2026_10 QUESTION SHEET 4_23_26.docx
DOCX document 138 KB Posted
- Attached to
- IFB 2026-10 Animal Shelter Office Furniture
- Solicitation number
- PE-66800-NONST-2026-000000024
- Issued by
- Hall County, Georgia
About this file
This is a Question and Answer sheet for Invitation for Bid (IFB) 2026-10 issued by the Habersham County Office of County Commissioners in Clarkesville, Georgia, regarding the procurement of animal shelter office furniture. The IFB covers multiple furniture items including a 4' x 10' conference room table, 6' x 6' cubicles with 62-inch panel heights (six total units), a reception desk without pedestals, seven desk chairs, sixteen guest chairs, and other furnishings for various rooms within the facility. The questions were answered weekly and posted on the county website, with a submission deadline of 2:00 p.m. on April 22, 2026. Bidders must submit sealed hard copies of proposals in person or by mail rather than via email. Installation is scheduled to occur during normal business hours with liftgate delivery of 26-foot vehicles confirmed as acceptable.
Regarding pricing and payment terms, Habersham County's standard practice is to pay for goods and services upon delivery; however, given the extended storage period and associated costs from the award date through the anticipated November 2026 delivery date, alternative payment structures including milestone-based payments will be considered and should be included in submitted bids. The county indicated willingness to consider purchasing through the Georgia State contract if the successful bidder maintains such a contract. Professional finishes and standard height adjustability are preferred. Notably, the county clarified that only items explicitly listed in the IFB should be included in bids, as other rooms are being furnished with existing county-owned furniture and new items separately.
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| File | Type | Posted |
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| 2026_10 IFB.docx | DOCX document |
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Text version
Office of County Commissioners 130 Jacob’s Way, Suite 301, Clarkesville, GA 30523 706-839-0200 Fax: 706-839-0209 www.habershamga.com
Question and Answer Sheet
IFB 2026-10 ANIMAL SHELTER FURNITURE
Revision Date: 4/13/26
1. Item H-11615: 4' x 10' Conference Room Table
- Is a power/data box needed in this table?
a. It is not required, however, please include both options in the bid.
2. Item H-9208: 6' x 6' Cubicles:
- Do you want the panel height to be 42"H or 62"H?
a. 62”h
- Do you want a total of six cubicles for six people or do you want six of the item H-9208 which is a two-person station that would accommodate 12 people?
a. Total of six (6) cubicles.
- Is any type of power needed for these stations whether it is on the desk top and plugged into a wall or the panels are powered and are hardwired to the building?
a. It is not required, however, please include both options in the bid.
3. Item H-11732: Reception Desk
- Does this reception desk need any pedestals?
a. No.
4. Do you have a CAD file of the space available?
a. No.
5. Will all responses to questions be posted on April 22, or is that the deadline to submit questions?
a. Questions will be answered weekly and posted on the website. Questions submitted after 2:00 pm on April 22 will not be considered.
6. Will this project be purchased through the GA State contract?
a. If the successful bidder has a contract, yes. Otherwise, no.
7. Can you confirm finish choices and needs for height adjustability?
a. Professional setting finishes are preferred. Standard adjustability.
8. Waiting lobby: should seating be included?
a. No.
9. Reception lobby: is this built in millwork, and should seating be provided (counter, or seated height)?
a. Millwork is built at reception height. No seating is required for this bid.
10. Conference Room (103): should additional chairs be included, and is a credenza required for any storage purposes?
a. No
11. Room 104: should we include benching or seating for dog bonding?
a. No
12. Restrooms: are metal lockers required as part of our scope?
a. No
13. Clerks (127): should the six workstations include task chairs and guest chairs? Is additional storage required?
a. No
14. Offices: should we include additional storage such as hutches or credenzas?
a. No
15. Work/Copy area: should a task chair be included?
a. No
16. Intake lobby: should we provide a furniture solution, and should it align with the other desk areas?
a. No
17. Puppy adoption area: should seating be included?
a. No
18. Can you confirm installation would take place during normal business hours?
a. Yes
19. We are planning for liftgate delivery (26'). Please confirm this is acceptable.
a. Yes, liftgate delivery is acceptable.
20. Are alternatives acceptable?
a. Yes
21. For 6’x6’ Cubicles, what panel height is required?
a. 62” height.
22. Given that the scope requires the vendor to purchase and store furniture from the time of award through the anticipated November delivery date, could you confirm the County's standard payment terms for this contract? Additionally, we wanted to inquire whether the County is considering a milestone-based payment structure?
a. Habersham County generally only pays for goods and services once delivered. However, the length of storage and cost associated with this project, other payment terms may be considered. Please include the desired payment structure in the submitted bid.
23. The IFB references submission via email to purchasing@habershamga.com, but also states that proposals must be submitted in a sealed envelope delivered by hand or mailed. Could you clarify the preferred or required submission method?
a. Questions and requests for clarification may be submitted via email. Hard copies of sealed bid packets must be submitted in person or by mail.
24. Can you please confirm where all of the seating is supposed to be? There is 5 offices, but 7 desk chairs and 16 guest chairs. That leaves 2 desk chairs and 6 guest chairs that do not have a space to go if we have 1 desk chair and 2 guest chairs per office.
a. The building has several additional rooms being furnished with a combination of items Habersham County already owns and new items. Please only bid on items listed in the IFB.
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