEEMED TO BE IN THE BEST INTEREST OF THE TOWN OF STRATFORD.

POWER OF REJECTION

The Mayor shall have the power to reject all bids and to advertise again.

QUESTIONS

Questions concerning conditions, bidding guidelines and specifications should only be directed in writing to:

Mr. Phillip Ryan, Purchasing Agent: PRyan@townofstratford.com

Inquiries must reference date of bid opening, requisition or contract number, and must be received no later than as indicated in the bid documents prior to date of bid opening. Failure to comply with these conditions will result in the bidder waiving the right to dispute the bid specifications and conditions.

PRICES

Prices quoted must be firm, for acceptance by the Town of Stratford, for a period of ninety (90) days. Prices shall include all applicable duties. Bidders shall be required to deliver awarded items at prices quoted in their original bid.

PERMITS

The contractor shall be responsible for securing all necessary permits, state and local, and as required by the Town of Stratford.

AWARD OF BIDS

Sale shall be awarded to the highest responsible bidder except as otherwise specified in the invitation. If more than one item is specified in the invitation, the Town of Stratford reserves the right to determine the highest bidder on an individual basis or on the basis of all items combined, unless otherwise expressed by the Town.

NOTE: The Town will be reviewing proposals to ensure contractors/individuals/suppliers/vendors are not debarred or suspended.

OSHA

The bidder will certify all equipment complies with all regulations and conditions stipulated under the Williams-Steiger Occupational Safety and Health Act of 1971, as amended. The successful bidder will further certify that all items furnished under this project will conform and comply with Federal and State of Connecticut OSHA standards. The successful bidder will agree to indemnify and hold harmless the Town of Stratford for any and all damages that may be assessed against the Town.

HOLD HARMLESS

The awarded bidder (“Buyer”) shall defend, indemnify, and hold harmless the Town of Stratford, its officers, employees, agents or volunteers, including its Board of Education, from and against any and all claims and demands of any nature for any loss, damage or injury which any person may suffer by reason of, or in any way arising out of, this Sale Agreement, unless caused by the sole negligence of the Town.

INSPECTION

The bidder declares that the surplus item(s) has been thoroughly reviewed and any questions resolved, prior to making an offer.