2026 09 01 RFP - ECLB Planning services - Kaman grant_Final CO.pdf

REQUEST FOR QUALIFICATIONS/PROPOSALS

FOR PLANNING SERVICES RELATED TO

THE REDEVELOPMENT OF THE FORMER KAMAN PROPERTY

100 South Main Street, Plainfield CT

ECLB RFQ/RFP 2026 Kaman 01

The Eastern Connecticut Land Bank (ECLB) has issued this Request for Proposals/Qualifications (RFP/QQ) in partnership with the Town of Plainfield, Connecticut (the Town) for planning services to facilitate the redevelopment of the former Kaman property parcels (the Site), which total approximately 30.27 acres with the primary parcel located at 100 South Main Street. See attached mapping and tax cards for additional Site information. The Site includes the following parcels:

Address Municipal Parcel ID Size

100 South Main Street 01M-0096-0001 13.6 Acres 57 Union St 01M-0096-0005 .15 Acres

53 Union St 01M-0096-0006 .10 Acres

45 Union St 01M-0096-0007 .17 Acres

0 Union St 01M-096B-0005 .29 Acres

0 S Main St 01M-0096-0017 .26 Acres

0 S Main St 01M-0096-0018 .29 Acres

0 S Main St 01M-0065-0005 12 Acres

0 River St 01M-0065-009B .54 Acres

101 S Main St 01M-0065-0002 .21 Acres

95 S Main St 01M-0065-0001 .20 Acres

0 Plainfield Rd 01M-0097-0096 .16 Acres

0 Plainfield Rd 01M-0097-0095 2.3 Acres

The ECLB has been awarded a Brownfield Assessment Grant from the CT Department of Economic and Community Development (DECD) to fill data gaps in the existing environmental assessments and to conduct preliminary planning and engineering activities. The scope of work addressed in this RFP/Q is specific to the planning activities. A separate RFP will be issued for the scope of work associated with the environmental assessment tasks. The ECLB, with the Town, intends to solicit a developer(s) to take ownership of the parcels and redevelop them to fulfill a “highest and best use.”

There will be a public opening of this Bid. Contractors may attend on October 20th, 2026 at 1:00 P.M. at the Plainfield Town Hall Economic Development Office.

Affirmative Action/Equal Opportunity Employers, Minority/Women Business Enterprises are encouraged to apply.

REQUEST FOR QUALIFICATIONS/PROPOSALS

INSTRUCTIONS TO BIDDERS

SUBMITTAL REQUIREMENTS

EVALUATION AND SELECTION CRITERIA

SCOPE OF WORK

TASKS

SITE WALK

PROJECT SCHEDULE

RESOURCES

ATTACHMENT 1: PROPOSAL CHECKLIST

ATTACHMENT 2: INSURANCE REQUIREMENTS

ATTACHMENT 3: ACCEPTANCE OF TERMS OF AGREEMENT

ATTACHMENT 4: NON-COLLUSION AFFIDAVIT

ATTACHMENT 5: CHRO COMPLIANCE REGULATIONS

ATTACHMENT 6: COST PROPOSAL FORM

INSTRUCTIONS TO BIDDERS

The Respondent’s submittal shall include:

One (1) original of the entire RFQ/RFP package, One (1) exact copy of the entire RFQ/RFP package, and

One (1) thumb drive containing the RFQ/RFP bid package.

RFQ / RFP packages shall be mailed to the Eastern Connecticut Land Bank, Care of The Town of Plainfield Economic Development Office, Attention Shannon Fagan 8 Community Ave, Plainfield, CT, during normal office hours by no later than 1:00 P.M., October 20th, 2026. Submittals received after this date and time will not be accepted. Sealed envelopes should be clearly marked:

“ECLB RFQ/RFP 2026 Kaman 01”.

In the case that Town Hall is closed for weather-related or some other emergency-related circumstances, then submittals shall be due the next day when Town Hall reopens for business, no later than 1:00 PM on that day. Fax or email submissions will not be accepted.

All questions must be submitted by October 6th, 2026, by 2:00 PM. Questions must be submitted by email to the Town of Plainfield Economic Development Director, Shannon Fagan (sfagan@plainfieldct.org). All questions determined to be of interest to all prospective firms will be answered in writing by an addendum, which will be posted on the Town’s website. It is the responsibility of potential bidders to check the websites for addenda. Interested firms should check the website 48 hours before the closing date.

This RFQ/RFP does not commit the ECLB to select any Respondent or enter into any contract agreement.

The ECLB reserves the right to accept or reject any or all RFQ/RFP to waive any informalities and, if it is deemed to be in the public’s best interest, to enter directly into negotiations with one or more

Respondents based on responses to the RFQ/RFP, and to request additional information from some or all

Respondents. The ECLB reserves the right to accept any proposal deemed in the best interests of the ECLB and the Town of Plainfield.

The ECLB nor the Town will not be liable for any costs incurred by a firm in the preparation or submission of a proposal.

The information provided herein is not intended to, and shall not, bind the ECLB to any of the statements or assumptions set forth herein.

Responses must set forth accurate and complete information for each item listed below. At the ECLB's discretion, failure to do so could result in disqualification.

The successful bidder will be expected to commence services as soon as possible upon award, as determined by the ECLB. Any contract entered into by the ECLB and the successful bidder shall provide that the ECLB may terminate the contract upon thirty (30) days’ notice to the bidder. The information provided herein is not intended to and shall not bind the ECLB to any of the statements or assumptions set forth herein.

SUBMITTAL REQUIREMENTS

Qualification packages and sealed Cost Proposals for the Project are due no later than 1:00 P.M. (EST) on

October 20th, 2026.

A complete package shall include:

One (1) Original of the Qualification Package and Cost Proposal

One (1) Exact Copy of Qualification and Cost Proposal, and

One (1) A thumb drive containing the entire bid package.

The ORIGINAL Qualification Package and Cost Proposal must be submitted in two (2) sealed envelopes, clearly labeled:

ENVELOPE A – “Statement of Qualifications [Bidder Company Name]: ECLB RFQ/RFP 2026

Kaman 01”

a. Envelope A shall contain a Thumb Drive with the entire Bid Package, including the Cost

Proposal.

ENVELOPE B – “Cost Proposal [Bidder Company Name]: ECLB RFQ/RFP 2026 Kaman 01”

ENVELOPE A:

1. Cover letter signed by an officer of the firm, binding the firm to all the commitments made in the proposal. Must include a statement that the proposal remains valid for a period of at least ninety

(90) days from the date of its submission.

2. The Business name(s), business address, phone number, and e-mail address of the prime consultant and all sub-consultants.

3. Description of the project team, including resumes of all key personnel who would be assigned to this project. Include pertinent business and individual licenses, certifications, and other related registrations required to complete this project.

4. Project narrative outlining the proposed approach, methodology, and process to the project, including deliverables based on the Scope of Services and as outlined in the scope of work.

5. Demonstrated ability to meet the Proposed Project Timeline

6. Minimum of 3 References for previous and/or current contracts on projects of similar scope.

Include dates of contract/project, services performed, and fees for services, contact information for municipality or business, and a statement on project status or project outcome.

7. ATTACHMENT 1: Proposal Checklist

8. ATTACHMENT 2: Proof of Insurance and Liability

9. ATTACHMENT 3: Acceptance of Terms of this Agreement

10. ATTACHMENT 4: Non-Collusion Affidavit

11. Thumb Drive containing the entire Bid Package, including the Cost Proposal

ENVELOPE B

1. ATTACHMENT 6: Cost Proposal Form

2. Hourly Rates and Expense Schedule. Per DECD’s Office of Brownfield Remediation & Development

Professional Services Selection Guidelines, if selected, the bidder’s rates schedule must remain in effect for the duration of the project.

BID SCHEDULE

SITE WALK: September 23rd, 2026 at 10:00 A.M. Potential bidders may park in the 100 South

Main Street parking lot.

QUESTIONS: All questions must be submitted by 2:00 P.M. on October 6th, 2026.

ADDENDUM: An Addendum will be posted no later than October 9th, 2026 4:00 P.M.

DUE DATE: Applications are to respond to this request by 1:00 P.M. (EST), October 20th, 2026.

DECISION: A decision is expected in November of 2026, with the project kickoff to start immediately. The ECLB reserves the right to shortlist up to three firms for a RFQ/RFP interview.

PROJECT COMPLETION: This Project is expected to be completed, with all deliverables submitted within 6 months of contract execution.

QUESTIONS

Questions must be submitted by email to the Town of Plainfield Economic Development Director, Shannon Fagan (sfagan@plainfieldct.org). Questions in response to this RFQ/RFP may be accepted until

2:00 P.M. on October 6th, 2026.

SITE WALK

A mandatory site walk will be conducted at 10:00 A.M. on September 23rd, 2026 initiated at the property located at 100 South Main Street, Plainfield CT. Bidders not in attendance of the mandatory site walk will be disqualified.

EVALUATION AND SELECTION CRITERIA

A selection committee will evaluate the Respondents based on the following criteria:

The Lowest Responsible and Qualified Bidder will be the primary basis for contractor selection.

Completeness of RFQ/RFP package (ENVELOPE A) and cost estimate of bid (ENVELOPE B).

Qualification to complete the scope of work and previous experience with state-funded environmental assessment projects.

Responsiveness to the Proposed Scope of Work and the Respondent’s understanding of the planning project.

Proposed schedule.

Current workload and demonstrated capacity to meet schedule. Ability to provide the services within the proposed project schedule and within time constraints.

Pricing expense schedule and hourly rate schedule (ENVELOPE B).

Ability to meet local, state, and federal requirements.

Personnel to be assigned to the project team.

Consultants’ awareness of project issues, opportunities, and constraints.

The ECLB will select the contractor for this project after receiving CT DECD approval.

SCOPE OF WORK

PURPOSE

The ECLB has issued this RFP/QQ in partnership with the Town for planning services to facilitate the redevelopment of the former Kaman property parcels (the Site), which total approximately 30.27 acres with the primary parcel located at 100 South Main Street. The work included under this RFQ/RFP will be funded through a CT Department of Economic and Community Development (DECD) Municipal Brownfield

Assessment Grant awarded to the ECLB. Available documentation which may assist the consultant with their

RFQ/RFP response have been posted on the Towns website.

TASKS

To facilitate the search for such a developer, the consultant retained through this RFP/Q will provide the following services:

Task 1 - Real Estate Market Analysis:

• Perform a market analysis for the Site, considering the viability of each of several broad use categories: residential (single-family/missing-middle1/multi-family); industrial/commercial;

neighborhood-scale commercial (e.g. retail/hospitality/services); mixed-use residential/commercial; open space.

• For the residential component, identify the ideal types given achievable rents or sales price for the area.

• Consider key demographic and population metrics and assess current market conditions in the area, to estimate supply/demand and potential gap for the aforementioned uses.

• Review planned/scheduled/ongoing public capital improvement projects that may enhance or constrain opportunities on the site.

• Inventory existing, recently completed, under construction, and pending (permitted) private developments within a reasonable distance from the site.

• Evaluate the capacity of the site to meet that demand, as well as advantages and challenges of the site as it relates to each asset type and use.

• Validate analytical findings via interviews with developers, brokers, and/or other stakeholders and experts.

• Delivery of the market analysis should include a cost benefit analysis (i.e. what is the comparative projected fiscal impact for the town for each of the broad category uses).

Regulatory Analysis

• Based on the market analysis, confer with the Town to narrow the preferred broad uses for the site. Identify any obstacles within existing Zoning Regulations and/or Ordinances which may require amendment to achieve the proposed outcomes.

Conceptual Site Plan

• Develop at least two (2) preliminary development programs and corresponding Site plans with recommendations for the parcels.

• Consider different orientations and proportions of the land dedicated to housing, public space, mixed use, retail, and any other potential uses.

1 As defined by PA 25-1 and the Town of Plainfield Zoning Regulations.

• Consider different traffic circulation and parking strategies for the site.

• In addition to the suggested changes flowing from the regulatory analysis, identify necessary steps to prepare land for the proposed developments, including items such as additional acquisitions, change in parcel lines or infrastructure investment.

Task 2 – Building Structural Analysis and Renovation Feasibility Study

1. Task 2 objective is to conduct a visual Building Structural Analysis and Renovation Feasibility Study of the building(s) on the property.

2. Task 2 includes, but is not necessarily limited to the following:

a. Review and evaluate available information on identified building structure on the property, including the review of available building blueprints and other relevant materials identified during the course of the Consultants work scope. Blueprints will not be provided to the contracted consultant team.

b. Evaluate existing conditions of the building for repurpose and redevelopment.

c. Evaluate accessibility of the building for compliance-related issues.

d. Provide recommendations on structural viability of building for the purposes of redevelopment.

e. Provide a recommendation on eligibility for designation as a historic property.

3. Deliverable: Provide conceptual recommendations for the viability of identified buildings for repurposing, redevelopment, demolition, or other possible outcomes.

Task 3: Meetings with ECLB, the Town Consulting Firm(s), Potential Developer(s), and Conduct Public

Hearings

1. Task 3 objective is for the Consultant or Consulting Firm and relevant Project Personnel to provide timely project updates as required to enable project decision-making and to keep the project on schedule and on budget. Please provide your proposed meeting schedule within the RFQ/RFP response.

2. Task 3 includes, but is not necessarily limited to the following:

a. The Consultant or Consulting Firm and relevant Project Personnel will attend an in-person kick-off meeting to discuss project-related items, including project team, project details, timeline, budget, property access, regulatory requirements, deliverables, invoicing and reimbursement requests, change order requests, and DECD funding requirements.

At a minimum, project meetings will occur (in-person or virtually) at the conclusion of Tasks 1 and 2, DRAFT Deliverables, and Final Deliverables. The Consultant or Consulting Firm shall plan to attend two public in-person meetings, one at the beginning of your assessment process for scoping purposes, and one to present the project findings.

LIABILITY

The Consultant and any subcontractor shall perform all work at their own risk and shall take all reasonable precautions to avoid injury to personnel and damage to structures and equipment during the performance of the work. The Contractor shall assume all responsibility for any such injury or damage caused by their actions, including any spills or release of unknown or known hazardous materials.

SITE WALK

A mandatory Site walk will be conducted at 10:00 A.M. on September 23rd, 2026 at indicated at 100 South

Main Street Plainville, Connecticut.

PROJECT SCHEDULE

The Consultant or Consultant Firm should be prepared to enter into a contract with the ECLB within two weeks of formal notification of selection, and to begin work within one week of contract execution. The

ECLB’s selection of Consultant or Consultant Firm is subject to review and approval by DECD. The ECLB anticipates that the scope of work, as described in this RFQ/RFP shall be completed within 6 months from the contract date.

RESOURCES

Please refer to the Town of Plainfield website.

ATTACHMENT 1: PROPOSAL CHECKLIST

Eastern Connecticut Land Bank

REQUEST FOR QUALIFICATIONS (RFQ) & PROPOSALS (RFP)

PROPOSAL CHECKLIST

By submission of the cover letter signed by an officer of the firm, the following information has been included as part of the firm’s submission for consideration of its qualifications:

ENVELOPE A

1 Original and 1 Copy of Bid Package

1 Thumb Drive of Entire Bid Package, Cost Proposal Form, and Hourly Rates Schedule

Cover Letter signed by an officer of the firm, with a statement of availability, experience to complete the project, ability to meet project requirements, including affirmative action plans

Contact Information for proposed project team and sub-contractors

Description of Project Team

Project Narrative outlining the proposed approach, methodology, and process to the project, including deliverables based on the Scope of Services all tasks outlined in

Scope of Work

Proposed schedule and project timeline

References

Proposal Checklist (Attachment 1)

Proof of Insurance and Liability (Attachment 2)

Acceptance of Terms of this Agreement (Attachment 3)

Non-Collusion Affidavit (Attachment 4)

N/ A

CHRO Contract Compliance Regulations and Forms (entire packet) (Attachment 5)

NOT APPLICABLE FOR THIS BID

Signed Addendum (if applicable)

ENVELOPE B

Cost Proposal Form (Attachment 6)

Hourly Rates and Expense Schedule

ATTACHMENT 2: INSURANCE REQUIREMENTS

ATTACHMENT 2: INSURANCE REQUIREMENTS

Certificate of Insurance: All insurance policies must include a Waiver of Subrogation whereby the insured waives its right to subrogate against the ECLB and the Town, its subsidiaries, employees, volunteers, directors, and officers. Proof of proper insurance coverage, Worker’s Compensation Insurance, Liability and Property damage, and Vehicle Insurance shall be filed with the ECLB within 10 days after the award of the bid. The Certificate of Insurance must name the ECLB and the Town of Plainfield, its subsidiaries, employees, volunteers, directors & officers as the “Additional Insured” and filed with the ECLB and the Town prior to commencement of work. Renewal Certificates of Insurance must be mailed to the ECLB and Town 10 days prior to the expiration of the required coverage.

The State of Connecticut shall be listed as additionally insured under the following coverage: Commercial

General Liability - $1M per occurrence.

General Aggregate - $2M Umbrella Liability

NON-DISCRIMINATION

The respondent agrees and warrants that in the performance of the contract pursuant to this solicitation, he/she will not discriminate or permit discrimination against any person or group of persons on the grounds of sex, race, color, religion, age, marital status, ancestry, national origin, past history of mental disorder, mental retardation or physical disability or other basis in any manner prohibited by the laws of the United States, the State of Connecticut or the City of Torrington.

INDEMNIFICATION

To the fullest extent permitted by law, the Firm shall indemnify and hold harmless the City and their respective consultants, agents, and employees and the State of Connecticut from and against all claims, damages, losses, and expenses, direct, indirect, or consequential (including but not limited to fees and charges of attorneys and other professionals and court and arbitration costs) arising out of or resulting from the performance of the Firm’s work, provided that such claim, damage, loss or expense is caused in whole or in part by any negligent act or omission by the Firm, or breach of its obligations herein or by any person or organization directly or indirectly employed or engaged by the Firm to perform or furnish services, or anyone for whose acts the Firm may be liable, regardless of whether or not it is caused in part by a party indemnified hereunder.

As to any and all claims against the City or any of its consultants, agents or employees by any employee of Firm, by any person or organization directly or indirectly employed by Firm to perform or furnish any of the work, or by anyone for whose acts Firm may be liable, the indemnification obligation under this section shall not be limited in any way by any limitation on the amount of type of damages, compensation or benefits payable by or for Firm under worker’s or workman’s compensation acts, disability benefit acts or other employee benefit acts.

NON-APPROPRIATION

All funds for payment by the ECLB under this contract are subject to the availability of appropriation from the CT DECD. In the event of non-appropriation of funds by the CT DECD for the goods or services provided under the contract, the ECLB will terminate the contract, without termination charge or other liability, on the last day of the then-current fiscal year or when the appropriation made for the then-current year for the goods or services covered by this contract is spent, whichever event occurs first. If at any time funds are not appropriated for the continuance of this contract, cancellation shall be accepted by the Consultant on thirty (30) days prior written notice, but failure to give such notice shall be of no effect and the ECLB shall not be obligated under this contract beyond the date of termination.

FEDERAL PROCUREMENT

Any procurement made pursuant to a federal award or subject to reimbursement, in whole or in part, with federal funds must comply with the ECLB’s purchasing procedures, state law, and the applicable Federal Procurement Requirements, including 2 CFR § 200.322 ("Procurement of recovered materials"), 2 CFR § 200.323 ("Contract cost and price"), 2 CFR § 200.324 ("Federal awarding agency or pass-through entity review"), 2 CFR § 200.325 ("Bonding requirements"), and 2 CFR § 200.326 ("Contract provisions").

In the event of any conflict between ECLB, Town, State, or federal requirements, the most stringent requirement must be used. (See 2 CFR § 200.318.) The ECLB must comply with funding agency requests for review of technical specifications or procurement documents as provided in 2 CFR § 200.324.

ATTACHMENT 3: ACCEPTANCE OF TERMS OF AGREEMENT

ACCEPTANCE OF TERMS OF THIS AGREEMENT

Name of Bidder:

Contact Person:

Address:

City / State / Zip

Telephone:

Email:

Authorized Signer: Date:

Printed Name:

Title:

Federal Tax Identification Number (FEIN):

It is agreed by the above signed bidder that the signature and submission of this proposal represents the proposer’s acceptance of all terms, conditions, and requirements of the proposal specifications, and, if awarded, the proposal will represent the agreement between the parties.

The proposer agrees that the cost of any work performed, materials furnished, services provided, or expenses incurred, which are not specifically delineated in the proposal documents, but which are incidental to the scope, intent, and completion of this contract, shall be deemed to have been included in the prices for the various items scheduled.

ATTACHMENT 4: NON-COLLUSION AFFIDAVIT

NON-COLLUSION AFFIDAVIT

STATE OF COUNTY OF

I, , being first duly sworn, deposes and says that:

1. I am of , the

Bidder that has submitted the attached Bid for

“ ECLB RFQ/RFP 2026 Kaman 01”

2. I am fully informed respecting the preparation and contents of the attached Bid and of all pertinent circumstances respecting such bid.

3. Such Bid is genuine and is not a collusive or sham Bid.

4. Neither the said Bidder nor any of its officers, partners, owners, agents, representatives, employees or parties of interest, including this affiant, has in any way colluded, conspired, connived or agreed directly or indirectly with any other Bidder, firm or person to submit a collusive or sham Bid in connection with such Contract, for which the attached Bid has been submitted nor has it in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other Bidder, firm or person to fix the price or prices in the attached Bid or of any other Bidder, or to fix any overhead, profit or cost element of the Bid price or the price of any Bidder, or to secure through any collusion, conspiracy, connivance or unlawful agreement any advantage against the ECLB, the Town or any person interested in the proposed Contract; and

5. The price or prices quoted in the attached Bid are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or any of its agents, representatives, owners, employees, or parties in interest, including this affiant.

- Signature Page Follows -

ECLB

(Printed)

(Signed)

(Title)

Subscribed and sworn to before this day of , 20

Notary Public Printed

Notary Public Signature

My Commission Expires (Notary Seal)

NOTE: Documents must be signed before and sealed by a Notary Public. Only documents bearing a notary seal will be accepted.

ECLB RFQ/RFP 2026

Kaman 01

ATTACHMENT 5: CHRO COMPLIANCE REGULATIONS

CHRO IS NOT A REQUIRMENT FOR THIS BID OR THIS PROJECT

ATTACHMENT 6: COST PROPOSAL FORM

COST PROPOSAL FORM

PLACE BID FORM IN A SEPARATE SEALED ENVELOPE

-BID FORM MUST BE ACCOMPANIED WITH AN HOURLY-RATE SHEET-

Cost amounts listed in this Bid Form are based on the performance of the Work as specified in the Scope of Work, which shall include all overhead, profit, handling, taxes, and all other related charges.

Task

Description

Amount

Task 1 - Real Estate Market Analysis:

All Site Parcels

Task 2 – Building Structural Analysis and Renovation Feasibility Study

All Existing Site Structures

Task 3: Meetings with ECLB, the Town

Consulting Firm(s), Potential

Developer(s), and Conduct Public

Hearings

As Outlined Within RFQ/RFP

TOTAL Cost $

PLACE BID FORM IN A SEPARATE SEALED ENVELOPE B

-BID FORM MUST BE ACCOMPANIED WITH AN HOURLY-RATE SHEET-