2026_180000_0106_Pest Control Services_signed.pdf

HENRY COUNTY SCHOOLS

TO: Prospective Offerors

DATE: January 6, 2026

SUBJECT: 2026-180000-0106-Pest Control Services

You are invited to submit a bid for pest control services for all Henry County Schools and District Facilities.

Henry County Schools is a political subdivision of the State of Georgia, by and through the Henry County

Board of Education.

Attached are the general conditions, technical specifications, and submittal format.

The written requirements contained in this Invitation for Bid (IFB) shall not be changed or superseded except by written notice from Henry County Schools. Failure to comply with the written requirements for this IFB may result in disqualification of the submitted bid.

To be eligible for consideration, bids shall be presented in accordance with the instructions of this solicitation and within the timeframe specified. It shall be the responsibility of the offeror to meet all specifications and guidelines set forth herein, in addition to all applicable laws and regulations. Henry

County Schools, at its discretion, determines the criteria and process whereby bids are evaluated and awarded. No damages shall be recoverable by any challenger as a result of these determinations or decisions. Henry County Schools reserves the right to reject any or all bid(s); any part or parts of a bid;

waive any technicalities/informalities or irregularities; make modifications or specifications; and award any (or all) of the contract in a manner which is in the best interest of Henry County Schools.

Henry County Schools will leverage an electronic sourcing tool to administer this IFB and all offeror responses must be submitted electronically in accordance with the instructions contained in Section 1.B.2

<Bid Submission=. Questions and Answers will be managed through the electronic platform as outlined in

Section 1.B.2(b) <Submitting Questions=.

Your interest and participation in the Henry County Schools9 solicitation process is appreciated.

Sincerely, Greg Goins, Executive Directoy of Purchasing

LA

O4

HENRY COUNTY SCHOOLS

SOLICITATION NO. IFB-2026-180000-0106

INVITATION FOR BIDS

FOR

Pest Control Services

Opening: January 6, 2026, at 11:00 AM EST

Closing: February 10, 2026, at 11:00 AM EST

This cover sheet must be signed and submitted to be considered for award. Required addenda are defined within this document; additional requests may be communicated via Henry County Schools' website. It is the responsibility of each Offeror to ensure it reviews and submits all applicable addenda with their solicitation. Offerors should not expect to be individually notified.

Company name: Date:

Mailing Address: Phone:

City: Fax:

State: Zip: SSN or Federal Tax ID:

Email: Title of Authorized Representative:

Printed Name: Authorized Signature:

SECTION I - INVITATION FOR BID OVERVIEW

A. PURPOSE

Henry County Schools is requesting competitive bid from qualified and experienced offerors to provide pest control and prevention services for Henry County Schools and District Facilities.

B. INFORMATION TO OFFERORS

IFB TIMETABLE

For general informational purposes, dates below are prospective and may be subject to change.

Any such change will be publically communicated via the Henry County Schools website and on

Bonfire, shall be made at least 48 hours prior to the event beginnings.

Release of IFB 01/06/2026 at 11:00 AM EST

Deadline for Questions 01/13/2026 at 3:00 PM EST

` Responses to Questions Posted 01/15/2026 at 3:00 PM EST _ IFB Submission Deadline 02/10/2026 at 11:00 AM EST Evaluation Period 02/11/2026 - 02/13/2026

Notification to all Offergrs an 03/10/2026 - a

Contract Awarded ae o 03/11/2026 Wa

BID SUBMISSION

All offerors that desire to respond to this solicitation must register on Bonfire 4 Henry County

Schools' eSource portal provider. Offerors can access the electronic platform by utilizing the direct link for this IFB or by visiting the Henry County Schools Purchasing website as follows:

e HENRY COUNTY SCHOOLS portal link: https://henryk12.bonfirehub.com/portal/ e Henry County Schools Solicitations page:

https://schoolwires.henry.k12.ga.us/Page/128846

Once a potential offeror reaches the Henry County Schools portal hosted by Bonfire, the offeror can register for free by clicking on <Create your free Bonfire account= on the <Log In= tab, or using the <Log In= button in the top right-hand corner of the portal, then clicking on <Create your free

Bonfire account=. Once registered, offerors can use this portal to view open projects and details and create a submission for a specific project. Informational addenda have been included on the

Bonfire Registration process and contact details for technical support. Henry County Schools utilizes but is not responsible for the operational capabilities of the Bonfire platform. It is the offeror's responsibility to contact Bonfire for all support needs. Offerors are encouraged to start submissions in advance of the deadline to gain familiarity with the platform and limit risk of technical complications in the offeror's submittal.

Potential offerors are encouraged to use commonly accepted software programs to create electronic files. If Henry County Schools is unable to open an electronic file due to a virus or because the file has become corrupted, the offeror's response may be considered incomplete and disqualified from further consideration.

Henry County Schools has the capability of viewing documents submitted in the following format:

Microsoft Word or WordPad, Microsoft Excel, portable document format file (PDF), and plain text files with the file extension noted in parentheses (.txt). Unless the IFB specifically requests the use of another type of software or file format than those listed above, please contact the Issuing

Party identified below prior to utilizing another type of software and/or file format. In the event

Henry County Schools is unable to open an electronic file because Henry County Schools does not have ready access to the software utilized by the offeror, the offeror's response may be considered incomplete and disqualified from further consideration.

a) IFB SUBMISSION CHECKLIST

The following components constitute a complete bid submission:

ò 4 Cover Sheet Signed IFB Coversheet

Licensing Affirmative response and evidence of

¬ appropriate licensure __ CS

Insurance Affirmative response and evidence of

- appropriate insurance

Scored Bid Pricing Sheet

Required Addenda A4Signed <Execution of Bid= 4 Required Addenda B 4 Completed <Offeror Information= Form

Required Addenda C 4 Offeror Reference and Experience form

1 _ Required Addenda D4Signed <Certificate of Non-Collusion=

4 Required Addenda ' E-Signed <Certificate ofNon-Discrimination= -

Required Addenda. s,s Signed <Addenda Acknowledgement=

4 Required Addenda 1- Signed <Offeror's Modification Form=

| Required Addenda K4 Immigration and Security Form

(notarized)

b) SUBMITTING QUESTIONS

All questions concerning this IFB must be submitted in writing via the electronic platform's message feature for <Opportunity Q&A=. No questions other than written will be accepted.

No response other than written will be binding upon Henry County Schools. All offerors must submit questions by the deadline identified in the IFB TIMETABLE above for submitting questions. Offerors are advised that Henry County Schools may or may not respond to late questions.

c) AUTHORIZED PARTY

The table on the coversheet to this IFB shall be completed and signed by the offeror. The coversheet to the submittal must be signed by a company officer who is legally authorized to enter into a contractual relationship in the name of the submitting firm.

d) NOTICE OF GEORGIA OPEN RECORDS ACT

By submitting a bid, each offeror expressly acknowledges and agrees that Henry County

Schools is obligated to timely comply with requests for information pursuant to state and federal laws and regulation, including the Georgia Open Records Act ('"GORA"), O.C.G.A.

§ 50-18-70 et seg. Henry County Schools will comply with GORA at its discretion and is not required to notify any offeror prior to compliance. Each offeror also agrees to comply with GORA and to make records subject to GORA, as determined by the Henry County

Schools, available for inspection as required by law, unless otherwise exempt under other provisions of the GORA.

Further, if any offeror intends to reserve any record or information as confidential, trade secret, proprietary, or otherwise permissibly exempted under GORA or public record production, the offeror agrees that any such record will be labeled <PROPRIETARY TRADE

SECRET= conspicuously on the records submitted in the platform; and it shall be the offeror9s sole obligation to notify Henry County Schools of asserting such exemption. A

<public copy= of the offer 4 including any appropriate redaction or modification to preserve the offerors asserted confidential, trade secret, and/or proprietary information 4 shall be uploaded within the bonfire portal under <open records= and addressed to the attention of the issuing party of this solicitation. Henry County Schools must receive the public copy with the bid submission outlined within this IFB. It shall be

Henry County Schools9 intention to supply this <public copy= in response to public records requests including any such request made under GORA.

3. ISSUING PARTY DETAILS

The solicitation lead is Procurement Officer Lynn Lewis, Purchasing Supervisor for Henry County

Schools. Any question which arises must be submitted via the electronic portal prior to the

DEADLINE FOR QUESTIONS due date outlined above.

4. ADDITIONAL INFORMATION/ADDENDA

Henry County Schools will issue responses to submitted questions, inquiries and any other corrections or amendments it deems necessary in written addenda issued prior to the deadline for bid submission. Offerors should not rely on any representations, statements or explanations other than those made in this IFB (which shall include any addendum). Where there appears to be a conflict between the IFB and any addendum issued, the last addendum issued will prevail.

Offerors must acknowledge any issued addenda defined within the electronic platform. Bids which fail to acknowledge the offeror's receipt of any addendum may result in the rejection of the offer or result in the disqualification of the prospective offeror's submittal.

5. LATE SUBMITTAL, LATE MODIFICATIONS AND LATE WITHDRAWALS

Submittals received after the due date and time will not be considered. Modifications received after the due date will not be considered.

6. REJECTION OF BID

Henry County Schools may reject any and ail bid(s) and reserves the right to waive any irregularities or informalities in any bid or in the submittal procedure. Submittals received after time or at any place other than the time and place as stated in the IFB will not be considered.

7. MINIMUM IFB ACCEPTANCE PERIOD

Bid shall be valid and may not be withdrawn for a period of 60 days from the deadline for submission of bid.

8. NON-COLLUSION AFFIDAVIT

By submitting a bid, the offeror represents and warrants that such bid is genuine and its own work, not a sham, is and was not created or submitted as result of collusion or made in the interest or on behalf of any person not therein named, and that the offeror has not directly or indirectly induced or solicited any other offeror to put in a sham bid, or any other person, firm or corporation to refrain from submitting and that the offeror has not in any manner sought by collusion to secure to that offeror any advantage over any other offeror.

9. COST INCURRED BY OFFERORS

All expenses involved with the preparation and submission of the IFB to Henry County Schools or any work performed in connection therewith is the responsibility of the offeror(s).

10. IFB OPENING

Submitted bid will not be opened or read aloud publicly. All offerors will be notified of solicitation results through the electronic platform.

C. GENERAL PROCUREMENT INSTRUCTIONS

1. Henry County Schools is governed by the Henry County Board of Education and is a recognized governmental entity. The Henry County Schools Purchasing Policy (Board Policy DJE) can be accessed from the Henry County Schools website and is incorporated into this solicitation by reference. By participating in this solicitation, an offeror agrees to be bound by the Henry County

Schools Purchasing Policy on any issue or action related to this solicitation or subsequent contract resulting from this solicitation.

2. Henry County Schools must receive all bid(s) no later than the date and time listed in this IFB.

Each bid must be signed and dated by an official authorized to bind the firm. Late bid(s) will not be considered for award.

3. Bid must be submitted in the templates and/or format prescribed in the electronic platform. Bid will be evaluated according to completeness, content, experience with similar projects, ability of offeror and any hired staff. The advancement of offerors to a finalist round and/or the award of a contract to one offeror does not mean other bid lacked merit, rather all factors considered, the selected bid(s) was deemed to be in the best interest of Henry County Schools.

4. Offerors are cautioned that this is an Invitation for Bid(s) not a request to contract, and Henry

County Schools reserves the unqualified right to reject any and all offers when such rejection is deemed to be in the best interest of Henry County Schools.

5. Elaborate bids in the form of brochures or other presentations beyond that which is necessary to present a complete and effective bid are not desired. (unless specified)

6. Any costs incurred by an offeror in preparing or submitting a bid(s) are the offeror's sole responsibility; Henry County Schools will not reimburse any offeror for any costs incurred prior to contract award.

7. Bid must be submitted in accordance with the requirements of the IFB. Failure to include any required information may cause rejection or disqualification of the bid.

SECTION II 4 GENERAL CONDITIONS

A. PURPOSE

Henry County Schools is requesting competitive bid(s) from qualified and experienced offerors to provide pest control and preventative services for Henry County Schools and District Facilities. Services must follow Integrated Pest Management (IPM) principles, emphasize prevention and targeted treatment, and comply with all applicable Federal, State, and Local regulations, including the Georgia Integrated Pest

Management for Schools and Childcare Facilities, Georgia Structural Pest Control Act and Rules of the

Georgia Structural Pest Control Commission.

B. CONTRACT TERM

A, 5.

PARTIES

Contract will be between Henry County Board of Education (HCBOE) and Awardee. See

Addendum J for Sample Copy of Henry County Schools Offeror Agreement.

INITIAL TERM

Services will begin after Board approval for the month submitted. The initial contract duration shall be through June 30, 2027. (dates are approximate)

OPTIONAL RENEWAL TERMS

The contract may contain four (4) one-year renewal options contingent upon Henry County

Schools offer of such renewal, the successful offeror9s acceptance and the approval of the Henry

County Board of Education (HCBOE) to renew the contract.

The Agreement shall terminate absolutely and without further obligation on the part of HCBOE at the close of the calendar year in which it was executed and at the close of each succeeding calendar year for which it may be renewed, but shall be automatically renewed through the then existing term unless HCBOE terminates the agreement by providing Company with thirty (30) days advance notice of termination prior to the end of the calendar year.

TERMINATION

Either party may terminate this Agreement without cause upon thirty (30) days prior written notice to the other party.

FUNDING OUT CLAUSE

a. It is necessary that fiscal funding-out provisions be included in all contracts in which the terms are for periods longer than one year. Therefore, the following funding-out provisions are an integral part of this IFB and must be agreed to by all Offerors. The District may, during the contract period, terminate or discontinue the purchase of goods, services or systems covered in this IFB at the end of the District9s then current fiscal year and upon 30 days prior written notice to the contracted Offeror. Such prior written notice will state:

i. That the lack of appropriated funds is the reason for termination, and ii, Agreement not to replace the items or services being terminated with items or services with functions similar to those performed by the items or services covered in this IFB from another Offeror in the succeeding funding period.

b. The complete statement <This written notification will thereafter release the District of all further obligations in any way related to such goods, services or systems covered herein.= must be included as part of any agreement with the District. No agreement will be considered that does not include this provision for <funding out=.

6. PAYMENTS AND PRICING

1.

Payment for any work from this contract shall be made upon receipt, inspection, and acceptance of completed work and receipt of proper itemized invoices.

All invoices must be itemized and submitted in a consolidated manner to HENRY COUNTY

SCHOOLS within 30 business days of purchase and/or services rendered for the entirety of the agreement unless otherwise agreed upon by the District.

The District will not pay any penalties for late payment of invoices.

The District is exempt from State sales tax. All federal and state taxes and fees that can be eliminated in sales to public school systems in the State of Georgia should not be included in the offered price.

Proposed prices shall include all charges to complete the work as specified. All deliveries are Free on Board (FOB) Designation with the District assuming Henry County Schools ship and liability when the project is complete at each specified site. All product warranties shall begin upon delivery to each specified site.

Offeror Requirements

The Offeror shall provide labor, materials, equipment, and supervision to complete ail required work.

All insurance, labor, materials, equipment and other costs shall be included in the bid. The

Offeror shall be responsible for obtaining all permits and licenses and shall pay all fees required by the various governmental agencies in connection with this work.

Coordinate all work with Henry County Schools Facilities and Maintenance, as well as school administrators, so as not to interfere with school operations and events.

Subcontracting is NOT permitted. All technicians, operators, supervisors, and other employees performing, managing, or supervising work done on property of Henry County

Schools must be a bona fide employee of the offeror submitting the successful proposal.

lt is mutually agreed that the offeror is an independent offeror and not an agent of the

Board of Education, and as such the offeror shall not be entitled to any Board employment benefits, such as, but not limited to, vacation, sick leave, insurance, workman's compensation, or pension and retirement benefits.

Offeror shall be solely responsible for maintaining a safe work site. Offeror shall take all reasonable steps to ensure safety for both workers and visitors to the site.

All employees of the offeror assigned to and working on Henry County Schools property shall have passed a five-year criminal background investigation at the time of this contract.

Records shall be made available upon request.

All employees of the offeror assigned to and working on Henry County Schools property shall have passed an alcohol and drug screening test at the time of this contract. Records shall be made available upon request. in case of an accident on HCS property, offeror's employees shall submit to an alcohol and/or drug screening at the offeror's expense.

9. Offeror's employees shall, at all times, wear a distinctive uniform displaying their company name and the employee's name and/or identification badge. Offeror's employees will refrain from wearing any clothing that has suggestive, harassing, or obscene words, pictures or symbols. Examples include pictures or slogans conveying acceptance or promotion of alcohol and/or drugs or having sexual overtones. Henry County Schools has the right to require immediate removal and replacement of any personnel deemed unsatisfactory at any time, for any reason,

10. Offeror shall hold a Structural Pest Control company license as defined by the Georgia

Structural Pest Control Commission and have been in the pest control business for a minimum of 5 years.

11. Individuals making on-site applications and treatments must be Certified Pest Control

Operators or a Registered Employee. Documentation is required as part of the IFB submittals.

12. Offeror and their employees shall refrain from engaging in conversation with school personnel or students unless it is necessary to perform the duties of this contract.

13. In case of emergency the successful offeror shall respond within two (2) hours of notification of such emergency.

14. The mailing address for invoices is:

Henry County Schools-Facilities and Maintenance

396 Tomlinson Street, Suite B

McDonough, GA 30253

C. OFFEROR QUALIFICATIONS

1.

2.

LICENSING

All offerors for the project must be properly licensed under the laws of the State of Georgia and

Henry County, and in good standing before submitting any offer and before commencing any work.

INSURANCE

The offeror shall be responsible from the beginning of this Bid for ail injury or damage of any kind resulting from the work to persons or property, regardless of who may be the owner of the property. In addition to the liability imposed upon the offeror on account of bodily injury

(including death), or property damage suffered through the offeror9s negligence, which, liability is not impaired or otherwise affected hereby, the offeror assumes the obligation to save Henry County Schools harmless and to indemnify and defend Henry County Schools from every claim, liability, expense, or payment arising out of or through injury (including death) to any person or persons or damage to property (regardless of who may be the owner of the property) of any place in which work is located arising out of or suffered through any act or omission of the offeror or anyone either: (i.) directly or indirectly employed by or; (ii.) under the supervision of any contractor in the prosecution of the work included in this Bid. This insurance shall also cover claims for pollution liability caused by sudden and accidental discharge or release of pollutants.

b. The offeror agrees to comply with the provisions of the Workers9 Compensation laws of the

State of Georgia. The offeror agrees that, prior to the beginning of any work by the offeror; the offeror shall furnish to Henry County Schools a Certificate from the insurance company showing issuance of Workmen9s Compensation coverage for the State of Georgia or a

Certificate showing proof of the ability to pay compensation directly. Offerors are required to submit proof of a current insurance certificate via Henry County Schools9 electronic sourcing platform under <Requested Information=.

The offeror shall obtain and maintain, at their expense, insurances with minimum limits as shown below and shall protect the offeror and Henry County Schools from any claims for property damage or bodily injury, including death, which may arise out of operations under this solicitation. The offeror shall furnish Henry County Schools certificates, policies, and cancellation endorsements as shown below:

d. Offerors General Liability Insurance-taken out in the name of the offeror.

l. Split Limits of Liability-Bodily Injury Liability: Limits of $1,000,000 for each occurrence and $2,000,000 for the aggregate of operations. Property Damage Liability: Limits of

$1,000,000 for each occurrence and $2,000,000 for the aggregate of operations. Or if

Combined Single Limit Liability-Bodily Injury and Property Damage Combined:

$1,000,000 each occurrence, $2,000,000 aggregate.

II. Cancellation Endorsement-These insurance coverages shall not be cancelled until at least 30 days prior written notice has been given to the Henry County Schools.

lil. Disposition-Certificate from insurance company showing insurance policy must be sent to the Henry County Schools prior to commencement of work. Offerors are required to submit proof of a current insurance certificate in the electronic platform under

<Requested Information= showing Henry County Schools, 33 North Zack Hinton

Parkway, McDonough, GA 30253 as certificate holder.

e. Contractor9s Public and Automobile Liability Insurance:

l. Split Limits of Liability-Bodily Injury Liability-limits of $1,000,000 for each person and $1,000,000 each occurrence. Property Damage-limits of $1,000,000 for each occurrence.

II. Or if combined Single Limit of Liability-Bodily injury and Property Damage Combined:

$2,000,000 each occurrence.

lil. Cancellation Endorsement-These insurance coverages shall not be cancelled until at least thirty (30) prior written notice has been given to the Henry County Schools.

IV. Disposition-Certificate from insurance company showing insurance policy sent to

Henry County Schools prior to commencement of work. Offerors are required to submit proof of a current insurance certificate via Bonfire under <Required

Information= showing Henry County Schools, 33 North Zack Hinton Parkway, McDonough, GA 30253 as certificate holder.

f. Acceptability of Insurance Companies-No insurance company will be acceptable unless written by a company licensed by the State Insurance Commissioner to do business in the

State of Georgia at the time the policy is issued. The company must, in addition, be acceptable to Henry County Schools.

3. SUSPENSION AND DEBARMENT

By submitting a bid, each offeror certifies that it is not currently suspended or debarred from submitting bids or bid on contracts or in suspension or debarment proceedings by any agency of the State of Georgia and the federal government, nor is it an agent of any person or entity that is currently suspended or debarred from submitting bids on contracts or in suspension or debarment proceedings by any agency of the State of Georgia or the federal government.

4. BOYCOTT OF ISRAEL

By submitting a bid or bid, an offeror certifies that it is not currently engaged in a boycott of

Israel as defined in O.C.G.A. § 50-5-85. Further each offeror agrees to not engage in any boycott of Israel for the duration of any contract award as a result of this IFB.

5. CONFLICT OF INTEREST

By submitting a bid, the offeror represents and warrants no official or employee of Henry County

Schools has, in any manner, an interest, directly or indirectly in the bid or in the contract which may be made as result of this IFB, or in any expected profits to arise therefrom. The offeror is required to disclose any real or apparent conflict of interest with any Henry County Schools officials or employees at the time of bid submission. For the avoidance of doubt, this paragraph shall apply also to any real or apparent conflict of interest known or suspected to be held by any member of the Henry County Board of Education.

D. SCOPE OF WORK 4 MANDATORY REQUIREMENTS:

Purpose: This Scope of Work establishes requirements for comprehensive, district-wide pest control services across all Henry County Schools facilities. Services must follow Integrated Pest

Management (IPM) principles, emphasize prevention and targeted treatment, and comply with all applicable Federal, State, and Local regulations, including the Georgia Integrated Pest Management for Schools and Childcare Facilities, Georgia Structural Pest Control Act and Rules of the Georgia

Structural Pest Control Commission.

1. Pest control services shall be provided in all areas of every school and district facility, including but not limited to:

Classrooms

Hallways and corridors

Administrative offices and counselor suites

Restrooms and washrooms

Break rooms, faculty lounges, and vending areas

Commons areas and dining areas

Storage rooms and janitorial/mop closets

Custodial areas

Temporary portable classrooms

Mechanical rooms, IT/data rooms, boiler rooms

Athletic areas, locker rooms, weight rooms

All buildings located within athletic complexes, including gatehouses, concession stands, and restrooms

Enclosed courtyards and other functional or structural areas of each facility

Kitchens, food-preparation areas, food storage, and food-serving areas

2. Pests included in base services:

Vendor must monitor, treat, and control the following pests as part of routine monthly interior and quarterly exterior services.

Ants (non-carpenter ant species), Cockroaches (all species)

Mice and rats

Silverfish, firebrats, Fruit flies, gnats, drain flies

Spiders, Earwigs, crickets, centipedes, millipedes

Pantry pests, House flies and other common non-biting flying insects

Wasps, hornets, and yellowjackets (ground nests & accessible exterior nests under 12 ft)

Other occasional indoor invaders

3. Optional / Add-On Services (Separately Priced)

Vendor must provide separate pricing for services including, but not limited to:

Bed bugs

Termites and other wood-destroying organisms

Wildlife removal (bats, raccoons, squirrels, birds)

Elevated wasp or hornet nests (>12 ft)

Bee swarm removal

Large-scale rodent exclusion projects

Fire ant mound treatment on grounds or athletic fields

Structural fumigation or whole-building heat treatments

4. Service Frequency

Vendor shall perform monthly interior inspections of, and provide consolidated documentation of, all facilities and perform targeted treatments only in high-risk or active pest areas, including:

Kitchens, cafeterias, and food-storage areas

Teacher lounges and break rooms

Administrative offices and nurse stations

Janitorial closets

Mechanical rooms, HVAC rooms, data/IT closets

Loading docks

Any area with reported pest activity

Blanket interior spraying of an entire building is strictly prohibited. Treatment must be targeted, IPM-based, and limited to identified need or high-risk areas.

Quarterly Exterior Service

The Vendor shall perform a full exterior perimeter treatment at least once per quarter at every

Henry County Schools facility. Documentation will include a service ticket as if it were a regular pesticide treatment, and the vendor will also provide a comprehensive document such as a spread sheet or accessible dashboard by which the designated Henry County Schools representative can verify all facilities have had this treatment. The treatment shall include:

Foundation and Soil Band

Application of an approved insecticide to the foundation and adjacent soil extending a minimum of 36 inches horizontally outward from the building.

Wall Surface Band

Application to the wall surface extending a minimum of 24 inches vertically upward from the foundation or grade line.

Exterior Entry and Penetration Points

Treatment around all exterior doorways, thresholds, window frames, expansion joints, conduit and utility penetrations, HVAC line sets, roof drains, and any cracks or voids that may serve as entry points.

Harborage and High-Pressure Areas

Treatment of dumpster enclosures, refuse pads, loading docks, exterior storage areas, and any landscape or mulch bed in direct contact with the building structure.

Enclosed Courtyards

Interior-facing exterior walls of courtyards must be serviced to the same standard described above.

All exterior perimeter work shall comply with EPA-registered label instructions and the Georgia

Structural Pest Control Act, including limits on application type and placement in school environments.

10.

Call-Back and As-Needed Service

Vendor must provide unlimited callback service, at no additional cost, during normal business hours whenever requested by the Henry County Schools representative.

Emergency Response Requirements

Vendor must provide an emergency phone number

Vendor must maintain a 24/7 contact line.

Non-emergency callbacks must be addressed within 24 hours.

Building and Site Inventory

This agreement covers all Henry County Schools buildings and properties, including portable classrooms and athletic facilities. A list of facilities is made a part of this solicitation package.

Facility closures, expanded facilities, and new facilities are likely to occur during the course of the contract. Price adjustments may be made to the service contract on a case-by-case basis and upon mutual agreement.

Integrated Pest Management (IPM) Requirements

Vendor must implement IPM principles to the greatest extent possible:

Inspect, monitor, and prevent pest conditions before applying pesticides

Use non-chemical methods whenever effective and economical

When pesticides are necessary, use the least toxic, lowest volatility formulations

Apply materials in protected areas (cracks, crevices, voids)

Use only products labeled for use in schools

Follow all label instructions and regulatory standards

Restricted Use Pesticides are prohibited under this contract

Coordinate with district facilities, custodial, and landscape teams to recommend exclusion measures, including sealing gaps, moisture control, sanitation improvements, vegetation trimming, and clutter reduction

Safety, Scheduling, and Regulatory Compliance

All pesticide applications must occur in accordance with the Georgia Department of Agriculture requirements regarding pesticides in schools, which generally requires that students are not present in the pesticide application area for three hours following application.

The Offeror must coordinate scheduling directly with the Contract Manager in Facilities and

Maintenance.

Crack-and-crevice or baiting methods must be used for nearly all interior applications;

broadcast spraying is not permitted.

All work must comply with:

Federal Insecticide, Fungicide, and Rodenticide Act (FIFRA)

Georgia Structural Pest Control Act

Chapter 620-11-.01: Treatment of Schools

Local environmental and disposal regulations

SDS sheets for all products must be provided and maintained on file.

If an infestation cannot be controlled using IPM-approved methods, the vendor must contact the Director of Maintenance for authorization of alternative processes.

11. Documentation and Reporting Requirements

11.1 Service Reports (Per Visit)

Atypewritten/emailed report (handwritten not accepted) must be provided after each visit.

Each report must include:

School/facility name

Date of visit

Arrival and departure times

Technician name and license number

Areas inspected

Description of services performed

Names and amounts of pesticides used (if any)

Actual pest sightings

Persons contacted

Any conditions conducive to current or future infestations

Recommendations for structural, sanitation, or operational improvements

Reports are to be emailed to the Nicholas Schmenk- Director of Facilities and Maintenance:

nicholas.schmenk@henry.k12.ga.us and not left at the schools or facilities.

11.2 Monthly Summary Report

To include:

All services completed

Treatments performed

Callbacks and emergencies

Chemical usage logs

Recurring issues

Recommended corrective actions

11.3 Quarterly or Annual Trend Reports

Vendor must analyze:

Pest activity trends

Seasonal pressure patterns

Problem buildings

Required exclusion or repair recommendations

All records must be available for inspection or audit by Henry County Schools at any time.

12. Vendor Responsibilities

Vendor shall furnish all labor, materials, tools, equipment, chemicals, monitoring devices, bait stations, personal protective equipment, service vehicles, and expertise required to complete the work.

. CRITERIA FOR EVALUATION AND SCORING

All timely responses will be evaluated in accordance with the following steps:

1. ADMINISTRATIVE REVIEW

Submittals will be reviewed by the Issuing Party to determine compliance with the following requirements:

Response was submitted by the deadline defined in the <IFB TIMETABLE=

Response is complete and contains all required documents defined in the. <IFB

SUBMISSION CHECKLIST=

Henry County Schools requires a minimum of three (3) references with current contact information for performance verification.

Pricing sheet provided for offeror response

Note: Henry County Schools reserves the right to accept the response which is determined to be in the best interest of Henry County Schools and its employees. Henry County Schools reserves the right to reject any and/or all bids.

F. ADDENDA

The following is a summary of all required and informational addenda included in this IFB. All addenda must be acknowledged by the offeror to submit a response to this IFB

Addendum Reference I O m T Z È o o ob tr

Addendum Title

Execution of Bid

Offeror Information form

Offeror Reference and Experience form

Certification of Non-Collusion

Certification of Non-Discrimination

Bonfire Support Information

Henry County Schools Protest Procedure

Addenda Acknowledgement

Offeror's Modification Form

Sample Copy of HENRY COUNTY SCHOOLS

Offeror Agreement

Immigration and Security Forms

Addendum Category

Required with submittal

Required with submittal

Required with submittal

Required with submittal

Required with submittal

Informational

Informational

Required with submittal

Required with submittal

- Informational

Required with submittal

ADDENDUM A

EXECUTION OF BID

DATE:

The potential offeror certifies the following by placing an "X= in all blank spaces:

That this bid was signed by an authorized representative of the firm.

That the potential offeror has determined the cost and availability of all materials and supplies associated with performing the services outlined herein.

That all labor costs associated with this project have been determined, including all direct and indirect costs.

That the potential offeror agrees to the conditions as set forth in this Invitation for Bid with no exceptions.

Therefore, in compliance with the foregoing Invitation for Bid, and subject to all terms and conditions thereof, the undersigned offers and agrees, if this bid is accepted within sixty (60) days from the date of the opening, to furnish the services for the prices quoted within the timeframe required.

Authorized Signature Date

Typed Name & Title

THIS PAGE MUST BE COMPLETED AND SUBMITTED AS A PART OF YOUR BID.

ADDENDUM B

OFFEROR INFORMATION FORM

Mailing Address (Please type or print. Complete all items)

Business Name:

Address:

City, State, Zip:

Phone: Fax: Email:

Remittance Address (if different)

Business Name:

Address:

City, State, Zip:

Phone: Fax: Email:

Accepted Payment Methods (select all that apply)

[_] Check [_] Credit Card/Purchase Card LIACH [] Other:

Other Offeror Information

Federal Business ID: or Social Security #

Certification

Under penalty of perjury, | certify that:

1. The information stated in this application is factual and true, and

2. The number shown on this form is my correct taxpayer identification number (or l am waiting for a number to be issued to me), and

3. lam not subject to backup withholding because (a) l am exempt from backup withholding, or

(b) | have not been notified by the Internal Revenue Service that | am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that l am no longer subject to backup withholding.

Certification Instructions: You must cross out Item 3 above if you have been notified by the IRS that you are currently subject to backup withholding because of under reporting interest or dividends on your tax return. For real estate transactions, Item 3 does not apply. For mortgage interest paid, the acquisition or abandonment of secured property, contributions to an individual retirement account (IRA), and generally payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN, (Representative's Signature) Date

Please type or print representative's name

ADDENDUM C

OFFEROR'S REFERENCES AND EXPERIENCE

Company Name Providing Reference

Business Name:

Address:

City, State, Zip:

Phone: Fax: Email:

Describe in Detail Services Provided (use additional sheets if necessary):

Company Name Providing Reference

Business Name:

Address:

City, State, Zip:

Phone: Fax: Email:

Describe in Detail Services Provided (use additional sheets if necessary):

Company Name Providing Reference

Business Name:

Address:

City, State, Zip:

Phone: Fax: Email:

Describe in Detail Services Provided (use additional sheets if necessary):

Important! This is a vital part of your IFB submission. HENRY COUNTY SCHOOLS will verify client references. It is advisable that you inform your reference contact person that you have listed them for reference.

Contractor

Signature Date

ADDENDUM D

CERTIFICATION OF NON-COLLUSION

| certify that this Bid is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a Bid for the same materials, supplies, or equipment, and is in all respects fair and without collusion or fraud per the requirements of O.C.G.A. 8 50-5-67(e).

| certify that this Bid is made without prior understanding, agreement, or connection with any member of the government agency letting this public works contract and is in all respects fair and without collusion or fraud per the requirements of O.C.G.A. 8 36-91-21(f).

| further certify that the provisions of the Official Code of Georgia Annotated § 45-10-20 et. seq. has not and will not be violated in any respect.

l understand that collusive bidding is a violation of State and Federal law and can result in fines, prison sentences, and civil damage awards. | agree to abide by all conditions of this Bid and certify that | am authorized to sign this Bid for the Offeror.

The Offeror being sworn disposes and says, its agents, officers, or employees have not directly or indirectly entered into any agreements, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with this Bid.

Company Name:

Address:

City: State: ZIP:

Name: Title:

Signature: Date:

ADDENDUM E

CERTIFICATION OF NON-DISCRIMINATION

In connection with the performance of work under this contract, the contractor agrees as follows:

The contractor agrees not to discriminate against any employee or applicant for employment because of race, creed, color, sex, national origin or ancestry. The offeror shali take affirmative action to ensure that employees are treated without regard to their race, creed, color, sex, national origin or ancestry. Such action shall include, but not be limited to the following: employment, upgrading, demotion, transfer, recruiting or recruitment, advertising, lay-off or termination, rates of pay or other compensation and selection for training, including apprenticeship.

In the event the contractor is not in compliance with this non-discrimination clause, the contract may be cancelled or terminated by the Henry County Schools. The Henry County Schools may declare the contractor, ineligible for further contracts with the Henry County Schools until satisfactory proof of intent to comply shall be made by the offeror.

The contractor agrees to include this non-discrimination clause in any sub-contracts connected with the performance of this agreement.

Contractor

Signature

Date

ADDENDUM F

BONFIRE SUPPORT INFORMATION

Bonfire is Henry County Schools' eSource portal provider. Bonfire provides direct support to Offerors.

Bonfire Support Hours are Monday - Friday 8:00am - 8:00pm EST.

Offerors should contact Bonfire via email (Support@GoBonfire.com) to launch a support case.

Alternatively, offerors can call Customer Service at 1-800-354-8010 (ext. #2). Note that if the offeror doesn't get through on the first try and leaves a voicemail, a support ticket will automatically be generated, and the Bonfire support team will respond in a timely manner.

Offerors can also visit https: //gobonfire.com/support/ to access tutorials, videos, and other resources which can support the Offeror in completing a submittal.

Note: Henry County Schools utilizes but is not responsible for the operational capabilities of the Bonfire platform. It is the offeror's responsibility to contact Bonfire for all support needs. Offerors are encouraged to start submissions in advance of the deadline to gain familiarity with the platform and limit risk of technical complications in the offeror's submittal.

ADDENDUM G

HENRY COUNTY SCHOOLS PROCUREMENT PROTEST PROCESS

Any Offeror not selected, or otherwise adversely affected by the decision-making process under a competitive procurement, may file written protest. An adversely affected Offeror must file such written protest and exhaust all administrative remedies afforded herein before seeking judicial review of any award of a contract resulting from a competitive procurement. In each instance of protest, the Offeror must demonstrate that it would be eligible to be awarded the contract in the event the protest was successful.

In order to be an adversely affected Offeror with a right to submit a written protest, the Offeror must itself claim to be eligible for award of the contract in the event the Protest were successful and must be next in line for the Award. In addition, the adversely affected Offeror must demonstrate at least one of the following reasons for the Protest:

(a) all higher-ranked Offerors are ineligible for Award of the Contract because their Bid were nonresponsive;

(b) the School District has failed to conduct the evaluation of bid in accordance with the criteria or processes described in this IFB;

(c) the School District has abused its discretion in rejecting the Offeror's bid as nonresponsive;

or

(d) the School District's evaluation of the bid or its subsequent determination of award is otherwise in violation of Georgia Law.

The written protest shall specify, at minimum:

e the name and address of the protestor;

. appropriate identification of the solicitation;

e any and all grounds upon which the protest is based;

e supporting exhibits, evidence or documents to substantiate any grounds; and

* suggested changes that may remedy the defects.

To be considered, all protests must be in writing and must be submitted to the Superintendent's Office in an envelope marked as follows: IFB Award Protest. Protests must be timely received by the

Superintendent's Office to be considered. In all cases, the last date for any protest shall be within seven

(7) calendar days after issuance of the Award and such protest must be received by such date (not mailed or in route).

The Superintendent, or the Superintendent's designee, shall have the authority to settle or resolve a written protest submitted in accordance with the requirements of this Section.

ADDENDUM H

ADDENDA ACKNOWLEDGEMENT

The Offeror has examined and carefully studied the Invitation for Bid and the following Addenda, receipt of all of which is hereby acknowledged by placing an "X" in all blank spaces:

Addendum A 4 required with submission

Addendum B ~ required with submission

Addendum C 4 required with submission

Addendum D - required with submission

Addendum E - Informational

Addendum F - Informational

Addendum G - Informational

Addendum H 4 required with submission

Addendum | 4 required with submission

Addendum J ~ Informational

Addendum K 4 required with submission

Contractor9s Representative (First and Last Names)

Signature Date

Offerors must acknowledge any issued addenda. Bid which fail to acknowledge the Offeror9s receipt of any addendum will result in the rejection of the offer if the addendum contained information which substantively changes the County9s requirements.

ADDENDUM |

Offeror's Modifications Form

Regarding Addendum J (Sample Copy of HENRY COUNTY SCHOOLS Offeror Agreement)

The terms and conditions contained in the solicitation comprise the contract proposed by HENRY COUNTY

SCHOOLS. HFCS does not intend to make changes to those terms and conditions, unless necessary to clarify the scope of work and/or technical requirements. Offeror may lose points for substantive modifications proposed by Offeror which materially differ from the IFB terms and are likely to, in the opinion of HENRY COUNTY SCHOOLS, require substantial legal negotiations to resolve. In addition, failure to accept the terms and conditions may result in significant unacceptable delays in HENRY COUNTY

SCHOOLS9 ability to award a contract and may result in an Offeror9s bid being deemed to be nonresponsive. Nonetheless, if an Offeror must propose modifications to any of the contractual terms contained in the solicitation (including Addendum J) the Offeror shall provide the requested information for each proposed modification in the table below. Offerors who submit a proposed or sample contract must still specifically identify each proposed modification using the format below. By completing and submitting this form, an Offeror acknowledges that its bid may be deemed to be nonresponsive at HENRY

COUNTY SCHOOLS' discretion.

No. | Section tt, Paragraph | Modification Proposed and Proposed Contract Price /

#, title and clause Reason Provision to be substituted | Schedule

Impact

OFFEROR: (Name of Offeror)

By: (Signature) Date:

(Printed name)

(Title)

NOTES:

1. All cells within a row must be completed for each proposed modification.

2. Section number, paragraph number, title and clause number: Identify section number, paragraph number, title, and clause containing the contract provision in issue.

3. Proposed Modification: Specify proposed modification to contractual term and reason for modification.

4. Proposed Contract Provision to be substituted: Provide proposed contract provision to be used in place of the existing provision, if modification is accepted by HENRY COUNTY SCHOOLS,

5. Price/Schedule Impact: Identify impact to schedule and price, if modification is accepted.

THIS FORM IS FOR BID EVALUATION ONLY AND WILL NOT BE A PART OF THE CONTRACT.

ADDENDUM )

Sample Copy of HENRY COUNTY SCHOOLS Offeror Agreement

Informational

[Intentionally Left Blank]

Sample Copy is provided in electronic portal

ADDENDUM K

GEORGIA IMMIGRATION AND SECURITY FORMS

If you are providing service, performing work or delivering goods to the Henry County Board of

Education including, but not limited to schools, warehouses and central offices, the applicable Georgia

Security and Immigration Compliance documents found here must be completed, signed, notarized and submitted with your bid/bid.