2026_180000_0909_Playground Fencing_Final_doc.pdf

HENRY COUNTY SCHOOLS

TO: Prospective Offerors

DATE: September 9, 2025

SUBJECT: 2026-180000-0909-Playground Fencing Installation

You are invited to submit bids to furnish all labor, materials, equipment, utility location, and services necessary for the installation of chain link fencing and gates for selected elementary playgrounds in accordance with the following Scope of Work for Henry County Schools. Henry County Schools is a political subdivision of the State of Georgia, by and through the Henry County Board of Education.

Attached are the general conditions, technical specifications, and submittal format.

The written requirements contained in this Invitation for Bid (IFB) shall not be changed or superseded except by written notice from Henry County Schools. Failure to comply with the written requirements for this IFB may result in disqualification of the submitted bid.

To be eligible for consideration, bids shall be presented in accordance with the instructions of this solicitation and within the timeframe specified. It shall be the responsibility of the offeror to meet all specifications and guidelines set forth herein, in addition to all applicable laws and regulations. Henry

County Schools, at its discretion, determines the criteria and process whereby bids are evaluated and awarded. No damages shall be recoverable by any challenger as a result of these determinations or decisions. Henry County Schools reserves the right to reject any or all bids; any part or parts of a bid; waive any technicalities/informalities or irregularities; make modifications or specifications; and award any (or all) of the contract in a manner which is in the best interest of Henry County Schools.

Henry County Schools will leverage an electronic sourcing tool to administer this IFB and all offeror responses must be submitted electronically in accordance with the instructions contained in Section 1.B.2

<Bid Submission=. Questions and Answers will be managed through the electronic platform as outlined in

Section 1.B.2(b) <Submitting Questions=.

Your interest and participation in the Henry County Schools9 solicitation process is appreciated.

Sincerely, Lewi he YO

HENRY COUNTY SCHOOLS

HENRY COUNTY BOARD OF EDUCATION

Facilities and Maintenance Department

33 N. Zack Hinton Parkway

McDonough, GA 30253

SOLICITATION NO. IFB-2026-180000-0909

INVITATION FOR BIDS

FOR

Playground Fencing Installation

Opening: September 9, 2025, at 11:00 AM EST

Closing: October 9,2025, at 11:00 AM EST

This cover sheet must be signed and submitted to be considered for award. Required addenda are defined within this document; additional requests may be communicated via Bonfire and Henry County Schools9 website. It is the responsibility of each Offeror to ensure it reviews and submits all applicable addenda with their solicitation. Offerors should not expect to be individually notified.

Company name: Date:

Mailing Address: Phone:

City: Fax:

State: Zip: SSN or Federal Tax ID:

Email: Title of Authorized Representative:

Printed Name: Authorized Signature:

SECTION | - INVITATION FOR BID OVERVIEW

A.

1.

PURPOSE

Henry County Schools is requesting competitive bids from qualified and experienced offerors to furnish all labor, materials, equipment, utility location, and services necessary for the installation of chain link fencing and gates to ensure a secure and safe play environment for selected Henry

County Elementary Schools.

INFORMATION TO OFFERORS

IFB TIMETABLE

For general informational purposes, dates below are prospective and may be subject to change.

Any such change will be publically communicated via the Henry County Schools website and on

Bonfire, shall be made at least 48 hours prior to the event beginnings.

| Event Timing

Release of IFB 9/9/2025 at 11:00 a.m. EST

Mandatory Site Visit | 9/17-18/2025 7:00 a.m. EST

Deadline for Questions | 9/15/2025 at 3:00 p.m. EST 4 Responses to Questions Posted | 9/17/2025 at 3:00 p.m. EST IFB Submission Deadline 10/9/2025 at 11:00 a.m. EST Evaluation Period 10/9/2025- 10/10/2025 l

Notification to all Offerors 10/14/2025

Contract Awarded 10/15/2025

BID SUBMISSION

All offerors that desire to respond to this solicitation must register on Bonfire 4 Henry County

Schools9 eSource portal provider. Offerors can access the electronic platform by utilizing the direct link for this IFB or by visiting the Henry County Schools Purchasing website as follows:

e HENRY COUNTY SCHOOLS portal link: https://henryk12.bonfirehub.com/portal/ e Henry County Schools Solicitations page:

https://schoolwires.henry.k12.ga.us/Page/128846

Once a potential offeror reaches the Henry County Schools portal hosted by Bonfire, the offeror can register for free by clicking on <Create your free Bonfire account= on the 8Log In9 tab, or using the Log In9 button in the top right-hand corner of the portal, then clicking on <Create your free

Bonfire account=. Once registered, offerors can use this portal to view open projects and details and create a submission for a specific project. Informational addenda have been included on the

Bonfire Registration process and contact details for technical support. Henry County Schools utilizes but is not responsible for the operational capabilities of the Bonfire platform. It is the offeror9s responsibility to contact Bonfire for all support needs. Offerors are encouraged to start submissions in advance of the deadline to gain familiarity with the platform and limit risk of technical complications in the offeror's submittal.

Potential offerors are encouraged to use commonly accepted software programs to create electronic files. If Henry County Schools is unable to open an electronic file due to a virus or because the file has become corrupted, the offeror's response may be considered incomplete and disqualified from further consideration.

Henry County Schools has the capability of viewing documents submitted in the following format:

Microsoft Word or WordPad, Microsoft Excel, portable document format file (PDF), and plain text files with the file extension noted in parentheses (.txt). Unless the IFB specifically requests the use of another type of software or file format than those listed above, please contact the Issuing

Party identified below prior to utilizing another type of software and/or file format. In the event

Henry County Schools is unable to open an electronic file because Henry County Schools does not have ready access to the software utilized by the offeror, the offeror's response may be considered incomplete and disqualified from further consideration.

a) IFB SUBMISSION CHECKLIST

The following components constitute a complete bid submission:

Requested Information Category Required Document

_CoverSheet_________k SignedIFB Coversheet "| Licensing Affirmative response and evidence of appropriate licensure

Insurance 44 Affirmative response and evidence of

| appropriate insurance 4 4 Scored Bid Pricing Sheet

- Required Addenda

<Required Addenda 4

| A4Signed <Execution of Proposal=

B- Completed <Offeror Information= Form =

8Required Addenda C4 Offeror Reference and Experience form

Required Addenda D Signed <Certificate of Non-Collusion=

Required Addenda | E- Signed <Certificate of Non-Discrimination=

Required Addenda - H-Signed <Addenda Acknowledgement= |

- Required Addenda | 1-Signed <Offeror's Modification Form=

- Required Addenda | K- Immigration and Security Form (notarized)

b) SUBMITTING QUESTIONS

All questions concerning this IFB must be submitted in writing via the electronic platform's message feature for <Opportunity Q&A=. No questions other than written will be accepted.

No response other than written will be binding upon Henry County Schools. All offerors must submit questions by the deadline identified in the IFB TIMETABLE above for submitting questions. Offerors are advised that Henry County Schools may or may not respond to late questions.

c) AUTHORIZED PARTY

The table on the coversheet to this IFB shall be completed and signed by the offeror. The coversheet to the submittal must be signed by a company officer who is legally authorized to enter into a contractual relationship in the name of the submitting firm.

d) NOTICE OF GEORGIA OPEN RECORDS ACT

By submitting a bid, each offeror expressly acknowledges and agrees that Henry County

Schools is obligated to timely comply with requests for information pursuant to state and federal laws and regulation, including the Georgia Open Records Act (""GORA"), O.C.G.A.

§ 50-18-70 et seg. Henry County Schools will comply with GORA at its discretion and is not required to notify any offeror prior to compliance. Each offeror also agrees to comply with GORA and to make records subject to GORA, as determined by the Henry County

Schools, available for inspection as required by law, unless otherwise exempt under other provisions of the GORA.

Further, if any offeror intends to reserve any record or information as confidential, trade secret, proprietary, or otherwise permissibly exempted under GORA or public record production, the offeror agrees that any such record will be labeled <PROPRIETARY TRADE

SECRET= conspicuously on the records submitted in the platform; and it shall be the offeror's sole obligation to notify Henry County Schools of asserting such exemption. A

<public copy= of the offer 4 including any appropriate redaction or modification to preserve the offeror's asserted confidential, trade secret, and/or proprietary information 4 shall be uploaded within the bonfire portal under <open records= and addressed to the attention of the issuing party of this solicitation. Henry County Schools must receive the public copy with the bid submission outlined within this ITB. It shall be Henry County Schools9 intention to supply this <public copy= in response to public records requests including any such request made under GORA.

ISSUING PARTY DETAILS

The solicitation lead is Lynn Lewis, Purchasing Supervisor for Henry County Schools. Any question which arises must be submitted via the electronic portal prior to the DEADLINE FOR QUESTIONS due date outlined above.

4.

10.

ADDITIONAL INFORMATION/ADDENDA

Henry County Schools will issue responses to submitted questions, inquiries and any other corrections or amendments it deems necessary in written addenda issued prior to the deadline for bid submission. Offerors should not rely on any representations, statements or explanations other than those made in this IFB (which shall include any addendum). Where there appears to be a conflict between the IFB and any addendum issued, the last addendum issued will prevail.

Offerors must acknowledge any issued addenda defined within the electronic platform. Bids which fail to acknowledge the offeror's receipt of any addendum may result in the rejection of the offer or result in the disqualification of the prospective offeror's submittal.

LATE SUBMITTAL, LATE MODIFICATIONS AND LATE WITHDRAWALS

Submittals received after the due date and time will not be considered. Modifications received after the due date will not be considered.

REJECTION OF BIDS

Henry County Schools may reject any and all proposal(s) and reserves the right to waive any irregularities or informalities in any proposal or in the submittal procedure. Submittals received after time or at any place other than the time and place as stated in the IFB will not be considered.

MINIMUM IFB ACCEPTANCE PERIOD

Bids shall be valid and may not be withdrawn for a period of 60 days from the deadline for submission of bids.

NON-COLLUSION AFFIDAVIT

By submitting a proposal, the offeror represents and warrants that such proposal is genuine and its own work, not a sham, is and was not created or submitted as result of collusion or made in the interest or on behalf of any person not therein named, and that the offeror has not directly or indirectly induced or solicited any other offeror to put in a sham proposal, or any other person, firm or corporation to refrain from submitting and that the offeror has not in any manner sought by collusion to secure to that offeror any advantage over any other offeror.

COST INCURRED BY OFFERORS

All expenses involved with the preparation and submission of the IFB to Henry County Schools or any work performed in connection therewith is the responsibility of the offeror(s).

IFB OPENING

Submitted bids will not be opened or read aloud publicly. All offerors will be notified of solicitation results through the electronic platform.

C. GENERAL PROCUREMENT INSTRUCTIONS

1. Henry County Schools is governed by the Henry County Board of Education and is a recognized governmental entity. The Henry County Schools Purchasing Policy (Board Policy DJE) can be accessed from the Henry County Schools website and is incorporated into this solicitation by reference. By participating in this solicitation, an offeror agrees to be bound by the Henry County

Schools Purchasing Policy on any issue or action related to this solicitation or subsequent contract resulting from this solicitation.

Henry County Schools must receive all bids no later than the date and time listed in this IFB. Each bid must be signed and dated by an official authorized to bind the firm. Late bids will not be considered for award.

Bids must be submitted in the templates and/or format prescribed in the electronic platform.

Bids will be evaluated according to completeness, content, experience with similar projects, ability of offeror and any hired staff. The advancement of offerors to a finalist round and/or the award of a contract to one offeror does not mean other bids lacked merit, rather all factors considered, the selected proposal(s) was deemed to be in the best interest of Henry County

Schools.

Offerors are cautioned that this is an Invitation for Bids not a request to contract, and Henry

County Schools reserves the unqualified right to reject any and all offers when such rejection is deemed to be in the best interest of Henry County Schools.

Elaborate bids in the form of brochures or other presentations beyond that which is necessary to present a complete and effective proposal are not desired.

Any costs incurred by an offeror in preparing or submitting a bid(s) are the offeror's sole responsibility; Henry County Schools will not reimburse any offeror for any costs incurred prior to contract award.

Bids must be submitted in accordance with the requirements of the (FB. Failure to include any required information may cause rejection or disqualification of the bid.

SECTION Il - GENERAL CONDITIONS

A. PURPOSE

Henry County Schools is requesting competitive bids from qualified and experienced offerors to furnish all labor, materials, equipment, utility location, and services necessary for the installation of chain link fencing and gates for selected Henry County Elementary Schools to ensure a secure and safe play environment.

B. CONTRACT TERM

1. PARTIES

Contract will be between Henry County Board of Education (HCBOE) and Awardee. See

Addendum J for Sample Copy of HENRY COUNTY SCHOOLS Offeror Agreement.

. INITIAL TERM

Services will begin no later than October31, 2025). The initial contract duration shall be through

November 1, 2025.

. OPTIONAL RENEWAL TERMS

The contract may contain four (4) one-year renewal options contingent upon HENRY COUNTY

SCHOOLS's offer of such renewal, the successful offeror's acceptance and the approval of the

Henry County Board of Education (HCBOE) to renew the contract.

The Agreement shall terminate absolutely and without further obligation on the part of HCBOE at the close of the calendar year in which it was executed and at the close of each succeeding calendar year for which it may be renewed but shall be automatically renewed through the then existing term unless HCBOE terminates the agreement by providing Company with thirty (30) days advance notice of termination prior to the end of the calendar year.

4. TERMINATION

Either party may terminate this Agreement without cause upon thirty (30) days prior written notice to the other party.

5. FUNDING OUT CLAUSE

a. It is necessary that fiscal funding-out provisions be included in all contracts in which the terms are for periods longer than one year. Therefore, the following funding-out provisions are an integral part of this IFB and must be agreed to by all Offerors. The District may, during the contract period, terminate or discontinue the purchase of goods, services or systems covered in this IFB at the end of the District9s then current fiscal year and upon 30 days prior written notice to the contracted Offeror. Such prior written notice will state:

i. That the lack of appropriated funds is the reason for termination, and

ii. Agreement not to replace the items or services being terminated with items or services with functions similar to those performed by the items or services covered in this IFB from another Offeror in the succeeding funding period.

b. The complete statement <This written notification will thereafter release the District of all further obligations in any way related to such goods, services or systems covered herein.= must be included as part of any agreement with the District. No agreement will be considered that does not include this provision for <funding out=.

6. PAYMENTS AND PRICING

a. Payment for any work from this contract shall be made upon receipt, inspection, and acceptance of completed work and receipt of proper itemized invoices.

b. All invoices must be itemized and submitted in a consolidated manner to HENRY

COUNTY SCHOOLS within 30 business days of purchase and/or services rendered for the entirety of the agreement unless otherwise agreed upon by the District.

c. The District will not pay any penalties for late payment of invoices.

d. The District is exempt from State sales tax. All federal and state taxes and fees that can be eliminated in sales to public school systems in the State of Georgia should not be included in the proposed price.

e. Bid prices shall include all charges to complete the work as specified. Pricing is based on linear feet of installation. All deliveries are Free on Board (FOB)

Designation with the District assuming ownership and liability when the project is complete at each specified site. Ali product warranties shall begin upon delivery to each specified site.

C. OFFEROR QUALIFICATIONS

1. LICENSING

All offerors for the project must be properly licensed under the laws of the State of Georgia and

Henry County, and in good standing before submitting any offer and before commencing any work.

INSURANCE

b.

The offeror shall be responsible from the beginning of this Proposal for all injury or damage of any kind resulting from the work to persons or property, regardless of who may be the owner of the property. In addition to the liability imposed upon the offeror on account of bodily injury (including death), or property damage suffered through the offeror's negligence, which, liability is not impaired or otherwise affected hereby, the offeror assumes the obligation to save Henry County Schools harmless and to indemnify and defend the Henry County Schools from every claim, liability, expense, or payment arising out of or through injury (including death) to any person or persons or damage to property (regardless of who may be the Owner of the property) of any place in which work is located arising out of or suffered through any act or omission of the offeror or anyone either: (i.) directly or indirectly employed by or; (ii.) under the supervision of any contractor in the prosecution of the work included in this bid.

The offeror agrees to comply with the provisions of the Workers9 Compensation laws of the State of Georgia. The offeror agrees that, prior to the beginning of any work by the offeror; the offeror shall furnish to Henry County Schools a Certificate from the insurance company showing issuance of Workmen's Compensation coverage for the State of Georgia or a Certificate showing proof of the ability to pay compensation directly. Offerors are required to submit proof of a current insurance certificate via Henry County Schools9 electronic sourcing platform under <Requested Information=.

c. The offeror shall obtain and maintain, at their expense, insurances with minimum limits as shown below and shail protect the offeror and Henry County Schools from any claims for property damage or bodily injury, including death, which may arise out of operations under this solicitation. The offeror shall furnish Henry County Schools certificates, policies, and cancellation endorsements as shown below:

d. 4 Offerors General Liability Insurance-taken out in the name of the offeror.

1. Split Limits of Liability-Bodily Injury Liability: Limits of $1,000,000 for each occurrence and $2,000,000 for the aggregate of operations. Property Damage Liability: Limits of

$1,000,000 for each occurrence and $2,000,000 for the aggregate of operations. Or if

Combined Single Limit Liability-Bodily Injury and Property Damage Combined:

$1,000,000 each occurrence, $2,000,000 aggregate.

I. Cancellation Endorsement-These insurance coverages shall not be cancelled until at least 30 days prior written notice has been given to Henry County Schools.

lil. Disposition-Certificate from insurance company showing insurance policy must be sent to the Owner prior to commencement of work. Offerors are required to submit proof of a current insurance certificate in the electronic platform under <Requested

Information= showing Henry County Schools, 33 North Zack Hinton Parkway, McDonough, GA 30253 as certificate holder.

e. Contractor9s Public and Automobile Liability Insurance:

l. Split Limits of Liability-Bodily Injury Liability-limits of $1,000,000 for each person and $1,000,000 each occurrence. Property Damage-limits of $1,000,000 for each occurrence.

li. Or if combined Single Limit of Liability-Bodily Injury and Property Damage Combined:

$2,000,000 each occurrence.

ill. Cancellation Endorsement-These insurance coverages shall not be cancelled until at least thirty (30) prior written notice has been given to the Owner.

IV. Disposition-Certificate from insurance company showing insurance policy sent to

Owner prior to commencement of work. Offerors are required to submit proof of a current insurance certificate via Bonfire under <Required Information= showing Henry

County Schools, 33 North Zack Hinton Parkway, McDonough, GA 30253 as certificate holder.

f. Acceptability of Insurance Companies-No insurance company will be acceptable unless written by a company licensed by the State Insurance Commissioner to do business in the

State of Georgia at the time the policy is issued. The company must, in addition, be acceptable to Henry County Schools.

3. SUSPENSION AND DEBARMENT

By submitting a bid or proposal, each offeror certifies that it is not currently suspended or debarred from submitting bids or bids on contracts or in suspension or debarment proceedings by any agency of the State of Georgia and the federal government, nor is it an agent of any person or entity that is currently suspended or debarred from submitting bids on contracts or in suspension or debarment proceedings by any agency of the State of Georgia or the federal government.

4. BOYCOTT OF ISRAEL

By submitting a bid or proposal, an offeror certifies that it is not currently engaged in a boycott of Israel as defined in O.C.G.A. 8 50-5-85. Further each offeror agrees to not engage in any boycott of Israel for the duration of any contract award as a result of this IFB.

5. CONFLICT OF INTEREST

By submitting a proposal, the offeror represents and warrants no official or employee of Henry

County Schools has, in any manner, an interest, directly or indirectly in the proposal or in the contract which may be made as result of this IFB, or in any expected profits to arise therefrom.

The offeror is required to disclose any real or apparent conflict of interest with any Henry County

Schools officials or employees at the time of proposal submission. For the avoidance of doubt, this paragraph shall apply also to any real or apparent conflict of interest known or suspected to be held by any member of the Henry County Board of Education.

D. MANDATORY PRE-BID SITE LOCATION MEETING:

Any interested offeror is required to attend a mandatory site location visit for inspection and review of seventeen (17) Henry County Schools playground areas. The inspection of the locations will cover two business days. The interested offeror will meet on:

September 17, 2025, at 7:00 a.m. EST and September 18, 2025, at 7:00 a.m. EST at:

Henry County Schools- Facility and Maintenance Department

396 Tomlinson Street

McDonough, GA 30253

You are required to attend both site location visits to submit a bid.

E. SCOPE OF WORK 4 MANDATORY REQUIREMENTS:

The scope of work associated with this solicitation includes furnishing all labor, materials, equipment, utility location, and services necessary for the installation of chain link fencing and gates for the following school locations:

School Name School Address and Location

East Lake 199 East Lake Rd. McDonough, GA 30252

Fairview 458 Fairview Road Stockbridge, GA 30281

Flippen 425 Peach Dr. McDonough, GA 30253

Hampton 10 Central Ave. Hampton, GA 30228

Luella 575 Walker Dr. Locust Grove, GA 30248

Mt. Carmel 2450 Mt. Carmel Road Hampton, GA 30228

New Hope 1655 New Hope Rd. Locust Grove, GA 30248

Oakland 551 Hwy 81 West McDonough, GA 30253

Ola 278 N. Ola Road McDonough, GA 30252

Pate's Creek 1309 Jodeco Road Stockbridge, GA 30281

Pleasant Grove 150 Reagan Road Stockbridge, GA 30281

Red Oak 175 Monarch Village Way Stockbridge, GA 30281

Rock Spring 1550 Stroud Rd. McDonough, GA 30252

Smith-Barnes 147 Tye St. Stockbridge, GA 30281

Unity Grove 1180 LeGuin Mill Rd. Locust Grove, GA 30248

Wesley Lakes 685 McDonough Pkwy. McDonough, GA 30253

Woodland 830 N. Moseley Drive Stockbridge, GA 30281

PART 1 4 GENERAL

DIAGRAMS

A. Field Measurements: Verify layout information for fences and gates shown in the site maps in relation to the property survey and existing structures as fence height may vary significantly. See

Playground Location Images for site maps. Verify dimensions by field measurements. Provide and install stakes for fence layout for review by Henry County Schools Facilities and Maintenance

Director- Nick Schmenk prior to beginning installation of posts. Stake all corners, gate locations, points of deflection and along straight runs at 100-foot intervals.

B. Contractor shall clear and remove trees, brush, etc. as required to complete fence installation.

C. The following locations will have complete fencing removal and replacement: East Lake Elem, Flippen Elem, Luella Elem, Pate's Creek Elem, Pleasant Grove Elem, Rock Spring Elem, and Smith-

Barnes Elem.

D. Google site images have been uploaded within the bonfire documentation for Henry County Schools

Locations.

PART 2 4 PRODUCTS

FABRIC

A.

B.

Selvage: Fabric 72 inches high and over with 2 or 1% inch mesh shall be knuckled at one selvage and twisted at another. All mesh 60 inches high and under shall be knuckled at both selvages.

Steel Chain-Link Fence Fabric: Fabricated in one-piece widths for fencing 12 feet and less in height to comply with ASTM A392 Chain Link Fence Manufacturers Institute (CLFMI) CLF 2445and requirements indicated below.

C. Fencing Mesh and Wire Schedule:

1.2-inch mesh, 9 gage wire fabric shall be used for all permanent fencing.

FINISHES

A. Finish Coating: ASTM A392, Type Il, Class l, zinc-coating applied after weaving.

1. Fabric: Not less than 1.2 oz. zinc per square foot.

2. Framing: Not less than 1.8 oz. zinc per square foot.

FRAMING:

A. Round member sizes are given in actual outside diameter (OD) to the nearest thousandth of inches.

Round fence posts and rails are often referred to in ASTM standard specifications by nominal pipe sizes (NPS) or the equivalent trade sizes in inches. The following indicates these equivalents all measured in inches.

B. Strength requirements for posts and rails conforming to ASTM F 669.

C. Pipe shali be straight, true to section, material, and sizes specified, and shall conform to the following weights per foot:

D. Steel Framework, General: Posts, rails, braces, and gate frames.

1. Type | Round Posts: Hot-dipped galvanized steel pipe conforming to ASTM F 1083, plain ends, standard weight (schedule 40) with not less than 1.8 oz. zinc per sq. ft. of surface area coated.

Roll-Formed Steel Shapes: C-sections, produced from structural steel conforming to ASTM A570, Grade D. Comply with ASTM F 1043, Material Design Group Il, with minimum yield strength of

45,000 psi (310 MPa); and the following coating requirements:

1. Coating: Type A, consisting of not less than minimum 2.0-0z./sq. ft. (0.61-kg/sq.m) average zinc coating per ASTM A 123/A 123M or 4.0-0z./sq. ft. (1.22-kg/sq.m) zinc coating per ASTM A

653/A653M.

Steel posts for fabric heights up to 6 feet:

1. End, corner, and pull posts

a. Up to 6 feet: 2.875-inch OD Type | or Il steel pipe.

2. Line or intermediate posts

a. Up to 6 feet: 2.375-inch OD Type | or Il steel pipe or rolled-formed steel C- section equivalent.

Swing Gate Posts: Furnish posts to support single gate leaf, or one leaf of a double-gate installation, according to ASTM F 900, sized as follows for steel pipe posts

1. Steel posts for fabric height of 6 feet or less and gate leaf width:

a. 4 to 12 Feet: 3.00-inch OD pipe weighing at least 5.71 Ib. per ft.

Top Rail: Manufacturer's longest lengths (17 to 21 feet) with swedged end or expansion-type coupling, approximately 6 inches long for joining. Provide rail ends or other means for attaching top rail securely to each gate corner, pull, and end post. Provide top rail for all line posts.

1. Round Steel: 1.660-inch OD Type l or Il steel pipe or rolled formed steel 1.625"x 1.25" channel-shaped top rail.

Center and intermediate rails shall be the same as top rail, FITTINGS AND ACCESSORIES:

A. Material: Comply with ASTM F 626. Mill-finished aluminum or galvanized iron or steel to suit manufacturer's standards.

1. Steel and Iron: Unless specified otherwise, hot dip galvanize pressed steel or cast-iron fence fittings and accessories with at least 1.2 oz. zinc per sq. ft. as determined by ASTM A90

2. Aluminum: Die cast conforming to ASTM B 26, aluminum-alloy 360 or sand cast conforming to ASTM B 85, aluminum-alloy 365, ZG61A, or Tenzalloy.

Tie Wires: 12 gage (0.106-inch diameter) galvanized steel with a minimum of 0.80 oz. per sq. ft. of zinc coating of surface area in accordance with ASTM A 641, Class 3 or 9 gage (0.106-inch diameter) aluminum wire alloy 1100-H14 or equal, to match fabric core material.

Post Brace Assembly: Manufacturer's standard adjustable brace at end and gate posts and at both sides of corner and pull posts, with horizontal brace located at mid-height of fabric. Use same material as top rail for brace, and truss to line posts with 3/8-inch diameter rod and adjustable tightener. Provide manufacturers standard galvanized steel or cast iron or cast aluminum cap for each end.

Post and Line Caps: Provide weather tight closure cap for each post. Provide line post caps with loop to receive top rail.

Tension or Stretcher Bars: Hot-dip galvanized steel with minimum length 2 inches less than full height of fabric, minimum cross-section of 3/16 inch by 3/4 inch and minimum 1.2 oz. zinc coating per sq.

ft. of surface area. Provide one bar for each gate and end post, and two for each corner and pull post, except where fabric is integrally woven into post.

Tension and Brace Bands: Minimum 3/4-inch wide hot-dip galvanized steel with minimum 1.2 oz.

zinc coating per sq. ft. of surface area.

1. Tension Bands: Minimum 14 gage (0.074 inch) thick.

2. Tension and Brace Bands: Minimum 12 gage (0.105 inch) thick.

Concrete: Provide concrete consisting of Portland cement, ASTM C 150, aggregates ASTM C 33, and clean water. Mix materials to obtain concrete with a minimum 28-day compressive strength of 2500 psi. Use at least 4 sacks of cement per cu. yd., 1-inch maximum size aggregate, maximum 3-inch slump, and 2 to 4 percent entrained air.

Tension Wire: 7 gage steel, metallic-coated coil spring wire, in accordance with ASTM A 824, located at bottom of fence.

GATES:

A. Fabrication: Fabricate perimeter frames of gates from metal and finish to match fence framework.

Assemble gate frames by welding. Provide horizontal and vertical members to ensure proper gate operation and attachment of fabric, hardware, and accessories. Space frame members maximum of

8 feet apart unless otherwise indicated.

1. Provide same fabric as for fence unless otherwise indicated. Install fabric with tension bars and bands at vertical edges and with tie wires at top and bottom edges.

2. Install diagonal cross-bracing consisting of 3/8 inch-diameter adjustable-length truss rods on gates to ensure frame rigidity without sag or twist.

B. Swing Gates: Comply with ASTM F 900.

1. Steel: Gates up to 8 feet wide

2. Up to 6 feet high: Fabricate perimeter frames of minimum 1.660-inch OD Type | or ll steel pipe or 1.90" o.d. tubular shaped steel.

C. Gate Hardware: Provide hardware and accessories for each gate, galvanized per ASTM A 153, and in accordance with the following:

1. Hinges: Size and material to suit gate size, non-lift-off type, offset to permit 180-deg gate opening. Provide 1-1/2 pair of hinges for each leaf over 6 foot nominal height.

2. Latch: Forked type or plunger-bar type to permit operation from either side of gate, with padlock eye as integral part of latch.

3. Keeper: Provide keeper for gates, which automatically engages gate leaf and holds it in open position until manually released.

4. Gate Stops: Provide gate stops for the double gates, consisting of mushroom-type flush plate with anchors, set in concrete, and designed to engage center drop rod or plunger bar. Include locking device and padlock eyes as integral part of latch, permitting both gate leaves to be locked with single padlock.

D. All gates that are installed over sidewalks must match the width of the sidewalk. Walk through gates not on the sidewalks will be 60= wide. All double gates will have a finished opening of 129 with gates opened.

PART 3 - EXECUTION

INSTALLATION:

A. General: Install fence in compliance with ASTM F 567. Do not begin installation and erection before final clearing and grading is completed, utilities are located and staking, and gate layout are approved. Install fabric with knuckled edge up and twisted edge at bottom where applicable.

B. Excavation: Drill or hand-excavate (using post-hole digger) holes for posts to diameters and spacings indicated, in firm, undisturbed or compacted soil.

1. If not indicated on drawings, excavate holes for each post to minimum diameter recommended by fence manufacturer, but not less than 4 times largest cross-section of post.

2. Unless otherwise indicated, excavate hole depths approximately 3 inches lower than post bottom, with bottom of posts set not less than 36 inches below finish grade surface.

3. Donot damage geotextile fabric supporting retaining walls. Fabric shall be cut as required to allow advancement of hold for fence post.

C. Setting Posts: Center and align posts in holes 3 inches above bottom of excavation. Space maximum

10 feet o. C, unless otherwise indicated.

1. Protect portion of posts above ground from concrete splatter. Place concrete around each posts and vibrate or tamp for consolidation. Check each post for vertical and top alignment and hold in position during placement and finishing operations.

a.Unless otherwise indicated, extend concrete footings 1 inch above grade and trowel to a crown to shed water.

D. Top Rails: Run rail continuously through line post caps, bending to radius for curved runs and at other posts terminating into rail end attached to posts or post caps fabricated to receive rail. Provide expansion couplings as recommended by fencing manufacturer.

E. Brace Assemblies: Install braces at end and gateposts and at both sides of corner and pull posts.

Locate horizontal braces at mid height of fabric on fences with top rail and at two-thirds fabric height on fences without top rail. Install so posts are plumb when diagonal rod is under proper tension.

F. Fabric: Leave approximately 1 inch between finish grade and bottom selvage unless otherwise indicated. Pull fabric taut and tie to post, rails, and tension wires. Install fabric on security side of fence for general fencing and anchor to framework so that fabric remains in tension after pulling force is released.

G. Tension or Stretcher Bars: Thread through or clamp to fabric 4 inches o. C, and secure to end, corner, pull, and gate posts with tension bands spaced not over 15 inches o. C

H. Tie Wires: Use U-shaped wire of proper length to secure fabric firmly to posts and rails with ends twisted at least 2 full turns. Bend ends of wire to minimize hazard to persons or clothing.

1. Maximum Spacing: Tie fabric to line posts 12 inches o. C and to rails and braces 24 inches o. C Tie fabric to gate frames 6" 0. C

|. | Fasteners: Install nuts for tension bands and hardware bolts on side of fence opposite fabric side.

Peen ends of bolts or score threads to prevent removal of nuts.

J. Tension Wire: Tension wire to be stretched taut and secured to each line post with a tie wire and secured to each terminal post with a brace band prior to installation of fence fabric. Secure fence fabric to tension wire with 9-gauge hog rings at 18 inches on center.

K. Installation will commence upon the completion of on-site inspection with the Facilities and

Maintenance Department as specified below to the awarded offeror:

October 27, 28, and 29

GATE INSTALLATION

A. Gates: Install gates plumb, level, and secure for full opening without interference. Install ground-set items in concrete for anchorage. Adjust hardware for smooth operation and lubricate where necessary.

B. Installation will commence upon the completion of on-site inspection with the Facilities and

Maintenance Department as specified below to the awarded offeror:

October 27, 28, and 29

F. CRITERIA FOR EVALUATION AND SCORING

All timely responses will be evaluated in accordance with the following steps:

1. ADMINISTRATIVE REVIEW

Submittals will be reviewed by the Issuing Party to determine compliance with the following requirements:

e Response was submitted by the deadline defined in the <1FB TIMETABLE= e Response is complete and contains all required documents defined in the <IFB

SUBMISSION CHECKLIST=

2. EVALUATING FACTORS

Offeror bids which pass the administrative review will be evaluated according to responses provided to statements and questions outlined above in the <SCOPE OF WORK -sections and other requested documents.

FINAL SELECTION

Following review of all qualified bids and selection of a suitable offeror, and preliminary contract negotiations, a recommendation for contract award will be made to the Henry County Board of

Education. Any contract award will be made only upon approval by the Board. Following approval, Henry County Schools will complete contract negotiations.

Note: Henry County Schools reserves the right to accept the response which is determined to be in the best interest of Henry County Schools and its employees. Henry County Schools reserves the right to reject any and/or all bids.

ADDENDA

The following is a summary of all required and informational addenda included in this IFB. All addenda must be acknowledged by the offeror to submit a response to this IFB

Addendum Reference Addendum Title Addendum Category

A Execution of Proposal Required with submittal

B Offeror Information form Required with submittal

C Offeror Reference and Experience form Required with submittal

D Certification of Non-Collusion Required with submittal

E Certification of Non-Discrimination Required with submittal

F Bonfire Support Information Informational

G Henry County Schools Protest Procedure Informational

| H Addenda Acknowledgement Required with submittal

| Offeror9s Modification Form Required with submittal j Sample Copy of Henry County Schools Offeror Informational

Agreement

K Immigration and Security Forms Required with submittal

ADDENDUM A

EXECUTION OF PROPOSAL

DATE:

The potential offeror certifies the following by placing an "X" in all blank spaces:

That this proposal was signed by an authorized representative of the firm.

That the potential offeror has determined the cost and availability of all materials and supplies associated with performing the services outlined herein.

That all labor costs associated with this project have been determined, including all direct and indirect costs.

That the potential offeror agrees to the conditions as set forth in this Invitation for Bid with no exceptions.

Therefore, in compliance with the foregoing Invitation for Bid, and subject to all terms and conditions thereof, the undersigned offers and agrees, if this proposal is accepted within sixty (60) days from the date of the opening, to furnish the services for the prices quoted within the timeframe required.

Authorized Signature Date

Typed Name & Title

THIS PAGE MUST BE COMPLETED AND SUBMITTED AS A PART OF YOUR PROPOSAL.

ADDENDUM B

OFFEROR INFORMATION FORM

Mailing Address (Please type or print. Complete all items)

Business Name:

Address:

City, State, Zip:

Phone: Fax: Email:

Remittance Address (if different)

Business Name:

Address:

City, State, Zip:

Phone: Fax: Email:

Accepted Payment Methods (select all that apply)

[_] Check [_] Credit Card/Purchase Card []ACH [_] Other:

Other Offeror Information

Federal Business ID: or Social Security #

Certification

Under penalty of perjury, | certify that:

1. The information stated in this application is factual and true, and

2. The number shown on this form is my correct taxpayer identification number (or | am waiting for a number to be issued to me), and

3. lam not subject to backup withholding because (a) | am exempt from backup withholding, or

(b) | have not been notified by the Internal Revenue Service that | am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that ! am no longer subject to backup withholding.

Certification Instructions: You must cross out Item 3 above if you have been notified by the IRS that you are currently subject to backup withholding because of under reporting interest or dividends on your tax return. For real estate transactions, Item 3 does not apply. For mortgage interest paid, the acquisition or abandonment of secured property, contributions to an individual retirement account (IRA), and generally payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN, (Representative's Signature) Date

Please type or print representative's name

ADDENDUM C

OFFEROR9S REFERENCES AND EXPERIENCE

Company Name Providing Reference

Business Name:

Address:

City, State, Zip:

Phone: Fax: Email:

Describe in Detail Services Provided (use additional sheets if necessary):

Company Name Providing Reference

Business Name:

Address:

City, State, Zip:

Phone: Fax: Email:

Describe in Detail Services Provided (use additional sheets if necessary):

Company Name Providing Reference

Business Name:

Address:

City, State, Zip:

Phone: Fax: Email:

Describe in Detail Services Provided (use additional sheets if necessary):

Important! This is a vital part of your IFB submission. HENRY COUNTY SCHOOLS will verify client references. It is advisable that you inform your reference contact person that you have listed them for reference.

Contractor

Signature Date

ADDENDUM D

CERTIFICATION OF NON-COLLUSION

l certify that this Proposal is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a Proposal for the same materials, supplies, or equipment, and is in all respects fair and without collusion or fraud per the requirements of O.C.G.A. 8 50-5-67(e).

| certify that this Proposal is made without prior understanding, agreement, or connection with any member of the government agency letting this public works contract and is in all respects fair and without collusion or fraud per the requirements of O.C.G.A. 8 36-91-21(f).

| further certify that the provisions of the Official Code of Georgia Annotated 8 45-10-20 et. seg. has not and will not be violated in any respect.

! understand that collusive bidding is a violation of State and Federal law and can result in fines, prison sentences, and civil damage awards. | agree to abide by all conditions of this Proposal and certify that | am authorized to sign this Proposal for the Offeror.

The Offeror being sworn disposes and says, its agents, officers, or employees have not directly or indirectly entered into any agreements, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with this Proposal.

Company Name:

Address:

City: State: ZIP:

Name: Title:

Signature: Date:

ADDENDUM E

CERTIFICATION OF NON-DISCRIMINATION

In connection with the performance of work under this contract, the contractor agrees as follows:

The contractor agrees not to discriminate against any employee or applicant for employment because of race, creed, color, sex, national origin or ancestry. The offeror shali take affirmative action to ensure that employees are treated without regard to their race, creed, color, sex, national origin or ancestry. Such action shall include, but not be limited to the following: employment, upgrading, demotion, transfer, recruiting or recruitment, advertising, lay-off or termination, rates of pay or other compensation and selection for training, including apprenticeship.

in the event the contractor is not in compliance with this non-discrimination clause, the contract may be cancelled or terminated by the Owner. The Owner may declare the contractor, ineligible for further contracts with the Owner until satisfactory proof of intent to comply shall be made by the offeror.

The contractor agrees to include this non-discrimination clause in any sub-contracts connected with the performance of this agreement.

Contractor

Signature

Date

ADDENDUM F

BONFIRE SUPPORT INFORMATION

Bonfire is Henry County Schools9 eSource portal provider. Bonfire provides direct support to Offerors.

Bonfire Support Hours are Monday - Friday 8:00am - 8:00pm EST.

Offerors should contact Bonfire via email (Support@GoBonfire.com) to launch a support case.

Alternatively, offerors can call Customer Service at 1-800-354-8010 (ext. #2). Note that if the offeror doesn't get through on the first try and leaves a voicemail, a support ticket will automatically be generated, and the Bonfire support team will respond in a timely manner.

Offerors can also visit https://gobonfire.com/support/ to access tutorials, videos, and other resources which can support the Offeror in completing a submittal.

Note: Henry County Schools utilizes but is not responsible for the operational capabilities of the Bonfire platform. It is the offeror's responsibility to contact Bonfire for all support needs. Offerors are encouraged to start submissions in advance of the deadline to gain familiarity with the platform and limit risk of technical complications in the offeror's submittal.

ADDENDUM G

HENRY COUNTY SCHOOLS PROCUREMENT PROTEST PROCESS

Any Offeror not selected, or otherwise adversely affected by the decision-making process under a competitive procurement, may file written protest, An adversely affected Offeror must file such written protest and exhaust all administrative remedies afforded herein before seeking judicial review of any award of a contract resulting from a competitive procurement. In each instance of protest, the Offeror must demonstrate that it would be eligible to be awarded the contract in the event the protest was successful.

in order to be an adversely affected Offeror with a right to submit a written protest, the Offeror must itself claim to be eligible for award of the contract in the event the Protest were successful and must be next in line for the Award. In addition, the adversely affected Offeror must demonstrate at least one of the following reasons for the Protest:

(a) all higher-ranked Offerors are ineligible for Award of the Contract because their Bids were nonresponsive;

(b) the School District has failed to conduct the evaluation of bids in accordance with the criteria or processes described in this IFB;

(c) the School District has abused its discretion in rejecting the Offeror's proposal as nonresponsive; or

(d) the School District's evaluation of the bids or its subsequent determination of award is otherwise in violation of Georgia Law.

The written protest shall specify, at minimum:

e the name and address of the protestor;

e appropriate identification of the solicitation;

e any and all grounds upon which the protest is based;

e supporting exhibits, evidence or documents to substantiate any grounds; and

. suggested changes that may remedy the defects.

To be considered, all protests must be in writing and must be submitted to the Superintendent9s Office in an envelope marked as follows: IFB Award Protest. Protests must be timely received by the

Superintendent's Office to be considered. In all cases, the last date for any protest shall be within seven

(7) calendar days after issuance of the Award and such protest must be received by such date (not mailed or in route).

The Superintendent, or the Superintendent's designee, shall have the authority to settle or resolve a written protest submitted in accordance with the requirements of this Section.

If the protest is not settled or resolved by mutual agreement, the Superintendent shall issue a written decision on the protest in a reasonably timely manner. After the District has issued its response, in the event that the protesting Offeror is still aggrieved, the Offeror expressly agrees that the dispute shali be submitted to the Superior Court of Henry County, to be decided before a Judge without a jury.

ADDENDUM H

ADDENDA ACKNOWLEDGEMENT

The Offeror has examined and carefully studied the Invitation for Bid and the following Addenda, receipt of all of which is hereby acknowledged by placing an "X" in all blank spaces:

Addendum A 4 required with submission

Addendum B 4 required with submission

Addendum C 4 required with submission

Addendum D 4 required with submission

Addendum E - Informational

Addendum F - Informational

A…