2026_0914_BFHQ- Meeting Agenda 003~1.pdf

This is a project meeting agenda for the Town of Boylston Fire Station Headquarters project, involving Colliers Project Leaders as the project management entity. The document outlines the procurement schedule for general contractor prequalification and bidding services for the construction of a new fire headquarters facility. Interested firms must submit qualifications through COMMBUYS by September 24, 2026 at 2:00 PM. Following qualification submissions, the Town will conduct owner and general contractor reviews with a prequalification committee through November 6, 2026. The RFP with bid documents will be issued to approved bidders on November 13, 2026, with a pre-bid conference scheduled for November 19, 2026. General contractor bids are due January 8, 2026, with an anticipated Notice to Proceed on or about January 19, 2026. The schedule allows for clarifications during November 5-6, 2026, with the last day for questions set for November 30, 2026. Committee approvals are required to approve prequalified bidders, and the Town recommends maintaining at least 2-3 weeks between bidder approval and bid submission to provide contractors adequate time to price the work.

The document does not contain detailed pricing terms, set-aside information, incumbent contractor details, or specific funding amounts and sources. The Town of Boylston reserves the right to reject any or all responses, waive informalities, and accept the submission determined to be in the best interest of the agency. All updates, addenda, and procurement information are available through COMMBUYS, and interested firms are responsible for monitoring that platform for changes throughout the procurement process.